<p>We are seeking a reliable, detail‑oriented Administrative Assistant & Front Desk Coordinator to serve as the first point of contact for employees and visitors for our client's busy season. This role is perfect for someone who enjoys keeping an office running smoothly, providing friendly support, and maintaining an organized, welcoming workspace. </p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Front Desk & Office Support</strong></p><ul><li>Greet and welcome employees, vendors, and guests in a professional, friendly manner.</li><li>Maintain a clean, organized, and welcoming front‑desk and lobby area.</li><li>Manage incoming deliveries, mail, and packages; ensure timely distribution.</li></ul><p><strong>Administrative Responsibilities</strong></p><ul><li>Create, print, and distribute new employee ID badges.</li><li>Maintain accurate records of issued badges and assist with replacements as needed.</li><li>Support various departments with basic administrative tasks, data entry, and document preparation.</li></ul><p><strong>Break Room & Supplies Management</strong></p><ul><li>Monitor and restock break room supplies, snacks, beverages, and paper goods regularly.</li><li>Maintain cleanliness and organization of the break room; coordinate with cleaning staff as needed.</li><li>Track inventory and place supply orders to ensure the office is always well stocked.</li></ul><p><strong>General Office Coordination</strong></p><ul><li>Ensure communal spaces (conference rooms, printers, supply areas) remain tidy and organized.</li><li>Assist with small office projects, events, and meeting preparations.</li><li>Collaborate with HR or Facilities teams as needed for office support initiatives.</li></ul><p><br></p>
We are looking for a detail-oriented Legal Assistant to join our team in Cedar Rapids, Iowa. In this role, you will provide essential support to the legal department, ensuring smooth operations and efficient handling of documentation, scheduling, and communication. You will play a key part in managing legal records, coordinating with stakeholders, and maintaining compliance with deadlines.<br><br>Responsibilities:<br>• Prepare, organize, and oversee the filing of legal documents to ensure accuracy and compliance.<br>• Track and manage deadlines for legal transactions, maintaining an up-to-date calendar for the department.<br>• Facilitate communication between internal teams and external legal counsel, ensuring prompt responses and updates.<br>• Maintain and organize legal records, ensuring data is accurate and easily accessible.<br>• Assist in drafting and reviewing legal documents to support ongoing transactions.<br>• Coordinate meetings and schedules for the legal team and stakeholders.<br>• Support the department in efficient data management and record-keeping.<br>• Ensure all legal documentation aligns with company policies and regulatory requirements.
<p><strong>Administrative Coordinator – Contract Role (Waterloo, IA)</strong></p><p><strong>Duration:</strong> 3–6 months (potential for extension)</p><p><strong>Hours:</strong> Full-time, on-site</p><p><strong>Industry:</strong> Professional/Corporate Office Environment</p><p><strong>About the Role</strong></p><p>We’re partnering with a reputable organization in Waterloo that is seeking an <strong>Administrative Coordinator</strong> to support several ongoing initiatives and internal teams. This role is ideal for someone with strong administrative skills who enjoys organizing information, coordinating tasks, and helping keep projects moving forward.</p><p>You’ll play a key part in keeping day-to-day operations running smoothly through documentation, scheduling, communication, and overall administrative support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to leaders and project teams</li><li>Coordinate schedules, meetings, and calendars</li><li>Prepare agendas, meeting notes, and follow-up action items</li><li>Maintain and organize documentation, records, reports, and files</li><li>Assist with internal communications and status updates</li><li>Create and update spreadsheets, trackers, and various office documents</li><li>Monitor timelines and help ensure deadlines are met</li><li>Serve as a liaison between departments and support general office operations</li></ul><p><br></p>
<p><strong>Legal Support Assistant (Contract-to-Hire)</strong></p><p>Step into a dynamic role where no two days look the same. As a Legal Support Assistant, you’ll be the organizational backbone for a fast‑moving legal team—keeping cases on track, coordinating communication, and ensuring clients receive exceptional support from start to finish. If you love problem‑solving, staying organized, and being the go‑to person who keeps everything running smoothly, this role is for you.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, deadlines, emails, and tasks to keep attorneys and legal staff on schedule.</li><li>Coordinate meetings, calls, and case‑related discussions with clients and outside parties.</li><li>Serve as a friendly, professional point of contact—providing outstanding service to clients, courts, and external partners.</li><li>Draft, revise, and proofread legal documents, letters, and internal communications.</li><li>Assist with court‑related tasks including filings, transcript requests, and document submissions.</li><li>Organize digital and physical files, track incoming/outgoing mail, and maintain case documentation.</li><li>Support daily office workflows across multiple systems and platforms.</li><li>Track billable time and case progress within a legal case management system.</li><li>Jump in on special projects and collaborate closely with attorneys and legal staff.</li><li>Represent the team positively in all interactions—whether with clients, colleagues, or community partners.</li></ul><p><br></p>
<p><strong>Accounting Assistant</strong></p><p><strong>Contract Role | Waterloo, IA</strong></p><p>Our client in Waterloo is seeking an organized and detail‑driven <strong>Accounting Assistant</strong> to support daily accounting operations and ensure smooth workflow across multiple departments. This is a <strong>contract role</strong> offering a great opportunity to gain hands-on experience within a dynamic and collaborative accounting environment.</p><p><br></p><p><strong>About the Role</strong></p><p>The Accounting Assistant will be responsible for managing inbox workflow, communicating with vendors, verifying and matching financial documentation, updating client information, and supporting general data management activities. This role is ideal for someone who thrives in a structured environment and enjoys keeping processes running efficiently.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Monitor and manage accounting inbox workflow; route messages appropriately.</li><li>Communicate with vendors regarding invoices, outstanding items, and general inquiries.</li><li>Match invoices, receipts, and supporting documentation for accuracy.</li><li>Update and maintain client information within internal systems.</li><li>Assist with data entry and general data management duties.</li><li>Support the accounting team with additional clerical or administrative tasks as needed.</li></ul><p><br></p>
