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    7 résultats pour 1111 Job Description Receptionist Office Assistant à Toronto, ON

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    We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes.

    Responsibilities:
    • Organizing and coordinating office operations and procedures
    • Maintaining all company records and ensuring they are up to date
    • Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls
    • Planning and implementing office systems, layout, and equipment procurement
    • Overseeing administrative operations related to budgeting, project planning, and management processes
    • Coordinating and planning for office services such as parking, maintenance, and security services
    • Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors
    • Preparing, scheduling, receiving, and distributing couriers
    • Managing inventory and supplies
    • Assisting all sales team and aiding with various tasks
    • Updating relevant information in CRM on a continuous basis
    • Tracking all referrals and following up with thank you notes
    • Assisting with Social Media Marketing
    • Responding to all emails in a detail oriented & courteous manner
    • Supporting and assisting all management team with various duties as required.
    • Minimum of 2 years of experience as an Administrative Assistant or in a similar role
    • Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
    • Experience in answering inbound calls and managing inbound/outbound calls effectively
    • Strong customer service skills with the ability to handle queries and issues professionally
    • Excellent data entry skills with attention to detail and accuracy
    • Ability to handle email correspondence efficiently and professionally
    • Experience in scheduling appointments, managing calendars, and coordinating meetings
    • Excellent communication and interpersonal skills
    • Ability to multitask and prioritize tasks effectively
    • Strong organizational and time-management skills
    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Emplois de 1111 Job Description Receptionist Office Assistant à Toronto

    Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes. <br><br>Responsibilities: <br>• Organizing and coordinating office operations and procedures<br>• Maintaining all company records and ensuring they are up to date<br>• Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls<br>• Planning and implementing office systems, layout, and equipment procurement <br>• Overseeing administrative operations related to budgeting, project planning, and management processes<br>• Coordinating and planning for office services such as parking, maintenance, and security services<br>• Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors<br>• Preparing, scheduling, receiving, and distributing couriers<br>• Managing inventory and supplies<br>• Assisting all sales team and aiding with various tasks<br>• Updating relevant information in CRM on a continuous basis<br>• Tracking all referrals and following up with thank you notes<br>• Assisting with Social Media Marketing<br>• Responding to all emails in a detail oriented & courteous manner<br>• Supporting and assisting all management team with various duties as required. Administrative Assistant <p>We are offering a long term contract employment opportunity for an Administrative Assistant in Toronto, Ontario. The chosen candidate will become a valuable part of our team, assisting in a significant records management project. This role involves reviewing documents in alignment with the company's retention policy, scanning and organizing necessary records, and properly disposing of non-essential documents.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the Records Manager to identify and prioritize records for scanning and storage.</p><p>• Handle scanning tasks diligently, ensuring all documents are accurately digitized.</p><p>• Utilize Microsoft Word and Excel for various administrative tasks.</p><p>• Maintain electronic files, ensuring they are correctly named and saved for easy retrieval.</p><p>• Provide excellent customer service, resolving any inquiries in a timely and detail oriented manner.</p><p>• Conduct data entry tasks, ensuring all customer information is accurate and up-to-date.</p><p>• Manage email correspondence, responding promptly and in a detail oriented manner to all incoming messages.</p><p>• Monitor customer accounts, taking the necessary actions when required.</p> Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations.<br><br>Responsibilities:<br><br>• Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met.<br>• Handle phone and email communications, ensuring timely responses to both internal and external inquiries.<br>• Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization.<br>• Arrange meetings, appointments, and team events while managing calendars for team members.<br>• Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy.<br>• Provide exceptional support to team members by proactively completing assigned tasks.<br>• Welcome visitors and clients in a warm and detail oriented manner.<br>• Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment.<br>• Contribute to the improvement of administrative processes to help the team operate more efficiently. Front Desk Coordinator We are offering a short term contract position for a Front Desk Coordinator in the construction industry, based in Thornhill, Ontario. This role necessitates an on-site presence. <br><br>Responsibilities: <br>• Greet and assist visitors professionally while maintaining a friendly demeanor <br>• Manage a significant volume of incoming calls and direct them to the appropriate personnel<br>• Ensure the reception area is kept clean and inviting <br>• Oversee the distribution of outgoing and incoming mail<br>• Process and distribute checks as required <br>• Assist in organizing occasional staff lunches <br>• Arrange hotel bookings when necessary<br>• Use industry-specific software to coordinate sites across various locations in Ontario<br>• Act as a central point for communication and manage directives from various sources<br>• Demonstrate consistent attendance, punctuality, and dedication to the role<br>• Provide administrative support and uphold a high level of business professionalism. Administrative Assistant <p>Are you an organized, detail-oriented professional with a passion for supporting high-performing teams in delivering exceptional client service? Join our dynamic wealth management company as an <strong>Administrative Support Specialist</strong> and play a vital role in enhancing client experiences and ensuring operational excellence.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Assist advisors with day-to-day administrative tasks, including processing transactions, updating client records, handling paperwork for mutual fund and insurance applications, and ensuring timely completion of requests.</li><li><strong>Client Communication:</strong> Serve as a client liaison by responding to inquiries and providing updates on account statuses, ensuring a best-in-class client service experience.</li><li><strong>Reporting:</strong> Prepare, generate, and maintain comprehensive reports related to client accounts, transactions, and other critical data to support decision-making.</li><li><strong>Compliance:</strong> Stay informed about changes in industry regulations and company policies; ensure that all activities meet compliance requirements and protect the firm’s integrity.</li><li><strong>Data Management:</strong> Utilize CRM tools like Salesforce to maintain accurate and up-to-date records, ensuring the integrity and confidentiality of client information.</li><li><strong>Coordination:</strong> Manage scheduling and organize meetings, coordinate advisors’ calendars, and oversee professional correspondence to facilitate efficient operations.</li><li><strong>Team Collaboration:</strong> Work closely with the advisory team to drive efficient processes, seamless service delivery, and an enhanced client experience.</li></ul><p><br></p> Finance Admin <p>Our client is a dedicated and compassionate nonprofit organization. As a medium-sized organization, they rely on a strong financial foundation to ensure the success of their mission. We are currently seeking a Finance Administrator to join the team and support the organization's day-to-day financial operations.</p><p><br></p><p>The Finance Administrator reports to the Controller and ensures the smooth operation of financial processes. This role is ideal for a detail-oriented professional with a strong foundation in accounting and financial administration.</p><p><br></p><p>Key Responsibilities</p><p>·        Process and oversee financial transactions, including accounts payable, accounts receivable, and invoices.</p><p>·        Prepare invoices and manage monthly follow-ups and collections.</p><p>·        Reconcile daily and monthly financial transactions (POS, Gift Tool, Raiser’s Edge, etc.).</p><p>·        Prepare and reconcile union dues and WSIB remittances.</p><p>·        Maintain and update accounting records in compliance with finance policies and relevant legislation.</p><p>·        Apply basic accounting principles to analyze variances and perform routine financial reconciliations.</p><p>·        Assist in preparing financial reports under the guidance of the Director of Finance.</p><p>·        Support annual audits as required.</p><p>·        Participate in financial meetings and provide administrative support to the finance team.</p><p>·        Contribute to a positive, compassionate, and collaborative work environment.</p> Administrative Coordinator <p>We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul><p><br></p><p><br></p>