<p>Our client, a successful banking institution, is seeking a Legal Administrative Specialist to join their team in Saco, Maine. In this role, you will provide essential legal support to the Director of Legal across various areas, including commercial loans, real estate transactions, and litigation matters. The ideal candidate will have a proactive approach to problem-solving, exceptional organizational skills, and a strong ability to manage deadlines effectively.</p><p><br></p><p><strong>Location: </strong>Saco, ME</p><p><strong>Schedule: </strong>Hybrid (3 days in office, 2 days remote)</p><p><strong>Salary: </strong>$70,000 - $85,000 (depending on experience) + amazing benefits</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft and process legal documents related to commercial loan closings and real estate transactions, ensuring accuracy and completeness.</li><li>Support litigation matters by preparing pleadings, discovery, and related filings; coordinate with outside counsel as needed.</li><li>Communicate and coordinate with outside counsel, real estate brokers, title companies, and municipalities.</li><li>Track active matters, deadlines, and follow-ups to maintain efficient workflow and organization.</li><li>Prepare correspondence and sensitive materials with a high level of accuracy, timeliness, and discretion.</li><li>Maintain organized paper and electronic filing systems to ensure accessibility and compliance.</li><li>Support daily Legal Department operations, including scheduling, calls, and special projects.</li><li>Conduct legal and factual research to support departmental initiatives and case matters.</li><li>Collaborate cross-functionally with lending, compliance, and operations teams to ensure seamless processes.</li><li>Ensure compliance with internal policies, banking regulations, and professional standards.</li></ul>
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Portland, Maine. This long-term contract position is ideal for someone who is passionate about the legal industry and thrives in a collaborative, meticulous environment. The role involves providing exceptional support to attorneys and clients while managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Assist with estate planning, estate administration, probate litigation, and trust administration tasks.<br>• Perform e-filing and manage court filings accurately and on time.<br>• Maintain and update calendars to ensure deadlines and appointments are met.<br>• Collaborate with attorneys and team members to ensure smooth workflow and high-quality deliverables.<br>• Provide exceptional client service by addressing inquiries and ensuring clear communication.<br>• Prepare legal documents and correspondence using advanced computer skills.<br>• Organize and manage case files to ensure easy accessibility and compliance.<br>• Support project management efforts by prioritizing tasks and adhering to timelines.<br>• Conduct research and gather information relevant to legal cases.<br>• Ensure all work is completed in a thorough and timely manner, meeting high standards of quality.
<p>We are looking for a detail-oriented Senior Grant Accountant to join our team in Portland, Maine. In this role, you will oversee financial processes related to grants, including pre-award and post-award activities, ensuring compliance and accuracy. You will play a pivotal role in managing grant accounting operations and supporting the organization's financial goals.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of grant accounting, including pre-award and post-award activities.</p><p>• Perform month-end closing procedures, ensuring accurate and timely financial reporting.</p><p>• Prepare and record journal entries to maintain proper financial documentation.</p><p>• Reconcile accounts and resolve discrepancies to ensure data integrity.</p><p>• Monitor and manage government grants, ensuring compliance with regulations and reporting requirements.</p><p>• Collaborate with the grant department to support daily operational needs.</p><p>• Analyze financial data to identify trends and provide insights for decision-making.</p><p>• Ensure adherence to organizational policies and procedures in financial operations.</p><p>• Assist with audits related to grants and financial reporting.</p>
We are looking for an experienced Sr. Accountant to join our team in Bath, Maine, on a contract basis. The ideal candidate will possess strong analytical skills and a deep understanding of accounting principles, with a focus on month-end processes and reconciliations. This role offers an opportunity to contribute to financial accuracy and reporting within a dynamic environment.<br><br>Responsibilities:<br>• Lead month-end close activities, ensuring timely and accurate financial reporting.<br>• Manage general ledger operations, including posting journal entries.<br>• Perform detailed account reconciliations to maintain financial accuracy.<br>• Conduct bank reconciliations to verify account balances.<br>• Provide support for fund accounting processes, particularly for non-profit organizations.<br>• Analyze financial data to identify discrepancies and implement corrective actions.<br>• Maintain compliance with accounting standards and organizational policies.<br>• Collaborate with team members to streamline accounting procedures.<br>• Prepare documentation and reports for audits and reviews.<br>• Assist in special projects related to financial management and reporting.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Biddeford, Maine. In this role, you will handle essential accounting tasks, focusing on data entry, electronic filing, and ensuring the accurate processing of invoices. This is a Contract position, offering the opportunity for long-term within the organization.</p><p>Responsibilities:</p><p>• Process and verify invoices and payments with precision and timeliness.</p><p>• Maintain electronic filing systems to ensure easy access and organization of financial records.</p><p>• Perform data entry tasks accurately using Banner software.</p><p>• Collaborate with the Accounts Payable team and management to address discrepancies and resolve issues.</p><p>• Utilize SharePoint to manage and share documents effectively.</p><p>• Communicate professionally via email to support departmental needs.</p><p>• Assist in maintaining compliance with internal policies and procedures.</p><p>• Support the manager and team of four staff members in daily operations.</p><p>• Ensure all records are updated and securely stored according to organizational standards.</p>
We are looking for a skilled Senior Accountant to join our team on a contract basis in Lewiston, Maine. This position is ideal for someone with a strong attention to detail and a solid background in accounting practices and financial management. You will play a key role in ensuring the accuracy and integrity of financial records while contributing to the success of a non-profit organization.<br><br>Responsibilities:<br>• Perform and oversee month-end closing activities to ensure timely and accurate financial reporting.<br>• Manage and maintain the general ledger, ensuring all entries are properly documented and reconciled.<br>• Prepare and post journal entries for various transactions, ensuring compliance with accounting standards.<br>• Conduct account reconciliations to verify the accuracy of financial data and resolve discrepancies.<br>• Handle bank reconciliations, ensuring all transactions are accounted for and properly recorded.<br>• Support the preparation of financial statements and reports, providing insights into organizational performance.<br>• Collaborate with team members to ensure compliance with internal policies and regulatory requirements.<br>• Identify opportunities for process improvements and implement changes to enhance efficiency.<br>• Assist in audits and provide documentation and explanations as required.<br>• Maintain organized records and ensure adherence to best practices in financial management.
We are looking for a detail-oriented Billing Coordinator to join our team in Augusta, Maine. This is a long-term contract position, ideal for someone with strong technical skills and a background in billing processes. In this role, you will play a key part in managing invoices, ensuring accuracy, and maintaining efficient billing operations.<br><br>Responsibilities:<br>• Prepare and issue accurate billing statements and invoices in a timely manner.<br>• Utilize Microsoft Excel to organize, analyze, and manage billing data effectively.<br>• Edit and format documents using PDF editing tools to ensure proper documentation.<br>• Maintain and update billing systems to ensure seamless operations.<br>• Collaborate with internal departments to resolve billing discrepancies and ensure customer satisfaction.<br>• Monitor and follow up on outstanding payments to support collection efforts.<br>• Generate detailed reports on billing activities for management review.<br>• Ensure compliance with company policies and industry standards in all billing tasks.<br>• Identify opportunities to improve billing processes and recommend solutions.
