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1902 results for Office Specialist

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We are offering a short-term contract employment opportunity in McLean, Virginia. We're seeking a highly organized and personable Office Assistant to support our sales team, manage front desk responsibilities, and assist with administrative duties This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking across customer service and administrative duties.

Responsibilities:

Answer and direct phone calls in a professional manner.
Organize and schedule meetings and appointments.
Write and distribute email, correspondence memos, letters, faxes and forms.
Develop and maintain a filing system.
Update and maintain office policies and procedures.
Order office supplies and research new deals and suppliers.
Provide administrative support to management and other staff.
Maintain the professional and clean appearance of office areas.

Proven experience as an Office Assistant, Administrative Assistant or similar role
1+ years of office experience
Excellent written and verbal communication skills.
Proficiency in MS Office (MS Excel and MS Word, in particular).
Understanding of office management systems and procedures.
Excellent time management skills and ability to prioritize work.
Strong organizational and planning skills in a fast-paced environment.
High school diploma or equivalent education level is essential.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

1902 results for Office Specialist

Office Assistant

Mclean, VA
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are offering a short-term contract employment opportunity in McLean, Virginia. We're seeking a highly organized and personable Office Assistant to support our sales team, manage front desk responsibilities, and assist with administrative duties This role is ideal for someone who thrives in a fast-paced environment and enjoys multitasking across customer service and administrative duties.Responsibilities: <ul><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li> Write and distribute email, correspondence memos, letters, faxes and forms.</li><li> Develop and maintain a filing system.</li><li> Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li> Provide administrative support to management and other staff.</li><li> Maintain the professional and clean appearance of office areas.</li></ul>
2025-05-20T20:53:58Z

Office Assistant

Dallas, TX
onsite
Contract / Temporary to Hire
19.30 - 19.30 USD / Hourly
If you’re an organized, detail-oriented multitasker with exceptional communication skills, this direct hire/permanent opportunity is for you! We’re on the hunt for an Administrative Support Specialist in Downtown Dallas to help streamline operations for a dynamic team by managing filing systems, handling clerical tasks, and stepping in as a backup receptionist when needed. If you thrive in fast-paced environments and can handle responsibilities with minimal supervision, then read on! What You'll Be Doing:<ul><li>Organize, manage, and maintain both digital and physical files for various teams, ensuring accuracy and accessibility.</li><li>Scan, retrieve, and input data meticulously into filing systems.</li><li>Oversee digital record-keeping and offsite storage organization.</li><li>Be the primary backup receptionist: handle incoming calls, greet guests warmly, and direct inquiries efficiently.</li><li>Provide admin support for key projects and meetings, including document preparation, room setup, and guest management during events.</li><li>Assist with delivery check-ins and proper storage processes.</li><li>Tackle other related tasks as assigned to keep the office running smoothly.</li></ul>What You Bring to the Table:<ul><li>Integrity & confidentiality: You handle sensitive information with care and professionalism.</li><li>Organization & adaptability: Skilled at managing priorities and meeting deadlines in a fast-moving environment.</li><li>Tech-savviness: Adept at navigating tools like Microsoft Office and document scanning software.</li><li>Communication & teamwork: Confident in balancing independent work with collaborative efforts across multiple departments.</li><li>Attention to detail: You dot every “i” and cross every “t” to ensure accuracy.</li></ul>
2025-05-28T19:38:59Z

Administrative Assistant

Orleans, MA
onsite
Contract / Temporary to Hire
19.95 - 23.10 USD / Hourly
We are looking for a dedicated Administrative Assistant to support the Property Manager at a bustling apartment community in Orleans, Massachusetts. This role offers an exciting opportunity to work in the non-profit sector and involves a variety of administrative tasks to ensure smooth daily operations. This is a contract-to-permanent position, providing a pathway to a lasting role for the right candidate. Responsibilities: • Provide comprehensive administrative support to the Property Manager, ensuring daily operations run efficiently. • Maintain and organize records, files, and documentation for the apartment community. • Respond to inquiries from residents and external parties in an organized and timely manner. • Schedule and coordinate meetings, appointments, and other events as required. • Assist in preparing reports, correspondence, and presentations as needed. • Utilize Microsoft Outlook to manage email communications and calendar scheduling. • Ensure compliance with policies and procedures while handling sensitive information. • Perform general office tasks, including answering phones, managing mail, and ordering supplies.
2025-05-27T20:43:45Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23.00 - 25.00 USD / Hourly
Our client, a well-established and fast-paced organization, is looking for a dedicated and detail-oriented Administrative Assistant to join their team. This role is a fantastic opportunity for someone who thrives in a versatile, high-energy environment and is passionate about supporting efficient operations. Key Responsibilities<ul><li>Coordinate daily office tasks such as answering phone calls, responding to emails, and handling correspondence with professionalism.</li><li>Create, edit, and organize important documentation, including spreadsheets, presentations, contracts, and other business materials.</li><li> Manage calendars, book meetings, and coordinate travel arrangements while ensuring efficient use of time and resources.</li><li>Accurately input data into systems and generate reports as needed to support management or team decision-making.</li><li>Track office inventory and manage supply orders to keep the workspace fully operational.</li><li>Support various teams or departments with ad hoc projects that range from scheduling events to preparing materials for meetings.</li><li>Serve as a point of contact for internal and external stakeholders when needed, ensuring a high level of customer service.</li></ul>
2025-05-28T22:24:12Z

Administrative Assistant

Hillsboro Beach, FL
onsite
Temporary
18.05 - 20.90 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Hillsboro Beach, Florida. This is a contract position offering flexible part-time hours, ideal for candidates seeking a consistent schedule. The role involves providing administrative support to Town Hall operations, including assisting with human resources and benefits-related tasks. Responsibilities: • Provide administrative support to ensure smooth daily operations at Town Hall. • Assist with human resources tasks, including document preparation and benefits coordination. • Manage schedules and maintain organized records for office activities. • Prepare reports and correspondence using Microsoft Word and Excel. • Handle written and verbal communications with professionalism. • Ensure timely completion of assigned administrative projects. • Support office functions by maintaining supplies and equipment. • Facilitate internal communication between departments and external stakeholders. • Uphold confidentiality and accuracy in all administrative processes.
2025-05-27T20:38:45Z

Office Assistant

Glen Allen, VA
onsite
Temporary
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis. This role is based in Glen Allen, Virginia, and offers an opportunity to support daily administrative operations in a focused and efficient environment. You will play a key role in ensuring smooth office functionality by managing front-desk responsibilities, assisting with clerical tasks, and providing excellent customer service. Responsibilities: • Act as the first point of contact by answering inbound calls and directing them to the appropriate departments. • Welcome visitors and assist them as needed. • Maintain and restock office supplies to ensure the workspace remains organized. • Perform general administrative tasks, including document handling and filing. • Support mailroom operations by sorting, organizing, and distributing mail. • Assist with billing functions and basic clerical duties. • Utilize computer programs and CRM systems to input and manage data efficiently. • Collaborate with team members to address office needs and improve workflow processes.
2025-05-28T21:09:16Z

Office Assistant

Wilmington, DE
onsite
Permanent
- USD / Yearly
Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed
2025-05-22T19:24:20Z

Administrative Assistant

Columbus, OH
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Columbus, Ohio. This Contract to permanent position involves providing comprehensive administrative support to the Executive Director, Board of Trustees, and membership. The ideal candidate will excel in organization, communication, and discretion while managing multiple priorities and fostering member engagement. Responsibilities: • Coordinate the Executive Director's calendar, travel arrangements, and logistics, ensuring smooth scheduling and conflict resolution. • Prepare, proofread, and edit reports, presentations, and correspondence to maintain accuracy and clarity. • Serve as a liaison to the Board of Trustees, facilitating communication and handling logistics for meetings and events. • Maintain accurate records, including board minutes, rosters, and certification documents. • Organize delegate certifications and logistics for annual meetings, including securing venues and accommodations. • Manage membership inquiries, onboarding processes, and renewal cycles to enhance customer satisfaction. • Update and maintain the membership database, ensuring data accuracy and creating reports to track trends. • Support event planning and execution for webinars, symposiums, and other member-focused activities. • Handle inbound and outbound calls, email correspondence, and scheduling appointments efficiently. • Monitor deadlines and coordinate priorities for high-impact projects.
2025-05-22T14:43:47Z

Office Assistant

Boise, ID
onsite
Contract / Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Boise, Idaho. This position offers an excellent opportunity to contribute to daily operations while gaining valuable experience in administrative and financial tasks. The ideal candidate will bring strong organizational skills and a proactive approach to supporting various office functions. Responsibilities:· Receive, sort, track and deliver/ship – FedEx and UPS packages per instruction· Receive copy, print and scan jobs and perform as instructed on central copiers, per priority· Provide routine maintenance for all copiers, and assist in trouble shooting· Place and track service calls· Stock and organize all convenience copier areas· Run postage equipment and manage supplies and services. · Building books for several Association departments· Order office supplies for the copy center stock for Park Plaza and Boise Plaza and for employees as requested· Cover front desk for breaks/lunch and days off (rotation with other service center team).
2025-05-27T21:54:12Z

Office Assistant

Hopkins, MN
onsite
Contract / Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for a detail-oriented and proactive Office Assistant to join our client in the west metro, Minnesota area. This contract-to-permanent position offers an excellent opportunity to contribute to the seamless operation of office activities while gaining valuable experience in administrative support. The ideal candidate will thrive in a fast-paced environment and bring strong organizational skills to the role. Responsibilities:<ul><li>Manage day-to-day office operations, ensuring the workplace remains organized and functional.</li><li>Monitor office supplies inventory, coordinating with vendors to ensure timely replenishment.</li><li>Maintain accurate records of IT equipment and coordinate with teams for repairs, upgrades, and replacements.</li><li>Assist in onboarding and offboarding processes by preparing necessary IT tools for employees.</li><li>Oversee maintenance schedules and vendor coordination.</li><li>Provide administrative support by scheduling meetings, preparing reports, and organizing events.</li><li>Handle incoming and outgoing mail, courier arrangements, and general correspondence.</li><li>Assist in planning team-building activities and corporate events to promote a positive work environment.</li><li>Ensure compliance with company policies and safety standards related to office operations.</li><li>Troubleshoot minor IT issues and escalate complex problems to the appropriate support teams.</li></ul>
2025-05-23T17:04:29Z

Office Assistant

San Diego, CA
onsite
Temporary
21.00 - 26.00 USD / Hourly
Do you thrive in a fast-paced, innovative environment and have exceptional organizational skills? Our client, a dynamic and rapidly growing company in the tech industry, is looking for a dedicated Office Assistant to help keep their operations running smoothly. This role provides an exciting opportunity to contribute to the team’s success while expanding your own career in a cutting-edge field. Key Responsibilities:<ul><li>Perform daily administrative tasks such as managing calendars, scheduling meetings, and organizing office operations to ensure efficiency.</li><li>Serve as a point of contact for visitors, employees, and external partners, creating a professional and welcoming experience.</li><li>Support the team by maintaining office supplies, coordinating shipments, and handling vendor communication.</li><li>Assist with preparing reports, presentations, and correspondences using Microsoft Office and other tools.</li><li>Maintain accurate records and filing systems, both physical and digital, for easy access and compliance purposes.</li><li>Support HR functions such as onboarding coordination, employee assistance programs, and basic benefits inquiries.</li><li>Coordinate execution of office-wide events and team-building activities to promote a collaborative culture.</li><li>Collaborate with leadership and other departments, ensuring seamless communication and task management.</li><li>Perform ad hoc administrative projects and tasks as needed to support operational goals.</li></ul>
2025-05-30T17:43:40Z

Office Assistant

Whitmore Lake, MI
onsite
Temporary
16.00 - 18.00 USD / Hourly
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide part time front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. Description: A Receptionist/Office Assistant position is available for a busy, fast paced office. Must have knowledge/skills in some of the following areas: • Answering Phone and directing calls - please phone manners a must • Microsoft office, including EXCEL • Spreadsheets • Data entry and Number calculations • Number calculations • Clerical work on QuickBooks (experience not necessary but welcome) • Filing • Ordering lunch • Making copies • Making phone payments to suppliers Skills Preferred: • Dependable • Detail-oriented • Adaptable • Answer multi-line telephone • Able to multitask • Work well with others • A self-starter • Trustworthy
2025-05-01T22:08:42Z

Administrative Assistant

Detroit, MI
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are offering a long term contract employment opportunity for an Administrative Assistant in Detroit, Michigan. As an Administrative Assistant, you will be expected to handle a variety of clerical duties, manage communication between meeting participants, and ensure a welcoming environment for visitors. Responsibilities: • Facilitate effective communication among meeting attendees to ensure inclusivity • Welcome and guide visitors, providing them with necessary information and directions • Answer and direct phone calls, ensuring efficient communication within the company • Respond to company emails promptly and professionally • Keep track of office supplies and reorder when necessary • Maintain a clean and organized work environment to promote productivity • Keep up-to-date with office procedures and technology to improve efficiency.
2025-05-29T15:04:03Z

Administrative Assistant

Norton, OH
onsite
Contract / Temporary to Hire
17.00 - 21.00 USD / Hourly
We are seeking a motivated and detail-oriented Administrative Assistant to support our dynamic Corporate Sales Team in Norton, Ohio. This Contract-to-Permanent opportunity is ideal for professionals who excel in a fast-paced business environment, possess strong organizational skills, and have a passion for delivering exceptional customer service. Working closely with our Chief Operating Officer (COO), you’ll play a critical role in ensuring the efficiency and success of our sales team operations.Key Responsibilities:<ul><li>Administrative Support: Serve as a primary resource for the Corporate Sales Team, streamlining day-to-day operations and handling multiple priorities effectively.</li><li>Meeting Coordination: Attend weekly team meetings, transcribe accurate minutes, and circulate the final notes to appropriate stakeholders.</li><li>Reporting: Compile, prepare, and distribute regular weekly and monthly reports, in addition to ad hoc reporting requests as needed.</li><li>Data Management: Utilize Microsoft Excel and document management systems to complete data entry tasks with accuracy and efficiency.</li><li>Bid Preparation: Assist the sales team by creating bid drawings and assembling professional bid proposals tailored for clients and general contractors.</li><li>Pre-Qualification Processes: Collect and organize all necessary documentation for general contractor pre-qualification submissions.</li><li>Document Creation: Leverage advanced skills in Microsoft Word, PowerPoint, and Excel to produce presentations, reports, and other tools to enhance team productivity.</li><li>Customer Service: Manage inbound and outbound customer calls, expertly handle inquiries, and schedule appointments to maintain superior service standards.</li></ul>
2025-05-22T12:29:05Z

Junior Administrative Assistant

Fairfax, VA
onsite
Temporary
18.00 - 19.00 USD / Hourly
We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be working within the insurance department. You will be working onsite., Monday to Friday.You will be providing support to ensure smooth operations, assisting team members, and managing day-to-day administrative tasks. These responsibilities may include:<ul><li>Handling correspondence, managing schedules, organizing files (physical and digital), and ensuring the office runs efficiently. </li><li>Assisting with customer inquiries, processing policy updates, and helping maintain customer records. must have the ability to navigate customer data confidently, blending human expertise with technology for better customer experiences </li><li>Regularly updating and verifying policyholder information, claims data, and other essential records in the company’s system</li><li>Facilitating communication between departments, drafting emails, preparing reports, and supporting external communication with clients or partner</li><li>Ensuring that insurance documentation and customer records comply with regulatory requirements and are properly maintained according to company policies.</li><li>Coordinating appointments for adjusters or insurance agents, as well as helping arrange team meetings, training sessions, or industry-related events</li></ul>
2025-05-20T18:19:11Z

Administrative Assistant

West Chester Twp, OH
onsite
Contract / Temporary to Hire
20.00 - 21.00 USD / Hourly
We are offering a contract to hire employment opportunity for an Administrative Assistant in West Chester, Oh. In this role, you will be the first point of contact for our visitors, responding to internal and external communications, and managing administrative tasks. Responsibilities:• Communicate with customers and other branches over the phone to address inquiries.• Assist in organizing, scheduling and preparing documents as needed.• Manage incoming and outgoing mail, ensuring it reaches the correct areas and staff within the organization.• Utilize in-house computer software for various tasks.• Create business letters, reports or office memos using word processing programs.• Operate and maintain office equipment such as photo copiers, computers and fax machines.• Issue purchase orders and service work orders in a timely manner.• Provide necessary support and back up to the current office administrator and other team members.• Available to work overtime if required.• Handle administrative tasks including filing documents and maintaining accurate records.
2025-05-19T19:13:39Z

Administrative Assistant

Beverly Hills, CA
onsite
Temporary
28.00 - 34.00 USD / Hourly
A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, heavy filing, drafting letters and emails, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, conducting research, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 60k-70k. Experience working for a commercial real estate company is a huge plus!
2025-05-09T22:53:50Z

Part Time Accounting / Office Assistant

Stratford, CT
onsite
Permanent
40000.00 - 50000.00 USD / Yearly
Part Time Accounting / Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role. 25-30 hours per week Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc.· Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.
2025-05-20T13:54:05Z

Sr. Administrative Assistant

Pleasant Grove, UT
onsite
Temporary
24.70 - 28.60 USD / Hourly
We are looking for a highly skilled Sr. Administrative Assistant to join our team on a long-term contract basis in Pleasant Grove, Utah. In this role, you will provide comprehensive administrative support, coordinate schedules, and ensure the efficient operation of daily activities. This is an excellent opportunity for someone with strong organizational and communication skills to contribute to a dynamic and collaborative environment. Responsibilities: • Manage and maintain executives’ calendars, scheduling meetings, conference calls, and appointments efficiently. • Organize and coordinate virtual meetings using platforms such as Cisco Webex. • Handle expense reporting and reimbursement processes using tools like Concur. • Assist in managing financial processes, including budgeting and tracking expenses. • Prepare and distribute internal and external communications, including emails and presentations. • Collaborate with team members to ensure accurate data entry and management within CRM systems. • Support the organization of events, conferences, and team gatherings as needed. • Monitor and manage administrative tasks such as file organization, document preparation, and correspondence. • Act as the point of contact for internal and external stakeholders, ensuring timely and effective communication.
2025-05-30T18:14:21Z

Administrative Assistant

Dallas, TX
remote
Temporary
22.00 - 24.00 USD / Hourly
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>
2025-05-23T13:38:51Z

Office Assistant

Honolulu, HI
onsite
Temporary
20.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. In this role, you will provide essential administrative support, ensuring smooth office operations and delivering excellent customer service. This position is ideal for someone with a strong aptitude for multitasking and a proactive approach to problem-solving. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Respond to inbound calls and address inquiries in a courteous and efficient manner.• Handle a variety of clerical tasks, including filing, data entry, and maintaining accurate records.• Provide exceptional customer service by assisting clients and colleagues with their needs.• Manage email correspondence, ensuring timely and clear communication.• Utilize Microsoft Office Suite to create, edit, and organize documents and spreadsheets.• Support the administration of applications and internal systems as required.• Coordinate office activities and assist with scheduling tasks to maintain efficiency.• Troubleshoot minor issues and escalate concerns to the appropriate team members when needed.
2025-05-23T21:59:01Z

Administrative Assistant

Salinas, CA
onsite
Contract / Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Salinas, California. This is a Contract to Permanent position offering an excellent opportunity to grow within a dynamic office environment. The ideal candidate will provide vital support to daily office operations and ensure smooth communication with clients and team members. Responsibilities:• Interact with customers in a courteous and friendly manner to address inquiries and requests.• Enter orders accurately into the company software system, ensuring data integrity.• Handle light filing tasks to maintain organized and easily accessible records.• Prepare and send invoices to customers in a timely manner.• Perform general office duties, such as answering calls and managing correspondence.• Utilize Office Suite for various administrative tasks, including data entry and scheduling.• Schedule and confirm appointments while coordinating with team members.• Ensure the office environment remains organized and functional by addressing basic operational needs.• Provide additional support to the team as required to meet business objectives.
2025-05-06T21:44:33Z

Administrative Assistant

Houston, TX
remote
Contract / Temporary to Hire
22.00 - 28.00 USD / Hourly
We are looking for an Administrative Assistant to join our team in Houston, Texas. This Contract-to-Permanent position offers an exciting opportunity to support critical operational functions and contribute to the continuous improvement of organizational processes. The ideal candidate will bring strong administrative skills and a proactive mindset to assist in various projects and ensure smooth coordination across teams. Responsibilities: • Manage and maintain information across multiple platforms, including databases, SharePoint, websites, and project tracking systems. • Handle administrative tasks related to Certificates of Insurance, account assignments, and documentation requests. • Prepare performance reports and interpret key performance indicators to support decision-making. • Track and oversee the renewal of permits and certifications to ensure compliance. • Provide administrative support to the North America team, ensuring efficient workflow and communication. • Collaborate on projects, assist with policy rollouts, and support communication initiatives as directed by senior management. • Coordinate schedules, appointments, and meetings to facilitate seamless operations. • Monitor email correspondence and respond promptly to inquiries, ensuring clear and effective communication. • Perform data entry and maintain accurate records to support organizational goals.
2025-05-23T13:38:51Z

Part-Time Administrative Assistant

Hickory, NC
onsite
Temporary
18.05 - 20.00 USD / Hourly
We are offering a long term contract employment opportunity for a part-time Administrative Assistant in the Telecom Services industry, based in Hickory, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in managing legal files, contracts, and confidential information, requiring high levels of organization and attention to detail. This role will be about 15-20 hours a week, 100% on-site. Responsibilities• Oversee Data Entry operations to maintain accurate records.• Engage in Email Correspondence to facilitate communication.• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks.• Handle Travel Expense reports and reimbursements.• Draft Legal Documents, Legal Agreements, Legal Briefs, and Legal Contracts as needed.• Manage Legal Correspondence and Legal Documentation to ensure all legal matters are addressed properly.• Maintain and organize Legal Files and Legal Forms.• Provide Administrative Assistance and Administrative Office support.
2025-05-09T20:39:07Z

Bilingual Administrative Assistant

Dallas, TX
remote
Temporary
20.00 - 25.00 USD / Hourly
We are looking for a responsible Spanish Speaking Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>
2025-05-23T13:53:41Z

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1902 results for Office Specialist

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