9 résultats pour Legal Administrative Assistant à Vancouver Bc
Legal Administrative Assistant<p>Our client, a family law firm, is seeking an experienced intermediate to senior-level Legal Administrative Assistant to join their dynamic practice in downtown Vancouver. The successful candidate will support one senior lawyer and one junior lawyer.</p><p> </p><p>Main responsibilities:</p><ul><li>Calendar management & travel arrangements</li><li>Conducting intake for all files</li><li>Preparing correspondence and managing extensive email communications</li><li>BF management</li><li>Trial preparation</li><li>Communicating with clients and counsel for mediations and arbitrations and organizing file materials</li><li>Drafting or assisting to draft settlement documents</li><li>General administrative duties</li></ul>Executive Assistant<p>Are you a proactive, detail-oriented professional with a passion for supporting leadership in a dynamic legal environment? We’re seeking a highly competent Executive Assistant to support the owner of a well-respected legal firm.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support to the owner, including scheduling, correspondence, and meeting coordination.</li><li>Manage project-based tasks with precision, ensuring timely completion and attention to detail.</li><li>Act as a liaison between the owner and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Oversee daily operations to ensure the smooth functioning of the office.</li><li>Handle special projects and initiatives as assigned.</li></ul><p><br></p><p><br></p>Administrative Assistant<p>A great opportunity to work with a great team! We are sourcing for a professional Project Administrative Assistant! This position reports into the Project Manager while assisting other members of the team. If you enjoy being busy and learning new skills, this is a great opportunity for you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Create, distribute, and maintain reports, forms, documents, specifications, standards, and other files.</li><li>Support project teams to ensure smooth project operations, facilitating any administrative project tasks (e.g., meeting minutes, action logs).</li><li>Provide high-quality, efficient project documentation, follow-up reminders, and updates from project meeting action items.</li><li>Format and edit technical documents</li><li>Facilitate project close-outs with the project team.</li><li>Provide a professional and welcoming atmosphere to guests and co-workers at the office front desk, with flexibility to assist project teams as needed.</li><li>Respond to internal and external inquiries and requests with tact and diplomacy.</li><li>Oversee boardroom bookings, coordinate calendars, manage requests, and schedule meetings.</li><li>Handle travel bookings and arrangements.</li><li>Perform all other project administration and reception duties as required.</li></ul><p><br></p><p><br></p>Legal Assistant - Insurance Defense<p>Robert Half has partnered with a well-established Insurance Defence firm in Toronto, Ontario in an exclusive search for a seasoned Legal Assistant. This Law firm, known for its commitment to delivering quality service, currently seeks a dedicated and competent legal professional with a proven track record in Insurance Defence.</p><p>This is a permanent, full-time, hybrid role that will allow the ideal candidate to work flexibly according to the needs of the firm and personal convenience.</p><p><br></p><p><strong>Responsibilities include but are not limited to:</strong></p><ul><li>Providing comprehensive administrative support to a team of attorneys</li><li>Document management, including transcribing, proofreading, and editing legal documents and correspondence</li><li>Coordinating and scheduling meetings, appointments and travel arrangements as required</li><li>Conducting legal research and assisting in the preparation of court documents</li></ul><p><br></p>Executive Assistant<p>Calling all experienced Executive Assistants my Downtown client within the not for profit space is seeking an experienced Executive Assistant to join their team. This role will support a busy CEO, some of the responsibilities will include working with the Board of Directors, heavy calendar management, communications, travel arrangements, partner with members of the executive team. The ideal candidate will be someone who is highly technical, has extensive board experience, can manipulate multiple internal and external software systems, generate reports and interpret the data in digestible and attractive format. The ideal candidate will have experience with project work and/or working on tight deadlines in a fast paced environment.</p><p><br></p><p>This is an exciting role as the organization continues to grow and the successful candidate will be a key member of a fun and high performing team. This organization supports employees with professional development and long term growth opportunities.</p><p><br></p>Personal Assistant<p>Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Project Management:</strong> Handle assigned projects by researching, executing, and providing updates to the executive.</li><li><strong>Property Management:</strong> Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li><strong>Travel Coordination:</strong> Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li><strong>Vehicle Management:</strong> Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li><strong>Insurance and Assets Management:</strong> Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li><strong>Visa and Immigration:</strong> Manage US visa renewals for the executive, family, and employees as needed.</li><li><strong>Securities and Investments:</strong> Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li><strong>Event Planning:</strong> Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li><strong>Administrative Support:</strong> Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul><p><br></p>Corporate Paralegal<p>Are you a highly organized and experienced Corporate Paralegal looking to make your mark at a prestigious global law firm? Our Vancouver Downtown office is seeking a motivated and detail-oriented professional to join our dynamic team. This is your chance to work on complex corporate matters in a collaborative and fast-paced environment.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Conduct minute book reviews and maintain accurate corporate records.</li><li>Handle incorporations, including pre- and post-documentation, as well as extra-provincial registrations across Canada.</li><li>Manage reorganizations, acquisitions, mergers, amalgamations, amendments, revivals, dissolutions, name changes, and continuations.</li><li>Review agreements related to transactions and determine required documentation.</li><li>Draft necessary corporate documents with precision and accuracy.</li><li>Complete and summarize due diligence searches.</li><li>Organize and complete closing documentation and prepare closing books.</li><li>Complete required provincial or federal corporate filings.</li><li>Handle files from beginning to completion, working with minimal supervision.</li><li>Provide support to lawyers during closing processes, including preparation of closing agendas and documentation.</li><li>Monitor and ensure compliance with deadlines for filings and regulatory requirements.</li><li>Perform other related tasks and responsibilities as required.</li></ul><p><br></p>Paralegal<p>Our client, a well-established law firm in downtown Vancouver, is seeking an experienced <strong>Paralegal</strong> to join their team. This is an excellent opportunity for a detail-oriented professional with a strong background in corporate tax transactions and reorganization work.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and file corporate documents related to tax-driven transactions, including amalgamations, continuances, dissolutions, and reorganizations.</li><li>Draft resolutions, agreements, and supporting documentation for tax reorganization matters.</li><li>Conduct due diligence and review corporate records to ensure compliance with regulatory requirements.</li><li>Assist with the preparation of tax-related filings and reports.</li><li>Maintain and update corporate records, minute books, and share registers.</li><li>Coordinate with lawyers, accountants, tax advisors, and government agencies.</li><li>Research tax laws and regulations relevant to corporate transactions.</li><li>Manage deadlines for corporate compliance and tax-related filings.</li><li>Assist in the preparation of closing documents and transaction summaries.</li><li>Liaise with clients and external parties to collect necessary information and documentation.</li></ul><p><br></p>Paralegal<p>Are you a detail-oriented and experienced Real Estate Paralegal seeking a new opportunity? Our client, a boutique law firm, specializes in full-service operations for private lenders, institutional lenders, chartered banks, and credit unions across Canada. We are currently hiring a skilled Real Estate Paralegal to oversee a variety of residential and commercial real estate transactions.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee both residential and commercial real estate files.</li><li>Draft loan agreements, promissory notes, and security agreements.</li><li>Conduct due diligence on borrowers, including reviewing financial documents.</li><li>Prepare and manage the closing process for loan transactions.</li><li>Ensure loan documentation is complete, accurate, and compliant with legal requirements.</li><li>Conduct title searches and secure collateral (e.g., real estate).</li><li>File and record legal documents with government agencies.</li><li>Communicate with clients and provide regular updates on the loan process.</li><li>Assist with risk management, including reviewing terms related to default or foreclosure.</li><li>Prepare statements of adjustments and manage trust accounts.</li></ul>