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33 résultats pour Administrative Coordinator à Markham, ON

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We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service.

Responsibilities:

• Answer inbound calls promptly and direct them to the appropriate department or staff member

• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary

• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member

• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office

• Organize paperwork and records, respond as needed, and ensure they are filed correctly

• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records

• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule

• Provide support to the President, Partners, Management, Sales Staff, and other staff as required

• Assist in the administration and record keeping for all samples

• Support digital marketing efforts with the marketing team as required

• Aid in the purchasing of materials as needed

• Deliver excellent customer service to all customers at all times

• Understand and represent the brand professionally at all times

• Work closely with the team to deliver on all client commitments.

• Candidate must have a minimum of 3 years of experience in an Administrative Coordinator role or similar.
• Proficiency in Accounting Functions is necessary.
• Must be able to efficiently Order Office Supplies when required.
• Competency in creating and managing Inventory Reports is required.
• Experience in Purchasing Materials for office use is a must.
• Must have excellent Customer Service skills, with the ability to handle queries and complaints effectively.
• The candidate should be proficient in using various office software including MS Office Suite.
• Strong written and verbal communication skills are required.
• The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
• The ideal candidate should have an eye for detail and commitment to high-quality work.
• Proven ability to work independently and as part of a team is required.
• Strong problem-solving skills and the ability to make decisions under pressure.
• Excellent organizational and planning skills.
• Ability to handle confidential information with discretion is required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

33 résultats pour Administrative Coordinator à Markham, ON

Administrative Coordinator We are offering an exciting opportunity for an Administrative Coordinator in Concord, Ontario. This role falls within the manufacturing industry, where you will be tasked with a variety of administrative and support responsibilities. You will be a part of a team that values effective communication and a commitment to providing excellent service. Responsibilities:• Answer inbound calls promptly and direct them to the appropriate department or staff member• Manage and respond to various emails, ensuring they are forwarded to the appropriate department or staff member when necessary• Welcome visitors and ensure they are assisted appropriately by you or the relevant staff member• Oversee the ordering and inventory of office supplies necessary for the smooth running of the office• Organize paperwork and records, respond as needed, and ensure they are filed correctly• Maintain confidentiality and proper storage of sensitive records such as employee information and customer records• Collaborate with accounting personnel to support various accounting functions like invoicing, AP, AR, ensuring these tasks are completed accurately and on schedule• Provide support to the President, Partners, Management, Sales Staff, and other staff as required• Assist in the administration and record keeping for all samples• Support digital marketing efforts with the marketing team as required• Aid in the purchasing of materials as needed• Deliver excellent customer service to all customers at all times• Understand and represent the brand professionally at all times• Work closely with the team to deliver on all client commitments.

Administrative Coordinator We are offering an opportunity for an Administrative Coordinator in the Interior Design industry, located in Toronto, Ontario. In this role, you will be a key member of our team, handling a variety of administrative tasks to support internal project managers and external suppliers, as well as coordinating projects and managing communication. Responsibilities: • Oversee the scheduling of deliveries, projects, and meetings to ensure smooth operations. • Manage communication effectively with internal and external stakeholders. • Utilize Quickbooks Online for accurate and timely invoice entry. • Direct all incoming calls to the appropriate individuals to ensure efficient communication. • Oversee the coordination of various projects, ensuring deadlines are met and tasks are prioritized properly. • Accept and process payments in a secure and timely manner. • Maintain precise records of all administrative activities. • Utilize Microsoft Excel, Outlook, and Word to manage and streamline administrative tasks.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator in Mississauga, Ontario. In this role, you will be a part of a dynamic team operating within the industry, where you will utilize your skills to contribute to our team's success. Responsibilities: <ul><li>Responding promptly and professionally to incoming telephone calls and emails</li><li>Efficiently managing and coordinating schedules within the team</li><li>Taking charge of the setup and maintenance of the boardroom</li><li>Overseeing the cleanliness and functionality of the kitchen area</li><li>Welcoming guests and ensuring they are comfortable during their visit</li><li>Carrying out administrative responsibilities for off-site conferences</li><li>Coordinating with courier services for delivery and pick-up</li><li>Assisting team members with any administrative questions or issues</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team. This role is based in Toronto, Ontario, and offers a short term contract employment opportunity. As an Administrative Assistant, you will be supporting the team in various aspects, ensuring smooth and efficient operations. Responsibilities: • Liaise with vendors to maintain office supplies inventory, ensuring workplace needs are met. • Handle phone and email communications, ensuring timely responses to both internal and external inquiries. • Assist in managing and updating both physical and digital filing systems for seamless document retrieval and organization. • Arrange meetings, appointments, and team events while managing calendars for team members. • Prepare, proofread, and organize documents, presentations, and reports with consistent accuracy. • Provide exceptional support to team members by proactively completing assigned tasks. • Welcome visitors and clients in a warm and detail oriented manner. • Assist with various office maintenance tasks, ensuring a well-functioning and detail oriented environment. • Contribute to the improvement of administrative processes to help the team operate more efficiently.

Office Manager Are you an organized, proactive, and results-driven professional ready to take charge of managing office operations? Robert Half is partnering with a downtown legal firm, seeking an Office Manager that will play a critical role in managing the firm's administrative, financial, and operational functions. This includes supporting payroll, accounts payable, file management, and Law Society requirements. The ideal candidate is detail-oriented, proactive, and has experience in a legal setting.You will collaborate closely with partners, lawyers, and administrative staff to deliver on daily objectives and broader, longer-term goals. You will report directly to the firms Founding Partners. Hybrid work modelKey Responsibilities:<ul><li>Oversee day-to-day office operations to ensure smooth functioning.</li><li>Administrative Support: Manage and coordinate administrative processes, workflow, facilities management; and overall office operations</li><li>Support payroll and accounts payable processing, ensuring accuracy and compliance with legal requirements.</li><li>Support vendor and expense management.</li><li>Maintain and oversee file management systems, ensuring compliance with legal and ethical standards.</li><li>Assist with financial reporting and liaise with external accountants as needed.</li><li>Implement and maintain office policies and procedures to improve efficiency.</li><li>Support partners, lawyers and staff with administrative needs, including scheduling and document management.</li></ul>

Bookkeeper / Office Manager About the Role:We are seeking a highly organized and detail-oriented Bookkeeper / Office Manager to join our client. This unique opportunity involves managing a family-owned business' financial and administrative aspects with various operations. As the sole point of contact for financial and office management tasks, the ideal candidate will bring exceptional professionalism, discretion, and efficiency to this role. This is a hybrid opportunity, and only one day per week in the office is required. Key Responsibilities:<ul><li>Financial Consolidation: Prepare and maintain consolidated financial reports</li><li>Accounts Payable/Receivable: Manage all AP/AR functions, ensuring timely processing and accuracy.</li><li>Payroll: Process payroll for a small team of employees, ensuring compliance with all relevant laws and regulations.</li><li>Office Management: Oversee day-to-day office operations, including supplies, vendor management, and general administrative duties.</li><li>Financial Analysis: Provide periodic financial analyses and insights to support decision-making.</li><li>Administrative Support: Handle a range of administrative tasks, including scheduling, correspondence, and document management.</li></ul>

Executive Assistant We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. Responsibilities: • Utilize ADP - Financial Services for various financial tasks and reporting • Facilitate virtual meetings through Cisco Webex Meetings • Manage and report expenses through Concur • Maintain customer relationships and data through CRM • Monitor and manage timekeeping through the Kronos Timekeeping System and About Time• Oversee and organize executive schedules through Calendar Management • Ensure clear and effective Communication across all levels of the organization • Coordinate and manage Conference Calls • Handle executive Correspondence effectively • Apply Business experience in supporting executive decision-making • Support C-Suite executives in their daily functions • Manage and respond to Email Communications • Create Presentations for internal and external meetings • Assist in Drafting documents and communications • Support the PMO - Project Management Office in project coordination and tracking.

[Property Admin Assistant We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service. Responsibilities:· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties· Assist in preparing scheduled reports and coordinating flow of information within the company· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards· Responsible for ordering the necessary supplies,· Assist the Property Manager in collecting and entering monthly rents and tenant sales· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,· Provide administrative support to the Property Manager.· Maintain and update tenant lists/files and other files (TMI binders) as necessary.· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits

Front Desk Coordinator We are in search of a Front Desk Coordinator to be a part of our team in the construction industry. The role is based at our onsite location in Thornhill, Ontario. This job offers contract employment opportunity. You will be tasked with the crucial role of ensuring smooth communication, coordinating administrative tasks, and providing reception duties. Responsibilities• Manage and direct a high volume of incoming calls to the correct personnel.• Foster a welcoming environment by greeting and assisting visitors professionally.• Keep the reception area tidy and presentable.• Handle and distribute incoming mail and process outgoing mail.• Coordinate and assist with occasional staff lunches.• Handle hotel bookings as required.• Use specialized software for site coordination across various locations in Ontario.• Act as the central point for communication, receiving and managing directives from various sources.• Ensure timely and consistent attendance, demonstrating commitment and punctuality.• Process and distribute checks as needed

Human Resources Manager We are seeking a proactive and strategic HR Manager to join our team within the construction and manufacturing industry. This role requires a dynamic professional who is equally comfortable handling day-to-day HR operations and developing long-term strategic initiatives. The successful candidate will bring critical thinking and thought leadership, along with a willingness to take a hands-on approach in managing HR functions.This position is ideal for an experienced HR professional with 7-10 years of experience in a unionized environment, who excels in compliance, employee relations, process improvement, and automation. The role also includes oversight of health and safety programs and will be instrumental in modernizing HR systems and processes. Key Responsibilities HR Operations & Compliance<ul><li>Oversee the full spectrum of HR functions, including onboarding, exit interviews, investigations, and labour relations.</li><li>Ensure adherence to Canadian employment laws, collective agreements, and industry-specific regulations.</li><li>Provide expert guidance on employee relations, performance management, workplace investigations, and disciplinary actions.</li></ul>Strategic HR Leadership & Process Optimization<ul><li>Develop and implement a five-year HR strategy, aligning HR objectives with business growth.</li><li>Identify opportunities to streamline and automate HR processes, enhancing efficiency and effectiveness.</li><li>Lead and support the implementation of HRIS and payroll systems.</li><li>Foster a culture of employee engagement and continuous improvement.</li></ul>Health & Safety & Travel<ul><li>Oversee health and safety programs, ensuring full compliance with occupational health standards and regulations.</li><li>Partner with operations teams to enhance safety policies, training initiatives, and risk mitigation strategies.</li></ul>

Sales Analyst Location: Markham, ON (Hybrid: In-office Tuesday-Thursday, Remote Monday & Friday) Our client, a leading designer, marketer, and distributor of small household and commercial appliances, is seeking a Sales Coordinator to join their dynamic team. This role is ideal for a highly organized and detail-oriented professional with a background in account management, sales coordination, and e-commerce.As a key player in the sales team, you will be responsible for managing administrative sales tasks, updating and maintaining product listings on e-commerce platforms, and supporting account management with analysis and reporting. The ideal candidate thrives in a fast-paced environment, is adaptable, and enjoys taking on new challenges. Key Responsibilities<ul><li>E-commerce & Retail Account Management (70%)</li><li>Add and maintain new products on e-commerce platforms, ensuring accuracy in pricing, descriptions, and specifications.</li><li>Update pricing and promotional details across retailer platforms, ensuring alignment with internal pricing structures.</li><li>Manage SKU setup and maintenance across major retail and e-commerce channels.</li><li>Work closely with cross-functional teams to ensure seamless product launches and inventory accuracy.</li><li>Provide administrative support related to account management, including data entry, documentation, and compliance with retailer requirements.</li></ul> <ul><li>Sales Analysis & Reporting (20-30%)</li><li>Collaborate with the Senior Sales Analyst to track sales performance, demand forecasting, and inventory management for key accounts like Walmart.</li><li>Analyze POS data to identify trends, opportunities, and potential challenges within key retail channels.</li><li>Prepare regular reports and insights to support strategic decision-making for sales leadership.</li><li>Summarize promotional offers and monitor flyer activity for competitor insights.</li><li>Trade Show & Event Coordination</li><li>Plan and organize trade show participation, including form submissions, booth setup coordination, and logistics.</li><li>Work closely with vendors and internal teams to ensure a smooth and professional brand presence at industry events.</li></ul>

Accounting Manager/Supervisor We are seeking an Accounting Manager to join a well established Distribution and Service Business in Vaughan. Ontario. This role involves overseeing core accounting functions, managing payables, optimizing inventory control, and supporting financial reporting. The Accounting Manager will also work closely with our General Manager and CFO contributing to financial efficiency and operational accuracy. Responsibilities: • Oversee Accounts Payable, ensuring timely and precise processing of invoices and payments.• Supervise three-way matching of POs, invoices, and receiving records.• Draft monthly A/P aging reports and inventory tracking reports.• Conduct inventory costing, variance analysis and oversee physical inventory counts.• Rectify receiving errors and make necessary adjustments in NetSuite.• Arrange and prepare cheques, EFTs, and wire transfers for payment.• Reconcile A/P balances with vendors and resolve discrepancies.• Generate and issue Purchase Orders to suppliers considering customer demand.• Collaborate with the CFO to manage foreign exchange purchases and ensure adequate funds for orders.• Monitor and follow up on expected delivery timelines, keeping the sales team informed.• Maintain compliance with CSA and TSSA regulations when ordering equipment.• Accurately receive inventory into NetSuite.• Maintain equipment price lists, ensuring up-to-date pricing for sales quotes.• Supervise equipment inventory, shipments and brokerage, ensuring accurate invoicing and tracking of sold products.• Manage the payroll function, including calculating commissions, making related journal entries and maintaining compliance with CRA, WSIB, EHT, etc.• Review A/R aging reports and outstanding receivables, prepared by the A/R Administrator. • Perform bank reconciliations and prepare related monthly journal entries.• Draft monthly financial statements, providing insights and variance analysis to the CFO.• Oversee basic IT resources for the office, ensuring smooth day-to-day operations.

Accounts Receivable Manager Position Summary:We are seeking a results-driven and detail-oriented Accounts Receivable Manager with a strong background in the hospital and healthcare industry. The ideal candidate will oversee and streamline the organization's accounts receivable operations, focusing on improving collections, monitoring claim submissions, and ensuring compliance with healthcare regulations. This role is key in maintaining positive cash flow and fostering collaborative relationships with both internal stakeholders and external clients, such as insurance providers and patients. Key Responsibilities:<ul><li>Manage the end-to-end accounts receivable process, including patient billing, claim submissions, collections, and payment posting in a healthcare/hospital context.</li><li>Ensure timely and accurate reconciliation of accounts with a goal to reduce days sales outstanding (DSO).</li><li>Lead, mentor, and manage a team of accounts receivable specialists, ensuring alignment with organizational goals and best practices.</li><li>Conduct regular training and performance evaluations to improve department efficiency and individual employee development.</li><li>Ensure compliance with federal and provincial laws, as well as hospital industry standards for patient billing and collections.</li><li>Support internal and external audits by providing accurate financial documentation and insight into accounts receivable operations.</li><li>Prepare and deliver regular reports on key metrics, such as collection rates and accounts receivable aging.</li><li>Analyze trends and identify opportunities for process improvements or policy adjustments to enhance overall efficiency and cash flow.</li><li>Partner with finance, operations, and patient services departments to ensure seamless integration of accounts receivable processes within the broader revenue cycle.</li><li>Maintain strong relationships with patients to improve resolution rates for outstanding accounts.</li></ul>

Bilingual Executive Assistant We are offering a contract employment opportunity for a Bilingual Executive Assistant in Toronto, Ontario. The selected candidate will be expected to provide superior administrative support, manage executive-level operations, and maintain a high degree of collaboration with the executives. This is a great opportunity exclusively through Robert Half. Apply now! Responsibilities of Bilingual Executive Assistant: • Oversee and manage executive calendars, ensuring efficient scheduling and prioritization of appointments.• Provide comprehensive administrative support, including preparation of documents and correspondence.• Act as a point of contact for various units within the organization to foster clear and detail-oriented communication between executives and departments.• Attend seminars, conferences, and events alongside team members to provide logistical and operational assistance.• Utilize technologies such as Microsoft Office Suite and SharePoint for documentation, scheduling, and information sharing.• Ensure the smooth operation of technical equipment and liaise with IT for troubleshooting when necessary.• Assist in initiatives and support the priorities of the Executives.• Represent the executives at meetings and events, providing support as required.

Payroll Manager We are offering an exciting opportunity for a Payroll Manager to join our team in Toronto, Ontario. In this role, you will be entrusted with the management of payroll processes and systems, leading payroll-related projects, and ensuring adherence to all relevant legal and ethical standards. You will also be involved in implementing Audit processes, resolving complex issues, and providing effective communication to various stakeholders regarding payroll issues. Responsibilities: • Lead the implementation of new payroll processes and systems while identifying areas for improvement • Manage the preparation and submission of year-end employee tax slips or forms, ensuring all government filings are met within deadlines • Uphold confidentiality by adhering to legal and ethical standards • Oversee payroll-related projects, including payroll system implementations, system upgrades, and help desk software • Document payroll processes and spearhead process improvement initiatives • Handle all aspects of the payroll system, train a team of payroll administrators, and ensure all payroll accounting procedures are accurate • Implement and manage robust Audit processes within payroll processes • Undertake collective agreement updates, ministry initiatives, and other payroll projects • Foster a customer-focused culture and direct the resolution of complex issues or errors while monitoring company response time • Communicate effectively with various stakeholders regarding payroll issues • Oversee all activities with the support of the payroll supervisor and payroll team • Provide ongoing payroll analysis and reports, including reports to assist in month-end closings • Offer ad hoc payroll analysis to support corporate initiatives • Seek opportunities to improve/enhance payroll processes and delivery, provide insights, and recommend solutions • Ensure compliance with all related federal/provincial legislation and internal policies and procedures as they relate to payroll services • Liaise with auditors and manage payroll tax audits

Marketing Assistant The CompanyOur client in Brampton is searching for a Marketing Assistant to join them for a 2 month full-time contract. This opportunity requires the candidate to work onsite 5 days per week at the client's location in Brampton. The RoleThe Marketing Assistant will focus primarily on content and posting to the client's social media feeds using Hootsuite, but may also assist with flyers, brochures editing graphic design files, updates on the company website, and distribution of materials to other locations. Responsibilities<ul><li>Content creation including but not limited to, brochures, press releases, social media content, promotional advertising</li><li>Assisting in the development and delivery of promotional materials and marketing collateral</li><li>Supporting the team in maintaining and updating the website, potentially on a new platform</li><li>Interpreting data from Google Analytics and organizing it into spreadsheets for further analysis</li><li>Managing the receipt and distribution of materials through an inter-office courier system</li><li>Taking ownership of assigned tasks and providing support to marketing team members</li></ul>

Accounting Assistant We are offering a short term contract employment opportunity for an Accounting Assistant in the non-profit sector. Your role will be centered around maintaining precise records and handling complex inquiries related to property tax billings, payments, and collections. Responsibilities: • Administer property tax pre-authorized payment plans, including the dispatch of plan application forms and processing of completed applications. • Oversee all aspects of property tax administration, including the processing of daily electronic tax and water payments received from financial institutions. • Handle intricate public inquiries related to property tax billings, payments, and collections. • Analyze account balances and assist in the collection of property tax arrears. • Process customer credit applications with high accuracy and efficiency. • Maintain accurate customer credit records. • Responsible for processing all ownership changes, including verification of legal documents received, balances outstanding on properties, creating new customer ID’s, preparing and mailing of new ownership letters and surcharge invoices. • Handle the issuance of Tax Certificates on a weekly basis, including maintaining lawyer files. • Administer the Tax Appeal tracking log and assist with filing of Section 357/358 applications to Municipal Property Assessment Corporation (MPAC). • Deal with incoming calls relating to tax arrears, making suitable payment arrangements for the taxpayer and the Municipality.

Digital Delivery Project Manager - eCommerce The CompanyOur client in the hospitality industry is looking for an experienced Digital Delivery Product Manager for a 9-12 month contract. This is a hybrid opportunity working in office 3 days per week, 2 days work from home in Toronto. The Position The Digital Delivery Product Manager will lead the development of an eCommerce platform. They will oversee all phases of the project, from initiation to delivery, while managing a multimillion-dollar budget. You will work closely with cross-functional teams, including developers, designers, and business stakeholders, ensuring the project is completed on time, within scope, and on budget. The ideal candidate will have a strong background in digital delivery, mobile app development, and managing large-scale budgets. Key Responsibilities:<ul><li>Lead the end-to-end delivery of a mobile app development project, ensuring adherence to timelines, quality standards, and budget constraints.</li><li>Manage and track project budgets, ensuring proper allocation and reporting of funds (millions of dollars).</li><li>Develop and maintain project plans, schedules, and risk management strategies.</li><li>Coordinate with internal teams, external vendors, and stakeholders to drive successful project outcomes.</li><li>Communicate project status, risks, and issues to senior leadership and stakeholders.</li><li>Foster a collaborative and high-performance team environment.</li></ul>

Finance Operations Manager We are currently seeking a highly motivated Finance Operations Manager (no direct reports) to join our environmental services client. Initially, this role will be highly involved with the Renewable Natural Gas pillar for two years; however, this job can evolve into a more encompassing role, mainly financial planning and analysis (FP& A) for North America, and potentially Capital Markets. This is a 100% on-site role in Midtown Toronto (TTC accessible). This is a exciting opportunity for a highly skilled Big 4 CPA to join a dynamic and fast-paced family office. This position requires exceptional financial expertise and a proven track record of excellence. Responsibilities:<ul><li>Act as a 'quarterback' across all areas of finance, including P& L, cash flow, treasury, FP& A, reporting, revenue forecasting, budgeting, capex, and modeling.</li><li>Understand FP& A and P& L objectives and how they are built out, contributing to the sustainable financial performance of the firm.</li><li>Review vetting, budgeting, and forecasting processes.</li><li>Reviewing and vetting Financial Statements.</li><li>Analyze financial impacts of projects and compile comprehensive reports/transparencies for senior management.</li><li>Develop data-driven presentations for the Board of Directors, demonstrating a strong ability with Excel/PowerPoint.</li></ul>

Sr. Executive Assistant We are offering a short term contract employment opportunity for a Sr. Executive Assistant. As a Sr. Executive Assistant, you will be the main point of contact between our leadership and the Board of Directors, facilitating communication, supporting governance activities, and ensuring the smooth operation of board meetings and related initiatives. Responsibilities: • Serve as the key liaison between board members and executive leadership, facilitating clear and timely communication • Schedule and coordinate board and committee meetings, ensuring proper logistics • Prepare and distribute agendas, meeting materials, and board packages in collaboration with executive leadership • Maintain official records of board meetings, resolutions, and governance documents • Assist in the development and implementation of board policies, bylaws, and governance best practices • Manage board member onboarding, training, and ongoing education • Track board terms, elections, and committee assignments • Work closely with leadership to ensure board alignment with the organization’s mission and goals • Provide logistical support for board events, fundraisers, and recognition programs • Assist with special projects, strategic planning initiatives, and board retreats.

Human Resources (HR) Assistant We are offering a long term contract employment opportunity for a Human Resources (HR) Assistant in Etobicoke, Ontario. In this role, you will be a key player in the human resources team, providing comprehensive support in recruitment, benefits administration, performance management, and HR reporting. Responsibilities • Provide expert advice and guidance on human resources related matters to ensure compliance with employment legislation • Manage end-to-end recruitment process, from job posting and interviewing to offering employment, ensuring a continuous supply of high-quality talent • Analyze recruitment data and trends to improve recruitment strategies and employee retention • Maintain confidentiality while handling employee records, files, and data • Administer benefits effectively, including enrollment, billing, claims assistance, and liaising with LTD Case Managers for return to work plans • Manage performance management processes to ensure effectiveness and compliance • Liaise with payroll to ensure accuracy of data, deductions, salary administration, and record keeping • Oversee the administration of learning management systems to support learning and development initiatives across the organization • Manage WSIB administration, including claims process management and liaising with WSIB staff • Participate in the planning and management of Human Resources projects as needed • Develop and provide regular HR reports (e.g., contract expiry report, ONA seniority list, year-end unfunded liabilities, etc.) • Administer employee recognition and engagement platform and wellness platform to ensure accessibility and effective use.

IT Manager We are seeking a strategic technology leader to drive the organization’s IT vision, ensuring that our systems, infrastructure, and resources align with business goals. This individual will oversee all aspects of technology planning, implementation, security, and optimization to support operational excellence and innovation. Key Responsibilities:<ul><li>Define and execute a long-term technology strategy, continuously evaluating current systems and exploring innovative solutions to enhance efficiency.</li><li>Oversee the selection, implementation, and management of enterprise-wide information systems, ensuring they support both strategic and day-to-day business needs.</li><li>Lead the procurement and maintenance of hardware, software, and IT services, collaborating with leadership to align technology investments with business objectives.</li><li>Develop and manage annual IT budgets, ensuring cost-effective use of resources while supporting the organization’s growth.</li><li>Supervise the design, maintenance, and security of IT infrastructure, including telecommunications, data management, office automation, and enterprise applications.</li><li>Establish and enforce policies to safeguard the organization’s digital assets, ensuring data integrity, security, and compliance with industry standards.</li><li>Design and implement a comprehensive Disaster Recovery Plan to maintain business continuity in the event of system failures or disruptions.</li><li>Maintain thorough documentation of IT policies, procedures, and best practices to ensure consistency and compliance.</li></ul>

Executive Assistant to the CEO We are seeking an adaptable, tech-savvy Executive Assistant to support the President / CEO of multiple innovative start-up companies in the tech space. This individual will thrive in the fast-moving, ever-changing landscape of start-ups and play a key role in ensuring that the CEO can focus on high-level strategic initiatives. The ideal candidate will have prior experience in a start-up environment and will be comfortable with ambiguity, multitasking, and supporting various operational functions.Key Responsibilities<ol><li>Provide comprehensive administrative support to the President / CEO, including calendar management, scheduling, and travel coordination across multiple start-up ventures.</li><li>Act as the main point of contact for internal and external stakeholders, managing communication with tech partners, investors, and other start-up team members.</li><li>Prepare and organize presentations, reports, and strategic plans, including financial data, product timelines, and market analytics.</li><li>Support product launches, marketing efforts, and investor relations by coordinating meetings, documentation, and follow-ups.</li><li>Help with team coordination and resource allocation in the fast-paced start-up environment, ensuring project milestones are met.</li><li>Organize and oversee internal and external meetings, ensuring all logistics are handled and that the President / CEO is well-prepared.</li><li>Monitor and track business and product development activities, assisting the CEO in staying on top of all major initiatives.</li><li>Handle sensitive company information with discretion and maintain confidentiality, especially concerning fundraising, IP, and business strategies.</li><li>Maintain organized digital records, including tracking tech development progress, product timelines, and internal documentation.</li><li>Be a strategic partner to the CEO by identifying and implementing process improvements to support growing start-up operations and maximize team efficiency.</li></ol>

Customer Service / Order Management Are you passionate about delivering exceptional customer service and playing a key role in supporting sales operations? We are looking for a motivated and detail-oriented Customer Service/ Order Management Representative to join our clients team. In this role, you’ll interact with customers to provide and process information related to orders, inquiries, and products, all while ensuring an exceptional customer experience. If you thrive in a fast-paced environment, excel at multitasking, and have strong communication skills, we’d love to hear from you! Key Responsibilities:<ul><li>Serve as the main point of contact for customers through phone and electronic communications.</li><li>Accurately enter orders into the system and send timely order acknowledgments to customers.</li><li>Organize workflow to meet both customer and internal deadlines.</li><li>Keep customers informed about any changes to their orders and provide updates on pricing and delivery schedules.</li><li>Collaborate with various teams internally, including the Scheduler, Sales Manager, Sales Reps, Traffic Manager, and Freight Forwarder to ensure smooth order fulfillment and shipping processes.</li><li>Prepare export documentation for international shipments, including IMOs, CERS, and VGM reports.</li><li>Monitor open orders weekly and coordinate shipments with the shipping department.</li><li>Handle and resolve customer concerns or complaints, escalating them to management when necessary.</li><li>Create and maintain customer accounts, ensuring all records are accurate and up to date.</li><li>Provide general customer assistance and information, directing calls or inquiries to the appropriate department or team member as necessary.</li><li>Attend internal meetings, and participate in trade shows as needed to support sales efforts.</li></ul>

Property Accountant Robert Half is partnered with a leading property management organization who is looking for a Property Accountant to join their collaborative team. This is a full time permanent opportunity located in the Scarborough area. As the Property Accountant, you will be responsible for; <ul><li>Processing accounts payable and accounts receivable</li><li>Process supplier invoices and payments via cheques, EFT and wires</li><li>Monthly tenant billing and maintaining tenant billing schedules</li><li>Supporting the Property Accounting Manager with budgets and variance analysis</li><li>Support the Property Managers with administrative accounting functions</li><li>Perform CAM reconciliations</li><li>Support the department with resolving any tenant issues </li></ul>

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