32 résultats pour Adjoint De Direction

Adjoint administratif Notre client est à la recherche d’un Adjoint administratif pour rejoindre son équipe dans le secteur bancaire et des marchés mondiaux situé à Montréal, au Québec. En tant qu'Adjoint administratif, vous serez chargé de gérer l'agenda du directeur général, de coordonner les réunions avec les parties prenantes internes et externes et de gérer la correspondance et les communications. Vous serez également responsable de la préparation des présentations et des rapports pour les réunions de direction. Responsabilités:• Gérer l'agenda du Directeur Général et coordonner les réunions avec les parties prenantes internes et externes.• Assurer la gestion de la correspondance et des communications.• Préparer des présentations et des rapports pour les réunions de direction.• Organiser les voyages d'affaires et gérer les notes de frais.• Offrir un soutien administratif général, y compris le classement, la gestion de dossiers et la préparation de documents.• Participer à des projets spéciaux au besoin.• Utiliser les compétences administratives pour soutenir le fonctionnement quotidien de l'entreprise.• Utiliser les compétences en assistance administrative pour aider à la coordination et à l'organisation des tâches et des projets.• Utiliser les compétences en gestion administrative pour gérer efficacement les ressources et les processus de l'entreprise.

Executive Assistant This role focuses on providing dedicated support to the Managing Director in all tasks associated with the success of a dynamic and evolving wealth management/family office. The Executive Assistant will play a pivotal role in ensuring the seamless execution of day-to-day responsibilities while also contributing to broader initiatives, such as managing real estate properties, supporting key team members, and facilitating charitable activities.This is a hands-on position offering the opportunity to work closely with a high-energy Managing Director. For an ambitious candidate, there is ample potential to take on challenging projects, expand responsibilities, and grow within the organization.Key Responsibilities:<ol><li>Team Support: Manage day-to-day tasks and schedules for select team members.</li><li>Foundation Support: Assist with charitable activities, including donation management and stakeholder engagement.</li><li>Real Estate Assistance: Support the management of real estate assets, including tenant communications, lease coordination, and property management.</li><li>Analysis and Recommendations: Perform data analysis and present findings to the Managing Director and team.</li><li>Document Management: Draft, edit, format, and organize internal documents and maintain the office database.</li><li>Travel and Event Coordination: Occasionally arrange travel for the Managing Director and key stakeholders; support planning and coordination of off-site events.</li><li>Administrative Excellence: Provide administrative support, including calendar management, meeting preparation, and note-taking.</li><li>Technical Proficiency: Utilize tools such as Google Suite, Dropbox, and Microsoft Office Suite to manage tasks efficiently.</li></ol>

Secrétaire de direction Notre client, une entreprise bien établie dans le domaine de la théologie, est à la recherche d'un Secrétaire de direction pour rejoindre leur équipe à Montréal. Dans ce rôle, vous serez chargé de diverses tâches administratives et de coordination, y compris la gestion des agendas, la planification d'événements, et la communication interne. Responsabilités : • Assurer la gestion efficace de l'agenda du directeur, y compris la planification des rendez-vous et des déplacements. • Assurer le suivi et la gestion des correspondances entrantes et sortantes. • Rédiger, corriger et mettre en page divers documents, tels que les comptes rendus, les rapports et les courriers. • Coordonner la préparation des réunions, y compris les réservations, les convocations et la préparation des dossiers. • Gérer les appels téléphoniques entrants et filtrer les demandes. • Planifier les déplacements professionnels, y compris les réservations de transport et d'hébergement. • Veiller à la bonne organisation des événements internes, tels que les séminaires et les conférences. • Faciliter la communication entre les différents services. • Anticiper et gérer les priorités de la direction.

Adjoint administratif Notre client, situé à Sainte-Adèle, recherche un adjoint administratif ayant de l'expérience dans le domaine de l'immobilier. Le poste est à temps partiel (15 à 20 heures par semaine ou 2 à 3 jours par semaine) avec possibilité de temps plein (semaine de travail de 35 heures). Notre client offre un horaire flexible. Vous pourriez avoir à travailler quelques heures exceptionnellement les fins de semaines. Responsbilités:- Saisie de données dans les plateformes immobilières;- Gestion de la base de données dans le CRM ACT;- Gestion des rendez-vous et des visites ; rapports de suivi;- Service à la clientèle ; accueil des clients;- Gestion de toutes les demandes de renseignements des clients et assurer un suivi rapide;- Rédaction de documents publicitaires et marketing;- Rapports de dépenses.

Executive Assistant We are on the lookout for an Executive Assistant to join our clients team. This role is located in North York, Ontario. As an Executive Assistant, you will be instrumental in managing various administrative tasks, ensuring efficient communication, and supporting high-level executives in their day-to-day functions. Responsibilities: • Utilize ADP - Financial Services for various financial tasks and reporting • Facilitate virtual meetings through Cisco Webex Meetings • Manage and report expenses through Concur • Maintain customer relationships and data through CRM • Monitor and manage timekeeping through the Kronos Timekeeping System and About Time• Oversee and organize executive schedules through Calendar Management • Ensure clear and effective Communication across all levels of the organization • Coordinate and manage Conference Calls • Handle executive Correspondence effectively • Apply Business experience in supporting executive decision-making • Support C-Suite executives in their daily functions • Manage and respond to Email Communications • Create Presentations for internal and external meetings • Assist in Drafting documents and communications • Support the PMO - Project Management Office in project coordination and tracking.

Executive Assistant Calling all experienced Executive Assistants my Downtown client within the not for profit space is seeking an experienced Executive Assistant to join their team. This role will support a busy CEO, some of the responsibilities will include working with the Board of Directors, heavy calendar management, communications, travel arrangements, partner with members of the executive team. The ideal candidate will be someone who is highly technical, has extensive board experience, can manipulate multiple internal and external software systems, generate reports and interpret the data in digestible and attractive format. The ideal candidate will have experience with project work and/or working on tight deadlines in a fast paced environment. This is an exciting role as the organization continues to grow and the successful candidate will be a key member of a fun and high performing team. This organization supports employees with professional development and long term growth opportunities.

Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in Brampton, Ontario. This role involves a variety of administrative tasks across our team, primarily supporting the executive with their schedule, correspondence, and overall organization. Responsibilities: • Efficiently handle and prioritize incoming calls, emails, and other communications for the executive, ensuring crucial messages are promptly relayed. • Manage the executive's calendar, coordinating appointments, meetings, and conferences while balancing conflicting priorities. • Take charge of travel arrangements, which includes booking flights, hotels, and arranging transportation, while ensuring alignment with the executive's schedule and preferences. • Assist in the preparation for meetings by collating necessary documents, creating presentations, and ensuring the executive is well-prepared. • Manage and organize documents, reports, and other materials, which may involve creating, editing, and proofreading documents as needed. • Monitor and reconcile expenses, ensuring the executive's financial records are accurate and up-to-date, and submit expense reports in a timely manner. • Act as the executive's gatekeeper, screening calls, and visitors, prioritizing and filtering information to ensure only relevant and important matters reach the executive. • Assist in coordinating various projects and initiatives, liaising with different departments, managing timelines, and ensuring deadlines are met. • Conduct research on various topics as requested by the executive, providing summaries and key information to aid decision-making. • Plan and coordinate events, such as conferences, workshops, or company gatherings, handling logistics, invitations, and necessary preparations. • Maintain a high level of confidentiality and discretion when dealing with sensitive information or matters related to the executive and the organization. • Anticipate the executive's needs, proactively identifying and addressing challenges or issues that may arise. • Exhibit proficiency in using office software and other tools relevant to the role, including calendar software, communication tools, and project management platforms. • Build and maintain positive relationships with internal and external stakeholders, including other executives, clients, and team members.

Executive & Personal Assistant My Downtown client within the Real Estate industry is looking for an ambitious, highly organized and professional Executive Assistant to join their team. This is a fully in office role. The role will support the CEO and provide support to the senior executive team on occasion. Some of the key responsibilities will include, - heavy calendar management, travel arrangements, meeting coordination, presentations, reviewing, editing, formatting documents along with some personal assistance. This is a really exciting organization join a reputable, fun and growing organization. This successful candidate will be someone who thrives in an environment with highly motivated and driven professionals, who enjoys coming to a beautiful office space and collaborating with team members.

Administrative Assistant We are seeking an Administrative Assistant to join a team in the St. Vital area of Winnipeg. As an Administrative Assistant, your primary responsibility will be to manage the intake of personal tax documents, navigate and retrieve data from CRA Represent a Client service, and import this data into TaxPrep software. You will also be responsible for the digitization of physical documents and maintaining digital files and directories. This contract opportunity to assist a accounting office during the tax season; this contract is expected to finish by mid/ end of May 2025. Responsibilities:• Manage the internal intake of personal tax documents• Navigate and retrieve data from CRA Represent a Client service• Import the retrieved CRA data into TaxPrep software• Digitize physical documents for better management• Manage and maintain digital files, ensuring proper organization• Create file directories using CaseWare software• Handle inbound and outbound calls, providing excellent customer service• Perform data entry tasks and schedule appointments as needed• Efficiently use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks• Carry out other responsibilities/duties as required by the team.

Adjointe exécutive Nous recherchons une Adjointe exécutive hautement organisée et soucieuse du détail pour rejoindre notre équipe dans l'industrie de la fabrication à St-Laurent, Québec. En tant qu'Adjointe exécutive, vous serez responsable de la gestion de l'agenda du président, de la coordination des réunions, de l'accueil des visiteurs, et de la préparation de divers documents. Vous serez également chargé de la correspondance avec diverses parties prenantes, de la gestion des appels et des courriels, et de la préparation de la salle de réunion du président. Responsabilités: • Gérer l'agenda du président avec précision et efficacité • Coordonner les réunions en utilisant Office-Outlook • Accueillir les visiteurs pour le président, y compris les clients, les fournisseurs, les investisseurs, les membres du conseil d'administration, etc. • Préparer et rédiger des lettres et des documents en utilisant Word • Correspondre avec les clients, les fournisseurs, les membres du conseil d'administration, les employés, les médias, les actionnaires, etc. • Filtrer et prioriser les appels pour le bureau du président • Gérer les courriels et les envois postaux, y compris le tri de la boîte de courriels générale de la société et le transfert au département concerné • Préparer la salle de réunion du président selon les besoins • Coordonner les arrangements de voyage du président • Soutenir le vice-président des finances pour différents dossiers confidentiels tout au long de l'année • Exécuter d'autres tâches au besoin.

Administrative Assistant We are offering contract employment opportunity in the Utilities/Infrastructure industry. The position is for an Administrative Assistant who will be a crucial part of our team, handling a variety of tasks across the organization. The ideal candidate will be proactive, quick to learn, and adept at managing various administrative tasks to ensure smooth day-to-day operations. Key Responsibilities:<ul><li>Travel Bookings: Coordinate and manage travel arrangements for team members, ensuring timely bookings and adherence to company travel policies.</li><li>Expense Reports: Assist in the preparation and submission of expense reports, ensuring all receipts and documentation are properly recorded and compliant.</li><li>Calendar Management: Maintain and update calendars for team members, schedule meetings, and send reminders for upcoming events.</li><li>Basic Administrative Functions: Provide general administrative support, including document organization, filing, and correspondence management.</li><li>Invoicing Support: Assist with invoicing functions, ensuring accuracy and timely submission of invoices when necessary.</li></ul>

111.1 Job Description – Receptionist & Office Assistant We are offering an exciting opportunity for a Receptionist & Office Administrator to join our financial Services client in the heart of Toronto. The role involves a variety of responsibilities, including front desk management, coordinating meetings, handling financial and administrative tasks,, communication management, and operational duties.The Receptionist & Office Administrator role is a 4 day a week position, Monday - Thursday. • Warmly greet visitors, clients, and employees, maintaining a professional demeanor at all times.• Provide administrative support by handling mail distribution, courier services, and incoming packages.• Assist with scheduling meetings, meeting room calendar managing, as well as preparing and organizing materials and equipment for meetings and events.• Monitor and restock office and kitchen as well as assisting with event logistics, including food orders, for internal and external meetings• Support desk moves, office renovations, and new hire workspace setups• Process expense reports while tracking and reconciling receipts• Process invoices, prepare cheque runs, and maintain vendor communication• Foster clear communication between visitors, clients, and internal teams, addressing queries with accurate information, or escalating them to relevant personnel when necessary.• Monitor and manage office supplies, ensuring adequate inventory at all times.• Collaborate with facilities or building management for maintenance and operational needs.

Sr. Executive Assistant Our client in Calgary is seeking a Sr. Executive Assistant to join their team on a contract basis. The Senior Executive Assistant will provide comprehensive support to executives and other senior leaders, ensuring smooth daily operations and the effective management of their time. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to anticipate needs and manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leadership, including calendar management, travel coordination, and meeting preparation.</li><li>Act as a liaison between executives and internal/external stakeholders, demonstrating excellent communication skills.</li><li>Prepare and edit correspondence, presentations, reports, and other documents as needed.</li><li>Manage sensitive and confidential information with discretion.</li><li>Plan and organize company events, board meetings, and other high-level gatherings.</li><li>Assist in project management, tracking progress, deadlines, and deliverables.</li><li>Prioritize and respond to executive requests efficiently, anticipating needs before they arise.</li><li>Handle ad hoc administrative tasks and provide backup support for other team members as needed.</li></ul>

Administrative Assistant We're on the lookout for a highly reliable and meticulous Shop Administrator/Administrative Assistant to support the operations of a bustling fabrication HVAC company. Acting as a central figure, you'll be instrumental in enhancing operational efficiency and powering the team's overall productivity. Responsibilities:<ol><li>Order Administration: Regularly input and update job orders into the system. Ensure details such as job tasks are accurately registered and updated daily, with weekly updates for payroll preparation.</li><li>Cloud Job Order Setup: Establish each new job order within our cloud-based system, ensuring all essential information, like Purchase Orders (PO), are added facilitating complete and accurate invoicing.</li><li>Documentation: Responsible for recording customer interactions, scanning pertinent documents (i.e., acknowledging receipt of goods), and maintaining digital files in the cloud for easy accessibility.</li><li>Billing Preparation: Ensure all necessary documentation is ready for the execution of billing by our dedicated department.</li><li>Quality Assurance/Quality Control (QA/QC) Documentation: Rigorously maintain QA/QC documentation to uphold operational excellence and standards.</li><li>Timesheets: Complete weekly timesheet entries to ensure accurate records and timely staff remuneration.</li><li>Purchase Order Processing: Receive POs from clients, create corresponding job file in the cloud, and execute order management from initiation to completion.</li></ol>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Toronto, Ontario. The chosen candidate will become a valuable part of our team, assisting in a significant records management project. This role involves reviewing documents in alignment with the company's retention policy, scanning and organizing necessary records, and properly disposing of non-essential documents. Responsibilities:• Collaborate with the Records Manager to identify and prioritize records for scanning and storage.• Handle scanning tasks diligently, ensuring all documents are accurately digitized.• Utilize Microsoft Word and Excel for various administrative tasks.• Maintain electronic files, ensuring they are correctly named and saved for easy retrieval.• Provide excellent customer service, resolving any inquiries in a timely and detail oriented manner.• Conduct data entry tasks, ensuring all customer information is accurate and up-to-date.• Manage email correspondence, responding promptly and in a detail oriented manner to all incoming messages.• Monitor customer accounts, taking the necessary actions when required.

Administrative Assistant Are you looking for an engaging entry-level role with a reputable and well-established organization? If you thrive in a fast-paced environment, have exceptional communication skills, and enjoy juggling multiple tasks with precision, we want to hear from you! Your Key Responsibilities:<ul><li>Seamless Call Management: Handle incoming calls with professionalism, directing them to the appropriate team members to ensure efficient communication.</li><li>Efficient Courier Coordination: Manage incoming courier deliveries and organize outgoing domestic and international shipments.</li><li>Invoice Processing Excellence: Assemble complete invoice packages, including packing lists, invoices, waybills, and proof of delivery, and maintain well-organized customer files.</li><li>Daily Financial Reconciliation: Reconcile sales invoices and payments for smaller sales departments, providing critical support to accounts receivable operations.</li><li>Flexible Team Support: Step in to support other administrative staff during vacations or absences, showcasing your adaptability and team spirit.</li></ul>

Administrative Assistant Our Vancouver client, a growing mortgage company in lower mainland, is looking for an Administrative Assistant to join their close knit team. This is a dual role comprising of Administrative Assistant to the mortgage team and executive assistant to the owner. This role provides great opportunity and exposure for someone looking to pursue a career as an EA or admin within professional services. As the Administrative Assistant & Junior Executive Assistant you will be responsible for: <ul><li>Provide executive assistant support to the executive</li><li>Provide administrative support and work alongside a collaborative team.</li><li>Effectively handle phone and email correspondence</li><li>Setting up new file appraisals</li><li>Initialize the funding</li><li>Process discharges on paid out loans</li><li>Ad hoc office administration duties as require</li></ul>

Administrative Assistant A great opportunity to work with a great team! We are sourcing for a professional Project Administrative Assistant! This position reports into the Project Manager while assisting other members of the team. If you enjoy being busy and learning new skills, this is a great opportunity for you! Responsibilities:<ul><li>Create, distribute, and maintain reports, forms, documents, specifications, standards, and other files.</li><li>Support project teams to ensure smooth project operations, facilitating any administrative project tasks (e.g., meeting minutes, action logs).</li><li>Provide high-quality, efficient project documentation, follow-up reminders, and updates from project meeting action items.</li><li>Format and edit technical documents</li><li>Facilitate project close-outs with the project team.</li><li>Provide a professional and welcoming atmosphere to guests and co-workers at the office front desk, with flexibility to assist project teams as needed.</li><li>Respond to internal and external inquiries and requests with tact and diplomacy.</li><li>Oversee boardroom bookings, coordinate calendars, manage requests, and schedule meetings.</li><li>Handle travel bookings and arrangements.</li><li>Perform all other project administration and reception duties as required.</li></ul>

Administrative Assistant Our Edmonton-based client is seeking an organized Administrative Assistant to provide key support on a contract basis. This role involves administrative tasks, customer service, and assisting clients with program-related services. Key Responsibilities:<ul><li>Greet visitors, answer phones, and provide information about programs/services.</li><li>Perform data entry using Excel and internal databases; maintain digital and paper files.</li><li>Handle general admin tasks such as compiling reports, taking minutes, ordering supplies, and managing mail/courier distribution.</li><li>Update resource area with brochures and job board information.</li><li>Assist clients with completing forms, resumes, and cover letters.</li><li>Ad-hoc duties as requested.</li></ul>

Human Resources (HR) Assistant We are in search of a Human Resources (HR) Assistant to join our team based in Markham, Ontario. This role is pivotal within our non-profit organization, where you will be providing administrative support within the HR department, processing employee requests, and updating HR databases. Responsibilities: • Undertake the task of maintaining both soft and hard copies of employee records • Ensure the HR databases are up-to-date with details such as new hires, separations, vacation, and sick leaves • Assist with payroll preparation by providing necessary data, including absences, bonuses, and leaves • Prepare necessary paperwork related to HR policies and procedures • Process employee requests promptly and provide necessary information • Coordinate HR projects, meetings, and training seminars efficiently • Work closely with the recruitment team to post job ads on career pages and process incoming resumes • Manage the HR department’s telephone center and address queries accordingly • Prepare reports and presentations for internal communication purposes • Provide orientations for new employees by sharing onboarding packages and explaining company policies • Utilize skills in Calendar Management, Executive Presentations, Customer Service, External Communication, Human Resources (HR) Administration, Internal Reporting, Time Management, Basic Office Skills, and Expense Reports.

Adjoint administratif Notre client est à la recherche d’un Assistant Administratif pour rejoindre son l'équipe à Rosemère, Quebec. En tant qu'Assistant Administratif, vous aurez la responsabilité de réaliser diverses tâches techniques liées à la gestion des ressources financières, à l'élaboration et à la mise en œuvre de normes, ainsi qu'aux activités liées aux opérations administratives. Responsabilités :• Analyse et maintenance de la base de données des informations fiscales des contribuables en utilisant le logiciel GRICS TFP.• Préparation et émission des factures de taxe scolaire annuelles.• Gestion de la collecte des taxes scolaires, y compris le traitement des avis finaux et la liaison avec le huissier et les avocats.• Préparation des rapports destinés aux organisations concernées et garantie de leur distribution.• Coordination du travail des agents de bureau du département de la fiscalité et formation à de nouvelles procédures si nécessaire.• Gestion des opérations administratives quotidiennes et résolution des problèmes administratifs.• Utilisation d'Excel pour gérer les données et naviguer dans une grande base de données.

Executive Assistant Are you a proactive, detail-oriented professional with a passion for supporting leadership in a dynamic legal environment? We’re seeking a highly competent Executive Assistant to support the owner of a well-respected legal firm. Key Responsibilities:<ul><li>Provide comprehensive administrative support to the owner, including scheduling, correspondence, and meeting coordination.</li><li>Manage project-based tasks with precision, ensuring timely completion and attention to detail.</li><li>Act as a liaison between the owner and internal/external stakeholders, maintaining professionalism and confidentiality.</li><li>Oversee daily operations to ensure the smooth functioning of the office.</li><li>Handle special projects and initiatives as assigned.</li></ul>

Administrative Coordinator Key Responsibilities:<ul><li>Manage intake systems by addressing inquiries, escalating issues, and working with external partners.</li><li>Write, proofread, and edit investigation reports, correspondence, agreements, and follow-up communications.</li><li>Maintain the Investigations database by tracking ticket numbers, organizing records, and filing reports.</li><li>Ensure compliance with record retention and destruction policies for confidential files.</li><li>Create and update process documentation, ensuring proper adherence to records retention procedures.</li><li>Coordinate and support Privacy and Investigations training sessions, both virtual and in-person.</li><li>Offer project support and coordination using tools like ConsignO, Jira, VTRA, SharePoint, Teams, and Microsoft Suite.</li><li>Handle P-Card purchases, including office supplies, membership renewals, conference expenses, P-Card reconciliation, and preparing expense reports.</li><li>Review and process monthly invoices, verify payment codes, and track cheques/requisitions for Finance.</li><li>Assist with document preparation for review and signature, filing, copying, and taking meeting minutes.</li><li>Conduct research and assist with the development of reports, correspondence, and policies.</li></ul>

Administrative Coordinator We are looking for an experienced Bilingual French Contract Coordinator to support our operations. The ideal candidate will possess exceptional organizational skills and a keen attention to detail. As a Contract Coordinator, you will play a pivotal role in managing contracts and ensuring smooth communication between various stakeholders. <ul><li>Coordinate and manage contracts within the Automotive industry, ensuring compliance with regulations and company policies.</li><li>Facilitate communication between internal departments and external partners, both English and French-speaking.</li><li>Maintain accurate records and documentation related to contracts, ensuring accessibility and retrieval as needed.</li><li>Collaborate with team members to streamline processes and improve efficiency in contract management.</li><li>Provide administrative support as required, including data entry, scheduling, and correspondence.</li></ul>

Front Desk Coordinator We are in search of a Front Desk Coordinator to join our team based in Toronto, Ontario. This role is pivotal in providing administrative assistance within our organization. The Front Desk Coordinator will be primarily tasked with handling customer service duties, data entry tasks, and organizing files. This is a long-term contract employment opportunity that offers a chance to work in a dynamic and fast-paced environment. Apply now!! This position is exclusively through Robert Half. Responsibilities of Front Desk Coordinator: <ul><li>Greets visitors and callers, in a professional, friendly and polite manner.</li><li>Prepares correspondence, communications, presentations and other documents as required.</li><li>Coordinates with building management for building access or maintenance purposes.</li><li>Completes administrative tasks for members of the senior leadership team, as needed.</li><li>Files and retrieves corporate documents, records, and reports.</li><li>Lead for Event Committee at head office, coordinate Annual corporate events.</li><li>Maintains supply levels and reordering for office supplies, kitchen supplies, and business cards.</li><li>Manages corporate accounts for purchasing supplies, sending mail and shipping packages.</li><li>Coordinates events, travel, board and committee meetings and special functions, including organizing for catering needs.</li><li>Sets up and cleans up board/meeting rooms, including catering and materials as required.</li><li>Acts as ‘host’ for video meetings, sending out links and entering/exiting guests online.</li><li>Minute taking at meetings, process approved minutes.</li><li>Manage corporate credit card and submit expense reports to Finance Department.</li><li>Schedule and coordinate meetings, appointments, and events, including organizing meeting rooms and catering arrangements.</li><li>Maintain and update office records, files, and contact lists, ensuring confidentiality of sensitive information.</li><li>Assist with the preparation of reports, presentations, and other documentation as required.</li><li>Assist in onboarding new employees by preparing materials and setting up workstations.</li><li>Collaborate with other team members to ensure the smooth functioning of office operations.</li><li>Provide back up support to Executive Assistant as appropriate</li><li>Assist with board meeting set up and preparation</li></ul>