21 résultats pour Payroll Administrator à Oakville On
Payroll SpecialistWe are seeking a Payroll Specialist for our team in the manufacturing industry, based in Burlington, Ontario. This role will involve supporting the payroll function by administering the payroll process, responding to payroll and benefits inquiries, and maintaining a high degree of confidentiality. Additionally, the role includes supporting the HR function with onboarding of permanent team members and keeping HR files up to date.<br><br>Responsibilities<br>• Provide support to the payroll function by administering the payroll process for both hourly and salaried employees<br>• Maintain and update records of employee attendance, leave, and overtime to accurately calculate pay and benefit entitlements<br>• Prepare and verify statements of earnings for employees, detailing gross and net salaries along with any deductions<br>• Process all employee payroll-related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay<br>• Administer benefits such as pension plans, leaves, share savings, employment, and medical insurance <br>• Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts <br>• Balance period-end reports and reconcile issued payrolls to bank statements<br>• Identify and resolve any payroll discrepancies<br>• Assist in the development or implementation of payroll policies, procedures, and processes <br>• Collaborate with cross-functional stakeholders to ensure benefits and payroll services are delivered effectively<br>• Serve as the primary liaison with Branch Managers, Employees, and Human Resources<br>• Recommend creative solutions to various issues that may arise in the payroll process<br>• Develop a working understanding of the company’s customers and suppliers, maintaining a detail oriented image within all interactions<br>• Ensure timely completion of all extra tasks as assigned, meeting and exceeding set objectives and department goals.Payroll Specialist<p>We are offering a contract employment opportunity in Concord, Ontario for a Payroll Specialist. The role involves handling payroll activities for a significant number of employees, working with both salary and commission-based compensation. The successful candidate will be joining a team in the industry, making use of various software systems such as QuickBooks, and Ceridian.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee the processing of bi-weekly or monthly payroll for a large number of employees.</p><p>• Ensure all payroll operations, including deductions, benefits, and tax withholdings, are conducted accurately and promptly.</p><p>• Utilize software systems like ADP Workforce Now, QuickBooks and Ceridian to manage and maintain payroll data.</p><p>• Maintain and update employee payroll records, taking into account adjustments, bonuses, commissions, and overtime.</p><p>• Precisely calculate and distribute commission-based pay for applicable employees.</p><p>• Address and resolve payroll discrepancies and employee inquiries in a timely manner.</p><p>• Collaborate with HR and Finance teams to ensure accurate and up-to-date employee compensation data.</p><p>• Uphold the confidentiality of employee payroll information, ensuring data security at all times.</p>Payroll & Benefits Administrator<p>Robert Half has partnered with our client in Guelph for a Payroll & Benefits Administrator. The individual in this role will be responsible for overseeing all aspects of our client's internal payroll system's operation and maintenance. This includes specific personnel-related processes linked with payroll administration.</p><p><br></p><p>Routine Responsibilities:</p><p><br></p><p>• Conduct all payroll tasks including transactions for new employees, terminations, insurance matters, ROE, T4, and reconciliations.</p><p>• Execute bi-weekly payroll via the ADP Workforce Now platform.</p><p>• Manage pension contributions and maintain related records.</p><p>• Issue necessary corrections to payroll.</p><p>• Professionally and promptly resolve any payroll-related issues with employees.</p><p>• Serve as the chief liaison with Service Canada.</p><p>• Collaborate with the accounting team to conduct necessary reconciliations.</p><p>• Record and maintain track of salary hikes arising from performance assessments, carry out necessary calculations and issue retroactive payments.</p><p>• Generate payroll reports.</p><p>• Oversee employer remittance for Revenue Canada and the Family Support Program.</p><p>• Maintain allowances benefits for safety equipment like safety glasses and work wear.</p><p>• Ensure compliance with the existing legislation for Human Resources and Payroll.</p><p><br></p>Payroll ManagerWe are offering an exciting opportunity for a Payroll Manager to join our team in Toronto, Ontario. In this role, you will be entrusted with the management of payroll processes and systems, leading payroll-related projects, and ensuring adherence to all relevant legal and ethical standards. You will also be involved in implementing Audit processes, resolving complex issues, and providing effective communication to various stakeholders regarding payroll issues. <br><br>Responsibilities:<br>• Lead the implementation of new payroll processes and systems while identifying areas for improvement<br>• Manage the preparation and submission of year-end employee tax slips or forms, ensuring all government filings are met within deadlines<br>• Uphold confidentiality by adhering to legal and ethical standards<br>• Oversee payroll-related projects, including payroll system implementations, system upgrades, and help desk software<br>• Document payroll processes and spearhead process improvement initiatives<br>• Handle all aspects of the payroll system, train a team of payroll administrators, and ensure all payroll accounting procedures are accurate<br>• Implement and manage robust Audit processes within payroll processes<br>• Undertake collective agreement updates, ministry initiatives, and other payroll projects<br>• Foster a customer-focused culture and direct the resolution of complex issues or errors while monitoring company response time<br>• Communicate effectively with various stakeholders regarding payroll issues<br>• Oversee all activities with the support of the payroll supervisor and payroll team<br>• Provide ongoing payroll analysis and reports, including reports to assist in month-end closings<br>• Offer ad hoc payroll analysis to support corporate initiatives<br>• Seek opportunities to improve/enhance payroll processes and delivery, provide insights, and recommend solutions<br>• Ensure compliance with all related federal/provincial legislation and internal policies and procedures as they relate to payroll services<br>• Liaise with auditors and manage payroll tax auditsPayroll Supervisor<p><strong>Payroll Supervisor with Payworks Experience - 1 Year Contract Opportunity!</strong></p><p><br></p><p>Robert Half is urgently hiring a Payroll Supervisor for an exciting 1 year contract opportunity located in Toronto, Ontario. The successful candidate will join our team in a hybrid work arrangement, spending three days in-office & two days remote. If you have previous experience with sole payroll processing and Payworks then this could be the perfect opportunity for you! This position is a great opportunity to advance your Payroll skills and experience - don't hesitate to apply today.</p><p><br></p><p>Responsibilities:</p><p>• Ensuring accurate payroll processing and reviewing payroll before distribution.</p><p>• Managing year-end activities, new hires/terms, etc.</p><p>• Overseeing the administration of benefits, which is managed by HR.</p><p>• Handling payroll for both Canadian and US employees, with the latter managed by a third party.</p><p>• Resolving customer inquiries and ensuring service orientation.</p><p>• Taking responsibility for the accurate calculation of commissions.</p><p>• Proactively managing the collection of timesheets, especially for retail employees.</p><p>• Ensuring reliability and accountability in all tasks.</p><p>• Operating as the director of payroll.</p>Office Manager<p>We are currently in need of an Office Manager to join our team in North York, Ontario. As an Office Manager, you will be responsible for staff supervision, addressing client concerns, managing vendor relationships, and overseeing various administrative tasks. This role offers a contract to permanent employment opportunity.</p><p><br></p><ul><li><strong>Team Management</strong>: Supervise 7 staff members, including administrators and reporters.</li><li><strong>Vendor and Contract Management</strong>: Manage vendor relationships, deposit accounts, passwords, and invoices.</li><li><strong>Human Resources</strong>: Oversee staff (in-house and remote), handle group benefits, payroll processing, and maintain employment records.</li><li><strong>Client Account Management</strong>: Address client concerns, resolve complaints, and meet client needs.</li><li><strong>Sales Support</strong>: Handle incoming inquiries, manage international service queries, and send pricing information to prospects.</li><li><strong>Training</strong>: Provide training for all positions and distribute client-specific needs memos.</li><li><strong>IT Management</strong>: Set up systems for new hires, deactivate departing staff, troubleshoot system issues, and manage system backups.</li><li><strong>Production Oversight</strong>: Monitor production efforts, calculate bonuses, assign workloads, and support production team tasks.</li><li><strong>Accounting Support</strong>: Assist with monthly reporting and accounts receivable as needed.</li><li><strong>Administrative Duties</strong>: Manage emails, maintain SharePoint filing systems, process search orders, and oversee report delivery.</li><li><strong>Event Planning</strong>: Organize and execute social events and luncheons.</li></ul><p><br></p><p><br></p>Senior Human Resources (HR) Manager<p><br></p><p>We are looking for an experienced <strong>Human Resources Manager</strong> to lead and support HR initiatives in a dynamic and collaborative environment. This role will involve developing strong partnerships across departments, ensuring compliance with HR-related legal and organizational standards, managing audits, and overseeing training and development programs. The position is based in Toronto, Ontario, and offers a contract opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Build and maintain strong working relationships with various departments to align HR strategies with organizational goals.</li><li>Lead recruitment activities, conduct exit interviews, and provide actionable insights to improve workforce engagement and retention.</li><li>Manage HR-related audits and ensure the organization adheres to legal and regulatory requirements.</li><li>Provide expert guidance to managers and leaders on employee relations matters and foster a positive work environment.</li><li>Develop, update, and implement HR policies and procedures to ensure consistency and compliance.</li><li>Conduct investigations, recommend solutions, and implement corrective actions as necessary.</li><li>Maintain organized and secure HR records and documentation.</li><li>Collaborate with Health & Safety teams to manage workplace injury claims and compliance with Workers’ Compensation requirements.</li><li>Support employee engagement initiatives, including administering surveys and action planning.</li><li>Oversee external HR vendors and service providers to ensure quality and efficiency.</li><li>Administer bonus programs, KPI tracking, and performance management processes.</li><li>Drive the development and execution of training, development, and succession planning programs.</li><li>Lead and manage the HR team, ensuring the effective delivery of HR services across the organization.</li><li>Ensure compliance with health, safety, legal, and corporate requirements.</li><li>Perform additional responsibilities as needed to support organizational objectives.</li></ul><p><br></p>Bookkeeper / Office Manager<p><strong>About the Role:</strong></p><p>We are seeking a highly organized and detail-oriented Bookkeeper / Office Manager to join our client. This unique opportunity involves managing a family-owned business' financial and administrative aspects with various operations. As the sole point of contact for financial and office management tasks, the ideal candidate will bring exceptional professionalism, discretion, and efficiency to this role.</p><p><br></p><p>This is a hybrid opportunity, and only one day per week in the office is required. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Financial Consolidation:</strong> Prepare and maintain consolidated financial reports</li><li><strong>Accounts Payable/Receivable:</strong> Manage all AP/AR functions, ensuring timely processing and accuracy.</li><li><strong>Payroll:</strong> Process payroll for a small team of employees, ensuring compliance with all relevant laws and regulations.</li><li><strong>Office Management:</strong> Oversee day-to-day office operations, including supplies, vendor management, and general administrative duties.</li><li><strong>Financial Analysis:</strong> Provide periodic financial analyses and insights to support decision-making.</li><li><strong>Administrative Support:</strong> Handle a range of administrative tasks, including scheduling, correspondence, and document management.</li></ul><p><br></p>Administrative Assistant<p>We're on the lookout for a highly reliable and meticulous Shop Administrator/Administrative Assistant to support the operations of a bustling fabrication HVAC company. Acting as a central figure, you'll be instrumental in enhancing operational efficiency and powering the team's overall productivity.</p><p>Responsibilities:</p><p><br></p><ol><li>Order Administration: Regularly input and update job orders into the system. Ensure details such as job tasks are accurately registered and updated daily, with weekly updates for payroll preparation.</li><li>Cloud Job Order Setup: Establish each new job order within our cloud-based system, ensuring all essential information, like Purchase Orders (PO), are added facilitating complete and accurate invoicing.</li><li>Documentation: Responsible for recording customer interactions, scanning pertinent documents (i.e., acknowledging receipt of goods), and maintaining digital files in the cloud for easy accessibility.</li><li>Billing Preparation: Ensure all necessary documentation is ready for the execution of billing by our dedicated department.</li><li>Quality Assurance/Quality Control (QA/QC) Documentation: Rigorously maintain QA/QC documentation to uphold operational excellence and standards.</li><li>Timesheets: Complete weekly timesheet entries to ensure accurate records and timely staff remuneration.</li><li>Purchase Order Processing: Receive POs from clients, create corresponding job file in the cloud, and execute order management from initiation to completion.</li></ol><p><br></p>Human Resources (HR) AssistantWe are in search of a Human Resources (HR) Assistant to join our team based in Markham, Ontario. This role is pivotal within our non-profit organization, where you will be providing administrative support within the HR department, processing employee requests, and updating HR databases. <br><br>Responsibilities:<br><br>• Undertake the task of maintaining both soft and hard copies of employee records<br>• Ensure the HR databases are up-to-date with details such as new hires, separations, vacation, and sick leaves<br>• Assist with payroll preparation by providing necessary data, including absences, bonuses, and leaves<br>• Prepare necessary paperwork related to HR policies and procedures<br>• Process employee requests promptly and provide necessary information<br>• Coordinate HR projects, meetings, and training seminars efficiently<br>• Work closely with the recruitment team to post job ads on career pages and process incoming resumes<br>• Manage the HR department’s telephone center and address queries accordingly<br>• Prepare reports and presentations for internal communication purposes<br>• Provide orientations for new employees by sharing onboarding packages and explaining company policies<br>• Utilize skills in Calendar Management, Executive Presentations, Customer Service, External Communication, Human Resources (HR) Administration, Internal Reporting, Time Management, Basic Office Skills, and Expense Reports.Compensation Manager<p>We are offering a Contract employment opportunity for a Compensation Manager, based in Toronto, Ontario. This is a flexible, remote work Contract.</p><p><br></p><p>As a Compensation Manager, you will be entrusted with the task of reviewing and restructuring the compensation schemes across various departments. This role is crucial in ensuring fair and equitable pay structures in accordance with Ontario's pay scales.</p><p><br></p><p>Responsibilities:</p><p>• Conduct a comprehensive review of the current pay structures across all departments</p><p>• Develop and implement a performance plan in line with the company's standards</p><p>• Analyze the compensation gap and propose solutions to address the disparities</p><p>• Work closely with the HR, Payroll, and Controller teams to address compensation-related issues</p><p>• Assist in the development of a standardized pay structure, keeping in mind the company's unique position</p><p>• Ensure compliance with all relevant laws and regulations pertaining to compensation and benefits</p>Controller<p>We are in search of a Controller to join our team in Toronto, Ontario. This role is a 3-month contract employment opportunity in a fast-paced environment where you will oversee a team working in diverse areas such as Accounts Payable, Payroll, and General Ledger. </p><p><br></p><p>Responsibilities:</p><p>• Lead a team of professionals in areas including but not limited to Accounts Payable, Payroll, and General Ledger</p><p>• Manage year-end audits effectively, demonstrating strong audit experience</p><p>• Ensure lead sheets for auditors are prepared as part of the year-end audit process. Provide timely information to auditor requests.</p><p>• Ensure accurate and efficient processing of month-end</p><p>• Maintain efficient daily AP processing and resolve vendor inquiries in a timely manner</p><p>• Monitor GL accounts and take appropriate actions when necessary</p>AR & AP Assistant<p>We are offering an exciting opportunity in the automotive leasing industry. We are seeking an AR & AP Assistant who will be tasked with an array of responsibilities including maintaining accurate financial records, processing applications, and resolving customer inquiries. </p><p><br></p><p>Responsibilities:</p><p>● Assemble, review and verify invoices and cheque requests</p><p>● Sorting, coding and data entry vendor and manufacturer invoices</p><p>● Verify and match invoices to purchase orders</p><p>● Process on-demand cheques if any</p><p>● Process bi weekly cheque run</p><p>● Process monthly business office remittances</p><p>● Reconcile manufacturer statements</p><p>● Reconcile electronic transfer payments account</p><p>● Reconcile sublet and payables schedules</p><p>● Flag and clarify any unusual or questionable invoice items or prices</p><p>● Post transactions to journals, ledgers and other records</p><p>● Receive monthly credit card statements, gather receipts and prepare for payment.</p><p>● Reconcile accounts payable records with vendor statements.</p><p>● Prepare monthly analysis of expense accounts using Microsoft Excel</p><p>● Research and resolve invoice discrepancies and issues</p><p>● Correspond with vendors and respond to inquiries</p><p>● Prepare and complete month end expense posting & closing</p><p>● Track and reconcile all Prepaid and Accrual accounts</p><p>● Provide supporting documentation for audits</p><p>● Balancing of Intercompany Accounts on a monthly basis</p>Accounting AssociateWe are in search of an Accounting Associate, who will play a vital role in managing financial transactions and ensuring compliance in our team. The successful candidate will be located in Cambridge, Ontario, and will contribute to the overall financial wellness of our organization within the automation solutions industry.<br><br>Responsibilities:<br>• Accurately maintain and update the general ledger, ensuring that all transactions are properly recorded and categorized.<br>• Manage the processing of incoming and outgoing payments, handle vendor and client invoices, and guarantee the prompt collection of receivables.<br>• Oversee the review and processing of employee expense reports, ensure adherence to company policies, and reconcile corporate credit card statements.<br>• Assist in the creation of monthly, quarterly, and annual financial reports, ensuring timely and accurate reporting in compliance with GAAP.<br>• Carry out monthly bank reconciliations to guarantee consistency between bank statements and company records.<br>• Perform quarterly HST returns.<br>• Provide support during internal and external audits by preparing necessary documentation.<br>• Identify areas for potential process improvement in accounting procedures and participate in the development and implementation of new efficiency-enhancing practices.<br>• Carry out other administrative duties as required.Accounts Payable ClerkWe are in search of an Accounts Payable Clerk to join our team. As an integral part of our accounts department, you will be tasked with managing and maintaining our accounts payable system, ensuring efficiency and accuracy in invoice processing and payment. This role is central to the smooth operation of our financial systems and processes.<br><br>Responsibilities:<br><br>• Accurately process invoices, ensuring proper coding and allocation as per instructions.<br>• Review invoices against requisition forms, ensuring all necessary approvals are in place.<br>• Conduct weekly check runs, securing necessary signatures and distributing checks accordingly.<br>• Keep the Accounts Payable aged list up-to-date and accurate.<br>• Investigate and resolve any discrepancies or issues with accounts payable invoices.<br>• Collaborate with team members in managing and using company credit cards.<br>• Assist in the preparation of timely and accurate reports by inspecting accounting records.<br>• Provide backup support for the Senior Accounting Assistant during absences.<br>• Carry out any other related duties as required.Accounting ClerkWe are offering an exciting opportunity for an Accounting Clerk in the industry, located in Pickering, Ontario. This position will be based in a detail-oriented workplace environment.<br><br>Responsibilities:<br>• Efficiently process customer credit applications<br>• Manage and maintain accurate customer credit records<br>• Resolve customer inquiries and offer support where needed<br>• Monitor customer accounts and take appropriate action<br>• Ensure accurate invoicing, including monthly progress draws and weekly invoicing<br>• Balance job sheets in line with Project Manager's job status files and maintain the filing system<br>• Handle Accounts Receivable tasks such as reconciling aged receivables report and contacting customers<br>• Process and prepare change orders for billing<br>• Submit substantial completion requests for publication<br>• Utilize Jonas Accounting Software, Excel Estimating system, and Microsoft Word processing for various tasks.Accounting Clerk<p>Robert Half is looking for an Accounting Clerk for a well-respected organization in the service industry. The primary duties of the Accounting Clerk will include but not be limited to assisting in the process of Accounts Payable (A/P) and Accounts Receivable (A/R), matching invoices to purchase orders and/or vouchers, and general forms of data entry. Grow with this company in an environment that offers you a great work space/office, excellent benefits, and great career advancement opportunity. An Accounting Clerk will be mainly supporting an accounting department of an organization. </p><p><br></p><p><br></p>Accounts Payable ClerkWe are offering a long-term contract employment opportunity in Brampton, Ontario for an Accounts Payable Clerk. In this role, you will be part of a dynamic team in the industry, where you will handle high volume accounts payable and accounts receivable tasks, with a strong focus on data entry and the use of SAP and advanced Excel.<br><br>Responsibilities:<br>• Manage high-volume data entry tasks in an accurate and timely manner<br>• Take responsibility for the processing of accounts payable and accounts receivable<br>• Maintain up-to-date and accurate records of customer accounts<br>• Review invoices on a regular basis, ensuring accuracy and resolving any discrepancies<br>• Utilize SAP for various accounting and financial tasks<br>• Leverage advanced Excel skills to analyze financial data and prepare reports<br>• Monitor customer accounts regularly, initiating appropriate actions when necessary<br>• Handle and resolve customer inquiries related to their accounts<br>• Ensure 3-way matching is conducted for all transactions to prevent discrepancies.Accounting Clerk<p>We are offering a short term contract employment opportunity for an Accounting Clerk. The Accounting Clerk will be an integral part of our financial operations, taking charge of tasks such as bank reconciliations, revenue recording, and General Ledger account reconciliations. This role will also involve assisting with audits and maintaining payment records, among other responsibilities.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Accurately process and submit monthly HST remittances, including analyzing corporate sales and purchases for reporting.</li><li>Perform daily bank reconciliations to ensure alignment between system and bank transactions, and prepare accurate GL entries compliant with municipal accounting standards.</li><li> Verify cash deposit/revenue summaries received from various operations, investigate discrepancies, and ensure accuracy in accounting transactions.</li><li>Reconcile General Ledger accounts by comparing entries with data from source payment platforms, ensuring accuracy and completeness.</li><li>Assist in preparing basic financial statements, conducting analyses, and maintaining accounting registers and controls.</li><li>Support customers and departments with financial inquiries related to payments made or received.</li><li>Collaborate with the Enterprise Resource Planning (ERP) Support Supervisor to identify and resolve integration-related issues.</li><li>Prepare non-bank account related summaries and reconciliations.</li><li>Provide backup support to the Accounting Analyst and Accounts Payable Clerks when necessary.</li><li>Assist with reporting, rate and fee analysis, and other departmental or staff projects as required.</li></ul>Full Charge Bookkeeper<p>We are seeking a <strong>Full Charge Bookkeeper</strong> for a long-term opportunity. This role is ideal for an experienced accounting professional proficient in <strong>Sage 50</strong>, who thrives in a dynamic manufacturing environment. The Bookkeeper will manage a variety of accounting functions, including <strong>accounts payable and receivable</strong>, <strong>bank reconciliations</strong>, and <strong>financial reporting</strong>. This role requires the ability to work on-site <strong>one day per week</strong> in <strong>Etobicoke</strong>, with the remainder of the duties performed remotely.</p><p><br></p><p><strong>What We Offer:</strong></p><ul><li>Competitive compensation for a long-term contract role.</li><li>Opportunity to contribute to a well-established manufacturing company.</li><li>Flexible work arrangement, with <strong>on-site work required 1 day per week</strong>.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Process customer credit applications accurately using Sage 50, and Microsoft Excel.</li><li>Conduct bank reconciliations to maintain financial accuracy.</li><li>Update and maintain customer credit records regularly.</li><li>Post general ledger entries and prepare financial statements to ensure a clear view of the company’s financial status.</li><li>Manage <strong>Accounts Payable (AP)</strong> and <strong>Accounts Receivable (AR)</strong> transactions.</li><li>Perform cash flow analysis and prepare the annual budget.</li><li>Monitor customer accounts and take necessary action to address discrepancies.</li></ul><p><br></p>Accounts Payable Clerk<p>We are offering an Accounts Payable Clerk a short-term contract employment opportunity in Kitchener, Ontario. In this role, you will have the opportunity to work in a fast-paced industry where you will use your skills in Accounts Payable (AP), Check Runs, Coding Invoices, Data Entry, Invoice Processing, and Microsoft Excel. </p><p><br></p><p>Responsibilities:</p><p>• Efficiently process invoices for payment, ensuring accuracy and timeliness</p><p>• Collaborate with various departments for effective operations</p><p>• Conduct reconciliation of received products' quantity and cost to match invoices</p><p>• Handle discrepancies related to product receiving efficiently</p><p>• Enter cost adjustments and create debit notes as per the situation</p><p>• Ensure productive and accurate processing of expenses</p><p>• Verify the accuracy of supplier invoices considering amount, date, originating PO, discounts, taxes, etc.</p><p>• Maintain Vendor Files and Vendor Purchase Divisions in the system meticulously</p><p>• Aid in Accounts Payable Auditing procedures as needed</p><p>• Keep receiving documents filed and organized</p><p>• Communicate proactively with vendors and A/R departments</p><p><br></p>