Associate Director FP&AWe are offering a short term contract employment opportunity for an Associate Director FP& A in the biotech industry, based in Foster City, California. This role is fully remote, providing the flexibility to work from any location. As an Associate Director FP& A, you will be instrumental in improving our reporting and analysis process through the enhanced capabilities of our Adaptive and Power BI tech stack.<br><br>Responsibilities:<br>• Enhance our reporting and dashboards to facilitate better decision-making processes<br>• Utilize Adaptive Planning to deliver process improvement related to its use and functionality<br>• Create meaningful dashboards using Power BI to support the business<br>• Leverage your experience with NetSuite to manage financial processes<br>• Apply your knowledge of Coupa for efficient payables, expenses management/reporting, and approval processes<br>• Contribute to the improvement of budget processes<br>• Ensure the creation of detailed and accurate reports<br>• Utilize data visualization tools to present data in an easily understandable format.Product Marketing Manager<p>Our FinTech client is looking for a Product Marketing Manager to join their team 40hr/wk. In this role, you will have a strategic influence on our product marketing strategy, contributing to the success of our finance operations solutions.</p><p><br></p><p>Responsibilities:</p><p><strong>Customer Insights, Product launches & Go-to-Market (GTM):</strong></p><p>· Maintain a deep comprehension of target customers characteristics, needs, and pain points through regular customer, prospect, partner, analyst, sales interactions and industry research.</p><p>· Collaborate closely with the product management team to gain a deep understanding of product roadmap and act as the voice of the customer.</p><p>· Develop and execute strategic GTM plans that leverage data insights to drive results, including product launches, market research, content creation, customer profiling, and sales enablement.</p><p>· Work collaboratively with product management and marketing teams to set, monitor, and achieve business and marketing objectives.</p><p>· Analyze product usage trends to inform product development, pricing strategies, content creation, and sales collateral to accelerate the sales pipeline.</p><p><strong>Messaging and Positioning:</strong></p><p>· Utilize your in-depth understanding of our Buyer Persona's needs and competitive landscape to create a compelling narrative for our products</p><p>· Craft persuasive positioning and messaging that effectively communicate our unique value propositions and differentiate our offerings in the market.</p><p>· Work closely with marketing teams to ensure the success of top-of-funnel initiatives - demand generation, content marketing, events, webinars, and PR</p><p><strong>Sales Enablement:</strong></p><p>· Develop and deliver sales enablement resources (e.g., sales decks, product overviews, demo videos, case studies) and training for GTM stakeholders. Assist sales and partners in closing major deals.</p>Controller<p><strong>CONTROLLER</strong></p><p><br></p><p>150K-165k +BONUS+PROFIT SHARING+EXCELLENT BENEFITS (100% covered for family, 401K match)</p><p><br></p><p>Well established and stable general contractor company is seeking a hands-on Controller to join their team. This position will report to the President and will manage 2 staff (AP and Payroll). This is an excellent opportunity for someone looking for stability, work/life balance and full benefits!</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee general ledger entries and ensure accuracy</p><p>• Manage the month-end closing process, ensuring timely completion</p><p>• Prepare and analyze financial statements</p><p>• Take charge of project billing, work in progress (WIP), and job cost</p><p>• Conduct budget analyses to support financial decision-making</p><p>• Supervise and review the work of Accounts Payable and Payroll staff</p><p>• Maintain and manage our Accounting Software Systems</p><p>• Utilize CRM and Crystal Reports for reporting and data analysis</p><p>• Ensure all accounting functions adhere to established standards and regulations</p><p>• Oversee the auditing process to ensure compliance and accuracy</p><p>• Manage company's annual budgets, forecast, revenue analysis</p>Accounting Manager/Supervisor<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>PROPERTY ACCOUNTING MANAGER</strong></p><p>Responsibilities:</p><p>-Oversee the financial close process for all entities including review and reconciliation of property intercompany eliminations and reporting financial results to management.</p><p>-Work closely with the external auditors and Accounting Leadership to ensure thorough and accurate audits.</p><p>-Serve as the primary liaison between our internal accounting team and external (outsourced) accounting partners.</p><p>-Manage and produce monthly financials for timely and accurate reporting</p><p>-Manage daily operations of the property accounting function, ensuring accurate and timely financial reporting for assigned properties</p><p>-Responsible for reviewing work of staff including, but not limited to monthly account reconciliations, tax returns, and financial statements</p><p>-Present financial information and appropriately research and answer accounting questions to management</p><p>-Review audit schedules and work papers prepared by staff accountant</p><p>-Review or prepare footnotes to the financial statements</p><p>-Assist with the review of the audit reports to ensure audit adjustments are recorded properly and analysis/documentation is completed</p><p>-Collaborate with internal stakeholders to develop and implement process improvements to enhance efficiency and accuracy in property accounting operations</p><p><br></p>Cashier<p><strong>Position Overview:</strong> We are seeking a friendly and efficient Full-Time Customer Service Cashier to join our team at our Recycling Center in San Mateo. As the first point of contact for our customers, you will play a key role in providing excellent service, ensuring smooth transactions, and helping us promote recycling efforts in the community. This position requires a reliable individual who can work independently while maintaining a high standard of customer care and accurate cash handling.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet customers as they arrive at the recycling center and provide assistance as needed.</li><li>Accurately weigh and assess recyclables, ensuring proper categorization.</li><li>Process customer transactions quickly and accurately using a point-of-sale (POS) system, including cash, credit, and other forms of payment.</li><li>Answer customer inquiries about the recycling process, acceptable materials, and recycling center policies.</li><li>Maintain an organized and clean cashier station, including stocking necessary supplies.</li><li>Work closely with the team to meet daily goals and contribute to the overall efficiency of the center.</li><li>Handle any customer concerns or complaints professionally, aiming to resolve issues promptly.</li><li>Assist with the training of new cashiers or customer service staff when necessary.</li><li>Follow safety procedures and guidelines for operating in the recycling center.</li><li>Ensure all equipment, including scales and POS systems, are in good working condition and report any issues promptly.</li></ul><p><br></p>Tax Director - Asset Management Firm<p>Please<strong> contact <u>Michelle Espejo via LinkedIn or Email </u></strong>for fastest consideration for this opportunity.</p><p><br></p><p>Join a prominent <strong>investment firm </strong>that blends ambition with a strategic approach, managing a diverse portfolio of global assets exceeding $20 billion. Experience an entrepreneurial culture that values diversity, balance, and community engagement. Enjoy a <strong>HYBRID </strong>schedule, comprehensive medical, dental, and vision coverage for you and your family, a 401(k) match, pre-tax FSA and dependent care contributions, a paid cell phone plan, and a home office setup stipend. Become part of a supportive, collaborative, and grounded team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee tax structuring, compliance, and review.</li><li>Manage and address tax leakage.</li><li>Supervise Tax Managers.</li><li>Collaborate with external partners.</li><li>Strategically plan across various aspects of the tax function.</li></ul><p>Please<strong> contact <u>Michelle Espejo via LinkedIn or Email </u></strong>for fastest consideration for this opportunity.</p>Accounts Receivable ClerkWe are offering a short term contract employment opportunity for an Accounts Receivable Clerk in San Francisco, California. The successful candidate will be part of a dynamic team in the construction industry. This role will primarily involve maintaining customer credit records and ensuring the completion of billing tasks.<br><br>Responsibilities:<br>• Accurately process customer credit applications as part of the Accounts Receivable function.<br>• Ensure the timely and accurate completion of both automated and standard billing tasks.<br>• Maintain up-to-date and precise records of customer credit.<br>• Prioritize collections as a key aspect of the role, regularly monitoring customer accounts.<br>• Utilize QuickBooks for various tasks related to billing and collections.<br>• Maintain a consistent onsite schedule with the flexibility for offsite work.<br>• Leverage your experience in billing and collections to enhance the efficiency of our processes.Office Manager<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>Savvy VC Firm, Silicon Valley, Senior Fund Accountant<p>For immediate consideration, message me directly on LinkedIn - Jeffrey Abrams</p><p> </p><p>A highly admired and well-established Venture Capital firm seeks a Senior Fund Accountant to join its innovatively streamlined finance team. This integral position involves managing fund lifecycles, overseeing in-house accounting, and undertaking portfolio valuation in collaboration with the broader investment and operations teams.</p><p> </p><p>Key responsibilities include -</p><ul><li>investment recording, preparing financial statements, liaising with external auditors, cash management, interacting with portfolio analytics lead and assisting with investor inquiries and reporting.</li><li>This position has ample room for you to grow your skills and elevate in your career. Must be a go-getter and be proactive though. </li></ul><p><br></p>Controller<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>CONTROLLER/VP CONTROLLER - FUND ACCOUNTING/FAMILY OFFICE -OPPORTUNITY TO GROW TO CFO LEVEL</strong></p><p><strong>200K-250K</strong></p><p><br></p><p><strong>Responsibilities</strong></p><p>-Oversee all aspects of fund accounting, including the preparation of financial statements, NAV calculations, and investor reporting</p><p>-Manage all accounting function and financial reporting responsibilities for the Family Office and Investment Funds</p><p>-Maintain the general ledgers and accounting entries for the Family and their investment portfolio</p><p>- Manage investment portfolio, pay capital calls, and subscribe to new investments as identified by the family</p><p>-Oversee cash flow management, including monitoring and forecasting fund liquidity and managing banking relationships.</p><p>-Coordinate with the investment team to ensure adequate funding for investments, expenses, and distributions.</p><p>-Oversee the preparation and filing of tax returns, K-1s, and other regulatory filings as required.</p><p>-Work closely with the CFO and senior management to drive continuous improvement initiatives within the finance department.</p><p>-Preparation of quarterly performance track record reporting</p><p>-Liaise with external auditors and manage the annual audit process for the fund(s).</p><p>- Work closely with Executive team on maintaining and improving the internal control framework </p><p>-Manage and mentor a staff</p><p><br></p><p><strong>Requirements:</strong></p><p>-Bachelor’s degree in business, accounting, or finance</p><p>-Public/private mix, CPA preferred</p><p>-Family Office or Fund Accounting experience</p><p>-Experience working with auditors and fund administrators required</p><p>-Strong analytical skills, attention to detail, and accuracy</p>Financial CoordinatorWe are offering a permanent employment opportunity for a Financial Coordinator in Palo Alto, California. In this role, you will be an integral part of our team, ensuring that our patients have maximum coverage and hospital reimbursement. You will be the point of contact between our organization and third-party payors, ensuring efficient and accurate financial operations.<br><br>Responsibilities<br>• Act as a liaison between Patient Financial Services, hospital, third party payors, and contracting to ensure seamless financial operations.<br>• Assist with tracking and documenting admission authorizations for transplant patients undergoing evaluations, hospitalizations, and outpatient procedures.<br>• Ensure availability and documentation of insurance coverage for aftercare.<br>• Initiate registration in relevant systems as necessary and maintain patient financial records.<br>• Meet with prospective patients and their families to clarify insurance benefits, assist with application processes, and help obtain other coverage.<br>• Attend weekly financial clearance meetings with the transplant program team.<br>• Develop and maintain detail oriented relationships with insurance carriers and review managers to expedite authorizations.<br>• Adhere to policies and procedures related to financial clearance issues set forth by the senior transplant financial coordinator and director of the program.<br>• Contribute to the development, implementation, and evaluation of departmental operations improvement.<br>• Maintain filing systems for Transplant financial charts.Payroll Supervisor/Manager/Director<p>This role is 100% onsite in Mountain View </p><p><br></p><p>We are in search of a Payroll Supervisor/Manager/Director to join our team located in Mountain View, California. In this role, you will be tasked with overseeing a high volume, multi-state payroll environment utilizing UKG. This position is within a rapidly developing company and will involve managing a team of four, dealing with a large non-exempt employee population.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage a team of 4 in the payroll department</p><p>• Handle a high volume, multi-state payroll environment using ADP Workforce Now</p><p>• Manage payroll for a large non-exempt employee population</p><p>• Ensure the accuracy and efficiency of processing customer credit applications</p><p>• Maintain accurate customer credit records</p><p>• Effectively handle additions and terminations each bi-weekly pay period</p><p>• Manage a workforce of over 1000 employees across multiple states</p><p>• Handle complex commissions</p><p>• Apply effective payroll management strategies.</p>AP ClerkJob Title: Accounts Payable Clerk <br> Job Description: We are seeking an experienced Accounts Payable Clerk to join our finance team. The ideal candidate will have experience handling accounts payable tasks with proficiency in QuickBooks and Microsoft Excel. <br> Responsibilities: Process and reconcile all accounts payable transactions in a timely and accurate manner. Maintain vendor files, ensuring all information is accurate and up to date. Verify vendor accounts by reconciling monthly statements. Enter invoices into the computer system, using both Excel and QuickBooks. Respond to vendor inquiries in a professional and timely manner. Collaborate with other departments for expenses approval. Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. Accurately track and document all transactions. Prepare financial reports by collecting, analyzing, and summarizing account information and trends. Assist with month-end closing.Litigation Paralegal<p>National law firm has an immediate opening for a Paralegal! This Paralegal will join a growing office of attorneys and staff who focus on plaintiff-side toxic tort matters. As a Litigation Paralegal with this organization, you'll support 3-4 attorneys with all phases of the litigation lifecycle from initial complaint through closure. If you're looking to continue to grow your career under mentorship from attorneys and the support of a national firm, this is the position for you! This position is on-site and requires full-time work in the Emeryville, CA office.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist attorneys in all phases of litigation from onset through trial</li><li>Draft pleadings, correspondence, authorizations, interrogatories, transmittal letters, and other legal documents</li><li>File summonses and complaints, and work with vendors to effectuate service</li><li>Prepare comprehensive discovery requests and responses, beyond form interrogatories</li><li>Coordinate and schedule depositions</li><li>Track and monitor client files, calendars, and provide status updates</li><li>Perform extensive internal and online legal research (court rules and procedures)</li><li>Assist with trial preparation, including trial binders, exhibits, coordinate with experts, opposing counsel, and court staff</li><li>Prepare and manage motion work and filings, ensuring thoroughness and accuracy</li><li>Be proactive and demonstrate a self-starter attitude, taking initiative in all tasks</li><li>Projects as assigned</li></ul><p><br></p>Associate<p>San Francisco Civil Litigation Firm Seeks Associate Attorney</p><p><br></p><p>We are a civil litigation firm seeking a motivated and detail-oriented attorney to join our team. We offer a diverse caseload with opportunities to gain experience in various areas of civil litigation, including public entity defense and construction defect. </p><p><br></p><p>Responsibilities:</p><ul><li>Handle all aspects of assigned cases, including drafting pleadings, conducting and defending depositions, managing discovery, and attending court hearings.</li><li>Provide timely and accurate advice and counsel to clients.</li><li>Work independently and collaboratively with senior attorneys and support staff.</li><li>Maintain a high level of organization and efficiency while managing a diverse caseload.</li><li>Additional responsibilities may include document review, legal research, and motion practice.</li></ul><p><br></p>Construction Admin<p>Job Title: Construction Administrator</p><p> </p><p>Job Description:</p><p> </p><p>We are looking for an organized and detail-oriented Construction Administrator to join our team and manage our construction projects' administrative tasks. As a Construction Administrator, you will act as the link between various project parties and ensure that all interaction is efficient and meaningful. You will also be responsible for creating and managing project documentation, including contract documents, change orders, and purchase orders, among others.</p><p> </p><p>Responsibilities:</p><ul><li>Track and manage all project-related paperwork including contracts, change orders, invoices, etc.</li><li>Create, maintain and manage a project schedule in collaboration with the project managers and team leads.</li><li>Liaise between the construction manager, the construction team, clients, and subcontractors.</li><li>Handle all incoming communication related to the construction project.</li><li>Ensure compliance with safety regulations and quality control measures.</li><li>Assist in the preparation of project budgets and financial reports.</li><li>Coordinate and set up meetings, take meeting minutes and distribute them accordingly.</li><li>Assist with procurement of materials and equipment.</li><li>Maintain records of all project-related expenses and transactions.</li></ul><p><br></p>Presentation SpecialistWe are offering a contract to permanent employment opportunity for a Presentation Specialist in San Francisco, California. The role is primarily remote, and you will be expected to collaborate with our team over digital communication platforms. You will be working within the financial industry, creating and formatting PowerPoint presentations, especially complex financial charts. <br><br>Responsibilities:<br><br>• Design and format new and existing PowerPoint presentations, with a focus on complex financial chart creation.<br>• Ensure all presentations maintain the integrity of firm branding with accuracy.<br>• Follow all instructions to ensure tasks are performed correctly.<br>• Master the art of combining solid design aesthetics with complex charting.<br>• Create complex financial charts using PowerPoint and Excel.<br>• Work with vector graphics in Illustrator and images in Photoshop.<br>• Show flexibility in working afternoon, evening, and Saturday shifts, with the occasional overtime shifts and holidays.<br>• Display ability to work independently while maintaining detail oriented collaboration with the team.<br>• Use data mining techniques to manipulate large amounts of data within Excel for chart creation.<br>• Use graphic design skills to enhance the presentation aesthetics.<br>• Utilize communication skills to resolve customer inquiries effectively.<br>• Maintain a quiet, private setting for remote work.Bookkeeper<p>We are offering a long-term contract employment opportunity for a part-time Bookkeeper in San Francisco.</p><p><br></p><p>• Manage all aspects of bookkeeping for the company</p><p>• Take care of Accounts Payable (AP) and Accounts Receivable (AR)</p><p>• Carry out bank reconciliations regularly to ensure accuracy</p><p>• Handle account reconciliation tasks</p><p>• Execute data entry operations with high accuracy</p><p>• Utilize QuickBooks for various accounting tasks and reporting</p><p>• Leverage Microsoft Excel to maintain and analyze data</p><p>• Conduct month-end close procedures efficiently</p><p>• Process payroll in a timely and accurate manner</p><p>• Monitor customer accounts and take appropriate actions when necessary.</p>Property AdministratorWe are providing a short term contract employment opportunity for a Property Administrator in Santa Clara, California. This role is primarily focused on administrative tasks within the supportive housing sector, particularly for seniors, and requires a high level of adaptability due to the fast-paced nature of the work environment.<br><br>Responsibilities: <br>• Efficiently handle inbound telephone calls and provide excellent customer service<br>• Manage tenant leases and conduct supportive housing recertification processes<br>• Utilize CRM and Management System for administrative tasks<br>• Maintain accurate records using Office Suite and paper filing systems<br>• Draft and proofread correspondence ensuring minimal grammar errors<br>• Possess the physical capability to lift items up to 25 pounds as needed<br>• Adapt to a fast-paced environment and exhibit patience in all interactions<br>• Utilize administrative skills effectively, including proficient typing and error-free correspondenceAccounting Manager<p>We are offering a contract to hour opportunity for an Accounting Manager in the transportation industry. The position is based in Hayward, California. As an Accounting Manager, you will have the responsibility of supervising the accounting staff, ensuring proper cash management, and coordinating with the President on various matters. You will also be involved in the annual audit process.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Supervise a team of four individuals in the accounting department</p><p>• Ensure the proper closing of accounts at the end of each month and year</p><p>• Review, approve, and manage all journal entries</p><p>• Manage cash flow and oversee all cash management processes</p><p>• Act as the primary point of contact and liaison with the President</p><p>• Conduct and manage the annual audit process</p><p>• Employ QuickBooks and Bill.com for various accounting tasks</p><p>• Utilize skills in Concur, Accounting Functions, and Accounts Payable (AP) in daily operations</p><p>• Carry out auditing tasks as necessary.</p>Procurement SpecialistWe are offering a long-term contract employment opportunity for a Procurement Specialist role based in Walnut Creek, California. This role plays a significant part in our team, focusing on managing procurement tasks, ensuring efficient buying processes, and maintaining excellent customer service.<br><br>Responsibilities:<br>• Manage procurement requests and purchase requisitions to ensure the organization's operational needs are met.<br>• Maintain and control budget processes associated with procurement activities.<br>• Utilize ERP Systems such as Coupa and CRM for efficient procurement processes.<br>• Provide excellent customer service, resolving inquiries related to procurement and invoices.<br>• Monitor and adhere to government procurement policies and regulations.<br>• Ensure accurate record-keeping of procurement activities and transactions.<br>• Engage in continuous improvement of procurement processes within the organization.Compensation Manager<p>We are looking for a Compensation Manager to join our team in the Amusement/Recreation Service/Entertainment industry based in Marin, California. In this role, you will lead and implement our total rewards initiative, manage compensation systems, and contribute significantly to our employee value proposition. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Act as the key expert on compensation and benefits within the organization, providing resources and data to HR Business Partners and advising employees and managers on related matters.</p><p>• Develop and manage compensation tools, processes, and procedures, including job level structuring, salary structures, salary review procedures, and increase processes.</p><p>• Conduct annual compensation benchmarking surveys and use software to capture relevant data, shaping our compensation philosophy to attract and retain talent across all jobs and disciplines.</p><p>• Stay up-to-date with local, state, and federal wage regulations, implementing necessary changes in collaboration with HR Business Partners and Legal.</p><p>• Create and disseminate annual communication that helps employees understand the value of their total compensation package.</p><p>• Collaborate with vendors, brokers, partners, and providers for planning and execution of benefits selection process, budgeting, and decision-making.</p><p>• Assess annual benefit offerings, conduct competitive market benchmarking and research, and lead transitions or changes.</p><p>• Support various employee benefits programs including 401(k), health insurance, dental, vision, life including annual open enrollment, and lead wellness efforts. </p><p>• Serve as the primary liaison with Finance and Payroll departments.</p>Controller<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>CONTROLLER UP 150K-175K+Bonus </strong></p><p><br></p><p>Well established Law Firm is seeing a strong Accounting Manager or Controller to join their growing team. Reporting to the Managing Partner, this position will be responsible for overseeing the firm's accounting/finance functions for their 3 offices, managing accounts receivable and payable, client billing, financial reports, and staff management. If you are looking for an opportunity to play an important role that has a tremendous impact on the business, this will be an excellent opportunity for you! </p><p><br></p><p>Responsibilities:</p><p>-Oversee the firm’s accounting and finance functions to ensure smooth operations</p><p>-Oversee all financial transactions, such as credit card and bank reconciliations</p><p>-Manage AP, AR, Payroll. GL, Month-end Close</p><p>-Responsible for payroll and prepare annual W-2’s and 1099’s, and prepare tax </p><p>-Handle client billing on a monthly basis, resolving any client inquiries concerning invoices</p><p>-Generate financial transaction reports for review and decision-making purposes</p><p>-Conduct auditing procedures to ensure compliance and accuracy</p><p>-Reconcile general ledgers, prepare financial transaction reports such as income and loss statements, balance sheets, and account reconciliations</p><p>-Oversee budget processes, making necessary adjustments and recommendations</p><p><br></p>Customer Service RepresentativeWe are seeking a Customer Service Representative in the Food & Food Processing industry, based in South San Francisco, California. This role offers a contract to permanent employment opportunity, where you will be an integral part of our team, managing customer interactions, maintaining their records, and ensuring their orders are processed efficiently. <br><br>Responsibilities:<br>• Manage incoming phone calls, ensuring they are screened and forwarded appropriately<br>• Welcome guests including customers, vendors, and visitors with a detail oriented demeanor<br>• Efficiently handle customer orders received via phone or fax, ensuring they are processed correctly<br>• Respond to customer inquiries regarding product availability and delivery schedules<br>• Maintain up-to-date company sales catalogs for easy reference<br>• Ensure all invoices are double-checked, alphabetized, and filed systematically<br>• Handle additional tasks as required to ensure smooth operations<br>• Utilize your skills in Microsoft Word and Order Entry for efficient data management and customer service.Office Assistant<p>Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Front Desk Receptionist. This is an on-site position Monday through Friday. The reason this role is open is because the current Front Desk is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now!</p><p><br></p><p><strong>Job Description</strong></p><ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul><p><br></p>