<p>Our client, an innovative organization within the biotechnology industry, is seeking a professional Receptionist to serve as the welcoming face and first point of contact for their office. This is an exciting opportunity to support a fast-paced team dedicated to advancing science and technology.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors, clients, and staff in a courteous and professional manner.</li><li>Answer, screen, and route incoming phone calls; manage general inboxes.</li><li>Maintain visitor logs, issue badges, and ensure compliance with security protocols.</li><li>Assist with scheduling meetings, organizing conference rooms, and handling incoming/outgoing mail.</li><li>Support administrative tasks such as data entry, supply ordering, and document management.</li><li>Contribute to maintaining a clean and efficient office environment.</li></ul><p><br></p>
<p>Robert Half is partnering with a reputable healthcare organization seeking a professional and service-oriented Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. This role is ideal for an individual who thrives in a fast-paced clinical environment and is passionate about delivering an exceptional patient experience while ensuring smooth front office operations.</p><p>Position Overview</p><p>The Front Desk Coordinator is responsible for managing daily front office functions, including patient intake, appointment scheduling, insurance verification, and administrative support. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information in compliance with healthcare regulations.</p><p>Key Responsibilities</p><ul><li>Greet and check in patients in a courteous, professional manner</li><li>Schedule, confirm, and reschedule appointments using electronic medical records (EMR) systems</li><li>Verify patient insurance eligibility and collect co-pays and outstanding balances</li><li>Maintain accurate patient records and ensure proper documentation</li><li>Answer and route incoming phone calls; respond to patient inquiries</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Manage incoming/outgoing correspondence, faxes, and medical documentation</li><li>Ensure HIPAA compliance and maintain strict confidentiality of patient information</li><li>Support additional administrative projects as needed</li></ul><p><br></p>
We are looking for a skilled and personable Medical Receptionist to join our team in Temecula, California. This is a long-term contract position offering an opportunity to contribute to a detail-oriented healthcare environment while providing exceptional support to patients and staff. The ideal candidate will handle administrative tasks with precision and ensure a smooth patient experience.<br><br>Responsibilities:<br>• Welcome patients and visitors with a friendly demeanor, creating a positive and detail-oriented atmosphere.<br>• Oversee patient check-in and check-out processes while maintaining accuracy in system entries.<br>• Perform insurance verifications, ensuring coverage details are correctly documented.<br>• Schedule appointments using medical scheduling software, adhering to established protocols.<br>• Collect and update patient information, ensuring medical records are complete and accurate.<br>• Support billing processes, including handling medical collections and reviewing documentation.<br>• Keep medical records, charts, and administrative files organized for easy access and compliance.<br>• Ensure adherence to patient confidentiality standards and healthcare regulations.
<p>Robert Half is supporting a reputable <strong>construction/trades company in Escondido</strong> seeking a detail-focused, reliable <strong>Accounting Clerk</strong> to support daily AP/AR operations, job costing, vendor communication, and office coordination. This is a great fit for someone who enjoys a steady workflow, accuracy, and teamwork in a friendly office environment.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Code and enter invoices; verify job cost codes, POs, delivery slips, and approvals</li><li>Assist AR with billing packets, deposits, basic collections outreach, and reconciliations</li><li>Maintain vendor files, W‑9s, insurance certificates, and subcontractor compliance documents</li><li>Reconcile statements and research vendor discrepancies</li><li>Assist with <strong>check runs</strong>, ACH payments, and credit card expense tracking</li><li>Prepare job cost reports and support project managers with invoice status updates</li><li>Maintain organized filing systems (digital and physical) for audits and job records</li><li>Assist with front desk tasks, phones, and general admin support as needed</li><li>Support month-end close with simple JEs and basic reconciliations</li></ul>
<p>Robert Half is hiring a compassionate, detail‑accurate <strong>Patient Services Representative</strong> for a well‑regarded <strong>multi‑site healthcare group</strong> serving <strong>Encinitas and Escondido</strong>. You’ll deliver top‑tier front‑desk service—greeting patients, verifying insurance, scheduling, and ensuring a smooth visit from check‑in to check‑out. If you enjoy helping people and keeping a medical office humming, this is a great fit.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide warm, professional <strong>front desk</strong> reception; verify IDs, insurance, and demographics.</li><li>Manage <strong>multi‑provider scheduling</strong>, referrals, prior auth coordination, and wait‑list optimization.</li><li>Handle <strong>check‑in/check‑out</strong>, copay collection, charges, and basic patient account questions.</li><li>Update EMR records, scan documents, and maintain HIPAA‑compliant files.</li><li>Coordinate with clinical teams to prioritize urgent adds, procedure prep, and follow‑ups.</li><li>Educate patients on portal use, pre‑visit instructions, and post‑care steps.</li><li>Resolve issues with empathy; escalate billing or clinical questions to the right team quickly.</li><li>Support daily close: batch reconciliation, end‑of‑day reports, and next‑day schedule accuracy.</li></ul>
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
<p>A stable <strong>construction/trades</strong> firm in <strong>Escondido</strong> is adding a detail-accurate <strong>Accounting Clerk</strong> to support daily AP/AR workflows, job cost coding, and office operations. Perfect for someone who enjoys a steady cadence, hands-on collaboration with project managers, and getting the numbers right the first time.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Intake, code, and route <strong>AP invoices</strong>; verify POs, deliveries, and job codes</li><li>Assist <strong>AR</strong> with billing packets, deposits, and basic collections follow‑up</li><li>Maintain vendor files, W‑9s, certificates of insurance; assist with <strong>1099</strong> prep</li><li>Reconcile statements; research discrepancies with vendors and PMs</li><li>Support <strong>check runs</strong>, ACH batches, and credit card expense reconciliations</li><li>Maintain tidy digital filing and audit-ready documentation</li><li>Help with front office tasks: mail, phones, and document prep as needed</li></ul>
<p>A respected <strong>manufacturing/engineering</strong> company in <strong>Vista</strong> is adding a highly organized, hands‑on <strong>Office Administrator</strong> to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Lead <strong>front office</strong> operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support <strong>purchasing</strong> with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist <strong>accounting</strong> with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate <strong>travel</strong>, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up <strong>HR admin</strong> tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
<p>Our client is seeking a professional, personable Receptionist to serve as the front-line representative of their organization. This role requires excellent communication skills, and a passion for delivering outstanding service to both visitors and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors, clients, and employees in a friendly and professional manner.</li><li>Manage incoming phone calls, direct inquiries, and provide accurate information as needed.</li><li>Handle mail, packages, and deliveries efficiently.</li><li>Keep the reception area organized and presentable at all times.</li><li>Perform general administrative tasks such as scheduling appointments, data entry, and filing.</li><li>Support other administrative staff with various tasks as assigned.</li></ul>
<p>We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. In this role, you will play a pivotal part in ensuring smooth office operations, supporting leadership, and maintaining a welcoming and detail-oriented environment for staff and visitors. The ideal candidate thrives in a dynamic setting and demonstrates exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors, oversee front-door access, and ensure a positive reception experience.</p><p>• Manage and respond to communications in a shared inbox, routing inquiries as necessary.</p><p>• Maintain team calendars, schedules, and action items to support alignment and timely progress.</p><p>• Track and order office supplies, ensuring inventory is consistently stocked and organized.</p><p>• Organize weekly in-office events, including planning, setup, ordering items, and post-event clean-up.</p><p>• Prepare welcome kits for new employees, including equipment and branded materials.</p><p>• Provide administrative support to leadership and various departments as needed.</p><p>• Act as the primary point of contact for day-to-day office operations and general assistance.</p><p>• Uphold confidentiality and sound judgment in all interactions with staff.</p><p>• Ensure all tasks are completed with precision and attention to detail.</p>
<p>Robert Half is recruiting an <strong>Office Administrator</strong> for a <strong>manufacturing/engineering</strong> firm in <strong>Vista</strong>. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.</p><p><strong>What You’ll Do</strong></p><ul><li>Run day‑to‑day <strong>front office</strong>: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist <strong>AP/AR</strong>: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
We are looking for a personable and organized Receptionist to join our team on a contract basis in San Diego, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and attentive service. This position requires excellent organizational and interpersonal skills to manage daily tasks efficiently.<br><br>Responsibilities:<br>• Answer incoming calls using a multi-line phone system, providing prompt and attentive responses.<br>• Welcome and assist visitors, ensuring a positive and friendly experience.<br>• Coordinate lunch arrangements and meeting schedules as needed.<br>• Organize and maintain files, ensuring accessibility and accuracy.<br>• Manage email correspondence, responding promptly and effectively to inquiries.<br>• Schedule appointments and maintain calendars to support efficient operations.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Word, Excel, and Outlook for various administrative tasks.<br>• Collaborate with team members to ensure seamless daily operations.
We are looking for a dedicated General Office Clerk to join our team in Irvine, California. This long-term contract position offers the opportunity to work in a dynamic environment, supporting essential office operations. The role requires strong organizational skills, adaptability, and a commitment to ensuring smooth office workflows.<br><br>Responsibilities:<br>• Scan and organize tax documents to maintain accurate and accessible records.<br>• Utilize office technology efficiently, adapting quickly to new systems as necessary.<br>• Stand for extended periods while operating office equipment, such as copiers.<br>• Restock supplies in the lunchroom and throughout the office to ensure availability.<br>• Refill copiers with paper and other necessary materials to support office operations.<br>• Collect mail from the building’s mailroom and distribute it to appropriate recipients.<br>• Perform general office tasks and assist with additional duties as assigned.
<p>Robert Half is partnering with a fast‑growing <strong>real estate development and investment firm</strong> in San Diego that is looking to hire a polished, proactive <strong>Administrative Assistant</strong> to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, meetings, and travel arrangements for executives and property leaders</li><li>Prepare and maintain <strong>lease files, tenant documents, vendor contracts, and compliance records</strong></li><li>Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates</li><li>Assist with project documentation, permitting files, and city/county submissions</li><li>Coordinate investor reports, meeting materials, and internal presentations</li><li>Help monitor key deadlines related to lease renewals, options, notices, and property milestones</li><li>Update and maintain CRM, tenant lists, and property management software</li><li>Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding</li><li>Greet visitors, manage reception duties, and assist with office operations</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files.<br>• Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines.<br>• Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management.<br>• Support the use of Lacerte tax software and e-filing processes during tax season.<br>• Manage inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness.<br>• Collaborate with part-time tax administrators and interns to ensure workflow efficiency.<br>• Maintain and update Sharefile systems for secure document sharing.<br>• Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
<p>Robert Half is partnering with a respected <strong>professional services firm</strong> to hire a polished, detail-oriented <strong>Office Manager</strong> who can oversee day-to-day office operations, coordinate administrative support, and serve as a cultural ambassador for the team. Perfect for someone who enjoys organization, people engagement, and operational excellence.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage all office operations, vendor relationships, supply ordering, and facility coordination</li><li>Provide support to leadership teams including calendar, meeting, and travel coordination</li><li>Assist with onboarding logistics, new hire orientation, and internal HR requests</li><li>Build and maintain a positive, supportive office culture with team events and communications</li><li>Review invoices, track expenses, and assist with light bookkeeping or AP/AR tasks</li><li>Oversee reception, incoming requests, and office workflow</li><li>Maintain organized filing systems, HR/administrative documentation, and SOPs</li><li>Support special projects including process improvements, office upgrades, and department coordination</li></ul>
<p>Our client, a respected nonprofit dedicated to making a positive impact in the community, is seeking a reliable and organized Office Assistant to join their team. This is an excellent opportunity for someone passionate about supporting a mission-driven organization and providing essential administrative support.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general office duties, including answering phones, managing mail, and greeting visitors.</li><li>Assist with scheduling meetings, maintaining calendars, and preparing meeting materials.</li><li>Support document preparation, filing, and data entry tasks to ensure smooth office operations.</li><li>Help organize and coordinate events, workshops, and outreach initiatives.</li><li>Maintain office supplies inventory and assist with order placements.</li><li>Provide administrative support to staff, volunteers, and program participants as needed.</li><li>Uphold confidentiality and adhere to organizational policies and procedures.</li></ul><p><br></p>
<p><strong>Associate Merchandiser</strong></p><p><strong>Location:</strong> Costa Mesa, CA (Hybrid: In-office Tuesday–Thursday)</p><p><strong>Contract: </strong>7 Weeks with Potential for Extension</p><p><strong>Pay: </strong>$23.43hr W2</p><p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented <strong>Associate Merchandiser</strong> to support the development and execution of merchandising strategies that engage customers and help achieve the organization’s financial goals. Reporting to the Director of Merchandising, this role partners closely with cross‑functional teams—including Planning, In‑Season/Country teams, Visual Merchandising, Digital, Marketing, and Retail Operations—to ensure the delivery of the right product, to the right locations, at the right time.</p><p>This role is ideal for someone who is analytical, highly organized, and passionate about product, consumer trends, and marketplace dynamics.</p><p><strong>Long-Range & Pre‑Season Planning</strong></p><ul><li>Support and execute marketplace strategies under leadership guidance.</li><li>Assist in building seasonal plans aligned with brand and market objectives.</li></ul><p><strong>Seasonal Strategy, Line Architecture & Pricing</strong></p><ul><li>Partner with category leadership to develop and manage regional line architecture and assortment strategies.</li><li>Set in‑region pricing in alignment with global guidelines.</li><li>Balance needs across mono-brand and multi-brand environments.</li></ul><p><strong>In‑Season Management</strong></p><ul><li>Provide category and marketplace insights to support execution and manage product capacity.</li><li>Collaborate with regional planning to help meet financial targets.</li><li>Make in‑region promotional and markdown recommendations within global policies.</li></ul><p><strong>Consumer Insights & Trend Monitoring</strong></p><ul><li>Track consumer demand trends and marketplace shifts, using insights to guide assortment and planning decisions.</li><li>Provide ad hoc reporting and analysis to support seasonal decision-making.</li></ul><p><strong>Regional Relevance</strong></p><ul><li>Identify opportunities to drive region-specific initiatives, segmentation, and assortment strategies.</li><li>Ensure regional needs are communicated and aligned with global functions.</li></ul>
<p><strong>About the Opportunity</strong></p><p> Robert Half is partnering with a well-established investment firm seeking a highly organized and detail-oriented Part-Time Administrative Assistant. This role supports senior leadership and the broader operations team with day-to-day administrative functions. The ideal candidate is professional, discreet, and comfortable working in a fast-paced financial services environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to partners and investment professionals</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Assist with document preparation, formatting, and filing (digital and physical)</li><li>Maintain client records and ensure accurate data entry in internal systems</li><li>Coordinate travel arrangements and expense reporting</li><li>Answer and direct incoming calls and emails in a professional manner</li><li>Support office operations, including supply management and vendor coordination</li><li>Assist with special projects and ad hoc administrative tasks as needed</li></ul><p><br></p>
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>A thriving healthcare organization in Carlsbad is seeking a highly organized and polished <strong>Administrative Assistant</strong> to support executive leadership and clinical operations. This is more than a support role — this person will be the operational anchor that keeps departments aligned, schedules optimized, and communication flowing. If you are someone who thrives in structured environments, enjoys creating order out of complexity, and takes pride in anticipating needs before they arise, this is your opportunity to make a visible impact.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Managing complex calendars and coordinating internal and external meetings</li><li>Preparing reports, correspondence, and executive presentations</li><li>Handling confidential documents and maintaining secure filing systems</li><li>Supporting departmental budgeting and expense tracking</li><li>Acting as liaison between leadership, vendors, and internal staff</li><li>Coordinating travel, scheduling, and high-level administrative logistics</li><li>Assisting with process improvements to enhance office efficiency</li><li>Maintaining organized digital records and shared documentation systems</li></ul><p><br></p>
