We are offering an exciting opportunity in the property administration sector in Scarborough, Ontario. We are in search of a Property Admin Assistant who will be an integral part of our team, carrying out various administrative duties efficiently while maintaining high-quality customer service.
Responsibilities:
· Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports
· Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties
· Assist in preparing scheduled reports and coordinating flow of information within the company
· Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards
· Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards
· Responsible for ordering the necessary supplies,
· Assist the Property Manager in collecting and entering monthly rents and tenant sales
· Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.
· Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,
· Provide administrative support to the Property Manager.
· Maintain and update tenant lists/files and other files (TMI binders) as necessary.
· Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
· Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
· Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits
1-3 years previous relevant experience in a property management administrative role
Proficient in basic accounting skills and knowledge
Excellent verbal and written communication skills
Proficient in Word & Excel
Proven organizational skills and ability to meet deadlines
Detail oriented with a proven ability to simultaneously address competing priorities
Ability to resolve problems using facts and sound reasoning
Ability to work both independently and as part of a team.