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Office Specialist

Office Specialist Job Description

Office specialists provide administrative support to ensure smooth and efficient daily operations within an organization. They handle a variety of clerical tasks, assist multiple departments, and serve as a central resource for internal and external communications. This role is key to maintaining productivity, organization and a professional office environment.

Typical office specialist duties:

Perform general administrative tasks such as filing, data entry, document preparation and recordkeepingAnswer and direct phone calls, respond to emails and greet visitors in a professional mannerCoordinate meetings, appointments and conference room schedulingMaintain office supplies and equipment and liaise with vendors as neededAssist with preparing reports, presentations and internal communicationsSupport various departments with project coordination and administrative needsEnsure compliance with company policies and maintain confidentiality of sensitive informationContribute to process improvements and help streamline office procedures

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Salary for Office Specialist
36000 - 42250
Low
36000
The candidate is new to the role or has limited experience and is building necessary skills.
Mid
38750
The candidate has moderate experience in the role, meets most requirements or has equivalent transferable skills, and may also have relevant certifications.
High
42250
The candidate has extensive experience and advanced skills for the role, and may also have specialized certifications.
Projected salaries for related positions Job title Low Mid High Workplace Coordinator 45250 52000 60000 Senior Data Entry Specialist 39500 43500 46750 Data Entry Specialist 37250 39250 41500 Logistics Specialist 38250 42000 49750 Claims Processor – Administrative and Customer Support 39250 42000 46000 Document Control Specialist 39500 42000 46000 Dispatcher 37500 41250 45250 Facilities Coordinator/Assistant 38750 41000 45250 File Clerk 36000 39750 43750 Mail Specialist/Assistant 35000 36750 40000

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Our starting salary projections come from a rigorous, multistep process so that our numbers accurately reflect the marketplace. They are based on actual compensation for professionals Robert Half has matched with employers across the country and third-party job posting data from Textkernel that we use to independently validate the salary levels. Starting compensation—pay for someone new to a role—can vary significantly based on a candidate’s skills, experience and certifications, as well as other factors including industry, company size and revenue, and demand for the role. To reflect this variability, we report our salary data in three levels: low, mid and high.