15 results for Front Desk Coordinator in Worcester, MA

Bilingual Spanish Front Desk Coordinator We are offering a short term contract employment opportunity for a Bilingual Spanish Front Desk Coordinator in the property management industry, located in ROXBURY, Massachusetts. As a Bilingual Spanish Front Desk Coordinator, you will serve as the initial point of contact, managing interactions with residents, prospective clients, and visitors. Your primary duties will include processing incoming communications, ensuring a welcoming environment, and handling daily operational tasks. Responsibilities: • Handle incoming calls, screening, and directing them appropriately• Welcome and guide visitors or potential clients with a positive demeanor• Accurately relay messages taken from phone calls• Oversee the accurate and efficient distribution of daily mail and deliveries• Maintain comprehensive records of office expenses and costs• Manage the scheduling of appointments• Provide concierge services to staff and residents by managing daily operational tasks• Deliver exceptional customer service to maintain a comfortable environment for property residents• Utilize Microsoft Office Suite (Excel, Outlook, Word) for administrative tasks and data entry• Organize files and maintain a well-structured filing system

Part-Time Front Office Assistant We are in search of a Front Desk Coordinator to join our team in the Real Estate Property/Facilities Management industry, located in Boston, Massachusetts. As a Part-Time Front Office Assistant, your primary tasks will involve handling multiple telephone lines, managing customer inquiries, and maintaining precise records. This position offers a short term contract employment opportunity. Responsibilities: • Efficiently handle a multi-line telephone system and redirect calls to the appropriate personnel or department.• Provide accurate and comprehensive information to callers about our firm, including location, directions, and staff contact details.• Welcome incoming visitors, screen them professionally, and promptly inform the relevant personnel of their arrival.• Manage the key check-out system with high efficiency.• Sign for courier deliveries and pick-ups and promptly notify the concerned personnel.• Collect mail, open it, and sort it into categories such as checks, invoices, and correspondences.• Distribute invoices/correspondences to managers for approval and categorization on behalf of the Vice President.• Operate standard office equipment such as postage machine, folding machine, and fax/copier/scanner.• Prepare and stamp mailings as created by office staff, including printed checks.• Maintain supply of paper in copier/fax machine and distribute printed materials.• Perform daily filing duties for management reports.• Update the database with client information changes as received.• Keep common office areas clean and presentable for our clients.• Create and maintain proper response letters for various incoming correspondences.• Scan and upload management report correspondences.• Review and edit scanned management reports as needed.

Receptionist We are offering a contract to hire employment opportunity for a Receptionist in Burlington, Massachusetts. As a key member of our team, your role will involve a variety of tasks including managing the front desk, administrative tasks, and handling direct phone calls. Responsibilities:• Oversee the front desk operations and ensure smooth functioning.• Handle receptionist duties, including greeting and directing clients upon their arrival.• Perform data entry tasks to maintain accurate records.• Execute administrative tasks to support office operations.• Manage incoming phone calls, routing them to the appropriate parties.• Maintain a detail oriented and welcoming environment for clients and visitors.

Receptionist We are offering a long-term contract employment opportunity for a Receptionist in Natick, Massachusetts, 01760, United States. This role primarily involves a blend of customer service duties, administrative tasks, and utilizing various software for data entry and correspondence. Responsibilities: • Handle guest reception duties, including greeting visitors and directing them appropriately • Operate multi-line phone systems, answering incoming calls and directing them to the correct departments or individuals • Conduct data entry tasks, ensuring the accuracy and timeliness of information entered into the system • Handle email correspondence professionally and promptly • Utilize Microsoft Word, Excel, and Outlook for various administrative tasks • Organize files and documents to maintain a structured and efficient filing system • Schedule appointments and meetings as required, coordinating with relevant parties for availability • Utilize interpersonal skills to provide excellent customer service and maintain positive relationships with clients • Restock necessary items and ensure the reception area is well-maintained and presentable • Handle payment transactions accurately and securely.

Administrative Assistant We are seeking an Administrative Assistant to join our team located in Somerville, Massachusetts. The selected individual will be responsible for managing the front desk operations, providing essential customer support, and maintaining a detail-oriented atmosphere within the office. This role offers a long-term contract employment opportunity. Responsibilities: • Greet visitors in a detail-oriented manner and respond to their inquiries • Efficiently manage inbound and outbound calls • Accurately log calls and maintain detailed records • Respond to emails promptly and in a detail-oriented way • Assist in various office tasks as needed • Utilize Microsoft Office Suite to complete assigned tasks • Schedule appointments and meetings as required • Provide a high level of customer service to both internal and external clients • Ensure the office environment remains presentable and welcoming at all times.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate in Boston, Massachusetts. This role operates within the Financial Services industry and requires the successful candidate to perform a variety of office and customer service tasks. As an Office Services Associate, you will be rotating between multiple offices, handling mail, assisting with reprographics, and potentially covering light reception duties. Responsibilities: • Ensuring the smooth operation of office functions • Handling and sorting incoming mail, with a focus on confidentiality and accuracy • Assisting with reprographic duties, including multifunction and binding tasks • Providing light receptionist duties when required, including managing multi-line phone systems and transferring calls • Assisting with the setup and cleanup of catering for office events • Stocking office pantries and ensuring a clean and organized workspace • Moving and arranging office furniture as required • Providing excellent customer service by answering queries and resolving issues • Assisting with warehouse management and deliveries • Utilizing digital tools for efficient communication and record-keeping • Demonstrating strong organizational skills in all tasks.

Part Time Receptionist We are offering a short term contract employment opportunity for a Part Time Receptionist in the government sector, located in DORCHESTER, Massachusetts. As a Receptionist, you will be the first point of contact for our office, managing all incoming calls and visitors, as well as performing administrative tasks to ensure smooth office operations. Responsibilities: • Handle all incoming calls, directing them appropriately and taking detailed messages as required• Welcome and assist all visitors, ensuring they are directed to the correct location within the office• Oversee the inventory management of office supplies, initiating orders as necessary• Liaise with the IT department to manage any office equipment issues or requirements• Ensure cleanliness and organization of shared spaces such as the kitchen and conference rooms• Manage and maintain office equipment, including printers and postage machines, addressing any issues and purchasing supplies as needed• Process incoming and outgoing mail, including making trips to the post office as required• Utilize software such as Microsoft Outlook/Office and Slack for effective in-office communication• Perform data entry and email correspondence tasks as needed• Schedule appointments and meetings, managing the office calendar efficiently

Bilingual Spanish Property Administrative Assistant We are in search of a Bilingual Spanish Property Administrative Assistant for a role based in Dorchester, Massachusetts. Working within the Real Estate & Property industry, you will be tasked with handling customer applications, maintaining precise customer records, and resolving customer inquiries. This job offers a short term contract employment opportunity. Responsibilities: • Efficiently process customer credit applications, ensuring accuracy at all times• Keep up-to-date and precise records of customer credit• Respond to and resolve any customer inquiries promptly and professionally• Monitor customer accounts and take necessary action when required• Familiarize yourself with Hud section 8 regulation to recertify residents' income• Schedule and set up appointments for residents• Review income and request necessary documentation• Send out verification of collected information• Maintain confidentiality while dealing with residents and in all facets of the role• Demonstrate personable skills in dealing with senior citizens and families• Organize and manage a high volume of paperwork• Handle both paper and electronic filing and keep track of all paperwork

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment. This role is part time. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Bilingual Spanish Administrative Assistant We are in search of a Bilingual Spanish Administrative Assistant to join our team. This role is crucial to our operations, serving as the first point of contact for all incoming communications. The position is based in Mattapan, Massachusetts, and offers a short term contract employment opportunity. The ideal candidate will have strong basic office skills and will be responsible for various administrative tasks including entering work orders and providing updates to tenants. Responsibilities: • Serve as the primary contact for all incoming phone calls• Efficiently enter and track work orders using Yardi software• Regularly update tenants on the status of their current issues• Provide comprehensive administrative support to the Property Manager• Utilize office tools such as fax and email to facilitate communication and maintain records • Leverage bilingual skills in Spanish to facilitate communication with diverse tenant base

Administrative Assistant **Administrative Assistant** Our client is seeking an organized and resourceful Administrative Assistant to support a Principal Investigator (PI) and their lab in a fast-paced research environment. In this role, you will manage complex calendars, coordinate meetings and events, handle administrative tasks such as expense reports and visitor arrangements, and act as a primary liaison for internal and external contacts. The ideal candidate will demonstrate excellent judgment, strong communication skills, and the ability to prioritize and manage multiple responsibilities. ((Boston, Hybrid, Up to $70K)) *Bachelor’s degree or equivalent experience and education *3+ years of administrative experience *Previous experience in higher education or research services, required *Strong organizational and time management skills

Administrative Assistant We are offering a short term contract employment opportunity for a detail-oriented Administrative Assistant. Located in Framingham, Massachusetts, the role involves various administrative tasks, supporting events, and managing communication channels within the organization. Responsibilities: • Oversee the reception area, ensuring smooth operations and effective customer service. • Schedule meetings and appointments, ensuring efficient time management. • Support the organization of events, including providing assistance during two weekday events. • Handle email correspondence, ensuring timely and effective communication. • Utilize Microsoft Suite to perform various tasks such as data entry, creating presentations, and managing emails. • Troubleshoot office equipment to ensure a well-functioning workspace. • Ensure high levels of communication within the organization, including answering inbound and making outbound calls. • Assist with various administrative tasks as needed.

Administrative Assistant We are in the market for a proficient Administrative Assistant to be a part of our team operating in the Financial Services industry. This role is located in Waltham, Massachusetts, United States, and offers a short term contract employment opportunity. As the Administrative Assistant, you will be the first point of contact for our clients, manage our meeting spaces, and handle mail and packages according to instructions. Responsibilities: • Serve as the primary contact for clients, including greeting and directing them as necessary • Answer incoming calls and address inquiries or route to the appropriate party • Manage the distribution of incoming and outgoing mail and packages • Oversee the scheduling and organization of conference rooms • Ensure the cleanliness and order of the conference rooms and kitchen area after meetings • Coordinate meals for clients and employees, including set up and clean up • Utilize Microsoft Office Suite and Zoom to facilitate meetings and manage schedules • Handle sensitive information with discretion and professionalism • Provide exceptional customer service and respond promptly to client needs • Perform data entry tasks and maintain accurate client records.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in the Real Estate Property/Facilities Management industry, based in Providence, Rhode Island, United States. This role involves assisting with property leasing, managing customer interactions, and maintaining data records. Responsibilities: • Assist in the leasing process of the property, including filling open units • Interact with potential applicants through phone calls and follow-ups • Qualify applicants based on their income • Provide excellent customer service and handle sales-related interactions • Update and maintain data in Microsoft Excel spreadsheets • Work independently, managing tasks without constant supervision • Have prior experience in a Rental Office and Property Management • Gain experience in Affordable Housing/Tax Credit • Utilize Yardi Property Management software, if familiar • Handle a high volume of inbound and outbound calls • Correspond with customers via email and schedule appointments when necessary.

Administrative Assistant We are offering a short term contract role for an Administrative Assistant in Hyde Park, Massachusetts. In this role, your primary responsibility will be to maintain precise records and process customer applications. Responsibilities: • Address customer inquiries and resolve them effectively. • Monitor customer accounts and take necessary actions. • Use Office Suite and Excel to keep records and carry out daily tasks. • Carry out precise and efficient processing of customer credit applications. • Use Mail Merge for effective communication and record-keeping. • Ensure customer credit records are current and accurate.