<p>We are looking for an organized and proactive Assistant Property Manager to support the daily operations of a large property in Toronto, Ontario. This role works under the guidance of the Property Manager, Development Manager, and/or General Manager, providing dependable and timely administrative and operational support for the property. The position acts as a primary liaison for tenants and external vendors and helps improve office processes and systems to maintain a well-organized and productive work environment.</p><p><br></p><p><strong>Primary Duties</strong></p><p><br></p><p><strong>Tenant Relations and Service</strong></p><ul><li>Deliver friendly, professional, and prompt service to all tenants</li><li>Handle standard tenant questions autonomously, directing complex matters to management as needed</li><li>Contribute to planning and executing tenant engagement programs, events, and special projects as assigned</li></ul><p><strong>Building Operations and Facility Oversight</strong></p><ul><li>Assist with all aspects of tenant move-ins and move-outs, such as distributing access cards, coordinating signage, and preparing orientation packets</li><li>Help manage tenant maintenance requests and preventive maintenance tasks</li><li>Participate in the launch and support of new operational and facility-related projects</li><li>Draft and maintain monthly cleaning reports, track service quality, and manage feedback or service credits</li><li>Prepare and send tenant communications, such as updates regarding rent or policy changes</li><li>Collect and process tenant payments, promptly recording and tracking cheques</li><li>Monitor janitorial supply levels, conduct audits, and initiate restock orders for management approval</li><li>Support marketing efforts and the coordination of tenant events or building activities</li><li>Draft, edit, and organize documents, correspondence, reports, and presentations</li><li>Maintain accurate digital and paper filing systems in line with document retention practices</li><li>Regularly update databases for tenant and vendor contacts, emergency information, and contractor records</li><li>Organize and submit expense reports related to property management</li><li>Conduct annual checks to verify tenant insurance documentation is up-to-date and meets property requirements</li><li>Manage scheduling for meeting spaces and handle related logistics and materials</li><li>Distribute incoming and outgoing mail and coordinate courier deliveries</li><li>Oversee the operation of office equipment and arrange technical support when necessary</li><li>Help prepare leasing documents and assemble materials for review by managers or owners</li></ul><p><strong>Financial and Administrative Functions</strong></p><ul><li>Offer administrative assistance to the property management and operations teams, as well as landlords</li><li>Communicate with the accounting department to resolve detailed inquiries from tenants or suppliers</li><li>Maintain purchase order records and track tenant chargebacks for regular review with management</li><li>Handle accounts receivable under the supervision of the Controller</li><li>Ensure supplier invoices are coded correctly, approved, and submitted for processing</li><li>Address vendor payment questions and resolve account issues</li><li>Compile and update monthly accounts receivable summaries for management</li></ul><p><br></p>
<p><strong>Job Description: Deployment Lead – Global Property Planning Transformation</strong></p><p><strong>Overview:</strong></p><p> Our client in North York is seeking a Deployment Lead, who is a critical member of the Property Planning Program leadership team. This role ensures property readiness, coordinates training, manages deployment wave planning, and drives adoption of new processes and systems across all global properties. The Deployment Lead partners closely with the Build PM and Data & Integrations PM to align on all deployment activities. This is a 6+ months engagement and working arrangement is 4 days onsite.</p><p><strong>Key Responsibilities:</strong></p><p>· Lead and track all pre-deployment property readiness activities, including business process alignment, completion of pre-work and validation tasks, and assurance of agreed readiness criteria.</p><p>· Ensure properties understand User Acceptance Testing (UAT), incorporate UAT learnings into training and readiness, and collect property feedback for continuous improvement.</p><p>· Oversee documentation and approval of business processes, internal controls, and SOPs prior to training development and go-live.</p><p>· Confirm training modules are finalized, reflect UAT learnings and finalized SOPs, and are delivered in the correct order.</p><p>· Coordinate logistics and communications for training, oversee training delivery for all key systems, monitor completion, and address knowledge gaps.</p><p>· Support change management efforts, including communications, readiness tools, and pre-go-live support activities (access, communication tools, etc.).</p><p>· Prepare properties and teams for go-live, supporting final cutover planning and execution.</p><p>· Oversee initial deployment activities, facilitate day 1 support and instructions, gather feedback, and monitor hypercare support.</p><p> </p><p><br></p><p><br></p>
We are looking for a dedicated and personable Concierge to join our team on a contract basis in Toronto, Ontario. This role involves delivering outstanding customer service at the front desk, acting as the first point of contact for associates, and assisting with inquiries related to building policies and operations. If you have a passion for creating positive experiences and thrive in a fast-paced environment, this position offers an excellent opportunity to showcase your interpersonal and problem-solving skills.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, addressing inquiries and providing clear guidance on building policies.<br>• Manage access badge requests, including badges issued for contract staff and landlord building access cards, ensuring proper documentation and compliance.<br>• Coordinate site events and assist with event planning in collaboration with the conference and facilities teams.<br>• Conduct regular inspections of meeting rooms and artwork to ensure maintenance and quality standards are upheld.<br>• Handle lost and found items, luggage storage, and other concierge services with professionalism and efficiency.<br>• Build strong relationships with service partners and clients to enhance engagement and deliver a seamless service experience.<br>• Support onboarding processes by completing required forms and ensuring timely submission for client approval.<br>• Utilize technology tools and spreadsheets to manage work orders, timelines, and productivity tracking.<br>• Provide proactive communication to associates and visitors, ensuring a welcoming and efficient workplace environment.<br>• Collaborate with facilities members and other team members to address operational needs and maintain smooth daily functions.
<p>Our client a highly successful Real Estate Investment Company has a great opportunity for a Manager Financial Reporting to join their Finance team in Toronto. In this role, you will oversee the preparation and analysis of financial statements, ensuring compliance with accounting standards and company policies. You will collaborate with cross-functional teams to enhance financial reporting processes, support decision-making, and drive operational efficiency. This is an exciting opportunity to contribute to a growing portfolio of real estate investments.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review monthly, quarterly, and annual IFRS consolidated financial statements, including supporting notes and schedules.</p><p>• Perform entity-level and group-level consolidations for a diverse portfolio of real estate investments and operating companies.</p><p>• Coordinate with external auditors and tax advisors during quarterly reviews and annual audits, ensuring timely preparation of audit documentation.</p><p>• Collaborate with property management accounting teams to analyze property-level financial results and resolve variances.</p><p>• Assist in the development and refinement of reporting packages and board presentation materials.</p><p>• Support the annual budgeting and quarterly forecasting processes by consolidating inputs from various stakeholders.</p><p>• Conduct monthly variance analyses, comparing actual results to budgets and forecasts, and provide insights on trends.</p><p>• Utilize Yardi or other real estate-focused systems to maintain data accuracy and streamline reporting processes.</p><p>• Perform cash flow planning and periodic analyses to guide investment and operational decisions.</p><p>• Contribute to strategic initiatives, including acquisitions, refinancing, and process improvements, by conducting financial analyses.</p>
<p>We are seeking a detail-oriented and reliable <strong>Bookkeeper</strong> to support the day-to-day financial operations of a growing organization. This role is ideal for someone who enjoys working behind the scenes to keep financial records accurate, organized, and compliant, while also contributing to process improvements over time. You will work closely with leadership and external accounting partners to ensure smooth financial operations and timely reporting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Daily / Monthly Accounting</strong></p><ul><li>Record all financial transactions, including <strong>accounts payable and accounts receivable</strong>, accurately in the accounting system</li><li>Maintain the <strong>general ledger</strong>, ensuring entries are complete and correct</li><li>Process <strong>vendor invoices</strong> and <strong>employee expense reimbursements</strong></li><li>Support <strong>EHT and HST reporting</strong> and assist with remittance preparation</li><li>Perform <strong>bank and credit card reconciliations</strong></li><li>Prepare <strong>monthly financial statement working papers</strong> for leadership review</li><li>Assist with <strong>payroll processing</strong> and tracking of related remittances</li><li>Reconcile <strong>accounts payable and accounts receivable subledgers</strong></li><li>Track and record <strong>fixed assets, expenses, and prepaids</strong> using Excel and asset/property tracking software</li></ul><p><strong>Quarterly / Annual Support</strong></p><ul><li>Prepare <strong>financial reporting packages</strong> for management</li><li>Assist <strong>external accountants</strong> with year-end close and tax preparation</li><li>Maintain organized financial records to support <strong>audit and compliance requirements</strong></li></ul><p><strong>General & Administrative</strong></p><ul><li>Maintain a well-organized <strong>digital filing system</strong> for financial documentation</li><li>Communicate with <strong>vendors, contractors, and internal stakeholders</strong> regarding billing and payments</li><li>Contribute to improving <strong>bookkeeping processes and internal controls</strong> over time</li></ul><p><br></p><p><strong>Skills & Qualifications</strong></p><p><strong>Required</strong></p><ul><li>Proven experience in <strong>bookkeeping or financial record-keeping</strong></li><li>Proficiency with accounting software (such as <strong>QuickBooks Online</strong> or similar platforms)</li><li>Strong <strong>Excel skills</strong>, including formulas and pivot tables</li><li>Excellent <strong>attention to detail</strong> and organizational skills</li><li>Ability to <strong>work independently</strong>, manage priorities, and meet deadlines</li></ul><p><strong>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</strong></p><p> </p><p><strong>This job posting is for a current vacancy with our client.</strong></p>
