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11 résultats pour Executive Assistant à Toronto, ON

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We are seeking an adaptable, tech-savvy Executive Assistant to support the President / CEO of multiple innovative start-up companies in the tech space. This individual will thrive in the fast-moving, ever-changing landscape of start-ups and play a key role in ensuring that the CEO can focus on high-level strategic initiatives. The ideal candidate will have prior experience in a start-up environment and will be comfortable with ambiguity, multitasking, and supporting various operational functions.

Key Responsibilities

Provide comprehensive administrative support to the President / CEO, including calendar management, scheduling, and travel coordination across multiple start-up ventures.
Act as the main point of contact for internal and external stakeholders, managing communication with tech partners, investors, and other start-up team members.
Prepare and organize presentations, reports, and strategic plans, including financial data, product timelines, and market analytics.
Support product launches, marketing efforts, and investor relations by coordinating meetings, documentation, and follow-ups.
Help with team coordination and resource allocation in the fast-paced start-up environment, ensuring project milestones are met.
Organize and oversee internal and external meetings, ensuring all logistics are handled and that the President / CEO is well-prepared.
Monitor and track business and product development activities, assisting the CEO in staying on top of all major initiatives.
Handle sensitive company information with discretion and maintain confidentiality, especially concerning fundraising, IP, and business strategies.
Maintain organized digital records, including tracking tech development progress, product timelines, and internal documentation.
Be a strategic partner to the CEO by identifying and implementing process improvements to support growing start-up operations and maximize team efficiency.

Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably within the start-up or technology sector.
Experience working in a start-up environment, where flexibility, creativity, and an ability to manage a wide range of tasks are key to success.
Strong technical proficiency, with the ability to manage tools like project management software (e.g., Jira, Monday.com), Slack, Google Workspace, and Microsoft Office.
Outstanding communication skills, with the ability to interface with a variety of stakeholders and break down complex tech information.
Ability to think critically and proactively manage time, priorities, and deliverables in a constantly changing environment.
Strong problem-solving skills and a willingness to roll up your sleeves to help implement operational solutions in a start-up environment.
Familiarity with fundraising, venture capital, or investor relations in the tech/start-up space is a plus

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

11 résultats pour Executive Assistant à Toronto, ON

Executive Assistant to the CEO We are seeking an adaptable, tech-savvy Executive Assistant to support the President / CEO of multiple innovative start-up companies in the tech space. This individual will thrive in the fast-moving, ever-changing landscape of start-ups and play a key role in ensuring that the CEO can focus on high-level strategic initiatives. The ideal candidate will have prior experience in a start-up environment and will be comfortable with ambiguity, multitasking, and supporting various operational functions.Key Responsibilities<ol><li>Provide comprehensive administrative support to the President / CEO, including calendar management, scheduling, and travel coordination across multiple start-up ventures.</li><li>Act as the main point of contact for internal and external stakeholders, managing communication with tech partners, investors, and other start-up team members.</li><li>Prepare and organize presentations, reports, and strategic plans, including financial data, product timelines, and market analytics.</li><li>Support product launches, marketing efforts, and investor relations by coordinating meetings, documentation, and follow-ups.</li><li>Help with team coordination and resource allocation in the fast-paced start-up environment, ensuring project milestones are met.</li><li>Organize and oversee internal and external meetings, ensuring all logistics are handled and that the President / CEO is well-prepared.</li><li>Monitor and track business and product development activities, assisting the CEO in staying on top of all major initiatives.</li><li>Handle sensitive company information with discretion and maintain confidentiality, especially concerning fundraising, IP, and business strategies.</li><li>Maintain organized digital records, including tracking tech development progress, product timelines, and internal documentation.</li><li>Be a strategic partner to the CEO by identifying and implementing process improvements to support growing start-up operations and maximize team efficiency.</li></ol>

Bilingual Executive Assistant We are offering a contract employment opportunity for a Bilingual Executive Assistant in Toronto, Ontario. The selected candidate will be expected to provide superior administrative support, manage executive-level operations, and maintain a high degree of collaboration with the executives. This is a great opportunity exclusively through Robert Half. Apply now! Responsibilities of Bilingual Executive Assistant: • Oversee and manage executive calendars, ensuring efficient scheduling and prioritization of appointments.• Provide comprehensive administrative support, including preparation of documents and correspondence.• Act as a point of contact for various units within the organization to foster clear and detail-oriented communication between executives and departments.• Attend seminars, conferences, and events alongside team members to provide logistical and operational assistance.• Utilize technologies such as Microsoft Office Suite and SharePoint for documentation, scheduling, and information sharing.• Ensure the smooth operation of technical equipment and liaise with IT for troubleshooting when necessary.• Assist in initiatives and support the priorities of the Executives.• Represent the executives at meetings and events, providing support as required.

Executive Assistant We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. Responsibilities: • Utilize ADP - Financial Services for various financial tasks and reporting • Facilitate virtual meetings through Cisco Webex Meetings • Manage and report expenses through Concur • Maintain customer relationships and data through CRM • Monitor and manage timekeeping through the Kronos Timekeeping System and About Time• Oversee and organize executive schedules through Calendar Management • Ensure clear and effective Communication across all levels of the organization • Coordinate and manage Conference Calls • Handle executive Correspondence effectively • Apply Business experience in supporting executive decision-making • Support C-Suite executives in their daily functions • Manage and respond to Email Communications • Create Presentations for internal and external meetings • Assist in Drafting documents and communications • Support the PMO - Project Management Office in project coordination and tracking.

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant. As an Administrative Assistant, you will be tasked with an array of administrative duties, including email management, document scanning, and e-filing. Responsibilities: • Undertake a variety of administrative tasks due to an accumulation of work • Efficiently categorize emails into appropriate folders in Microsoft Outlook • Scan necessary documents and systematically organize them into folders • Adhere to a business casual dress code, with the allowance of clean jeans • Display a positive attitude, reliability, and excellent organizational skills in all tasks • Correspond via email effectively and professionally • Utilize Microsoft Outlook for various tasks and communications • Maintain electronic files efficiently and securely • Scan and digitize documents as needed for easy access and organization.

Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations. Responsibilities: • Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met. • Handle phone and email communications, ensuring timely responses to both internal and external inquiries. • Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization. • Arrange meetings, appointments, and team events while managing calendars for team members. • Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy. • Provide exceptional support to team members by proactively completing assigned tasks. • Welcome visitors and clients in a warm and detail oriented manner. • Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment. • Contribute to the improvement of administrative processes to help the team operate more efficiently.

[Property Admin Assistant We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service. Responsibilities:· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties· Assist in preparing scheduled reports and coordinating flow of information within the company· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards· Responsible for ordering the necessary supplies,· Assist the Property Manager in collecting and entering monthly rents and tenant sales· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,· Provide administrative support to the Property Manager.· Maintain and update tenant lists/files and other files (TMI binders) as necessary.· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits

Administrative Coordinator We are offering an opportunity for an Administrative Coordinator in the Interior Design industry, located in Toronto, Ontario. In this role, you will be a key member of our team, handling a variety of administrative tasks to support internal project managers and external suppliers, as well as coordinating projects and managing communication. Responsibilities: • Oversee the scheduling of deliveries, projects, and meetings to ensure smooth operations. • Manage communication effectively with internal and external stakeholders. • Utilize Quickbooks Online for accurate and timely invoice entry. • Direct all incoming calls to the appropriate individuals to ensure efficient communication. • Oversee the coordination of various projects, ensuring deadlines are met and tasks are prioritized properly. • Accept and process payments in a secure and timely manner. • Maintain precise records of all administrative activities. • Utilize Microsoft Excel, Outlook, and Word to manage and streamline administrative tasks.

Finance Admin Our client is a dedicated and compassionate nonprofit organization. As a medium-sized organization, they rely on a strong financial foundation to ensure the success of their mission. We are currently seeking a Finance Administrator to join the team and support the organization's day-to-day financial operations. The Finance Administrator reports to the Controller and ensures the smooth operation of financial processes. This role is ideal for a detail-oriented professional with a strong foundation in accounting and financial administration. Key Responsibilities· Process and oversee financial transactions, including accounts payable, accounts receivable, and invoices.· Prepare invoices and manage monthly follow-ups and collections.· Reconcile daily and monthly financial transactions (POS, Gift Tool, Raiser’s Edge, etc.).· Prepare and reconcile union dues and WSIB remittances.· Maintain and update accounting records in compliance with finance policies and relevant legislation.· Apply basic accounting principles to analyze variances and perform routine financial reconciliations.· Assist in preparing financial reports under the guidance of the Director of Finance.· Support annual audits as required.· Participate in financial meetings and provide administrative support to the finance team.· Contribute to a positive, compassionate, and collaborative work environment.

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. Responsibilities: <ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul>