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9 results for Receptionist in Sacramento, CA

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Hours: 25+ hours per week

Job Summary: We are seeking a dependable and tech-savvy Receptionist - Front Office professional to serve as the welcoming face of our office, handling phone coverage and administrative tasks while maintaining organizational proficiency. This role requires adaptability, strong communication skills, and the ability to navigate technology effectively.

Key Responsibilities:

Answer and route phone calls professionally and promptly.
Utilize Microsoft Office Suite (Outlook, Word, Excel, Teams) for daily operations.
Combine and edit documents in Adobe Acrobat, including creating and merging PDF files (training available).
Assist with basic invoicing tasks as needed (willing to train).
Manage office files, folders, and maintain an organized workspace.
Greet visitors and provide excellent front office customer service.
Collaborate with team members for special projects or additional tasks.

Skills & Qualifications:

Prior Receptionist or Front Office experience preferred but not required.
Proficiency (or willingness to learn) in Microsoft Office, Teams, and Adobe Acrobat.
Strong organizational skills with attention to detail.
Excellent written and verbal communication skills.
Ability to handle multiple tasks and prioritize responsibilities.
Comfortable with technology and able to learn new systems quickly.

Preferred Attributes:

Previous experience creating or managing invoices is a plus.
Ability to combine and work with PDFs.
Professional and friendly demeanor to create a positive impression on clients and visitors.

Why Work With Us: We value adaptability and offer training to ensure success in the role, making it ideal for candidates seeking to expand their administrative and technical skillsets. Join our supportive and collaborative environment where no two days are the same!

• Must possess strong skills in Administrative Assistance
• Proficiency in Answering Multi-Line Phone System is required
• Prior experience in providing Concierge Services is a plus
• Must have excellent Customer Service skills
• Proficiency in Data Entry is necessary
• Strong Interpersonal Skills are required
• Must be adept at using Microsoft Excel
• Familiarity with Microsoft Outlook is necessary
• Proficiency in Microsoft Word is a must
• Experience in Organizing Files is essential

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

9 results for Receptionist in Sacramento, CA

Front Desk Coordinator Hours: 25+ hours per weekJob Summary: We are seeking a dependable and tech-savvy Receptionist - Front Office professional to serve as the welcoming face of our office, handling phone coverage and administrative tasks while maintaining organizational proficiency. This role requires adaptability, strong communication skills, and the ability to navigate technology effectively.Key Responsibilities:<ul><li>Answer and route phone calls professionally and promptly.</li><li>Utilize Microsoft Office Suite (Outlook, Word, Excel, Teams) for daily operations.</li><li>Combine and edit documents in Adobe Acrobat, including creating and merging PDF files (training available).</li><li>Assist with basic invoicing tasks as needed (willing to train).</li><li>Manage office files, folders, and maintain an organized workspace.</li><li>Greet visitors and provide excellent front office customer service.</li><li>Collaborate with team members for special projects or additional tasks.</li></ul>Skills & Qualifications:<ul><li>Prior Receptionist or Front Office experience preferred but not required.</li><li>Proficiency (or willingness to learn) in Microsoft Office, Teams, and Adobe Acrobat.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle multiple tasks and prioritize responsibilities.</li><li>Comfortable with technology and able to learn new systems quickly.</li></ul>Preferred Attributes:<ul><li>Previous experience creating or managing invoices is a plus.</li><li>Ability to combine and work with PDFs.</li><li>Professional and friendly demeanor to create a positive impression on clients and visitors.</li></ul>Why Work With Us: We value adaptability and offer training to ensure success in the role, making it ideal for candidates seeking to expand their administrative and technical skillsets. Join our supportive and collaborative environment where no two days are the same!

Front Desk Coordinator We are offering a contract to hire employment opportunity for a Front Desk Coordinator based in Placerville, California, United States. This role is within the industry and requires the coordination of front office tasks, providing high-quality customer service, and offering administrative support when required. Responsibilities: • Manage front office tasks meticulously and efficiently. • Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner. • Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members. • Warmly welcome clients upon arrival and ensure their comfort during their visit. • Schedule appointments carefully and manage attorney calendars effectively. • Ensure meeting rooms are well-organized and prepared for client consultations. • Handle incoming and outgoing mail swiftly and efficiently. • Assist with light administrative duties as needed. • Maintain cleanliness and detail-oriented appearance of common areas. • Use Microsoft Word, Excel, and Outlook proficiently for various tasks.

Administrative Assistant We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement. Responsibilities: • Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications. • Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries. • Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup. • Assisting with additional tasks as directed by leadership. • Collaborating with various departments to ensure smooth communication and coordination between teams. • Handling data entry and email correspondence. • Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks. • Managing inbound and outbound calls and scheduling appointments. • Providing exceptional customer service.

Administrative Assistant We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office.Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, and managing correspondence</li><li>Answer and direct phone calls, emails, and other inquiries</li><li>Schedule appointments and maintain calendars</li><li>Assist in preparing reports, documents, and presentations</li><li>Maintain office supplies and equipment, placing orders as needed</li><li>Provide support for special projects as assigned</li></ul>Qualifications:<ul><li>Proven administrative or assistant experience</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent time management and organizational skills</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and prioritize effectively</li><li>High school diploma or equivalent required; additional qualifications a plus</li><li>Experience at a tax firm preferred</li></ul>

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Estate Planning Secretary Our client, a well-respected firm in downtown Sacramento is looking for an Estate Planning Secretary. This is a vital role in managing administrative and clerical duties related to estate planning. The workplace is a dynamic and fast-paced environment where you will be handling client relations, managing schedules, and drafting important documents. Responsibilities: • Manage and process incoming and outgoing mail efficiently• Handle phone calls for attorneys, ensuring effective communication• Draft routine documents and correspondence for attorney approval• Organize and schedule appointments and events to ensure smooth operations• Welcome and assist clients, providing a detail-oriented and friendly service• Maintain electronic calendars for attorneys, ensuring schedules are up-to-date• Oversee new client onboarding, ensuring all procedures are correctly followed• Draft and prepare firm engagement letters, ensuring all necessary details are included• Create and maintain files, keeping accurate records, and generate reports as requested• Provide coverage for additional attorneys as required, demonstrating flexibility and teamwork

Administrative Assistant Education client is looking for a temporary Administrative Assistant within their Student Support Services Department. Responsibilities Include:• Working directly with current students provide baseline advising to help student remain on track with registration and course progression.• Directing the students, as needed, with their questions and concerns to the Program Chairs.• Maintaining consistent communication with Program Chairs and specific faculty about student progress, needs, and requests for support.• Maintaining student files, both electronically and hard copies. • Auditing student files for appropriate paperwork, deadlines and tracking progress of coursework. • Monitoring students on Leave of Absence for return dates. • Monitoring students that have expiring Incomplete grades for completion of course work and submitting change of grade forms with program chair approval to the Registrar.• Provide audited student records to the Administrative Coordinator/Assistant – Credentials (Licensure) and Degree Completion Support Services for end of program processing• Assist with Master’s degree coordination (oversee the documentation of student work-thesis, research posters, DocuSign cover pages submitted to the Google Drive)• Assist in the planning and implementation of college events.• Assisting in maintaining the student information database (Box, Monday.com, Tableau, etc.)• Drafting memos, letters, and emails This temporary Administrative Assistant role will last through December 2025. If you are interested in the position, apply today! V

Customer Engagement Administrative Assistant We are offering a long term contract employment opportunity for a Customer Engagement Administrative Assistant in the transport industry, located in Stockton, California. This role involves processing customer applications, maintaining customer records, and resolving customer inquiries for our transportation department. Responsibilities: • Facilitate customer communication by answering and redirecting phone calls to the appropriate departments within the organization. • Provide comprehensive customer service, both in person and over the phone, ensuring customer satisfaction. • Handle sales transactions, including cash and credit card payments, and reconcile daily sales reports to maintain accurate financial records. • Respond to customer feedback via various channels, such as telephone, email, and in-person visits, and provide solutions that cater to their needs. • Utilize CRM software to maintain accurate records of customer interactions, transactions, feedback, and resolutions for future reference and reporting. • Use online and paper-based resources effectively to provide correct bus schedules, route information, and directions to passengers. • Assist with general office tasks, including filing, data entry, and record-keeping, to ensure efficient and organized operations.

Administrtive/Clerical We are offering a short term contract employment opportunity for a detail-oriented Administrative/Clerical individual in Tracy, California. This position is within the manufacturing industry and entails a wide range of responsibilities, from purchasing to warehouse management, in a fast-paced environment. Responsibilities: • Coordinating the procurement and receiving of manufacturing parts and supplies • Generating, tracking, and closing work orders efficiently • Creating and maintaining repair and inspection reports with utmost accuracy • Managing daily storeroom activities including ordering, expedited receiving, inspecting, cataloging, stocking, issuing, and inventory control • Implementing and following-up on best practices in stores and purchasing to optimize operations • Investigating and analyzing new sources of supply, ensuring compliance with environmental regulations such as chemical purchases • Maintaining good vendor relationships and managing budgets and inventory levels effectively • Handling the computerized storeroom management and comparing inventories to the management system • Overseeing the stocking and issuance of materials or merchandise.

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9 results for Receptionist in Sacramento, CA

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