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    34 résultats pour Administrative Clerk à Whitby, ON

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    We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes.

    Responsibilities:
    • Organizing and coordinating office operations and procedures
    • Maintaining all company records and ensuring they are up to date
    • Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls
    • Planning and implementing office systems, layout, and equipment procurement
    • Overseeing administrative operations related to budgeting, project planning, and management processes
    • Coordinating and planning for office services such as parking, maintenance, and security services
    • Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors
    • Preparing, scheduling, receiving, and distributing couriers
    • Managing inventory and supplies
    • Assisting all sales team and aiding with various tasks
    • Updating relevant information in CRM on a continuous basis
    • Tracking all referrals and following up with thank you notes
    • Assisting with Social Media Marketing
    • Responding to all emails in a detail oriented & courteous manner
    • Supporting and assisting all management team with various duties as required.
    • Minimum of 2 years of experience as an Administrative Assistant or in a similar role
    • Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
    • Experience in answering inbound calls and managing inbound/outbound calls effectively
    • Strong customer service skills with the ability to handle queries and issues professionally
    • Excellent data entry skills with attention to detail and accuracy
    • Ability to handle email correspondence efficiently and professionally
    • Experience in scheduling appointments, managing calendars, and coordinating meetings
    • Excellent communication and interpersonal skills
    • Ability to multitask and prioritize tasks effectively
    • Strong organizational and time-management skills
    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Emplois d’Administrative Clerk à Whitby

    Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes. <br><br>Responsibilities: <br>• Organizing and coordinating office operations and procedures<br>• Maintaining all company records and ensuring they are up to date<br>• Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls<br>• Planning and implementing office systems, layout, and equipment procurement <br>• Overseeing administrative operations related to budgeting, project planning, and management processes<br>• Coordinating and planning for office services such as parking, maintenance, and security services<br>• Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors<br>• Preparing, scheduling, receiving, and distributing couriers<br>• Managing inventory and supplies<br>• Assisting all sales team and aiding with various tasks<br>• Updating relevant information in CRM on a continuous basis<br>• Tracking all referrals and following up with thank you notes<br>• Assisting with Social Media Marketing<br>• Responding to all emails in a detail oriented & courteous manner<br>• Supporting and assisting all management team with various duties as required. Administrative Assistant <p>We are offering a long term contract employment opportunity for an Administrative Assistant in Toronto, Ontario. The chosen candidate will become a valuable part of our team, assisting in a significant records management project. This role involves reviewing documents in alignment with the company's retention policy, scanning and organizing necessary records, and properly disposing of non-essential documents.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the Records Manager to identify and prioritize records for scanning and storage.</p><p>• Handle scanning tasks diligently, ensuring all documents are accurately digitized.</p><p>• Utilize Microsoft Word and Excel for various administrative tasks.</p><p>• Maintain electronic files, ensuring they are correctly named and saved for easy retrieval.</p><p>• Provide excellent customer service, resolving any inquiries in a timely and detail oriented manner.</p><p>• Conduct data entry tasks, ensuring all customer information is accurate and up-to-date.</p><p>• Manage email correspondence, responding promptly and in a detail oriented manner to all incoming messages.</p><p>• Monitor customer accounts, taking the necessary actions when required.</p> Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations.<br><br>Responsibilities:<br><br>• Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met.<br>• Handle phone and email communications, ensuring timely responses to both internal and external inquiries.<br>• Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization.<br>• Arrange meetings, appointments, and team events while managing calendars for team members.<br>• Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy.<br>• Provide exceptional support to team members by proactively completing assigned tasks.<br>• Welcome visitors and clients in a warm and detail oriented manner.<br>• Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment.<br>• Contribute to the improvement of administrative processes to help the team operate more efficiently. Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Brampton, Ontario. This role involves a variety of administrative tasks across our team, primarily supporting the executive with their schedule, correspondence, and overall organization.<br><br>Responsibilities:<br>• Efficiently handle and prioritize incoming calls, emails, and other communications for the executive, ensuring crucial messages are promptly relayed.<br>• Manage the executive's calendar, coordinating appointments, meetings, and conferences while balancing conflicting priorities.<br>• Take charge of travel arrangements, which includes booking flights, hotels, and arranging transportation, while ensuring alignment with the executive's schedule and preferences.<br>• Assist in the preparation for meetings by collating necessary documents, creating presentations, and ensuring the executive is well-prepared.<br>• Manage and organize documents, reports, and other materials, which may involve creating, editing, and proofreading documents as needed.<br>• Monitor and reconcile expenses, ensuring the executive's financial records are accurate and up-to-date, and submit expense reports in a timely manner.<br>• Act as the executive's gatekeeper, screening calls, and visitors, prioritizing and filtering information to ensure only relevant and important matters reach the executive.<br>• Assist in coordinating various projects and initiatives, liaising with different departments, managing timelines, and ensuring deadlines are met.<br>• Conduct research on various topics as requested by the executive, providing summaries and key information to aid decision-making.<br>• Plan and coordinate events, such as conferences, workshops, or company gatherings, handling logistics, invitations, and necessary preparations.<br>• Maintain a high level of confidentiality and discretion when dealing with sensitive information or matters related to the executive and the organization.<br>• Anticipate the executive's needs, proactively identifying and addressing challenges or issues that may arise.<br>• Exhibit proficiency in using office software and other tools relevant to the role, including calendar software, communication tools, and project management platforms.<br>• Build and maintain positive relationships with internal and external stakeholders, including other executives, clients, and team members. Executive Assistant <p>We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Utilize ADP - Financial Services for various financial tasks and reporting </p><p>• Facilitate virtual meetings through Cisco Webex Meetings </p><p>• Manage and report expenses through Concur </p><p>• Maintain customer relationships and data through CRM </p><p>• Monitor and manage timekeeping through the Kronos Timekeeping System and About Time</p><p>• Oversee and organize executive schedules through Calendar Management </p><p>• Ensure clear and effective Communication across all levels of the organization </p><p>• Coordinate and manage Conference Calls </p><p>• Handle executive Correspondence effectively </p><p>• Apply Business experience in supporting executive decision-making </p><p>• Support C-Suite executives in their daily functions </p><p>• Manage and respond to Email Communications </p><p>• Create Presentations for internal and external meetings </p><p>• Assist in Drafting documents and communications </p><p>• Support the PMO - Project Management Office in project coordination and tracking.</p> [Property Admin Assistant <p>We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.</p><p><br></p><p>Responsibilities:</p><p>·      Assist the Property Manager with preparation and tracking of annual budget (TMI forecast<strong> </strong>versus actual) and obtaining any necessary supporting documents and reports</p><p>·      Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties</p><p>·      Assist in preparing scheduled reports and coordinating flow of information within the company</p><p>·      Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards</p><p>·      Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards</p><p>·      Responsible for ordering the necessary supplies,</p><p>·      Assist the Property Manager in collecting and entering monthly rents and tenant sales</p><p>·      Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.</p><p>·      Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,</p><p>·      Provide administrative support to the Property Manager.</p><p>·      Maintain and update tenant lists/files and other files (TMI binders) as necessary.</p><p>·      Prepare correspondence as necessary i.e. formulate and distribute tenant letters.</p><p>·      Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.</p><p>·      Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits</p><p><br></p> Accounts Receivable Clerk <p>We are offering contract employment opportunity for an Collectiosn Specialist in Vaughan, Ontario. This role is within the industry, where you will be tasked with the maintenance of customer records, processing of applications, and addressing customer inquiries. You will also monitor customer accounts and take necessary actions.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently process customer credit applications </p><p>• Maintain up-to-date customer credit records </p><p>• Handle customer inquiries professionally, including resolving payment disputes and processing payments and refunds</p><p>• Provide detailed customer reconciliations and statements as required </p><p>• Monitor client accounts and review accounts in arrears to take appropriate actions</p><p>• Notify debtors of overdue payments and accounts via telephone, mail, and email, ensuring timely follow up if a reply is not received</p><p>• Locate debtors to arrange payment plans</p><p>• Use Microsoft Excel for various tasks.</p> Accounts Payable Clerk <p>Robert Half is looking for an experienced Accounts Payable professional to join our client’s team for a long-term, high-volume contract position based on-site in Brampton. The role involves performing 3-way matching, manual processing, and posting transactions in an ERP system. The ideal candidate will have at least 3 years of experience in a similar high-volume environment. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Perform 3-way matching for invoices, purchase orders, and receipts.</li><li>Process high-volume accounts payable transactions manually and accurately.</li><li>Post accounts payable entries in the ERP system.</li><li>Ensure timely and accurate payment processing.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Assist with month-end and year-end closing activities.</li><li>Maintain accurate AP records and documentation.</li><li>Communicate effectively with vendors and internal teams regarding payment inquiries.</li><li>Assist with audits and other financial reporting as required.</li><li>Collaborate with team members to improve AP processes and workflows.</li></ul> AR & AP Assistant <p>We are offering an exciting opportunity in the automotive leasing industry. We are seeking an AR & AP Assistant who will be tasked with an array of responsibilities including maintaining accurate financial records, processing applications, and resolving customer inquiries. </p><p><br></p><p>Responsibilities:</p><p>●     Assemble, review and verify invoices and cheque requests</p><p>●     Sorting, coding and data entry vendor and manufacturer invoices</p><p>●     Verify and match invoices to purchase orders</p><p>●     Process on-demand cheques if any</p><p>●     Process bi weekly cheque run</p><p>●     Process monthly business office remittances</p><p>●     Reconcile manufacturer statements</p><p>●     Reconcile electronic transfer payments account</p><p>●     Reconcile sublet and payables schedules</p><p>●     Flag and clarify any unusual or questionable invoice items or prices</p><p>●     Post transactions to journals, ledgers and other records</p><p>●     Receive monthly credit card statements, gather receipts and prepare for payment.</p><p>●     Reconcile accounts payable records with vendor statements.</p><p>●     Prepare monthly analysis of expense accounts using Microsoft Excel</p><p>●     Research and resolve invoice discrepancies and issues</p><p>●     Correspond with vendors and respond to inquiries</p><p>●     Prepare and complete month end expense posting & closing</p><p>●     Track and reconcile all Prepaid and Accrual accounts</p><p>●     Provide supporting documentation for audits</p><p>●     Balancing of Intercompany Accounts on a monthly basis</p> Accounting Assistant We are offering a short term contract employment opportunity for an Accounting Assistant in the non-profit sector. Your role will be centered around maintaining precise records and handling complex inquiries related to property tax billings, payments, and collections. <br><br>Responsibilities:<br>• Administer property tax pre-authorized payment plans, including the dispatch of plan application forms and processing of completed applications.<br>• Oversee all aspects of property tax administration, including the processing of daily electronic tax and water payments received from financial institutions.<br>• Handle intricate public inquiries related to property tax billings, payments, and collections.<br>• Analyze account balances and assist in the collection of property tax arrears.<br>• Process customer credit applications with high accuracy and efficiency.<br>• Maintain accurate customer credit records.<br>• Responsible for processing all ownership changes, including verification of legal documents received, balances outstanding on properties, creating new customer ID’s, preparing and mailing of new ownership letters and surcharge invoices.<br>• Handle the issuance of Tax Certificates on a weekly basis, including maintaining lawyer files.<br>• Administer the Tax Appeal tracking log and assist with filing of Section 357/358 applications to Municipal Property Assessment Corporation (MPAC).<br>• Deal with incoming calls relating to tax arrears, making suitable payment arrangements for the taxpayer and the Municipality. Marketing Assistant <p><strong>The Company</strong></p><p>Our client in Brampton is searching for a Marketing Assistant to join them for a 2 month full-time contract. This opportunity requires the candidate to work onsite 5 days per week at the client's location in Brampton.</p><p> </p><p><strong>The Role</strong></p><p>The Marketing Assistant will focus primarily on content and posting to the client's social media feeds using Hootsuite, but may also assist with flyers, brochures editing graphic design files, updates on the company website, and distribution of materials to other locations. </p><p><br></p><p>Responsibilities</p><ul><li>Content creation including but not limited to, brochures, press releases, social media content, promotional advertising</li><li>Assisting in the development and delivery of promotional materials and marketing collateral</li><li>Supporting the team in maintaining and updating the website, potentially on a new platform</li><li>Interpreting data from Google Analytics and organizing it into spreadsheets for further analysis</li><li>Managing the receipt and distribution of materials through an inter-office courier system</li><li>Taking ownership of assigned tasks and providing support to marketing team members</li></ul> Human Resources (HR) Assistant We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant in Etobicoke, Ontario. In this role, you will be a key player in the human resources team, providing comprehensive support in recruitment, benefits administration, performance management, and HR reporting. <br><br>Responsibilities<br>• Provide expert advice and guidance on human resources related matters to ensure compliance with employment legislation<br>• Manage end-to-end recruitment process, from job posting and interviewing to offering employment, ensuring a continuous supply of high-quality talent<br>• Analyze recruitment data and trends to improve recruitment strategies and employee retention<br>• Maintain confidentiality while handling employee records, files, and data<br>• Administer benefits effectively, including enrollment, billing, claims assistance, and liaising with LTD Case Managers for return to work plans<br>• Manage performance management processes to ensure effectiveness and compliance<br>• Liaise with payroll to ensure accuracy of data, deductions, salary administration, and record keeping<br>• Oversee the administration of learning management systems to support learning and development initiatives across the organization<br>• Manage WSIB administration, including claims process management and liaising with WSIB staff<br>• Participate in the planning and management of Human Resources projects as needed<br>• Develop and provide regular HR reports (e.g., contract expiry report, ONA seniority list, year-end unfunded liabilities, etc.)<br>• Administer employee recognition and engagement platform and wellness platform to ensure accessibility and effective use. Payroll Specialist <p>Robert Half is seeking a Payroll Specialist to join one of our clients in Pickering, Ontario. Specializing in office furniture and other workspaces, they offer a full suite of services that encompasses design, sourcing, and installation. In this role,<strong> </strong>you’ll have an exciting opportunity to get involved in both Payroll and Human Resources, which would include streamlining existing processes and identify any gaps in policies or procedures, and propose solutions to address these. </p><p><br></p><p><strong>Here’s some of the things you’ll be working on day-to-day:</strong></p><ul><li>Payroll Processing for 8 divisions in Canada and the USA, including streamlining/integrating payroll processing across these divisions.</li><li>Completing journal entries and submitting payroll tax information</li><li>Benefits Administration</li><li>Assist with HR Administration</li><li>Year-end Payroll closing (T4's, WSIB remittance, etc.)</li><li>New hires, terminations, and ROE's</li><li>Handle both hourly and salaried employees</li><li>Use Ceridian Dayforce and Excel to manage all payroll activities</li></ul> Accounting Clerk We are offering an exciting opportunity for an Accounting Clerk in the industry, located in Pickering, Ontario. This position will be based in a detail-oriented workplace environment.<br><br>Responsibilities:<br>• Efficiently process customer credit applications<br>• Manage and maintain accurate customer credit records<br>• Resolve customer inquiries and offer support where needed<br>• Monitor customer accounts and take appropriate action<br>• Ensure accurate invoicing, including monthly progress draws and weekly invoicing<br>• Balance job sheets in line with Project Manager's job status files and maintain the filing system<br>• Handle Accounts Receivable tasks such as reconciling aged receivables report and contacting customers<br>• Process and prepare change orders for billing<br>• Submit substantial completion requests for publication<br>• Utilize Jonas Accounting Software, Excel Estimating system, and Microsoft Word processing for various tasks. Accounting Clerk We are offering an exciting opportunity in the finance industry, specifically for an Accounting Clerk role. As an Accounting Clerk, you will undertake a variety of financial and non-financial tasks to help ensure the company's revenues. Your responsibilities will include processing incoming payments and issuing necessary paperwork.<br><br>Responsibilities:<br>• Accurately perform data entry and account reconciliation<br>• Handle accounts payable and accounts receivable tasks<br>• Conduct invoice processing and billing procedures<br>• Utilize Microsoft Excel for various accounting tasks<br>• Operate QuickBooks for financial management<br>• Manage and organize financial records<br>• Respond to customer inquiries and resolve issues<br>• Track and monitor customer accounts and transactions. Administrative Coordinator <p>We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul><p><br></p><p><br></p> Medical Billing Specialist We are offering a long term contract employment opportunity for a Medical Billing Specialist in Richmond Hill, Ontario. This role is essential within our healthcare sector, where you will be managing various financial and administrative tasks, including processing insurance claims and handling accounts receivable and payable.<br><br>Responsibilities:<br><br>• Assist with medical billings, ensuring accuracy and efficiency<br>• Handle email correspondence related to invoices and follow up as necessary<br>• Carry out reconciliations to ensure all financial records are in order<br>• Address client inquiries regarding invoice questions and outstanding bills<br>• Oversee accounts payable and receivable, taking appropriate action when necessary<br>• Handle motor vehicle claims, WSIB, and other insurance claims<br>• Apply clinical knowledge when dealing with insurance claims<br>• Administer claims and benefits in line with company policies<br>• Utilize medical billing skills to ensure seamless financial operations. Bilingual Accounts Receivable Specialist (French) <p>The Accounts Receivable Specialist is responsible for managing daily collection calls, releasing orders, processing payments and managing full cycle accounts receivable from beginning to end. The specialist will also prepare invoices, statements, receipts and other required information for individual customers. Regular follow-ups for collection on outstanding invoices, resolving payment discrepancies, and identifying high-risk accounts are a part of the responsibilities in this role.</p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Ensure timely processing of deductions, discounts, discrepancies, write-offs, receipts in accordance with established procedures.</li><li>Verify that receipts are processed in a timely manner and payments are applied to the correct invoices.</li><li>Investigate and resolve queries concerning client receivables, effectively communicating any issues or trends internally.</li><li>Engage in handling tasks related to account reconciliation and month-end reporting.</li><li>Keep the accounts receivable sub-ledger updated and maintain the required DSO on assigned accounts.</li><li>Make sure the monthly billing on assigned clients is accurate and timely.</li><li>Effectively manage the Accounts Receivable filing system, standard operating procedures, and client notes.</li><li>Handle other accounting, administrative or special assignments as needed.</li><li>Collaborate on projects related to accounts receivable and order release, such as system orders, IT projects, and system projects related to accounts receivable.</li></ol><p> </p> Controller <p>Our well-established client is looking for a Controller with a hands-on approach and keen attention to detail. This role is located in Toronto. 3-4 days in office will be required.</p><p> </p><p>Key responsibilities may include:</p><p>·        Financial Management: producing accurate and timely financial reports, overseeing the budgeting process, implementing relevant financial policies, and ensuring compliance with financial rules and regulations.</p><p>·        Accounting: supervises all accounting activities, such as payable and receivable accounts, payroll, and tax compliance; financial statement preparation and ensuring these statements comply with local and national accounting standards.</p><p>·        Risk Management: Identifying and managing financial risks.</p><p>·        Audit: liaising with external auditors, preparing necessary financial statements, and assisting with audits, Notice to Reader and Reviews.</p><p>·        Leadership: hire, train, and mentor staff members.</p><p>·        Improving systems and processes to enhance the department's efficiency.</p><p>·        Collaboration with top management: provide crucial financial information and insights to management and other stakeholders to guide strategic decision-making and planning.</p><p>·        Implement improved internal processes and policies aimed at enhancing the financial and operational performance of the company.</p> Finance Admin <p>Our client is a dedicated and compassionate nonprofit organization. As a medium-sized organization, they rely on a strong financial foundation to ensure the success of their mission. We are currently seeking a Finance Administrator to join the team and support the organization's day-to-day financial operations.</p><p><br></p><p>The Finance Administrator reports to the Controller and ensures the smooth operation of financial processes. This role is ideal for a detail-oriented professional with a strong foundation in accounting and financial administration.</p><p><br></p><p>Key Responsibilities</p><p>·        Process and oversee financial transactions, including accounts payable, accounts receivable, and invoices.</p><p>·        Prepare invoices and manage monthly follow-ups and collections.</p><p>·        Reconcile daily and monthly financial transactions (POS, Gift Tool, Raiser’s Edge, etc.).</p><p>·        Prepare and reconcile union dues and WSIB remittances.</p><p>·        Maintain and update accounting records in compliance with finance policies and relevant legislation.</p><p>·        Apply basic accounting principles to analyze variances and perform routine financial reconciliations.</p><p>·        Assist in preparing financial reports under the guidance of the Director of Finance.</p><p>·        Support annual audits as required.</p><p>·        Participate in financial meetings and provide administrative support to the finance team.</p><p>·        Contribute to a positive, compassionate, and collaborative work environment.</p> Payroll Specialist <p>Are you an experienced Payroll & HR Specialist looking for a long-term contract opportunity? Our client in Mississauga is seeking a detail-oriented professional to manage stand-alone payroll and support various HR functions in an on-site role. This position requires someone who can handle the processing of bi-weekly payroll, year-end tasks, payroll report generation, and review timesheets and invoices related to agency personnel.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process bi-weekly payroll for salaried and hourly employees, ensuring accuracy and compliance.</li><li>Handle year-end payroll tasks, including T4, T4A, and RL-1 slips, and prepare annual filings.</li><li>Generate and analyze payroll reports on a semi-monthly basis for upper management.</li><li>Review timesheets of agency personnel and verify invoices under the agency.</li><li>Administer employee benefits, liaising with insurance providers and educating employees on available programs.</li><li>Maintain and update employee records, including new hires and employment status changes.</li><li>Assist with HR functions, including recruitment, contract administration, and onboarding.</li><li>Ensure compliance with ESA and payroll regulations.</li></ul><p><br></p><p><br></p> Payroll Specialist We are in search of a Payroll Specialist to join our team in Toronto, Ontario. In this role, you will be tasked with critical finance duties, including processing payroll for a workforce of about 300 employees, maintaining accurate payroll records, and managing benefits and pension plans. This position offers a short term contract employment opportunity.<br><br>Responsibilities:<br><br>• Efficient and accurate processing of payroll for both salaried and hourly employees.<br>• Management and administration of health insurance and pension plans.<br>• Responsible for ensuring accurate and timely submission of T4s.<br>• Conduct regular payroll reconciliations.<br>• Use of ADP Workforce Now for payroll-related tasks.<br>• Maintain accurate records of employee leave and sickness absences.<br>• Liaise with the CFO and HR Manager as necessary.<br>• Utilize various accounting software systems for day-to-day tasks.<br>• Conduct auditing of payroll data for accuracy.<br>• Ensure all accounting and benefits functions are performed in accordance with company policies. Front Desk Coordinator We are offering a short term contract position for a Front Desk Coordinator in the construction industry, based in Thornhill, Ontario. This role necessitates an on-site presence. <br><br>Responsibilities: <br>• Greet and assist visitors professionally while maintaining a friendly demeanor <br>• Manage a significant volume of incoming calls and direct them to the appropriate personnel<br>• Ensure the reception area is kept clean and inviting <br>• Oversee the distribution of outgoing and incoming mail<br>• Process and distribute checks as required <br>• Assist in organizing occasional staff lunches <br>• Arrange hotel bookings when necessary<br>• Use industry-specific software to coordinate sites across various locations in Ontario<br>• Act as a central point for communication and manage directives from various sources<br>• Demonstrate consistent attendance, punctuality, and dedication to the role<br>• Provide administrative support and uphold a high level of business professionalism. Payroll Administrator We are seeking a Payroll Administrator to join our team in Pickering, Ontario. In this role, you will primarily focus on payroll functions, with some involvement in HR tasks. You will have the opportunity to contribute to our team by ensuring the accuracy and efficiency of our payroll processes and HR administration.<br><br>Responsibilities:<br>• Administer payroll for multiple entities on a bi-weekly basis<br>• Oversee the administration of benefits<br>• Track employee vacation and leaves of absence<br>• Prepare offer letters and collaborate with others for review<br>• Maintain meticulous and up-to-date employee files<br>• Collaborate with the Accounting department to ensure accurate financial reporting<br>• Utilize accounting software systems such as Ceridian for efficient payroll processing<br>• Handle monthly commission calculations and entries<br>• Participate in auditing processes as required<br>• Support other accounting functions as needed Factory Sales and Order Management Head <p>Are you a dynamic leader with a strong background in sales, order management, and manufacturing operations? We are seeking an experienced <strong>Factory Sales and Order Management Head</strong> to oversee the entire order processing lifecycle, drive accurate quotes to the market, and foster customer satisfaction while growing revenue.</p><p><br></p><p>This pivotal role combines leadership, strategic planning, and operational oversight to ensure smooth coordination among key stakeholders—such as customers, sales agents, regional sales managers, production, and inventory—all within a manufacturing environment. If you're ready to leverage your expertise to optimize sales growth, streamline order processes, and deliver exceptional results, this could be the opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Offer Management:</strong></p><ul><li>Analyze customer inquiries and technical specifications to prepare accurate, competitive quotes, including pricing and technical data.</li><li>Build and maintain strong relationships with key customers and sales channel partners, serving as the primary point of contact for major accounts.</li><li>Develop and execute strategies to increase order processing efficiency and improve order lead times.</li><li>Drive sales growth by implementing effective sales strategies that meet factory goals.</li><li>Monitor market trends, competitors, and customer needs to identify opportunities and optimize regional pricing strategies.</li><li>Promote long-term customer loyalty through cross-selling, upselling, and personalized service.</li><li>Identify and implement process enhancements to improve efficiency, customer satisfaction, and profit margins.</li></ul><p><strong>Order Management:</strong></p><ul><li>Oversee the complete order lifecycle—from inquiry to invoicing and cash collection.</li><li>Collaborate with production, engineering, and logistics departments to ensure timely and accurate order fulfillment.</li><li>Track order progress while proactively communicating status updates or addressing issues such as delays, shortages, and customer concerns.</li><li>Streamline processes to minimize errors, enhance the customer experience, and maximize profitability.</li><li>Manage outbound logistics, ensuring timely and cost-effective delivery.</li><li>Work closely with third-party logistics providers to maintain high service levels.</li></ul><p><strong>Leadership & Industry Knowledge:</strong></p><ul><li>Lead and mentor a cross-functional team of offer and order management professionals.</li><li>Establish KPIs and performance metrics to measure team effectiveness.</li><li>Regularly report on sales performance, order fulfillment, and customer satisfaction to senior management.</li><li>Stay informed on trends, regulations, and developments in the North American energy industry, particularly regarding high-voltage equipment.</li><li>Leverage your industry knowledge to identify new market opportunities and develop go-to-market strategies.</li></ul>