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    59 results for Executive Assistant in Santa Monica, CA

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    We are currently seeking an organized Administrative Assistant to join a company that focuses on the corporate side of the entertainment industry. This role offers a variety of responsibilities including  scanning, data entry, validating check numbers, indexing and organizing documents, filing, and preparing records for scanning. You’ll also identify and correct document errors, order departmental supplies, serve as the primary point of contact for vendors, and manage incoming phone calls.

    The ideal candidate will possess strong proficiency with the Microsoft Office Suite and exhibit exceptional attention to detail. Outstanding customer service skills are essential to thrive in this position.


    This opportunity comes with excellent perks, including free parking and a 35-hour work week, ensuring work-life balance. This is an ongoing contract position with the chance to go permanent and the position will start immediately! Do not  miss the chance to grow your career in this unique and exciting environment.

    • Familiarity and experience with scanning documents is essential.

    • Excellent organizational skills to manage and coordinate documents effectively.

    • Strong attention to detail and accuracy in all tasks.

    • Excellent written and verbal communication skills.

    • Ability to work independently as well as part of a team.

    • Proven ability to handle multiple tasks and meet deadlines.

    • Knowledge of electronic document management systems is desirable.


    TalentMatch®

    ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    59 results for Executive Assistant in Santa Monica, CA

    Administrative Assistant <p>We are currently seeking an organized Administrative Assistant to join a company that focuses on the corporate side of the entertainment industry. This role offers a variety of responsibilities including  scanning, data entry, validating check numbers, indexing and organizing documents, filing, and preparing records for scanning. You’ll also identify and correct document errors, order departmental supplies, serve as the primary point of contact for vendors, and manage incoming phone calls.</p><p>The ideal candidate will possess strong proficiency with the Microsoft Office Suite and exhibit exceptional attention to detail. Outstanding customer service skills are essential to thrive in this position.</p><p><br></p><p>This opportunity comes with excellent perks, including <strong>free parking</strong> and a <strong>35-hour work week</strong>, ensuring work-life balance. This is an ongoing contract position with the chance to go permanent and the position will start immediately! Do not  miss the chance to grow your career in this unique and exciting environment.</p> Administrative assistant <p>Job Description:</p><p>We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.</p><p>Key Responsibilities:</p><ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul><p>Schedule:</p><ul><li>Monday to Friday, standard business hours.</li></ul><p>Employment Type:</p><ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul><p><br></p> Administrative Assistant <p>A high-end country club located in West LA is looking for a bilingual Spanish Human Resources Assistant on a contract to full time basis. Job duties will be to provide administrative support to the Human Resources Department. This will include answering the phones, filing, scanning, data entry, updating employee records, conducting reference checks, and special administrative projects. A large part of the position will be Spanish translation of written documents. The country club offers room for growth, great benefits, and a very pleasant work environment. This is an in-office position and pay is up to $25/hr. Robert Half is looking for a candidate with excellent written and verbal communication skills with strong customer service skills. Our client provides free parking and free lunch daily!</p> Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team. Tax Administrative Assistant <p>We are offering a contract to hire employment opportunity for a Tax Administrative Assistant based in Woodland Hills, California. As an Administrative Assistant, you will be involved in key administrative tasks in the financial sector, providing crucial support to our team. Your role will span from handling client interactions, preparing necessary documents, to meeting deadlines.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Facilitate client interaction and communication, ensuring a smooth flow of information.</p><p>• Prepare necessary tax documents, ensuring accuracy and adherence to guidelines.</p><p>• Provide comprehensive administrative support, contributing to the overall efficiency of operations.</p><p>• Meet crucial deadlines, demonstrating excellent time management skills.</p><p>• Utilize skills in filing and administrative assistance to maintain and organize files.</p><p>• Monitor client accounts and take appropriate action when necessary.</p> Administrative Assistant <p>We are offering a temporary employment opportunity in the public sector industry in Rolling Hills, California. The role is for an Administrative Assistant and will be situated on-site. </p><p><br></p><p>Responsibilities:</p><p>• Execute administrative duties effectively</p><p>• Respond promptly and skillfully to queries</p><p>• Maintain a high level of organization and attention to detail</p><p>• Process and manage customer credit applications</p><p>• Keep customer credit records precise and updated</p><p>• Monitor customer accounts and act accordingly</p><p>• Handle scanning projects effectively</p><p>• Support the team in maintaining an efficient work environment.</p> Administrative Assistant <p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p> Administrative Assistant We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization.<br><br>Responsibilities:<br>• Effectively manage and organize calendars for various departments<br>• Provide clerical support across three departments to ensure smooth operations<br>• Maintain and update comprehensive records and files<br>• Handle travel arrangements and coordinate logistics for team members<br>• Prepare and manage expense reports to ensure accurate and timely reimbursement<br>• Maintain confidentiality of sensitive information within the organization<br>• Take and distribute meeting notes to enable effective communication and follow-ups<br>• Oversee and restock office supplies as needed to ensure the office runs efficiently<br>• Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately. Administrative Assistant We are seeking an Administrative Assistant to join our team in the non-profit sector, based in Los Angeles, California. In this role, you will be tasked with a variety of administrative duties, from handling inbound and outbound calls to managing email correspondence and scheduling appointments.<br><br>Responsibilities:<br><br>• Facilitate smooth communication by answering inbound calls and making outbound calls as needed<br>• Provide exceptional customer service, addressing and resolving inquiries promptly<br>• Perform data entry tasks with accuracy, ensuring all customer details are up-to-date and correct<br>• Handle email correspondence professionally and efficiently, responding to queries and forwarding information as necessary<br>• Leverage Microsoft Excel, Word, PowerPoint, and Outlook to create, update, and manage various types of documents and communications<br>• Coordinate and schedule appointments, ensuring effective time management and organization<br>• Oversee and monitor customer accounts, implementing appropriate actions when necessary. Receptionist <p>We are seeking a professional and friendly Receptionist who is bilingual in Spanish to join our team on a temporary basis in City of Industry, CA. The ideal candidate will be the first point of contact for visitors and callers, providing excellent customer service while managing front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Answer and direct incoming calls in a professional and courteous manner.</li><li>Greet visitors, clients, and vendors upon arrival and notify appropriate staff of their arrival.</li><li>Handle bilingual communication (English/Spanish) with visitors, clients, and staff.</li><li>Maintain a tidy and welcoming reception area.</li><li>Distribute incoming mail and packages, as well as prepare outgoing mail.</li><li>Assist with basic administrative tasks such as data entry, filing, and scanning documents.</li><li>Schedule and coordinate appointments, meetings, and conference room bookings.</li><li>Provide general information to callers and visitors regarding the company’s services or policies.</li><li>Assist with light clerical duties such as updating records, preparing documents, and organizing files.</li><li>Support other administrative staff as needed.</li></ul><p>Schedule:</p><ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in City of Industry, CA.</li></ul><p>Duration:</p><ul><li>Temporary Assignment (with potential for extension based on business needs).</li></ul><p>Pay Rate:</p><ul><li>Competitive hourly pay based on experience.</li></ul><p><br></p> Bilingual Spanish Administrative Assistant We are offering a long term contract employment opportunity for an experienced Administrative Assistant to join our team in Los Angeles, California. You will be instrumental in ensuring smooth operations within our non-profit organization, with your role encompassing a myriad of administrative tasks, data management, and bilingual communication. This is an on-site role that involves direct interaction with team members, clients, and visitors.<br><br>Responsibilities:<br><br>• Effective communication with team members and executives, providing them with necessary administrative support.<br>• Manage the office supplies inventory, ensuring that all items necessary for daily operations are readily available.<br>• Schedule meetings and appointments, while also maintaining and updating calendars.<br>• Act as a bridge for English and Spanish communication within the office, translating documents, emails, and other materials as needed.<br>• Handle incoming phone calls in both English and Spanish, and directing inquiries to the appropriate personnel.<br>• Maintain organization of records, databases, and files, ensuring information is accurate and up-to-date.<br>• Support data entry tasks and ensure that all information is organized effectively.<br>• Welcome and assist visitors to the office, handling inquiries and directing them to the appropriate person.<br>• Coordinate company events, meetings, and conferences, including the preparation of necessary materials and logistical arrangements.<br>• Provide information to clients, directing them to the appropriate personnel when necessary. Receptionist <p>We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Handle all incoming calls, screening and redirecting them as required.</p><p>• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.</p><p>• Ensure the reception area is well-kept and organized.</p><p>• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.</p><p>• Assist with the reception and dispatch of mail and deliveries.</p><p>• Oversee the inventory and ordering of office supplies.</p><p>• Support various departments with clerical tasks such as filing, data entry, and scanning.</p><p>• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.</p><p>• Establish and maintain relationships with building management and vendors to address facility-related requests.</p><p>• Uphold a detail-oriented demeanor when handling sensitive client and business information.</p> Part-Time Office Assistant <p><strong>Position Summary:</strong></p><p>The Office Administrative Assistant plays a vital role in ensuring the smooth and efficient operation of the Cemetery District Office. This position provides compassionate service to customers while respecting diversity and cultural values. The ideal candidate will be responsible for administrative support, customer interactions, and office organization.</p><p><strong>Duties and Responsibilities:</strong></p><ul><li>Greet office visitors and respond to customer inquiries with professionalism and empathy.</li><li>Provide general pricing information to customers.</li><li>Answer incoming calls and direct messages to the appropriate personnel.</li><li>Assist cemetery visitors by providing property location details.</li><li>Schedule appointments and coordinate burial services with funeral homes.</li><li>Prepare customer contracts and collect payments.</li><li>Generate and organize daily work orders and burial orders.</li><li>Create and maintain digital and physical records for customers and decedents.</li><li>Input and manage customer and decedent data within internal databases.</li><li>Maintain an organized filing system.</li><li>Assist with proofreading documents and reports.</li><li>Sort and distribute incoming mail.</li><li>Ensure the office and lobby areas are well-maintained, including restocking forms and business cards and keeping workspaces tidy.</li><li>Monitor and replenish office supplies as needed.</li><li>Attend staff meetings and participate in other organizational meetings as requested.</li><li>Support other clerical functions and assist team members with administrative tasks.</li><li>Track headstone deliveries and placements while maintaining communication with customers regarding missing markers.</li><li>Perform other duties as assigned to support the mission of the Artesia Cemetery District.</li></ul><p><br></p> Legal Assistant - Estate Planning <p>Robert Half is searching for a Legal Assistant to join our client in Irvine, CA. This role involves offering support to paralegals and associates on their Estate Planning team. The Legal Assistant will be responsible for handling administrative tasks and client correspondence, with a focus on non-billable tasks. This role offers a long-term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in the preparation of deeds and e-recordings</p><p>• Handle administrative duties such as scanning, emailing, and other correspondence with clients</p><p>• Support paralegals and potentially associates by taking care of non-billable tasks</p><p>• Assist in the drafting of various legal documents, including power of attorney and statements of information</p><p>• Process and manage client communication effectively</p><p>• Maintain accurate records and ensure information is up-to-date</p><p>• Provide support in estate planning tasks, as required.</p> Bilingual Receptionist <p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p> Front Desk/Legal Assistant <p>Growing trial firm based in West Los Angeles is seeking a Front Desk Receptionist/Legal Assistant to join our team of professionals. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support within the legal industry. This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment.</p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.</p><p>• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.</p><p>• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.</p><p>• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.</p><p>• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.</p><p>• Maintain an organized filing system, managing both digital and hard copy files and binders.</p><p>• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.</p><p>• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.</p><p>• Schedule appointments, managing the calendars of attorneys and paralegals.</p><p>• Provide support with other receptionist duties and legal assistant tasks as required. </p><p><br></p><p>Skills:</p><p><br></p><p>• Experience with answering multi-line phone systems</p><p>• Strong customer service abilities</p><p>• Proficiency in data entry</p><p>• Excellent email correspondence skills</p><p>• Strong interpersonal skills</p><p>• Proficiency in Microsoft Excel, Outlook, and Word</p><p>• Experience with organizing files</p><p>• Experience with scheduling appointments</p><p>• Experience with receptionist duties</p><p>• Experience as a legal assistant</p><p><br></p><p><strong>How to Apply</strong>:</p><p>Please submit your resume ONLY to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p> Office Assistant <p>We are on the hunt for a dedicated Office Assistant to join our team in Anaheim, California. As an Office Assistant, your primary function will be to provide administrative support to the Building Department, with a significant portion of your role involving phone communication. </p><p><br></p><p>Responsibilities:</p><p>• Handle a high volume of incoming calls, ensuring all inquiries are addressed promptly and professionally</p><p>• Partner with another team member to manage call volumes efficiently</p><p>• Follow up on voicemails to ensure customer queries are resolved</p><p>• Schedule inspections and communicate available time slots to customers over the phone</p><p>• Perform clerical tasks such as filing, scanning, and data entry</p><p>• Utilize accounting software systems and CRM for maintaining accurate customer records</p><p>• Develop proficiency in various computer programs relevant to the role.</p> Assistant Property Manager We are seeking an Assistant Property Manager to join our team in El Segundo, California. This role provides a unique contract to permanent employment opportunity in the property management industry. As an Assistant Property Manager, you will largely be dealing with tenant communications, coordinating maintenance tasks, assisting with rent collection, and performing various administrative duties to ensure smooth property operations.<br><br>Responsibilities:<br>• Handle tenant inquiries and concerns, providing clear and accurate information about property rules and policies.<br>• Coordinate with vendors for property repairs and maintenance, ensuring tasks are completed on time and to satisfaction.<br>• Assist in the control and organization of property keys for scheduled vendor walks.<br>• Support the management team in tracking rent payments and following up on any outstanding balances.<br>• Perform administrative tasks such as maintaining electronic tenant files, updating contact sheets, entering certificates of insurance in excel, and managing property calendars.<br>• Facilitate and handle maintenance requests from tenants, ensuring their issues are resolved promptly.<br>• Assist in the preparation of reports for the property manager to provide updates on property management.<br>• Utilize Microsoft Office Suite for various tasks including data entry, email correspondence, and scheduling appointments.<br>• Maintain a customer service focus, aiming for high tenant satisfaction.<br>• Be prepared for occasional site visits to properties as required. Am Law Legal Secretary Hybrid Onsite <p><strong>Am Law 200 Law Firm Seeks Commercial Litigation Legal Assistant (UNPOSTED)</strong></p><p><br></p><p><strong>Commercial Litigation Legal Assistant (LAA)</strong></p><p> <strong>Location:</strong> Century City, CA</p><p> <strong>Compensation:</strong> Up to $115,000</p><p><br></p><p>A highly regarded <strong>Am Law 200</strong> firm is seeking a <strong>Commercial Litigation Legal Assistant (LAA)</strong> to support its <strong>Commercial Litigation team</strong> in Century City. This role offers the opportunity to work in a collaborative team environment within a prestigious law firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys in the <strong>commercial litigation</strong> practice.</li><li>Handle <strong>time entry, e-filing, and document preparation</strong>, including creating and maintaining case binders.</li><li>Coordinate and facilitate <strong>travel arrangements, meetings, and communications</strong> (electronic and in-person).</li><li>Manage <strong>incoming and outgoing correspondence</strong>, including mail and emails.</li><li>Process <strong>expense reports</strong> and maintain organized legal files.</li></ul><p><br></p><p><br></p><p>TO APPLY, ONLY send <strong>resume </strong>directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</p> Entry-Level ONSITE Legal Assistant <p><strong>Entry-Level Legal Assistant: Immigration Law Firm $24/hour (onsite)</strong></p><p><br></p><p>Thriving full-service immigration firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience prior to law school.</p><p><br></p><p>The Legal Assistant will interface with clients, write letters, and perform legal research under the direction of the attorney. FULL training will be provided. You will be taught how to write legal memos (not doing administrative work), which is great experience to gain prior to law school.</p><p><br></p><p>The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-6pm with a 1 hour lunch. This entry-level legal assistant position is onsite.</p><p><br></p><p>Pay is $24/hour-$30/hour (dependent on legal work experience) with 100% paid medical/dental/vision benefits and retirement plan.</p><p><br></p><p><u>For entry-level, new grads, the pay is $24/hour + 100% covered health benefits.</u></p><p><br></p><p><strong>TO APPLY, send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p> Legal Assistant / Paralegal <p>We are looking for a Legal Assistant / Paralegal to join the legal department of one of the largest fast-food chains on the West coast. This is a long-term contract position that will partner with attorneys and paralegals on a collaborative team. This position is on-site at their company headquarters in Irvine, California. This is a small legal team where you will get to have your hands in a number of areas including administrative support, intellectual property social media searches and infringement, and filing with the courts. Parking on-site and free lunch at the company restaurant available daily. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the department, including handling phone calls, processing invoices, and maintaining the office</p><p>• Manage calendars and schedule meetings</p><p>• Handle e-filing, scanning, and shredding tasks, including opening and closing files</p><p>• Assist with office upkeep and take responsibility for office supplies</p><p>• Conduct online and social media research for intellectual property matters</p><p>• Maintain trademark files and manage online infringement take-downs on a weekly basis</p><p>• Draft and send cease and desist letters for trademark infringements</p><p>• Assist in general liability case management, including the preparation and service of legal documents, court filings, and scheduling depositions.</p> Human Resources (HR) Assistant <p>Our client in the Aerospace Industry is currently looking for an experienced Human Resources Assistant located in Valencia, California. As an HR Assistant, your focus will be on managing HR-related administrative tasks, including processing HR documents, maintaining HR systems, and providing excellent customer service. This role offers a long term contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Administer and maintain HR systems such as ADP - Financial Services, ADP Workforce Now, and HRMS</p><p>• Effectively manage ATS - Asynchronous Transfer Mode for efficient HR operations</p><p>• Process and handle HR-related documents with a high level of accuracy</p><p>• Carry out auditing tasks to ensure the quality and accuracy of HR data</p><p>• Conduct background checks as part of the recruitment process</p><p>• Manage benefit functions to ensure employees receive their entitled benefits</p><p>• Deliver excellent customer service to address and resolve HR-related inquiries</p><p>• Utilize the Ceridian system for efficient HR management</p><p>• Ensure timely completion of HR tasks through the 'About Time' system.</p> Accounting Assistant <p>Robert Half is working with a law firm who is seeking a temp to hire accounting assistant to support their accountant with day to day accounting tasks. This position is based in Century City and would require a candidate to work on site 5 days per week. Previous experience working with a law firm is preferred but not required. </p><p><br></p><p>Responsibilities: </p><p><br></p><p>• Assisting with the preparation, review, and dispatching of client invoices</p><p>• Keeping track of and addressing outstanding accounts receivable</p><p>• Maintaining precise financial records and executing data entry into accounting systems</p><p>• Processing payments and rectifying billing discrepancies</p><p>• Providing support to the bookkeeper with general accounting tasks, such as expense tracking and reporting</p><p>• Assisting in the creation of financial reports as necessary</p><p>• Ensuring adherence to firm accounting policies and procedures</p><p>• Handling other administrative tasks associated with billing and accounting as needed</p><p>• Overseeing accounting functions including accounts payable (AP) and accounts receivable (AR)</p><p>• Managing bank reconciliations, billing, balance sheet reconciliation, and journal entries.</p> HR Assistant <p>We are seeking a detail-oriented and organized HR Assistant to join our team on a temporary 8-month assignment in Whittier, CA. The HR Assistant will provide administrative support to the Human Resources department, assisting with onboarding, employee documentation, benefits administration, and general HR operations. This role is ideal for someone who is highly organized, enjoys working in a fast-paced environment, and has previous HR administrative experience.</p><p>Key Responsibilities:</p><ul><li>Onboarding Support: Assist with onboarding new hires, including preparing new hire paperwork, conducting background checks, and scheduling orientations.</li><li>Employee Records Management: Maintain accurate and up-to-date employee files, ensuring compliance with company policies and labor regulations.</li><li>HR Documentation: Assist in processing employment verifications, employee status changes, and other HR-related documentation.</li><li>Benefits Coordination: Provide administrative support with benefits enrollment, changes, and resolving employee inquiries.</li><li>Payroll Assistance: Support the payroll process by ensuring all employee data and timesheets are accurate and submitted on time.</li><li>Recruitment Support: Assist with job postings, coordinating interviews, and communicating with candidates as needed.</li><li>General Administrative Support: Answer HR-related inquiries, manage incoming emails and phone calls, and support various HR projects as needed.</li><li>Compliance: Ensure adherence to company policies and California labor laws, keeping HR files and documentation up-to-date.</li></ul><p>Schedule:</p><ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Whittier, CA.</li></ul><p>Duration:</p><ul><li>Temporary, 8-month assignment with potential for extension or permanent placement based on business needs.</li></ul><p>Pay Rate:</p><ul><li>Competitive hourly pay based on experience.</li></ul><p><br></p> Interior Design Assistant <p><br></p><p> Client- premier home staging and interior design company known for creating stunning interiors that enhance real estate properties and personal spaces. We are seeking a talented and detail-oriented Interior Design Assistant to support our design team with various projects.</p><p>Key Responsibilities:</p><ul><li>Assist lead designers with project planning, space planning, and material selection.</li><li>Utilize CAD software to create design layouts and technical drawings.</li><li>Design mood boards and presentations using Canva and other graphic tools.</li><li>Source furniture, fabrics, accessories, and materials based on project needs.</li><li>Coordinate with vendors, suppliers, and contractors to ensure timely project execution.</li><li>Organize and maintain design samples, swatches, and catalogs.</li><li>Assist in on-site installations and staging projects as needed.</li><li>Support administrative tasks related to design projects, including documentation and order tracking.</li></ul><p><br></p>