146 results for Help Desk Support Manager in Santa Rosa, CA

Desktop Support Analyst Job Opportunity: IT Help Desk Support Position Title: IT Help Desk Support Are you an experienced IT professional ready to jump into an exciting temporary role? We're seeking a proactive and skilled Help Desk Support Specialist to assist with critical IT operations over the next few months. This role is perfect for someone who thrives in a fast-paced environment and enjoys problem-solving to ensure seamless support for faculty & staff Role & Responsibilities:<ul><li>IT Ticket Management: Provide timely resolution of 15-20 tickets daily through FreshDesk, addressing technical issues for 120 staff and faculty members.</li><li>Troubleshooting & Device Support: Diagnose and resolve issues with Chromebooks, Macs, iPads, printers, and Wi-Fi connectivity.</li><li>Configuration & Installation: Assist with configuring and maintaining devices, ensuring functionality and availability of applications.</li><li>AV Support: Provide hands-on support for Chromecast, audio/visual systems, and others. </li><li>General IT Support: Provide assistance with app access issues, device functionality, and other technical needs as they arise.</li></ul>

Front Desk Coordinator Front Desk Coordinator position available via Robert Half Our client, a leading Property Management Company, is seeking a professional and personable Front Desk Coordinator to be the face of their organization. As the first point of contact for tenants, vendors, and visitors, you will play a key role in creating a welcoming environment while ensuring the smooth daily operations of the front desk. This is an excellent opportunity for a customer-service-focused individual with strong organizational skills who enjoys working in a collaborative, fast-paced environment. Job Description Front Desk Operations<ul><li>Serve as the primary point of contact for all visitors, clients, and tenants, offering outstanding service with professionalism and a warm demeanor.</li><li>Answer and transfer incoming calls promptly and accurately, while responding to inquiries regarding the property and its management services.</li><li>Manage the front desk area, maintaining a clean, organized, and welcoming environment.</li></ul>Administrative Support<ul><li>Handle incoming and outgoing mail, deliveries, and packages, ensuring proper tracking and distribution.</li><li>Assist the property management team with administrative tasks such as filing, data entry, and maintaining tenant information.</li><li>Schedule and coordinate appointments, meetings, and conference room reservations as needed.</li></ul>Tenant and Vendor Relations<ul><li>Address tenant questions or direct them to the appropriate team member for resolution.</li><li>Support the coordination of vendor and contractor visits, including tracking sign-ins and ensuring access to relevant areas of the property.</li><li>Provide updates, notices, and announcements to tenants as directed by the property management team.</li></ul>Operational Support<ul><li>Monitor the functionality of front desk equipment and report any technical or maintenance issues to the property management team.</li><li>Maintain accurate documentation of front desk activities and processes for compliance and audit purposes.</li></ul> Please apply with your resume via Robert Half

Project Manager We are seeking a Project Manager to become a part of our team. In this role, you will be tasked with managing a range of planning projects, coordinating with various teams, and ensuring all projects comply with local regulations. This position offers a short-term contract employment opportunity with the potential for long-term permanent. Responsibilities: • Oversee and manage planning of public spaces and projects. • Provide information and guidance on local regulations including General Plan, Zoning Ordinance, Subdivision Ordinance, etc.• Handle primary staffing and caseload management for the board. • Review and process development projects and amendments. • Prepare or oversee the preparation of CEQA documentation. • Conduct plan check reviews of building permit applications. • Perform field checks at project sites to ensure consistency with local regulations and project conditions. • Attend and prepare for meetings of various committees and special projects. • Coordinate with other departments on planning matters and application reviews. • Analyze various detail-oriented planning studies such as demographics, traffic, biological assessments, and arborist reports. • Provide supervision of technical and administrative support planning staff as needed.

Contracts Manager Are you an experienced contracts professional looking for an exciting remote opportunity with a mission-driven organization? Our client, a growing education-focused corporation based in Oakland, CA, is seeking a skilled Contracts Manager to support their legal and business operations. This fully remote role offers the flexibility to work from anywhere, coupled with the chance to make a meaningful impact on education. Key Responsibilities:<ul><li>Drafting and Reviewing Contracts: Prepare and review a variety of agreements, including but not limited to Non-Disclosure Agreements (NDAs), Master Service Agreements (MSAs), and Statements of Work (SOWs).</li><li>Redlining and Negotiating: Analyze contractual terms, propose revisions, and lead negotiations to ensure agreements align with company policies, business objectives, and legal considerations.</li><li>Compliance and Risk Management: Identify and mitigate risks in contracts by adhering to applicable laws, regulations, and company guidelines.</li><li>Collaboration and Communication: Work closely with internal stakeholders such as business units, project managers, and leadership to ensure contract terms meet business goals while providing guidance on contractual matters.</li><li>Contract Management Tools: Leverage contract management tools like Ironclad or similar platforms to streamline the contract lifecycle, maintain organized records, and ensure efficient workflows.</li><li>Process Improvement: Help enhance and standardize the company’s contract management processes for efficiency and scalability as the organization grows.</li></ul>

Network Administrator We are in search of a Network Administrator to join our team based in Davis, California. In this role, you will be tasked with maintaining and managing network and system infrastructure across both on-premises and cloud environments for a leading manufacturing organization. Responsibilities: • Administering and maintaining Windows-based servers, including domain controllers, email, and production servers.• Managing Local Area Network (LAN) and Wide Area Network (WAN) infrastructure, with a focus on Cisco networking equipment such as routers, switches, and firewalls.• Assisting with cloud migration efforts in Azure, aiming for a 50% cloud-based system within the foreseeable future.• Conducting network troubleshooting and preventative maintenance to ensure system stability and security.• Providing IT support to employees across locations in North America, including helpdesk and desktop support.• Monitoring and analyzing network and system performance, implementing improvements as needed.• Installing, configuring, and upgrading client and server network software.• Utilizing your skills in Cisco Routers, Cisco Technologies, Firewall Technologies, Backup Technologies, Computer Hardware, Configuration Management, and Deployments.

Program Support Specialist We are offering a long-term contract employment opportunity for a Program Manager based in Everett, Washington. The role involves supporting all activities related to the pursuit, capture, and execution of current and prospective programs. You will be expected to work across several departments including Operations, Engineering, Manufacturing, Sales, Contracts, Order Administration, Subcontracts, Quality, Finance and Services, and will have direct interaction with external customers. Responsibilities: • Managing projects of moderate risk and complexity or a portion of a larger project• Providing direction and oversight to ensure that issues/problems of moderate scope and complexity are avoided and/or resolved• Supporting program execution teams with activities such as risk management, financial reporting, and customer interaction/action reporting• Networking with senior internal and external personnel in own area of expertise on issues• Coordinating activities across the shared services business model and maintaining collaborative working relationships with all involved departments• Handling multiple issues that affect many products simultaneously• Providing a logical, in-depth analysis of problems or situations• Ensuring that all details of a project are accurate• Displaying energy, persistence, and a positive attitude when working on projects• Ensuring that information has been received and accurately understood by all parties.

Case Manager Case Manager position via Robert Half We are in search of a Case Manager to join our team in San Francisco, California. The principal role of the Case Manager is to manage a caseload of formerly homeless single adults, many of whom have mental health disabilities, substance abuse issues, and/or medical issues. The Case Manager will conduct outreach visits, needs assessments, and provide a full range of case management services with the client-driven goals of housing retention and life quality improvement. This role offers a short-term contract employment opportunity. Responsibilities• Conduct regular outreach visits and provide necessary support • Manage a caseload of formerly homeless single adults • Assist in maintaining and establishing appropriate benefits for the individuals• Collaborate with other departments to support and advocate for individuals• Conduct initial and ongoing needs assessments and follow-up visits• Support individuals in retaining housing through building rapport, frequent engagement, and effective intervention strategies• Regularly accompany hotel managers on monthly pest control and unit inspection visits• Maintain current and thorough documentation and database records of individual contact and services provided• Respond to individual-related crises, including providing de-escalation intervention and support to highly agitated individuals• Participate in and support engaging individuals in agency-wide initiatives. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID# 00410-0013174478 **

Case Management Assistant Non-Clinical - Administrative We are on the lookout for a Case Management Assistant or a Medical Assistant to be a part of our clients team in Oakland, California. In this role, you will be an integral part of our care management team, providing essential administrative support for care coordination and discharge planning activities. This opportunity offers a long-term contract employment. Responsibilities: • Provide administrative support to the care management team, which includes social workers and nurses.• Ensure accurate and efficient data entry and tracking of critical information.• Regularly reconcile census data as part of your duties.• Collaborate effectively with a broad range of healthcare professionals in a team-based environment.• Maintain the highest level of professionalism as defined by the company's standards of behavior policy and procedures.• Assist in the creation of reports as required.• Utilize your excellent organizational, prioritization, and problem-solving skills to provide top-notch customer service.• Utilize your proficiency in Microsoft Office Word, Outlook, Excel, and PowerPoint to accomplish tasks efficiently.• Engage in effective communication, both written and verbal, with a variety of individuals from various socioeconomic, ethnic, and cultural backgrounds.• Demonstrate a strong understanding of medical terminology. If you are interested in this role, please contact us immediately at (510)470-7450

Sr. IT Auditor We are offering an exciting opportunity for a Sr. IT Auditor in Hercules, California. The individual will be a part of a team in the accounting software systems industry and will contribute towards various auditing tasks and engagements. Responsibilities: • Conducting or supporting the completion of SOX ITGC, automated controls, and reports testing.• Performing complex IT internal audits, including operational and cyber security, in a highly technical environment.• Maintaining an objective mindset and exercising an appropriate level of professional skepticism during these audits.• Developing and supporting the rationale for scoping decisions.• Creating risk-based audit programs to ensure proper coverage of risks.• Timely preparing of all audit work papers, including draft findings and management reporting.• Staying informed about industry trends and emerging areas of IT risk, such as Cybersecurity, Automation, Artificial Intelligence, and Analytics.• Effectively communicating information and audit execution status to the internal audit management.

Manager FP&A Robert Half Management Resources is in search of a Manager of FP& A to join our team in the medical device industry, situated in Brisbane, California. This role involves working closely with various departments, offering critical business analysis, leading budgeting and forecasting processes, and continuously striving for process improvements. This role is 3 days/week onsite in Brisbane, CA and 2 days/week remote. If you are ready to start on March 3rd, 2025, please apply today. Responsibilities• Collaborate strategically with SG& A departments, offering valuable analysis for key business decisions• Oversee the budgeting and forecasting for COGS and SG& A• Monitor and facilitate efficient processing of purchasing requisitions, purchase orders, and timely recognition of expenses• Constantly evaluate and implement best practices to instigate change and improve processes• Leverage your proficiency in Excel, NetSuite ERP, Adaptive Planning, and Tableau to support finance operations• Apply your understanding of the accounting close process and accrual accounting to maintain financial accuracy• Use your experience and knowledge in finance operations, particularly COGS and SG& A business support, to enhance department performance.

Workplace Coordinator Workplace Coordinator position available via Robert Half Our client, an innovative and fast-growing AI software company, is looking for a highly organized and proactive Workplace Coordinator to ensure the smooth operation of their workplace environment. This role will play a critical part in creating a positive employee experience, managing workplace facilities, and supporting day-to-day office operations. The ideal candidate thrives in a dynamic, fast-paced environment, possesses great problem-solving skills, and has a passion for optimizing workplace efficiency and culture. Job Description Office Management<ul><li>Oversee day-to-day operations of the office or workplace site, ensuring it’s functional, clean, and welcoming to employees and visitors.</li><li>Serve as the point of contact for facilities vendors, such as cleaning services, maintenance technicians, and property management.</li><li>Monitor and maintain office supplies inventory, ordering as needed while managing budgets effectively.</li><li>Coordinate workplace technology and infrastructure needs, including meeting room setups, AV equipment, and desk assignments.</li></ul>Employee Experience<ul><li>Assist in planning and executing employee engagement initiatives, such as team events, wellness activities, and celebrations.</li><li>Act as a resource for employees, addressing workplace-related questions and ensuring they have the support needed to work effectively.</li></ul>Health and Safety<ul><li>Ensure the workplace complies with health and safety regulations, including emergency protocols and ergonomic support.</li><li>Oversee COVID-19 safety protocols (if applicable), ensuring compliance with local regulations and internal policies.</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support to the HR and operational teams when needed, such as assisting with new hire onboarding or scheduling meetings.</li><li>Track and manage workplace expenses, ensuring invoices are processed accurately and on time.</li></ul>Please apply with your resume via Robert Half

Accounting Manager/Supervisor We are offering an exciting opportunity for an Accounting Manager/Supervisor at our location in Petaluma, California. This role involves managing the daily operations of the Accounting Department, including supervising the staff accountants and carrying out daily, weekly, and monthly accounting-related tasks. Responsibilities:• Guide and supervise the accounting team to ensure efficient workflow and adherence to deadlines• Manage the end-of-month close process, including journal entries, reconciliations, and financial reporting• Oversee the accuracy and timeliness of accounts payable, accounts receivable, cashbook processes, and the general ledger• Conduct daily cashbook reconciliation and manage intercompany AP/AR accounts• Handle cash management tasks, including payroll processing and intercompany payments• Review AR Trial Balance and ensure proper reconciliation of outstanding balances• Perform sales tax reconciliation and filings across multiple states• Conduct inventory and fixed asset reconciliation and oversee related management processes• Analyze foreign exchange fluctuations and prepare reports on foreign currency transactions• Oversee cost accounting functions, including cost implosion, goods in transit, and work-in-progress tracking• Conduct purchase price variance analysis and inspection cost reviews to optimize financial performance• Manage 1099 reporting to ensure accurate and timely filings• Support financial audits and ensure compliance with internal controls

Accounting Manager/Supervisor We are in search of an Accounting Manager/Supervisor to join our team in the Food & Manufacturing industry, located in Solano County, United States. In this role, you will be overseeing the accounting functions of our organization, including both Accounts Receivable and Accounts Payable, as well as supervising staff and managing various accounting procedures. Responsibilities: • Supervise the Accounts Receivable/Chargeback and Accounts Payable staff, providing backup support during staff absences• Ensure the accuracy of Customer and Vendor accounts in the Accounts Payable and Accounts Receivable Subledgers• Oversee all month-end and year-end accounting procedures, including the preparation and entry of journal entries for Accounts Receivable, Accounts Payable, and General Ledger systems• Administer customer credit management functions, coordinating credit approval processes when necessary• Manage the Continuous Improvement program, targeting cost savings and efficiency improvements in the Accounts Payable and Accounts Receivable areas• Assist with various audits, ensuring compliance with accounting standards• Leverage skills in Accounting Software Systems, ERP - Enterprise Resource Planning, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), Auditing, Billing Functions, and GAAP Accounting.

Workplace Coordinator Workplace Coordinator position available via Robert Half Our client, an innovative and fast-growing Fintech Company, is looking for a highly organized and proactive Workplace Coordinator to ensure the smooth operation of their workplace environment. This role will play a critical part in creating a positive employee experience, managing workplace facilities, and supporting day-to-day office operations. The ideal candidate thrives in a dynamic, fast-paced environment, possesses great problem-solving skills, and has a passion for optimizing workplace efficiency and culture. Job Description Office Management<ul><li>Oversee day-to-day operations of the office or workplace site, ensuring it’s functional, clean, and welcoming to employees and visitors.</li><li>Serve as the point of contact for facilities vendors, such as cleaning services, maintenance technicians, and property management.</li><li>Monitor and maintain office supplies inventory, ordering as needed while managing budgets effectively.</li><li>Coordinate workplace technology and infrastructure needs, including meeting room setups, AV equipment, and desk assignments.</li></ul>Employee Experience<ul><li>Assist in planning and executing employee engagement initiatives, such as team events, wellness activities, and celebrations.</li><li>Act as a resource for employees, addressing workplace-related questions and ensuring they have the support needed to work effectively.</li></ul>Health and Safety<ul><li>Ensure the workplace complies with health and safety regulations, including emergency protocols and ergonomic support.</li><li>Oversee COVID-19 safety protocols (if applicable), ensuring compliance with local regulations and internal policies.</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support to the HR and operational teams when needed, such as assisting with new hire onboarding or scheduling meetings.</li><li>Track and manage workplace expenses, ensuring invoices are processed accurately and on time.</li></ul>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106417**

Workplace Coordinator Workplace Coordinator position available via Robert Half Our client, an innovative and fast-growing AI software company, is looking for a highly organized and proactive Workplace Coordinator to ensure the smooth operation of their workplace environment. This role will play a critical part in creating a positive employee experience, managing workplace facilities, and supporting day-to-day office operations. The ideal candidate thrives in a dynamic, fast-paced environment, possesses great problem-solving skills, and has a passion for optimizing workplace efficiency and culture. Job Description Office Management<ul><li>Oversee day-to-day operations of the office or workplace site, ensuring it’s functional, clean, and welcoming to employees and visitors.</li><li>Serve as the point of contact for facilities vendors, such as cleaning services, maintenance technicians, and property management.</li><li>Monitor and maintain office supplies inventory, ordering as needed while managing budgets effectively.</li><li>Coordinate workplace technology and infrastructure needs, including meeting room setups, AV equipment, and desk assignments.</li></ul>Employee Experience<ul><li>Assist in planning and executing employee engagement initiatives, such as team events, wellness activities, and celebrations.</li><li>Act as a resource for employees, addressing workplace-related questions and ensuring they have the support needed to work effectively.</li></ul>Health and Safety<ul><li>Ensure the workplace complies with health and safety regulations, including emergency protocols and ergonomic support.</li><li>Oversee COVID-19 safety protocols (if applicable), ensuring compliance with local regulations and internal policies.</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support to the HR and operational teams when needed, such as assisting with new hire onboarding or scheduling meetings.</li><li>Track and manage workplace expenses, ensuring invoices are processed accurately and on time.</li></ul>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106397 **

Workplace Coordinator Workplace Coordinator position available via Robert Half Our client, an innovative and fast-growing Software Startup, is looking for a highly organized and proactive Workplace Coordinator to ensure the smooth operation of their workplace environment. This role will play a critical part in creating a positive employee experience, managing workplace facilities, and supporting day-to-day office operations. The ideal candidate thrives in a dynamic, fast-paced environment, possesses great problem-solving skills, and has a passion for optimizing workplace efficiency and culture. Job Description Office Management<ul><li>Oversee day-to-day operations of the office or workplace site, ensuring it’s functional, clean, and welcoming to employees and visitors.</li><li>Serve as the point of contact for facilities vendors, such as cleaning services, maintenance technicians, and property management.</li><li>Monitor and maintain office supplies inventory, ordering as needed while managing budgets effectively.</li><li>Coordinate workplace technology and infrastructure needs, including meeting room setups, AV equipment, and desk assignments.</li></ul>Employee Experience<ul><li>Assist in planning and executing employee engagement initiatives, such as team events, wellness activities, and celebrations.</li><li>Act as a resource for employees, addressing workplace-related questions and ensuring they have the support needed to work effectively.</li></ul>Health and Safety<ul><li>Ensure the workplace complies with health and safety regulations, including emergency protocols and ergonomic support.</li><li>Oversee COVID-19 safety protocols (if applicable), ensuring compliance with local regulations and internal policies.</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries.</li><li>Provide administrative support to the HR and operational teams when needed, such as assisting with new hire onboarding or scheduling meetings.</li><li>Track and manage workplace expenses, ensuring invoices are processed accurately and on time.</li></ul>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504106401 **

Property Administrator Property Administrator position available via Robert Half Our client, a leading Property Management Company, is searching for a highly organized and detail-oriented Property Administrator to join their team. In this role, you will support day-to-day property management operations, maintaining accurate records, ensuring tenant satisfaction, and assisting the property management team with administrative tasks. This role is ideal for a proactive professional who thrives in a dynamic environment and has a passion for delivering exceptional service. Job Description <ul><li>Assist property managers with day-to-day operations, ensuring smooth workflows across multiple properties.</li><li>Maintain accurate records by organizing and updating property files, leases, legal documents, and other documentation.</li><li>Create and distribute tenant communications, including notices, announcements, and updates.</li></ul>Tenant Relations<ul><li>Serve as the first point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a professional and timely manner.</li><li>Coordinate with the maintenance team to schedule repairs and ensure resolution of tenant issues.</li><li>Support lease administration by tracking lease agreements, renewals, and terminations.</li></ul>Financial Duties<ul><li>Manage accounts payable and receivable, including processing invoices, tracking payments, and preparing financial reports as needed.</li><li>Assist in preparing budgets, rent roll data, and monthly reports for property managers.</li><li>Ensure compliance with billing procedures and address any discrepancies.</li></ul>Coordination and Compliance<ul><li>Work with vendors, contractors, and service providers to coordinate property maintenance and services.</li><li>Ensure compliance with local, state, and federal regulations regarding property management operations.</li><li>Monitor property insurance and other certificates to maintain up-to-date records.</li></ul>Please apply with your resume via Robert Half

Senior Manager, Investment Operations If interested, please contact Yuzo Shimura on LinkedIn at Robert Half Title:Senior Manager, Investment Operations Location:San Francisco, CA (Hybrid: 3 days onsite, Tuesday–Thursday) Salary:$175,000 - $200,000 base + 25-40% bonus About the Company: Notable hedge fund that manages 40+bAUM Key Responsibilities:<ul><li>Oversee middle and back-office administration and operations for mutual funds, exchange-traded funds, separately managed accounts, and model delivery clients.</li><li>Collaborate with internal stakeholders across Compliance, Marketing & Sales, Investments, Technology, and Corporate Accounting, as well as external third-party vendors.</li><li>Lead the coordination of annual audits, monthly and quarterly reporting, and special projects.</li><li>Manage a four-person team, ensuring operational excellence and continuous improvement.</li><li>Maintain expertise in financial reporting, GAAP standards, and performance calculations, and support regulatory filings.</li></ul>

Accounting Manager We are offering an exciting opportunity for an Accounting Manager in Vallejo, California. In this role, you will be tasked with the management and coordination of accounting functions and systems. This includes ensuring the accuracy of accounts, handling financial services, and resolving any related inquiries. We are subcontractor with a reputation for quality work and excellent customer relationships. As part of a close-knit team, we maintain a focus on efficient business practices while delivering exceptional services to our clients. Key Responsibilities:<ul><li>Oversee all accounting functions, including accounts payable, accounts receivable, payroll, and general ledger activities.</li><li>Prepare and analyze monthly, quarterly, and annual financial statements to provide insights into financial performance.</li><li>Maintain the company's chart of accounts and ensure accurate transaction coding.</li><li>Collaborate with the owner to develop, monitor, and update budgets and cash flow forecasts.</li><li>Provide financial forecasts to support strategic business decision-making.</li><li>Ensure compliance with federal, state, and local tax regulations and filing requirements.</li><li>Prepare for and coordinate external audits, including providing necessary documentation and reports.</li><li>Process Improvements and Internal Controls:</li><li>Develop and implement accounting policies, procedures, and internal controls to protect the financial integrity of the company.</li><li>Identify inefficiencies and implement process improvements to enhance accuracy and timeliness of reporting.</li><li>Supervise and mentor one accounting clerk, providing guidance on day-to-day tasks and fostering professional development.</li><li>Delegate tasks effectively and ensure deadlines are met.</li><li>Manage accounting software and perform system updates, if needed.</li><li>Work closely with management to ensure effective use of financial systems for decision-making.</li><li>Prepare ad hoc financial reports and analyses as requested by the owner.</li><li>Maintain vendor and client relationships related to financial transactions.</li></ul>

Senior Manager, Investor Operations - FiDi **Please apply here and reach Jennifer Fukumae on LinkedIn for prompt consideration!** Job Posting: Senior Manager, Investor OperationsEmployment Type: Full-TimeLocation: San Francisco (FiDi); 3 days in officeSalary: $175-200k + Bonus A leading responsible investment firm, managing over $51 billion in AUM, is dedicated to building wealth responsibly for long-term investors. The firm focuses on companies that provide essential products and services, maintain sustainable competitive advantages, and are guided by ethical and high-quality leadership teams. Responsibilities:<ul><li>Oversee the administration and operational processes of investment products, including fund expenses, SEC reporting, trade settlements, performance calculations, and internal/external data reporting.</li><li>Manage daily interactions with external administrators, custodians, system providers, and other key third-party partners.</li><li>Assist in compiling and reviewing financial statements, investor reports, regulatory filings, prospectuses, and audit documentation on a monthly and quarterly basis.</li><li>Serve as the primary point of contact for the annual independent mutual fund audit and support additional audits, including firm-wide annual audits, quarterly SOX testing, and internal compliance reviews.</li><li>Ensure accurate calculation and timely distribution of monthly, quarterly, and annual dividends and fund distributions in accordance with policy guidelines.</li><li>Gather, analyze, and validate holdings, cash flows, performance metrics, and financial data for both internal use and external reporting requirements.</li></ul>

Marketing Administrative Assistant We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our marketing team in executing campaigns, managing projects, and maintaining smooth departmental operations. The ideal candidate will provide critical administrative and organizational support to ensure the marketing team’s activities are efficient and successful. This is an excellent opportunity for someone looking to grow their career in a fast-paced marketing environment.Key Responsibilities:Administrative Support:<ul><li>Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and preparing expense reports.</li><li>Answer and direct incoming calls, emails, and inquiries specific to marketing-related requests or partnerships.</li></ul>Project Coordination:<ul><li>Assist in coordinating marketing campaigns, events, and initiatives by managing timelines, deliverables, and communications among team members and partners.</li><li>Track and report on campaign or project progress by updating spreadsheets, project management tools, or departmental trackers.</li></ul>Content and Collateral Management:<ul><li>Help create, edit, or proofread marketing materials such as email templates, flyers, presentations, and social media posts.</li><li>Maintain and organize marketing assets, including digital libraries, image repositories, and promotional materials.</li></ul>Data Entry and Reporting:<ul><li>Input marketing data into CRM systems or tracking tools and generate regular performance reports.</li><li>Conduct basic market research, competitor analysis, or other industry intelligence as requested.</li></ul>Event Support:<ul><li>Assist in planning and executing marketing events, webinars, or tradeshows by coordinating logistics, bookings, and communications.</li><li>Manage post-event follow-ups such as surveys, thank-you notes, and performance summaries.</li></ul>Vendor and Partner Coordination:<ul><li>Serve as a point of contact for suppliers, designers, or vendors to ensure timely delivery of services or products.</li><li>Assist with processing vendor invoices and addressing any billing or account concerns.</li></ul>Other Duties as Assigned:<ul><li>Support marketing managers and directors with ad hoc administrative and operational tasks to ensure team success.</li></ul>

Executive Assistant Executive Assistant position available via Robert Half Robert Half is hiring for a leading construction consulting firm specializing in providing expert advice and solutions across the construction industry. With a reputation for excellence and a commitment to delivering outstanding service to our clients, we are now looking to expand our team with an Executive Assistant to support our leadership team. Job Description:<ul><li>Provide direct administrative support to the senior management team, including calendar management, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare, organize, and manage correspondence, reports, and presentations.</li><li>Organize and coordinate company events, meetings, and conferences.</li><li>Act as a liaison between executives and both internal and external stakeholders.</li><li>Assist with project tracking and documentation, ensuring deadlines and deliverables are met.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Manage office supplies and vendor relationships, ensuring smooth office operations.</li><li>Support the creation of proposals, contracts, and other business documentation.</li><li>Perform other ad-hoc administrative tasks as needed.</li></ul> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504110057 **

Cost Controlling Manager We are on the lookout for a proficient Senior Finance Manager to join our team based in Emeryville, California. As a Senior Finance Manager, you will be entrusted with the responsibility of handling various financial and accounting functions, utilizing your skills in CRM, 3M, Concur, and Crystal Reports amongst others. You will play a crucial role in managing budgets, auditing, and employing data mining techniques for efficient operations. Responsibilities:<ul><li>Role involves financial planning and analysis</li><li>Preparation of monthly industrial financial reports</li><li>Coordination of annual budget and mid-year forecasts</li><li>Assuring reasonability of industrial divisional budgets</li><li>Subject Matter Expert for cost/ finance controlling team</li><li>Support on division-wide initiatives and projects</li><li>Providing ad-hoc financial support to management teams</li><li>Collaboration with affiliates impacting Diagnostics, such as production volume updates</li><li>Assistance in manufacturing & quality financial planning</li><li>Validation of forecast information accuracy in global reporting modules</li><li>Analysis of financial results vs annual budget for Industrial management</li><li>Ensuring accuracy of Master Data related to finance controlling</li><li>Identification and implementation of efficiencies in financial data reporting</li><li>Working with IT teams to ensure system configuration aligns with business structure</li><li>Active participation in global Industrial Finance meetings</li><li>Aimed to improve quality of support provided by Dx Industrial Finance</li></ul>

Senior Client Service Associate - Wealth Management *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a boutique financial firm known for its personalized approach to wealth management. This is a prime opportunity to work alongside experienced advisors, contribute to client success, and advance your expertise in financial planning.Responsibilities: <ul><li>Support client onboarding and manage scheduling, preparation, and follow-ups.</li><li>Maintain accurate CRM records and handle client service requests.</li><li>Assist in financial planning analysis and data management.</li><li>Participate in client meetings and strategy discussions.</li><li>Act as a secondary advisor, leading client reviews and recommending investment updates.</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.