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6 results for Receptionist in Sacramento, CA

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We are offering a contract to hire employment opportunity for a Front Desk Coordinator based in Placerville, California, United States. This role is within the industry and requires the coordination of front office tasks, providing high-quality customer service, and offering administrative support when required.
Responsibilities: • Manage front office tasks meticulously and efficiently. • Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner. • Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members. • Warmly welcome clients upon arrival and ensure their comfort during their visit. • Schedule appointments carefully and manage attorney calendars effectively. • Ensure meeting rooms are well-organized and prepared for client consultations. • Handle incoming and outgoing mail swiftly and efficiently. • Assist with light administrative duties as needed. • Maintain cleanliness and detail-oriented appearance of common areas. • Use Microsoft Word, Excel, and Outlook proficiently for various tasks.

• Proven experience in Administrative Assistance is necessary.
• Proficiency in Answering Multi-Line Phone System is required.
• Experience in providing Concierge Services will be considered an advantage.
• Demonstrated ability in Customer Service is key.
• Must have adequate skills in Data Entry.
• Strong Interpersonal Skills are necessary for effective communication.
• Proficiency in Microsoft Excel is required.
• Familiarity with Microsoft Outlook will be considered a plus.
• Must be proficient in using Microsoft Word.
• Ability to efficiently Organize Files is necessary.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

6 results for Receptionist in Sacramento, CA

Front Desk Coordinator We are offering a contract to hire employment opportunity for a Front Desk Coordinator based in Placerville, California, United States. This role is within the industry and requires the coordination of front office tasks, providing high-quality customer service, and offering administrative support when required. Responsibilities: • Manage front office tasks meticulously and efficiently. • Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner. • Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members. • Warmly welcome clients upon arrival and ensure their comfort during their visit. • Schedule appointments carefully and manage attorney calendars effectively. • Ensure meeting rooms are well-organized and prepared for client consultations. • Handle incoming and outgoing mail swiftly and efficiently. • Assist with light administrative duties as needed. • Maintain cleanliness and detail-oriented appearance of common areas. • Use Microsoft Word, Excel, and Outlook proficiently for various tasks.

Medical Front Desk Specialist We are offering a contract to permanent employment opportunity for a Medical Front Desk Specialist in Sacramento, California. In this role, you will be an integral part of our healthcare team, handling various front desk tasks in a medical office setting. Your primary responsibilities will include patient registration, scheduling, handling inbound calls, and maintaining accurate patient records. Responsibilities • Assist patients with the check-in and check-out process • Manage patient appointments and scheduling efficiently • Handle inbound calls with professionalism and poise • Utilize the Epic EMR system for patient record management and billing functions • Respond to and manage voicemail messages in a timely manner • Ensure accurate registration of patients in the EHR system • Maintain a positive attitude while interacting with patients and team members • Conduct scanning and other administrative tasks as needed

Front Desk Coodinator A Front Desk Coordinator serves as the primary point of contact for visitors, clients, and employees, ensuring smooth front office operations and providing exceptional customer service. This role plays a crucial part in creating a welcoming environment while managing administrative tasks.Key Responsibilities:<ol><li>Greeting and Reception:</li></ol><ul><li>Welcome visitors and clients professionally and courteously.</li><li>Manage phone calls, direct inquiries, and route messages to the appropriate personnel.</li><li>(Source: US Demand for Skilled Talent Q1 2025.pdf)</li></ul><ol><li>Scheduling and Coordination:</li></ol><ul><li>Maintain calendars, schedule appointments, and coordinate meetings.</li><li>Assist in organizing office events and conference room bookings.</li><li>(Source: US Demand for Skilled Talent Q1 2025.pdf)</li></ul><ol><li>Office Administration:</li></ol><ul><li>Handle mail distribution, courier services, and supply inventory management.</li><li>Maintain the cleanliness and organization of the reception area.</li><li>(Source: US Demand for Skilled Talent Q1 2025.pdf)</li></ul><ol><li>Customer Service:</li></ol><ul><li>Address client inquiries and resolve issues promptly to ensure customer satisfaction.</li><li>Foster positive relationships with clients, staff, and vendors.</li><li>(Source: US Demand for Skilled Talent Q1 2025.pdf)</li></ul><ol><li>Data Entry and Documentation:</li></ol><ul><li>Assist with maintaining records and inputting data accurately into systems.</li><li>Prepare reports and correspondence as required.</li><li>(Source: US Demand for Skilled Talent Q1 2025.pdf)</li><li> </li></ul>Work Environment:Front Desk Coordinators typically work in corporate offices, healthcare facilities, legal firms, or other professional environments. Their role often involves interacting with various stakeholders to ensure front office operations run smoothly.

Member coordinator About the Role:We are seeking an energetic and personable individual to join our team as a Member Coordinator. The ideal candidate will have a welcoming demeanor, strong interpersonal skills, and the ability to represent our company with professionalism and poise to both members and visitors. This role requires someone who thrives in a dynamic, fast-paced environment and demonstrates excellent organizational skills with the ability to multitask effectively.The Member Coordinator serves as the face and first impression of Business Workspaces, ensuring that every guest and member feels valued from the moment they walk through the door. This position requires strong communication skills and the ability to adapt to various personalities while navigating challenging customer service situations with tact and respect. If you are detail-oriented yet approachable and embrace variety in your workday, this role is for you.In addition to front-desk responsibilities, this role has a strong social and technological component. The Member Coordinator is a connector, bringing business professionals together through organized social and networking events. They also act as a liaison between members and our IT team, requiring technical confidence and a proactive approach to problem-solving.Key Responsibilities:<ul><li>Welcome all guests and members with a genuine and cheerful “hello,” ensuring a great first impression.</li><li>Answer incoming calls and direct them appropriately.</li><li>Manage mail and packages, including signing for deliveries and distributing items to the correct recipients.</li><li>Assist with maintaining a strong social media presence and email marketing campaigns.</li><li>Support in creating content such as newsletters and event flyers for the workspace.</li><li>Facilitate member move-ins and operational steps for move-outs, ensuring a seamless process.</li><li>Provide courteous technical troubleshooting to members, partnering with external IT teams as needed.</li><li>Conduct sales tours of the facility during the General Manager's absence, promoting high occupancy.</li><li>Maintain accurate member and operational records across multiple software platforms.</li><li>Coordinate with local vendors and ensure office supplies are stocked and organized.</li><li>Assist in maintaining a clean and welcoming shared workspace environment.</li><li>Organize and execute events in collaboration with the General Manager.</li><li>Foster member relationships by making connections through events and communication efforts.</li></ul>

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Administrative Assistant An Administrative Assistant plays a pivotal role in supporting managers, teams, and businesses by performing various administrative and organizational tasks. Their primary responsibilities often include the following:Job Responsibilities:<ul><li>Administrative Support: Managing schedules, organizing meetings, and handling communications like emails and phone calls. (Source: SG25 US Administrative and Customer Support.docx)</li><li>Document Preparation: Creating, formatting, and managing documents, reports, and presentations using programs like Microsoft 365 or advanced Excel. (Source: SG25 US Administrative and Customer Support.docx)</li><li>Data Management: Maintaining records, databases, and filing systems with a keen eye for accuracy and confidentiality. (Source: SG25 US Administrative and Customer Support.docx)</li><li>Office Coordination: Overseeing office supplies, communicating with vendors, and ensuring the office environment operates smoothly. (Source: SG25 US Administrative and Customer Support.docx)</li><li>Customer Support: Serving as a point of contact for internal teams and external parties, including handling inquiries and resolving issues professionally. (Source: SG25 US Administrative and Customer Support.docx)</li><li>Event Coordination: Assisting with the planning and execution of meetings, events, and presentations. (Source: SG25 US Administrative and Customer Support.docx)</li></ul>Industries:Administrative Assistants are in demand across various industries, including:<ul><li>Healthcare</li><li>Government</li><li>Hospitality</li><li>Technology</li><li>Educational Institutions (Source: SG25 US Administrative and Customer Support.docx)</li></ul>This role requires versatility, attention to detail, and proactive organizational skills to support efficient business operations.

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6 results for Receptionist in Sacramento, CA

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