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1995 results for Office Specialist

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Ready to bring your organizational skills and administrative expertise to support a dynamic team? We are seeking a detail-oriented Office Specialist to provide comprehensive administrative support and ensure smooth day-to-day operations. This is an exciting role for candidates who thrive on making an impact behind the scenes by keeping everything organized and running efficiently.

Key Responsibilities:

Perform a variety of administrative tasks, including data entry, correspondence, and filing.
Maintain office supplies and coordinate orders as needed.
Assist with scheduling, meetings, and managing staff calendars.
Prepare reports, spreadsheets, and presentations for management review.
Act as a liaison between departments to streamline office communication and processes.
Handle incoming and outgoing mail and manage document filing systems.
Provide exceptional support to both internal teams and external customers.

High school diploma required; associate or bachelor’s degree preferred.
1–3 years of administrative experience in a professional office environment.
Proficiency in Microsoft Office Suite and general office equipment.
Strong time management and multitasking skills.
Excellent written and verbal communication abilities.
Highly organized and detail-oriented with a proactive attitude.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

1995 results for Office Specialist

Office Specialist Ready to bring your organizational skills and administrative expertise to support a dynamic team? We are seeking a detail-oriented Office Specialist to provide comprehensive administrative support and ensure smooth day-to-day operations. This is an exciting role for candidates who thrive on making an impact behind the scenes by keeping everything organized and running efficiently. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including data entry, correspondence, and filing.</li><li>Maintain office supplies and coordinate orders as needed.</li><li>Assist with scheduling, meetings, and managing staff calendars.</li><li>Prepare reports, spreadsheets, and presentations for management review.</li><li>Act as a liaison between departments to streamline office communication and processes.</li><li>Handle incoming and outgoing mail and manage document filing systems.</li><li>Provide exceptional support to both internal teams and external customers.</li></ul>

Office Assistant We are seeking a diligent Office Assistant to join our team in Houston, Texas. In the role of Office Assistant, your primary responsibility will be to support the AP Department, with a particular emphasis on data management and document organization. This position provides a contract to permanent employment opportunity. Responsibilities: • Support the AP Department in their daily operations • Perform extensive data entry tasks efficiently • Systematically organize and file necessary paperwork • Manage the scanning of documents and ensure their appropriate storage • Use Microsoft Office for various administrative tasks • Address and resolve any issues or inquiries related to the responsibilities • Oversee and manage customer accounts as needed.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in Manassas, Virginia. This role is within an office setting and is crucial to supporting our leadership team and ensuring smooth daily operations and is fully on-site. Responsibilities: • Providing administrative support to executives through effective calendar management and meeting scheduling. • Ensuring efficient day-to-day office operations and providing necessary support to the leadership team. • Coordinating travel arrangements for executives and team members as required.• Communicating with various internal and external stakeholders, acting as a liaison for the team. • Assisting a team of Executive Assistants, providing help and support as needed. • Utilizing Microsoft Excel to maintain and manage various data and records. • Scheduling appointments and managing executive calendars to optimize workflow. • Assisting in various administrative tasks as required to support the overall function of the office environment.

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Office Assistant We are offering an employment opportunity for an Office Assistant in Oakland Park, Florida. In this role, you will be tasked with various administrative duties in a dynamic and fast-paced environment. You will be responsible for handling customer inquiries, updating and maintaining accurate records, and processing applications. Responsibilities:• Pulling permits • Handle inbound phone calls professionally and efficiently• Perform data entry tasks and maintain accurate records• Schedule appointments as required• Utilize computer programs and CRM systems to perform tasks• Carry out general clerical duties to support office operations• Employ Adobe Acrobat and Microsoft Office Suites, including Word, for various tasks• Assist with the process of obtaining building permits when necessary• Work independently without the need for micromanagement• Contribute to the overall efficiency of the office by completing tasks promptly and accurately.

Office Assistant We are offering a part-time permanent employment opportunity for a diligent Office Assistant in the industry located in Newark, Delaware, United States. As an Office Assistant, you will be tasked with handling clerical duties, managing customer-related inquiries, maintaining comprehensive customer records, and ensuring the smooth operation of our workplace. Responsibilities:• Efficiently manage customer inquiries and provide timely solutions• Accurately process customer credit applications as part of the role• Utilize CRM to maintain up-to-date and comprehensive customer records• Oversee customer accounts and carry out necessary actions• Execute clerical duties to support the smooth operation of the office• Manage accounting software systems and ensure they are up to date• Utilize ADP - Financial Services for financial-related tasks• Handle billing functions as part of the role• Respond to inbound calls in a detail oriented and timely manner• Create and manage banner ads as part of the role's responsibilities.

Office Assistant Robert Half's client is seeking a proficient Office Assistant to join their team based in McLean, Virginia. As an Office Assistant, your main responsibility will be to carry out a range of clerical support tasks, manage customer interactions, and ensure seamless office operations.Responsibilities:• Manage front office reception and efficiently handle incoming telephone calls. • Oversee the processing of incoming U.S. Mail and inter-office mail• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.• Professionally and promptly handle email communications.• Provide support to other departments as needed, ensuring a coordinated approach to office management.• Handle multiple lines, transferring calls as necessary

Administrative Assistant We are offering a permanent employment opportunity for a focused Administrative Assistant in the service industry, located in Greenville, South Carolina, United States. As an Administrative Assistant, you will play a pivotal role in maintaining accurate data records, handling phone communications, and ensuring the correct information is entered through builder portals. Responsibilities: • Accurately and efficiently enter data relating to house plans • Handle incoming phone calls and respond to inquiries • Manage and maintain accurate customer records • Regularly check and respond to emails in a detail oriented and timely manner • Navigate through builder portals to verify and input correct information • Contribute to the expansion of satellite offices by providing effective administrative support • Utilize Microsoft Suite for administrative tasks and communication.

Office Assistant We are offering a permanent employment opportunity in the Financial Services industry for a diligent Office Assistant in Washington, District of Columbia. As an Office Assistant, your role will consist of managing administrative tasks and clerical duties in a fast-paced environment. Responsibilities: • Accurately manage the visitor portal, from entering guests to their check-in process • Handle the activation and deactivation of badges for guests and staff • Greet guests upon arrival and ensure they are directed to the correct location • Answer and direct incoming calls as needed • Provide overall administrative support, encompassing a range of tasks to ensure the smooth operation of the office • Maintain administrative oversight and ensure all tasks are completed accurately and timely.

Sr. Administrative Assistant Administrative Assistant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052. Robert Half is working with a well-respected manufacturing company to find a Administrative Assistant to join their team. This role will directly support the Executive of Sales and Marketing, helping to coordinate their calendar and meetings, managing their communications, drafting memos, writing up quotes/estimates, expense reporting for Installers, sending labor hours to Accounting, etc. The other major area of support for the Sales Executive will be to help with management of customer projects, working with internal staff to ensure production and customer service for these projects are on track. This is a full-time position that offers competitive compensation and benefits.

Office Administrative Assistant We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports. What you get to do every single day:• Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.• Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.• Maintain accurate records and documentation, which includes attendance records.• Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.• Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.• Offer clerical administrative support to the team, assisting with routine office tasks and projects.• Compile program data and prepare reports, utilizing Microsoft Excel.• Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.• Keep track of department inventories using standardized spreadsheets and processes.

Administrative Assistant We are in search of a Administrative Assistant to join our team based in McLean, Virginia. As an Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our personnel. This role is a contract employment opportunity working on-site. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment. This role is part time. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Receptionist/Administrative Assistant Robert Half is seeking a dynamic and organized Receptionist/Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. As the first point of contact for the organization, you will play a crucial role in providing exceptional administrative support and ensuring a welcoming environment for clients and partners. Responsibilities: 1. Front Desk Management: - Greet and assist visitors with a friendly and business-like demeanor. - Answer and direct incoming calls, emails, and inquiries to the appropriate staff members. - Maintain a clean and organized reception area. 2. Administrative Support: - Provide general administrative support, including data entry, filing, and photocopying. - Assist in scheduling meetings, appointments, and coordinating calendars. - Prepare and distribute internal and external communications. 3. Office Supplies and Equipment: - Monitor and replenish office supplies as needed. - Report and troubleshoot any issues with office equipment.

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Detroit, Michigan. As an Administrative Assistant, you will be expected to handle a variety of clerical duties, manage communication between meeting participants, and ensure a welcoming environment for visitors. Responsibilities: • Facilitate effective communication among meeting attendees to ensure inclusivity • Welcome and guide visitors, providing them with necessary information and directions • Answer and direct phone calls, ensuring efficient communication within the company • Respond to company emails promptly and professionally • Keep track of office supplies and reorder when necessary • Maintain a clean and organized work environment to promote productivity • Keep up-to-date with office procedures and technology to improve efficiency.

Administrative Assistant We are providing an opportunity for an Office Assistant in Houston, Texas, 77070, United States. This position is an essential part of our team, with responsibilities including the efficient processing of work orders, maintaining office supplies, assisting with expense reports, and performing various clerical duties as needed. This role offers a contract to permanent employment opportunity. Responsibilities• Efficiently process and open work orders, informing relevant team members as necessary.• Keep track of office documents and work folders.• Assist team members with the preparation and submission of monthly expense reports.• Perform various administrative tasks that arise daily.• Ensure office supplies are adequately stocked and reorder when necessary.• Monitor the Corrigo system and provide backup when required.• Provide excellent customer service, handling both inbound and outbound calls.• Proficiently use Microsoft Office tools including Excel, PowerPoint, and Word for various tasks.• Manage email correspondence and schedule appointments as needed.• Maintain a high level of attention to detail in all tasks.

Administrative Assistant We are offering a long term contract employment opportunity in the non-profit industry in MCKINNEY, Texas, 75069-2161, United States. This role is for an Administrative Assistant who will be integral in supporting our executive operations. Responsibilities: • Provide administrative support to the Executive Director • Handle receptionist duties and greet clients as they arrive • Assist with tasks associated with property management and development • Confidentiality is paramount in maintaining sensitive information • Effectively manage client intake procedures • Utilize office software to perform various administrative tasks • Drive the company van or vehicle to complete tasks as required • Assist with various other duties as assigned by the Director.

Sr. Administrative Assistant Are you a seasoned administrative professional looking to take on an exciting and impactful role? Robert Half is seeking a highly organized, detail-oriented Senior Administrative Assistant to join a local and growing team. This pivotal position will provide high-level administrative support to leaders, contributing to the success of operations through efficient coordination and execution of tasks. Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Draft and edit correspondence, reports, and presentations with a high level of accuracy and attention to detail.</li><li>Serve as a liaison between departments, external partners, and executives, ensuring effective communication and collaboration.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate and execute logistics for meetings, events, and projects, maintaining timelines and budgets</li><li>Assist in preparing materials for organizational initiatives, such as ESG (Environmental Social Governance) reports or EPI (Enterprise Project Intake) documentation, as needed.</li></ul>

Administrative Assistant We are on the lookout for a meticulous Administrative Assistant to work with our team. This role involves offering office support, handling clerical tasks, and providing general support to our team. Based in Miami, Florida, this position offers a short term contract employment opportunity. Responsibilities: • Provide all-encompassing office support to ensure smooth operations • Handle incoming phone calls and manage communications effectively • Perform data entry tasks with precision, updating and maintaining customer information • Manage calendars, schedule meetings, and appointments as necessary • Undertake filing tasks, ensuring all documents are accurately filed and easily accessible • Record and transcribe minutes during meetings • Respond to general inquiries and provide necessary support • Monitor customer accounts and take the necessary action as required.

Office Assistant The Office Assistant plays a vital role in ensuring the smooth and efficient operation of the office by performing a variety of administrative and clerical tasks. This position supports the daily functions of the office, contributing to an organized, productive, and friendly work environment. Ideal candidates should possess strong organizational and multitasking abilities, as well as excellent communication skills. <ul><li>Answer incoming calls, redirect them to the appropriate staff, or take detailed messages as needed.</li><li>Greet visitors and clients in a professional and welcoming manner, ensuring they are directed to the appropriate department or personnel.</li><li>Manage incoming and outgoing mail, including sorting, distributing, and coordinating shipments or deliveries.</li><li>Maintain accurate and organized records, both physical and digital, ensuring all files are up-to-date and accessible.</li><li>Assist in data entry, updating databases, and preparing reports under the direction of management.</li><li>Monitor office supplies inventory and place orders when necessary to ensure items are stocked.</li></ul>

Administrative Assistant We are actively searching for an Administrative Assistant to be part of our team in the Leasing Services industry, located in Hopewell, Virginia. This role offers a short-term contract employment opportunity, where the selected candidate will be involved in various administrative tasks, customer service, and data management related to our Housing Choice Voucher and Project Based Voucher programs. Key responsibilities: • Serve as the primary contact point for the Housing Choice Voucher Program Department, handling both inbound and outbound calls.• Manage and update the voucher wait list in both electronic and paper formats.• Assist with the preparation and execution of Briefings.• Perform Housing Quality Standard Inspections as needed.• Support the process of tenant approval, re-examination, interim examination, and inspections.• Maintain accurate and up-to-date program records, both electronic and paper.• Provide guidance to stakeholders regarding responsibilities and procedures.• Assist in the preparation of periodic reports and related documentation.• Conduct routine office duties such as scheduling appointments, answering telephones, screening calls, and filing.• Uphold and comply with Program policies and regulations as directed.• Perform other related tasks as assigned.

Administrative Assistant We are offering a short-term contract employment opportunity in the education industry for an Administrative Assistant located in Philadelphia, Pennsylvania. The role is for an Administrative Assistant will be tasked with ensuring smooth operations within our team. What you get to do every single day: • Assist in with testing support, including the collection, organization, and packaging of testing materials to adhere to testing protocols• Utilize Microsoft Excel for daily data management and organization of key data points• Handle front desk interactions, by managing and de-escalating parent concerns, and providing clear and supportive communication• Support the enrollment process by following up with families, make enrollment calls, and assist in the completion of the process to meet enrollment goals• Manage the transition to a new filing system by purging outdated files, organizing documents accurately, and maintaining meticulous records• Complete a daily tracker to document tasks, progress, and key updates to ensure accountability and transparency• Provide exemplary customer service through both inbound and outbound calls, as well as email correspondence• Utilize Microsoft Office Suite (Word, PowerPoint, Outlook) to perform administrative tasks and schedule appointments efficiently.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. This is on -site.Responsibilities: • Manage inbound calls and provide exceptional customer service • Perform data entry tasks with accuracy and efficiency • Maintain effective email correspondence with customers and team members • Utilize Microsoft Office Suite extensively, especially Excel and Outlook • Schedule appointments and manage calendars for team members • Provide administrative assistance in various office functions • Contribute to administrative management tasks • Contact members to communicate their eligibility status • Manage and maintain accurate customer credit records • Process customer credit applications efficiently.

Administrative Assistant We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

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1995 results for Office Specialist

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