We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
We are looking for a detail-oriented General Office Clerk to join our team in Casa Grande, Arizona. This Contract to permanent position offers an excellent opportunity to grow professionally while contributing to the success of our office operations. The role is ideal for someone with strong organizational and administrative skills who thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including answering phones, managing correspondence, and maintaining records.<br>• Input and update data accurately into systems, ensuring information is organized and current.<br>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to create documents, manage schedules, and communicate effectively.<br>• Provide exceptional customer service by assisting clients and addressing inquiries promptly.<br>• Organize and file documents systematically for easy retrieval and secure storage.<br>• Schedule appointments and coordinate meetings to support team operations.<br>• Handle shipping and receiving functions, including processing incoming and outgoing packages.<br>• Scan and digitize documents to maintain electronic records.<br>• Collaborate with team members to ensure office processes run smoothly and efficiently.<br>• Maintain a clean and orderly workspace, ensuring supplies are stocked and accessible.
