6 résultats pour Administrative Assistant à Surrey, BC

Administrative Assistant We are offering a contract/temporary opportunity for an Administrative Assistant in Vancouver, British Columbia. The successful candidate will be part of a team providing services to financial planners across various divisions. The role requires a highly organized individual capable of efficiently managing customer applications, maintaining accurate records, and resolving inquiries. This position is located onsite. Responsibilities: • Efficiently process and manage service requests from different divisions• Provide comprehensive administrative support, including scheduling, data entry, and email correspondence• Handle customer inquiries and resolve them in a timely manner• Monitor and manage mail inboxes, ensuring effective communication triage• Provide support to the reception, including coverage during lunch hours• Collaborate with a team of 7 members to ensure smooth operations• Undertake ad-hoc projects as they arise, demonstrating strong problem-solving and multitasking skills• Maintain accurate and up-to-date customer records• Call and liaise with vendors as required• Use Office Suite (Outlook, Excel, Word, Teams) and Trello to manage tasks and communication effectively

Executive Assistant Are you a proactive, detail-oriented professional with a passion for supporting leadership in a dynamic legal environment? We’re seeking a highly competent Executive Assistant to support the owner of a well-respected legal firm. Key Responsibilities:<ul><li>Provide comprehensive administrative support to the owner, including scheduling, correspondence, and meeting coordination.</li><li>Manage project-based tasks with precision, ensuring timely completion and attention to detail.</li><li>Act as a liaison between the owner and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Oversee daily operations to ensure the smooth functioning of the office.</li><li>Handle special projects and initiatives as assigned.</li></ul>

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Customer Service Assistant We are partnering with a well-established company seeking a Customer Service Assistant to provide exceptional support to customers in-store and over the phone. This role is a key point of contact, assisting with sales transactions, order processing, and administrative tasks while ensuring a seamless customer experience. Responsibilities:<ul><li>Greet and assist customers in a friendly and professional manner.</li><li>Process orders, returns, and invoices for cash sales and charge accounts.</li><li>Support outside sales representatives by preparing and updating quotes.</li><li>Assist with procurement, purchasing, and receiving tasks as needed.</li><li>Respond to customer inquiries, address concerns, and ensure timely resolution.</li><li>Maintain store organization, including restocking and merchandising.</li><li>Handle administrative duties such as updating records, tracking quotes, and processing work orders.</li><li>Ensure adherence to store cleanliness and safety standards.</li></ul>

Office Administrator We are seeking a highly organized and detail-oriented Office Administrator with Bookkeeping Experience to join our team. This role combines front desk responsibilities with essential bookkeeping tasks, including accounts receivable (AR) backup, accounts payable (AP), credit card receipts, logistics paperwork for shipments, and employee timecard/timesheet support. The ideal candidate will have excellent customer service skills, proficiency in bookkeeping software, and the ability to multitask in a fast-paced office environment. Key Responsibilities:Reception Duties:• Greet and assist visitors, clients, and employees in a professional and friendly manner.• Answer and direct phone calls, emails, and other inquiries efficiently.• Manage incoming and outgoing mail, packages, and deliveries.• Maintain a clean, organized, and welcoming reception area.• Schedule and coordinate appointments, meetings, and office events.Accounts Payable (AP):• Review and process vendor invoices using the 3-way matching process (matching purchase orders, receipts, and invoices).• Verify invoice accuracy, resolve discrepancies, and obtain necessary approvals before processing payments.• Maintain vendor records and ensure timely payments while adhering to company policies.• Reconcile vendor statements and assist in resolving outstanding balances or disputes.Accounts Receivable (AR) & Backup Support:• Serve as a backup for the AR team by assisting with billing and payment processing as needed.• Monitor outstanding receivables and follow up on overdue accounts.• Assist in preparing AR reports and reconciling discrepancies.Support for Logistics with Cross-border Shipments:• Prepare and process shipping documentation, including Bills of Lading (BOLs), packing slips, and customs paperwork.• Working together with internal departments (operations, customer service, and shipping) to ensure smooth deliveries and provide high level of customer service experience• Maintain accurate records of shipping transactions and ensure compliance with company and regulatory requirements.• Assist in resolving shipping discrepancies or delays by coordinating with carriers and vendors.Employee Timecards/Timesheets & Payroll Support:• Data entry for hourly employees timesheet for payroll processing• Tracking sick days, sales trip, and vacation requests in company calendar

Legal Assistant - Insurance Defense Robert Half has partnered with a well-established Insurance Defence firm in Toronto, Ontario in an exclusive search for a seasoned Legal Assistant. This Law firm, known for its commitment to delivering quality service, currently seeks a dedicated and competent legal professional with a proven track record in Insurance Defence.This is a permanent, full-time, hybrid role that will allow the ideal candidate to work flexibly according to the needs of the firm and personal convenience. Responsibilities include but are not limited to:<ul><li>Providing comprehensive administrative support to a team of attorneys</li><li>Document management, including transcribing, proofreading, and editing legal documents and correspondence</li><li>Coordinating and scheduling meetings, appointments and travel arrangements as required</li><li>Conducting legal research and assisting in the preparation of court documents</li></ul>