We are seeking a detail-oriented and experienced Administrative Assistant for a 9-month contract. This role will be integral in ensuring smooth operations, managing critical documentation, and supporting client communications. If you have strong organizational skills, a keen eye for detail, and a background in working with legal documents or client support, this opportunity could be a great match for you.
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Job Description: Administrative Assistant – 9-Month Contract
Company Overview:
Our client, a highly regarded organization, is seeking a detail-oriented and experienced Administrative Assistant for a 9-month contract. This role will be integral in ensuring smooth operations, managing critical documentation, and supporting client communications. If you have strong organizational skills, a keen eye for detail, and a background in working with legal documents or client support, this opportunity could be a great match for you.
Key Responsibilities:
- Client Communication: Educate and resolve deficiencies with issuers and outside counsel regarding legal documentation.
- Document Management: Oversee the receipt and proper execution of all required legal documents for secondary offerings.
- Exception Processing: Manage special processing requests efficiently to complete client events.
- Client Support: Assist clients with legal requirements, troubleshooting, and service needs related to closing events.
- Internal Collaboration: Collaborate with various business partners to identify and document business needs and objectives.
- Procedure Review: Provide constructive feedback and support for updating and improving departmental procedures.
Skills and Competencies:
- Communication: Strong written and verbal skills, especially in client-facing situations.
- Legal Document Interpretation: Ability to review and interpret complex legal documents.
- Problem Resolution: Effective problem-solving skills.
- Attention to Detail: High level of accuracy and attention to detail.
- Reading Comprehension: Excellent understanding of business and technical documents.
- Decision Making: Good judgment and decision-making abilities.
- Teamwork: Ability to work well with others.
Experience and Education:
- Industry Knowledge: At least 5 years of relevant industry experience.
- Technical Skills: Proficiency in Microsoft Excel, Word, and Outlook.
- Education: Bachelor's degree or equivalent combination of education and experience.
Language and Mathematical Abilities:
- Language: Ability to read, analyze, and interpret various business and technical documents, and effectively communicate with different stakeholders.
- Mathematics: Competence in basic arithmetic and the ability to compute rates, ratios, and percentages.