What to Know About Hiring and Salary Trends in Data Entry

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Data entry specialists ensure the accuracy, consistency and accessibility of vital information across today’s fast-moving organizations where data-driven decision-making is critical.

Data entry roles are shifting as new technologies come online, but they remain the foundation of high-quality databases that fuel business intelligence and analytics. Data entry specialists — who meticulously input, verify and update data across various and ever-changing systems — make it possible for companies to streamline operations, improve customer service and identify trends that drive strategic planning. They often act as the first line of defense against errors that could lead to costly mistakes or missed opportunities.

Let's look at the current landscape of data entry hiring and salary estimates to help both job-seekers and employers navigate this dynamic field.

Data entry specialists are seeing positive trends in compensation, reflecting the growing importance of their role. According to the 2025 Salary Guide from Robert Half:

Data entry specialists can expect an average salary ranging from $37,250 to $41,500 annually.

Senior data entry specialists can earn between $39,000 to $46,000 depending on their years of experience.

Order entry specialists can earn between $36,500 and $40,750.

Senior order entry specialists can earn between $39,750 and $50,500 depending on their years of experience.

These figures represent base pay and may vary depending on factors such as location, industry, company size and demand. Employers may offer additional performance-based bonuses and benefits packages to attract and retain top talent.

While rapid and accurate keyboarding remains a cornerstone skill for data entry specialists, a broader skill set is needed to set them up for the future. Employers are increasingly looking for candidates who possess:

Technical skills in data management software (e.g., Microsoft Excel, Google Sheets, specialized database systems) and well as software specific to their industry. Proficiency in spreadsheet programs is also expected.

Attention to detail and the ability to spot and correct errors.

Basic data analysis skills to identify patterns and anomalies.

Familiarity with data privacy regulations (GDPR, CCPA, etc.).

Adaptability to learn new technologies and systems quickly.

Data entry professionals who combine these skills with strong communication abilities and a customer-oriented mindset are particularly valuable in the administrative and customer support sectors; many administrative jobs have a data entry component.

The hiring outlook for data entry specialists remains positive, with steady growth projected in the coming years. Trends include:

Increased demand in e-commerce and healthcare: These sectors are experiencing rapid growth and require efficient data management.

Remote work opportunities: Many data entry roles can be performed remotely, expanding the talent pool for employers and offering flexibility for job-seekers. Remote data entry salary ranges are often competitive with on-site roles.

Hybrid roles: Some positions are evolving to combine data entry with customer service or basic data analysis tasks.

While automation is impacting some aspects of data entry, the need for human oversight and complex data handling ensures ongoing demand for these skilled professionals.

The data entry field does pose some challenges to those navigating it. Repetitive tasks can lead to burnout, and there's constant pressure to maintain accuracy while meeting productivity targets.

However, these challenges are balanced by opportunities:

Career advancement: Many data entry specialists transition into roles such as data analyst, database administrator, or team lead.

Specialization: Focusing on niche areas like medical coding or legal data entry can lead to higher-paying opportunities.

Skill development: The role provides a foundation for developing valuable data management and other technical skills applicable across industries.

For job seekers, investing in ongoing education and staying abreast of industry trends will be crucial for long-term success. A high school degree is typically the minimum requirement, but pursuing relevant certifications can boost earning potential.

Employers should focus on creating engaging work environments, offering competitive compensation, and providing pathways for skill development and career growth to attract and retain top talent.

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