5 results for Receptionist in San Antonio, TX

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in the non-profit sector, located in Austin, Texas. The workplace environment will primarily involve front desk and administrative responsibilities. Responsibilities: • Managing the organization and presentation of the front desk area. • Handling incoming phone calls, ensuring they reach the correct individuals or departments, and taking comprehensive messages when required. • Greeting visitors warmly, guiding them to the appropriate individuals, or providing them with comprehensive information. • Daily collection and sorting of mail from the front of the HQ building. • Sending outgoing mail, including certified mail and FedEx. • Overseeing inventory, ordering supplies, and stocking common areas and breakrooms. • Maintaining office equipment and supplies. • Decorating the lobby and breakroom for holidays and events as appropriate. • Setting up, rotating, and cleaning conference rooms throughout the day for all meetings. • Managing the conference room calendar and aiding in resolving conflicts as needed. • Coordinating group lunch orders for internal meetings and customer meetings as requested. • Liaising with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc. • Managing vehicle maintenance, insurance, gas receipts, registration, and usage. • Assisting HR with new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials. • Ordering business cards for new and existing employees. • Overseeing employee badging and access. • Assisting in the planning and execution of company events and initiatives. • Undertaking other special projects as needed for all departments.

Office Services Associate We are offering a long term contract employment opportunity for an Office Services Associate to join our team in Austin, Texas. As an Office Services Associate, you will be responsible for a wide array of office and client support tasks, focusing on providing top-tier customer service and maintaining efficient office operations. Responsibilities: • Handle customer inquiries with a detail-oriented approach, ensuring high levels of customer satisfaction. • Provide support for services in hospitality facilities, audio/visual, and reception. • Utilize your skills in digital reprographics, mail, and other office equipment to perform office functions efficiently. • Prioritize workflow to meet deadlines and complete projects in a timely manner. • Maintain accurate logs for all office services work. • Adhere to established procedures and policies, making independent decisions that align with business needs. • Troubleshoot basic equipment problems, placing service calls when needed. • Interact effectively with diverse backgrounds, both within the team and with clients. • Handle sensitive and/or confidential documents and information with care. • Ensure quality assurance on your own work and that of others.

Adminstrative Assistant We are in search of an Administrative Assistant to enhance our team. Located in San Antonio, Texas, this role is focused on managing and maintaining our company's records. This is a long-term contract employment opportunity. The Administrative Assistant will be tasked with organizing files, retrieving documents when required, destroying outdated files in accordance with policies and regulations, and utilizing various software tools for data entry and report generation. Responsibilities: • Oversee and manage the organization and storage of company records • Retrieve documents as and when required by the team • Handle the destruction of outdated files in line with company policies and legal regulations • Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to create and edit documents, manage email communications, and generate reports or presentations • Employ software tools such as Adobe Acrobat, ADP - Financial Services, A-Systems, Epic Software, IBM AS/400, About Time for various tasks • Answer inbound calls and handle correspondence as part of clerical duties • Create charts and graphs as part of data visualization and reporting • Maintain digital files and ensure their accessibility and security.

Office Services Associate <ul><li>*Utilize appropriate logs to track all office services tasks and activities.</li><li>*Verify job tickets are accurately completed before beginning assignments.</li><li>*Carry out office services duties, primarily focused on reprographics, mail, and intake operations, following established protocols.</li><li>*Adhere to procedures to prioritize and execute tasks in the correct sequence.</li><li>*Maintain clear communication with supervisors or clients regarding job progress or deadline issues.</li><li>*Ensure all tasks are completed within contracted deadlines, including the delivery of finished work.</li><li>*Perform basic troubleshooting of equipment issues and escalate when required.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant within our team, based in Austin, Texas. This role primarily revolves around providing exceptional customer service, handling both inbound and outbound calls, and managing data entry tasks. Responsibilities: • Resolve customer inquiries efficiently and professionally• Monitor customer accounts and take necessary actions when needed• Handle inbound and outbound calls with a customer service focus• Efficiently manage email correspondences with customers and team members• Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Schedule appointments and manage calendars effectively• Ensure all data entry tasks are performed accurately and timely.