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11 results for Office Specialist in Tampa, FL

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We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team!

Responsibilities

• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary

• Open new client accounts in the portal and gather necessary documents from clients

• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties

• Maintain and manage client files, ensuring all information is up-to-date and accurate

• Draft and send quarterly letters and Word documents to clients

• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook

• Order and manage office supplies as needed

• Perform data entry tasks with precision and attention to detail

• Ensure all confidential client information is handled with utmost care and discretion.

• A minimum of 5 years of experience in an Administrative Assistant role or similar

• Expertise in using Excel formulas

• Extensive experience in data entry, with a focus on detail and accuracy

• Proficient in all Office applications including Word, Excel, and PowerPoint

• Experience in handling inbound calls, demonstrating excellent communication and customer service skills

• Ability to manage office supplies, including ordering and inventory control

• Experience in filing and record keeping, with an organized and methodical approach

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

11 results for Office Specialist in Tampa, FL

Administrative Assistant We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team! Responsibilities• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary• Open new client accounts in the portal and gather necessary documents from clients• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties• Maintain and manage client files, ensuring all information is up-to-date and accurate• Draft and send quarterly letters and Word documents to clients• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook• Order and manage office supplies as needed• Perform data entry tasks with precision and attention to detail• Ensure all confidential client information is handled with utmost care and discretion.

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist in Sarasota, Florida. The selected candidate will join a team that operates within the industry, working onsite from Monday to Friday. This role centers around the management of high volume multi-location accounts payable, as well as heavy filing of invoices. Responsibilities: • Overseeing the processing of a high volume of accounts payable across multiple locations.• Examining, approving, and processing employee expense reports.• Utilizing Microsoft Office software, particularly Microsoft Word and Microsoft Excel, in daily tasks.• Keeping track of customer accounts and taking appropriate action when necessary.• Ensuring the maintenance of accurate customer credit records.• Handling customer inquiries and providing prompt and accurate responses.• Processing customer credit applications with accuracy and efficiency.

Collections Specialist We are seeking a B2B Collections Specialist to join our dynamic team in the Manufacturing industry, based in Riverview, Florida. As a Collections Specialist, your primary focus will be to manage the collections process, maintain customer records, and handle high volumes of invoices. This role offers a contract to permanent employment opportunity. Responsibilities:• Manage a large portfolio of customer accounts, ensuring all collections processes are followed• Handle high volume collections, maintaining accuracy and efficiency• Proactively reach out to clients who are 0-120 days past due via calls and emails• Administer billing functions and handle inbound calls as required• Perform claim administration and accounts receivable tasks• Ensure accuracy and completeness of all customer credit records• Maintain a flexible work schedule between 7:30-5, with variations in lunch timings.

Payroll Specialist We are seeking a detail-oriented Payroll/Recruiter to join our team for a temp to hire role fully onsite in Sarasota. This role offers a unique opportunity to assist with complex payroll processing while learning recruiting duties. The ideal candidate will have some payroll experience and a willingness to grow into recruiting tasks with provided training. This is a temp-to-hire position with excellent benefits offered upon permanent hire. Responsibilities:Payroll Duties:<ul><li>Process and reconcile payroll for approximately 1,000 employees across 3 locations.</li><li>Manage payroll cycles, including bi-monthly and bi-weekly schedules.</li><li>Audit timesheets and timecards for accuracy and resolve any discrepancies.</li><li>Ensure compliance with payroll policies and regulations.</li></ul>Recruiting Duties:<ul><li>Utilize an Applicant Tracking System (ATS) to screen, review, and manage candidates (training will be provided).</li><li>Conduct background and motor vehicle checks for candidates.</li><li>Oversee onboarding requests and tickets as part of the hiring process.</li><li>Provide support for recruiting activities as needed, learning workflows and best practices.</li></ul>

Receptionist We are in search of a detail-oriented Receptionist to join our team in Sarasota, Florida, United States. In this role, you will be the first point of contact for our clients and staff, manage office supplies, handle inquiries over the phone, and assist in administrative duties to support the smooth running of our office. Responsibilities: • Acting as the first point of contact by welcoming and directing guests who visit the office.• Handling inbound phone calls, taking detailed notes, and directing them to the appropriate personnel.• Ensuring accurate and timely entry and processing of invoices into the system.• Managing and maintaining office inventory by placing orders for office supplies as and when required.• Processing expense reports and ensuring all expenses are accounted for and approved.• Providing general administrative support to ensure efficient operation of the office.

Accounts Payable Clerk We are offering an exciting opportunity in Tampa for an Accounts Payable Specialist! Responsibilities: • Ensuring accurate and timely payment by processing a high volume of invoices.• Maintaining accurate billing by matching purchase orders, invoices, and receiving reports.• Coding invoices to the correct general ledger accounts for efficient account management.• Verifying and processing utility invoices to maintain a smooth flow of operations.• Keeping vendor files and records up-to-date and organized.• Regular reconciliation of vendor accounts to ensure accurate financial records.• Assisting with month-end close procedures for efficient financial reporting.• Collaborating with project managers and other departments to resolve any invoice discrepancies.

Accounts Payable Lead We are offering an exciting opportunity for an Accounts Payable Lead based in Tampa, Florida. In this role, the successful candidate will be responsible for overseeing the processing of customer credit applications, maintaining accurate records, and resolving customer inquiries. This position is crucial in our team's efforts to monitor customer accounts and take appropriate actions. Responsibilities include: • Addressing and resolving customer inquiries in a timely and effective manner• Monitoring customer accounts and taking necessary actions when required• Leading a team of permanent Accounts Payable Specialists• Implementing and managing accounting software systems• Training and developing the team to ensure continuous growth and improvement• Ensuring compliance with accrual accounting principles• Handling account coding accurately and proficiently• Managing high-volume, multi-location accounting functions. This is a permanent position that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!

Data Entry Clerk We are offering a long term contract employment opportunity in the education industry for a Data Entry Clerk based in Tampa, Florida. The role involves working within a university setting, specifically in the payroll department, and will entail a significant amount of data entry and vendor management tasks. Responsibilities: • Cross-reference names and email addresses with missing data in payroll forms and tax documents for foreign national employees and scholarship recipients. • Monitor and follow up on work authorizations that are expiring, focusing on non-employee foreign nationals. • Check and verify data through Oracle HCM, ensuring the information aligns correctly. • Utilize skills in Microsoft Excel and Word to organize data and perform calculations. • Communicate effectively through email correspondence to address inquiries and resolve issues. • Manage vendor setup and ongoing vendor management using the Bull Marketplace system. • Use 10 Key Skills for data entry and document scanning tasks. • Maintain an organized file system for easy access and retrieval of information.

Payroll Administrator We are looking to bring on board a Payroll Administrator to our team in the construction industry, based in Tampa, Florida. In this role, you will be tasked with handling payroll operations, managing HRIS updates, and ensuring the accuracy of payroll records. Responsibilities include: • Managing payroll operations for a diverse workforce located in multiple states, including California. • Processing weekly payroll runs, ensuring accuracy and timely distribution. • Keeping track of all payroll reporting and maintaining accurate documentation. • Handling HRIS system updates, including uploading payroll items and changes. • Assisting in setting up time clocks, ensuring proper tracking of employee hours. • Coordinating with the benefits administrator for the setup of benefits and taxes in the system. • Using accounting software systems and tools like ADP Workforce Now, Ceridian, and Crystal Reports for various payroll activities. • Ensuring compliance with 401k - RRSP Administration rules and regulations. • Utilizing skills in accounting functions, auditing, and benefit functions to ensure overall financial accuracy. • Handling all uploads into Ceridian, manipulating data as necessary.

Full Charge Bookkeeper We are offering an exciting opportunity for a Full Charge Bookkeeper in Sarasota, Florida! Responsibilities:• Monitor customer accounts and take necessary action when required.• Handle a high volume of Accounts Payable tasks, including processing incoming bills, GL coding, obtaining approval, entering data into the system, issuing checks, and mailing out checks.• Manage Accounts Receivable tasks, including bank deposits, applying payments, generating invoices, and performing light collections.• Perform bank reconciliations for multiple bank accounts • Provide input for budget preparation and get draft forms ready for review b.• Prepare financial statements for review, requiring a strong understanding of debits/credits, assets/liabilities, and depreciation.• Maintain W9s and Certificates of Insurance for Vendors.