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    6 résultats pour Jr Administrative Assistant à Stouffville, ON

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    We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes.

    Responsibilities:
    • Organizing and coordinating office operations and procedures
    • Maintaining all company records and ensuring they are up to date
    • Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls
    • Planning and implementing office systems, layout, and equipment procurement
    • Overseeing administrative operations related to budgeting, project planning, and management processes
    • Coordinating and planning for office services such as parking, maintenance, and security services
    • Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors
    • Preparing, scheduling, receiving, and distributing couriers
    • Managing inventory and supplies
    • Assisting all sales team and aiding with various tasks
    • Updating relevant information in CRM on a continuous basis
    • Tracking all referrals and following up with thank you notes
    • Assisting with Social Media Marketing
    • Responding to all emails in a detail oriented & courteous manner
    • Supporting and assisting all management team with various duties as required.
    • Minimum of 2 years of experience as an Administrative Assistant or in a similar role
    • Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
    • Experience in answering inbound calls and managing inbound/outbound calls effectively
    • Strong customer service skills with the ability to handle queries and issues professionally
    • Excellent data entry skills with attention to detail and accuracy
    • Ability to handle email correspondence efficiently and professionally
    • Experience in scheduling appointments, managing calendars, and coordinating meetings
    • Excellent communication and interpersonal skills
    • Ability to multitask and prioritize tasks effectively
    • Strong organizational and time-management skills
    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Emplois de Jr Administrative Assistant à Stouffville

    Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant. This role is integral to our operations and procedures, ensuring organizational effectiveness and efficiency. The Administrative Assistant will be responsible for a variety of tasks, from maintaining company records to assisting with project planning and management processes. <br><br>Responsibilities: <br>• Organizing and coordinating office operations and procedures<br>• Maintaining all company records and ensuring they are up to date<br>• Assisting in the preparation of the operating budget and maintaining inventory and budgetary controls<br>• Planning and implementing office systems, layout, and equipment procurement <br>• Overseeing administrative operations related to budgeting, project planning, and management processes<br>• Coordinating and planning for office services such as parking, maintenance, and security services<br>• Managing front lobby area - greeting, signing in, and providing refreshments to clients and visitors<br>• Preparing, scheduling, receiving, and distributing couriers<br>• Managing inventory and supplies<br>• Assisting all sales team and aiding with various tasks<br>• Updating relevant information in CRM on a continuous basis<br>• Tracking all referrals and following up with thank you notes<br>• Assisting with Social Media Marketing<br>• Responding to all emails in a detail oriented & courteous manner<br>• Supporting and assisting all management team with various duties as required. Administrative Assistant <p>We are offering a long term contract employment opportunity for an Administrative Assistant in Toronto, Ontario. The chosen candidate will become a valuable part of our team, assisting in a significant records management project. This role involves reviewing documents in alignment with the company's retention policy, scanning and organizing necessary records, and properly disposing of non-essential documents.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with the Records Manager to identify and prioritize records for scanning and storage.</p><p>• Handle scanning tasks diligently, ensuring all documents are accurately digitized.</p><p>• Utilize Microsoft Word and Excel for various administrative tasks.</p><p>• Maintain electronic files, ensuring they are correctly named and saved for easy retrieval.</p><p>• Provide excellent customer service, resolving any inquiries in a timely and detail oriented manner.</p><p>• Conduct data entry tasks, ensuring all customer information is accurate and up-to-date.</p><p>• Manage email correspondence, responding promptly and in a detail oriented manner to all incoming messages.</p><p>• Monitor customer accounts, taking the necessary actions when required.</p> Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations.<br><br>Responsibilities:<br><br>• Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met.<br>• Handle phone and email communications, ensuring timely responses to both internal and external inquiries.<br>• Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization.<br>• Arrange meetings, appointments, and team events while managing calendars for team members.<br>• Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy.<br>• Provide exceptional support to team members by proactively completing assigned tasks.<br>• Welcome visitors and clients in a warm and detail oriented manner.<br>• Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment.<br>• Contribute to the improvement of administrative processes to help the team operate more efficiently. Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Brampton, Ontario. This role involves a variety of administrative tasks across our team, primarily supporting the executive with their schedule, correspondence, and overall organization.<br><br>Responsibilities:<br>• Efficiently handle and prioritize incoming calls, emails, and other communications for the executive, ensuring crucial messages are promptly relayed.<br>• Manage the executive's calendar, coordinating appointments, meetings, and conferences while balancing conflicting priorities.<br>• Take charge of travel arrangements, which includes booking flights, hotels, and arranging transportation, while ensuring alignment with the executive's schedule and preferences.<br>• Assist in the preparation for meetings by collating necessary documents, creating presentations, and ensuring the executive is well-prepared.<br>• Manage and organize documents, reports, and other materials, which may involve creating, editing, and proofreading documents as needed.<br>• Monitor and reconcile expenses, ensuring the executive's financial records are accurate and up-to-date, and submit expense reports in a timely manner.<br>• Act as the executive's gatekeeper, screening calls, and visitors, prioritizing and filtering information to ensure only relevant and important matters reach the executive.<br>• Assist in coordinating various projects and initiatives, liaising with different departments, managing timelines, and ensuring deadlines are met.<br>• Conduct research on various topics as requested by the executive, providing summaries and key information to aid decision-making.<br>• Plan and coordinate events, such as conferences, workshops, or company gatherings, handling logistics, invitations, and necessary preparations.<br>• Maintain a high level of confidentiality and discretion when dealing with sensitive information or matters related to the executive and the organization.<br>• Anticipate the executive's needs, proactively identifying and addressing challenges or issues that may arise.<br>• Exhibit proficiency in using office software and other tools relevant to the role, including calendar software, communication tools, and project management platforms.<br>• Build and maintain positive relationships with internal and external stakeholders, including other executives, clients, and team members. Executive Assistant <p>We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Utilize ADP - Financial Services for various financial tasks and reporting </p><p>• Facilitate virtual meetings through Cisco Webex Meetings </p><p>• Manage and report expenses through Concur </p><p>• Maintain customer relationships and data through CRM </p><p>• Monitor and manage timekeeping through the Kronos Timekeeping System and About Time</p><p>• Oversee and organize executive schedules through Calendar Management </p><p>• Ensure clear and effective Communication across all levels of the organization </p><p>• Coordinate and manage Conference Calls </p><p>• Handle executive Correspondence effectively </p><p>• Apply Business experience in supporting executive decision-making </p><p>• Support C-Suite executives in their daily functions </p><p>• Manage and respond to Email Communications </p><p>• Create Presentations for internal and external meetings </p><p>• Assist in Drafting documents and communications </p><p>• Support the PMO - Project Management Office in project coordination and tracking.</p> Administrative Coordinator <p>We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. </p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul><p><br></p><p><br></p>