87 results for Office Manager in Sacramento, CA

Bookkeeper Amanda Warren with Robert Half is in the process of recruiting a Bookkeeper/Office Manager to become part of our team based in Gold River, California. The primary function of this role is to ensure accurate and efficient processing of customer orders and credit applications, as well as maintaining precise customer records. This role also involves accounts receivable and payable management, marketing support, sales support, and customer assistance. Responsibilities: • Ensure standardized methods for order processing and supervise the daily activities of customer service employees.• Accurately and promptly invoice customer orders, maintaining precise customer credit records.• Monitor accounts receivable on a weekly basis and implement collection practices as necessary.• Timely entry of company payables in QuickBooks, noting due dates and processing payments as scheduled.• Maintain company files of payables and archive annually while continuously monitoring expenses to achieve budget goals and maximize profit.• Assist in the development of a strategic marketing plan in coordination with the President and Sales Manager.• Support the sales team's needs when requested, including attending sales meetings and assisting with shipping quotes or special handling.• Manage referrals from the sales team for customers desiring a finance program and act as a backup for Customer Support as needed.• Handle highly sensitive customer communications and resolve any billing or shipment issues.• Regularly meet and coordinate company activities with the Sales Manager and create process improvements to maximize sales.• Receive monthly inventory reports from manufacturers and evaluate for sufficient inventory to meet expected sales pipeline.• Supervise the maintenance of the company website, track and analyze website analytics, and recommend improvements.• Prepare payroll entries accurately and process payroll timely, while also administering company employee benefit programs.

Accounts Payable Clerk We are seeking an Accounts Payable Clerk for our operations located in Walnut Creek, California. This role offers a contract to permanent employment opportunity in the industry. The Accounts Payable Clerk will play a vital role in managing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will also manage customer accounts and implement appropriate actions. Responsibilities: • Process customer credit applications accurately and efficiently. • Keep precise records of customer credit. • Provide necessary support to staff and organize office procedures and operations. • Serve as a point of contact for maintenance, supplies, equipment, bills, and errands. • Assist in managing and controlling inventory, supporting the team with ordering and maintaining materials. • Uphold standards and comply with company confidentiality requirements. • Collaborate with IT department on all equipment issues and work with management to assist with triage for phone, computer, and copier issues. • Assist in planning and executing company events and team building activities. • Maintain a detail-oriented and positive attitude and appearance. • Manage and coordinate maintenance of the office through relationship development with the Property Management company. • Actively participate in the review and analysis of special projects and keep the management properly informed. • Maintain a thorough understanding of all systems that impact Accounts Payable. • Process payment requests in a timely and accurate manner and ensure they are coded correctly. • Communicate elevated issues to senior management associated with accounts payable. • Provide superior customer service to vendors, auditors, and other departments.

Marketing Administrative Assistant We are seeking a highly organized and detail-oriented Marketing Administrative Assistant to support our marketing team in executing campaigns, managing projects, and maintaining smooth departmental operations. The ideal candidate will provide critical administrative and organizational support to ensure the marketing team’s activities are efficient and successful. This is an excellent opportunity for someone looking to grow their career in a fast-paced marketing environment.Key Responsibilities:Administrative Support:<ul><li>Provide administrative assistance to the marketing team, including scheduling meetings, managing calendars, and preparing expense reports.</li><li>Answer and direct incoming calls, emails, and inquiries specific to marketing-related requests or partnerships.</li></ul>Project Coordination:<ul><li>Assist in coordinating marketing campaigns, events, and initiatives by managing timelines, deliverables, and communications among team members and partners.</li><li>Track and report on campaign or project progress by updating spreadsheets, project management tools, or departmental trackers.</li></ul>Content and Collateral Management:<ul><li>Help create, edit, or proofread marketing materials such as email templates, flyers, presentations, and social media posts.</li><li>Maintain and organize marketing assets, including digital libraries, image repositories, and promotional materials.</li></ul>Data Entry and Reporting:<ul><li>Input marketing data into CRM systems or tracking tools and generate regular performance reports.</li><li>Conduct basic market research, competitor analysis, or other industry intelligence as requested.</li></ul>Event Support:<ul><li>Assist in planning and executing marketing events, webinars, or tradeshows by coordinating logistics, bookings, and communications.</li><li>Manage post-event follow-ups such as surveys, thank-you notes, and performance summaries.</li></ul>Vendor and Partner Coordination:<ul><li>Serve as a point of contact for suppliers, designers, or vendors to ensure timely delivery of services or products.</li><li>Assist with processing vendor invoices and addressing any billing or account concerns.</li></ul>Other Duties as Assigned:<ul><li>Support marketing managers and directors with ad hoc administrative and operational tasks to ensure team success.</li></ul>

Accounting Manager We are offering an exciting opportunity for an Accounting Manager in Vallejo, California. In this role, you will be tasked with the management and coordination of accounting functions and systems. This includes ensuring the accuracy of accounts, handling financial services, and resolving any related inquiries. We are subcontractor with a reputation for quality work and excellent customer relationships. As part of a close-knit team, we maintain a focus on efficient business practices while delivering exceptional services to our clients. Key Responsibilities:<ul><li>Oversee all accounting functions, including accounts payable, accounts receivable, payroll, and general ledger activities.</li><li>Prepare and analyze monthly, quarterly, and annual financial statements to provide insights into financial performance.</li><li>Maintain the company's chart of accounts and ensure accurate transaction coding.</li><li>Collaborate with the owner to develop, monitor, and update budgets and cash flow forecasts.</li><li>Provide financial forecasts to support strategic business decision-making.</li><li>Ensure compliance with federal, state, and local tax regulations and filing requirements.</li><li>Prepare for and coordinate external audits, including providing necessary documentation and reports.</li><li>Process Improvements and Internal Controls:</li><li>Develop and implement accounting policies, procedures, and internal controls to protect the financial integrity of the company.</li><li>Identify inefficiencies and implement process improvements to enhance accuracy and timeliness of reporting.</li><li>Supervise and mentor one accounting clerk, providing guidance on day-to-day tasks and fostering professional development.</li><li>Delegate tasks effectively and ensure deadlines are met.</li><li>Manage accounting software and perform system updates, if needed.</li><li>Work closely with management to ensure effective use of financial systems for decision-making.</li><li>Prepare ad hoc financial reports and analyses as requested by the owner.</li><li>Maintain vendor and client relationships related to financial transactions.</li></ul>

Accounting Manager/Supervisor We are looking for a experienced Accounting Supervisor in the Stockton area that is open to a long-term contract role! Must be proficient in Excel and have past experience with leading and supervising a team. This person will be responsible for: • Plans, organizes, assigns, directs and reviews the work of subordinate detail oriented and support staff. • Participates in developing and implementing goals, objectives, policies, procedures and work standards for assigned area of responsibility. • Assists in establishing internal controls and procedures. • Participates and recommends staff selection, evaluates work and provides for staff training and detail oriented development. • Reviews accounting documents to ensure accuracy of information; prepares correcting entries; examines supporting documentation to establish proper authorization and conformance with agreements, contracts and state and federal regulations. • Monitors, maintains, reconciles and analyzes general ledger and subsidiary ledgers involving a variety of transactions and accounts. • Prepares trial balances, financial reports, journal entries and periodic reconciliation of projects, grants, and funds. • Supervises the compilation and preparation of monthly, quarterly and annual financial statements and supporting schedules. • Maintains expenditure and budgetary control accounts. • Directs and participates in preparation of cash transfers and loans between funds. • Supervises preparation of various statutory financial reports as mandated by federal, state and City laws, regulations or ordinances. • Provides guidance and training to City departments on financial accounting systems, City procedures and processes, and internal controls. QUALIFICATIONS Education/Experience: Possession of a bachelor's degree from an accredited college or university with major course work in accounting, finance, business administration or a closely related field and four (4) years of accounting experience preferably in a governmental or public agency. Knowledge of: • Principles, practices and terminology of generally accepted accounting principles (GAAP), preferably including pronouncements of Governmental Accounting Standards Board (GASB); • Understanding of the adequate design and implementation of internal controls. • Principles and practices of integrated computerized financial systems, particularly related to the processing of accounting information. • Principles of municipal debt service administration. • Applicable federal, state and municipal laws, rules and regulations governing public agency accounting and finance practices, fiscal controls Please call 209.279.5191 for immediate consideration.

Accounting Manager/Supervisor We are offering an exciting opportunity in Livermore, California, for an Accounting Manager. The chosen candidate will be part of a team that ensures the smooth running of our accounting operations. The role involves supervising the close of monthly financial statements, managing the internal accounting team, and ensuring compliance with Generally Accepted Accounting Principles (GAAP). Responsibilities:<ul><li>Lead and execute the accurate and timely closing of the general ledger and monthly financial statements.</li><li>Ensure compliance with Generally Accepted Accounting Principles (GAAP).</li><li>Prepare monthly budget-to-actual comparisons and financial reports.</li><li>Manage and optimize internal accounting operations, including process improvements.</li><li>Develop and improve tracking of key business performance metrics and processes.</li><li>Conduct cost analysis and implement cost-control initiatives.</li><li>Mentor, train, and develop accounting team members to support business growth.</li><li>Oversee timely filing of tax returns and statutory filings with external consultants.</li><li>Monitor cash flow through weekly forecasts and risk management.</li><li>Calculate and manage commissions, bonuses, profit sharing, and payroll postings.</li><li>Provide technical accounting support and enhance ERP (Epicor-P21) reporting solutions.</li><li>Audit financial processes, review internal controls, and ensure compliance with policies and standards.</li><li>Maintain and update finance-related policies to align with evolving business needs.</li></ul>

Payroll Manager We are seeking a Payroll Manager to oversee payroll processing and ensure compliance with all federal, state, and local regulations for a manufacturing company in the Greater Sacramento area. The Payroll Manager will be responsible for managing and processing payroll for our workforce, ensuring accuracy, compliance, and efficiency. This role offers a very competitive compensation and benefits package as well as a hybrid work schedule. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Key Responsibilities:<ul><li>Process payroll for all employees using ADP in a timely and accurate manner.</li><li>Ensure compliance with federal, state, and local payroll laws and regulations.</li><li>Maintain and update employee payroll records, deductions, and benefits.</li><li>Manage payroll taxes, filings, and reconciliations.</li><li>Oversee wage garnishments, benefits deductions, and 401(k) contributions.</li><li>Collaborate with HR and finance teams on payroll-related matters.</li><li>Address employee payroll inquiries and resolve discrepancies.</li><li>Generate payroll reports and assist in audits as needed.</li><li>Implement payroll process improvements for efficiency and compliance.</li></ul>

Accounts Payable Supervisor/Manager Amanda Warren is in search of an Accounts Payable Supervisor/Manager in Sacramento, California. This role focuses heavily on managing the accounts payable process and leading a team in a dynamic environment. The position intersects with various functions, including vendor relations, financial reporting, and process improvement, within the industry. Responsibilities: • Oversee the accounts payable process and team, ensuring invoice processing is carried out timely and accurately.• Act as the primary point of contact for resolving escalated accounts payable issues.• Conduct troubleshooting for AP processing issues related to both PO and non-PO backed invoices, leveraging a comprehensive understanding of end-to-end processes.• Prepare, analyze, and present financial information to management.• Contribute to month-end close procedures, ensuring financials are produced in accordance with GAAP.• Drive the development and implementation of new procedures and features to enhance department workflow, emphasizing automation where applicable.• Collaborate with the procurement and operations teams to facilitate seamless data flow.• Handle 1099 filings in compliance with regulatory requirements.• Foster employee growth through training and performance evaluations.• Assist with year-end audit requests, providing necessary documentation related to invoices, approvals, and payment support.• Undertake ad hoc analyses and projects as required.

Customer Engagement Administrative Assistant We are offering a long term contract employment opportunity for a Customer Engagement Administrative Assistant in the transport industry, located in Stockton, California. This role involves processing customer applications, maintaining customer records, and resolving customer inquiries for our transportation department. Responsibilities: • Facilitate customer communication by answering and redirecting phone calls to the appropriate departments within the organization. • Provide comprehensive customer service, both in person and over the phone, ensuring customer satisfaction. • Handle sales transactions, including cash and credit card payments, and reconcile daily sales reports to maintain accurate financial records. • Respond to customer feedback via various channels, such as telephone, email, and in-person visits, and provide solutions that cater to their needs. • Utilize CRM software to maintain accurate records of customer interactions, transactions, feedback, and resolutions for future reference and reporting. • Use online and paper-based resources effectively to provide correct bus schedules, route information, and directions to passengers. • Assist with general office tasks, including filing, data entry, and record-keeping, to ensure efficient and organized operations.

Tax Secretary Our client, a well respected firm in downtown Sacramento, is seeking a Tax Secretary to join the team. The ideal candidate will provide administrative and clerical support to tax attorneys. This role requires strong multitasking skills, proficiency in legal and tax-related documentation, and the ability to maintain confidentiality.Key Responsibilities:Document Preparation & Filing• Drafting, proofreading, and formatting legal documents, including tax filings, petitions, and memoranda.• Filing legal documents with courts, tax authorities, and government agencies.• Assisting with tax return preparation, extensions, and other tax-related filings.Administrative Support• Managing attorney calendars, scheduling meetings, and tracking important tax deadlines.• Organizing and maintaining client files, both digital and physical.• Handling client correspondence, phone calls, and emails in a professional manner.• Coordinating travel arrangements and meeting logistics for attorneys.Billing & Financial Tracking• Assisting with client billing, expense tracking, and invoicing.• Preparing reports related to tax cases and financial matters.Legal Research & Compliance• Conducting basic legal research on tax laws, regulations, and case precedents.• Ensuring compliance with federal, state, and local tax regulations.Client Communication• Acting as a point of contact between attorneys, clients, and government agencies such as the IRS, California Franchise Tax Board (FTB), and the State Board of Equalization (BOE).

Corporate Legal Secretary Our client, a well-respected firm in Sacramento is looking for a transactional secretary. Responsibilities <ul><li>Performs secretarial and clerical duties. </li><li>Processes mail daily. </li><li>Handles phone calls for attorneys and paralegals. </li><li>Responds to and generates email messages. </li><li>Transcription from dictation and voicemail. </li><li>Drafts routine correspondence and documents on own initiative for approval by attorneys. </li><li>Schedules appointments and other events. </li><li>Receives clients arriving for appointments (including beverages). </li><li>Maintains electronic calendar for attorneys and self. </li><li>Enters attorneys’ time electronically. </li><li>Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. </li><li>Familiarity with law libraries. </li><li>Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements. </li><li>Familiarity with Internet usage.  Performs conflicts checks for potential new clients and existing clients. </li><li>Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary. </li><li>Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents. </li><li>Opens New Client / Matters in accordance with firm procedure. </li><li>Creates and maintains files, keeps records and prepares reports as requested. </li><li>Performs other duties as required </li></ul>

Database Administrator We are seeking a knowledgeable Database Administrator with a wealth of experience in databases, system installation, administration, and SQL database language. The ideal candidate will demonstrate an ability to develop and modify database models, participate in systems analysis, implement system plans, and troubleshoot database performance. With a strong understanding of database principles, the candidate will effectively maintain our database management system and enhance system productivity. This role is a contract to hire, hybrid opportunity and will require 3 days working onsite in office. Key Responsibilities:-Develop, modify and maintain database models based on logical models, designs, and requirements.-Participate in system analysis, design, and implementation.-Develop standards and methodologies for the database management system.-Monitor and troubleshoot database performance.-Establish and manage relationships with all stakeholders.-Program and maintain business logic and consistent development.-Assess and implement improvements, changes, and/or replacements to existing technologies and/or systems.-Provide advisory and consultative services to application programmers.-Install, upgrade, and maintain software and patches for standard database management systems.-Establish procedures for database security, data backup, and disaster recovery solutions.-Plan for system capacity, technology succession planning, system upgrades, and migrations.

Sr. Accountant Amanda Warren is offering an exciting opportunity for a Senior Accountant in Sacramento, California. This role is primarily focused on maintaining general ledgers, managing real estate investments, financial statement audits, and tax compliance. You will also play a vital role in cash planning and management, annual budget preparation, and handling various financial projects. Responsibilities: • Keep the general ledgers updated for all office companies.• Responsible for closing books and producing financial reporting packages on a regular basis.• Oversee and manage information related to real estate investments, including maintaining a schedule of owned real estate and forecasting net operating income.• Keep track of outstanding debt and other contingencies.• Plan and manage cash, including performing treasury duties for owner bank accounts and forecasting future cash needs.• Conduct financial statement audits for owner entities.• Ensure the preparation of timely and accurate project financial reporting for owners, investors, and lenders in accordance with GAAP.• Carry out general ledger entries and reconciliations for month-end closings, including daily entries, recurring journal entries, and posting accruals.• Handle cash management and banking issues and ensure mortgages, property taxes, and impounds are paid and current.• Safeguard organization's value by maintaining confidentiality of information.• Coordinate outsourced tax return preparation for office entities and conduct research to ensure compliance with federal, state, and local tax regulations.• Stay updated with tax changes and industry trends.• Collaborate with multiple CPA firms to coordinate and execute tax compliance work and tax planning work.

Customer Care Representative We are offering a long-term temporary opportunity for a Customer Care Representative within the construction industry in Mountain House, California. This role involves managing customer relations, coordinating with construction staff, and overseeing the completion of tasks related to new home developments. Responsibilities: • Supervise the repair tasks performed by subcontractors post handover of the homes to homeowners.• Conduct thorough checks of homes, creating a detailed list of tasks for construction prior to delivering the home to the customer.• Manage the operation of walk-through repairs in coordination with construction staff and contractors, ensuring completion within a stipulated timeframe.• Schedule home inspections with homeowners, evaluate routine warranty claims and ensure all service requests are completed within a given period.• Provide timely and accurate updates to the Customer Care Manager regarding progress and scopes of work.• Maintain a positive relationship with homeowners by providing detail oriented, timely, and services.• Evaluate the performance of subcontractors and the quality of materials used, updating the Customer Service Manager accordingly.• Participate in the emergency on-call rotation service schedule.• Work cooperatively with the Customer Service Manager on special projects as needed.• Attend and participate in department meetings regularly.• Maintain meticulous service request logs and documentation of all work performed. Please call 209.279.5269 for immediate consideration

Payroll and Tax Administrator We are offering an exciting opportunity for a Payroll and Tax Administrator to join our team in the Greater Sacramento area. This role revolves around the wholesale distribution and construction industry, where you will be responsible for ensuring accurate and efficient processing of payroll taxes and maintaining compliance at all levels of the organization. For immediate consideration, please contact Shantel Poole directly via LinkedIn or call 916-649-0832. Responsibilities:• Accurately prepare and deposit payroll taxes on a regular basis, including monthly, quarterly, and yearly.• Handle tax reporting and filing for local, state, and federal payroll taxes, ensuring compliance with labor statistics reports.• Participate in the annual W-2 multi-departmental project, including the preparation of W-2 forms.• Conduct research to resolve any discrepancies or issues with local, state, and federal payroll tax account balances.• Collaborate with Payroll Tax Analysts, Payroll Manager, Treasury Team, and Payroll Team members to validate results of payroll tax changes.• Assist with tax projects for year-end income tax filing/reporting, including testing of SAP service packs.• Maintain effective communication between SAP team, payroll, and human resources regarding any changes that may affect payroll tax filing, compliance reporting, and taxation.• Conduct ongoing research and testing to fine-tune tax filing form/magnetic media/internet filing processes.• Maintain a list of sample audit items for quarter and year-end for Internal Audit.• Respond to tax questions and requests for W2s directly from Employees or other colleagues.• Uphold all safety rules set forth by the company and government regulatory agencies, ensuring that hazardous conditions are reported and corrected.• Undertake other duties and payroll projects as assigned.

Leasing Administrative Assistant We are offering a contract-to-permanent employment opportunity for a Leasing Administrative Assistant in Walnut Creek, CA. This role primarily involves supporting our leasing team through administrative tasks, managing lease documentation, and maintaining seamless communication with both potential and current residents. Working within a fast-paced environment, the Leasing Administrative Assistant will ensure efficient operations within the leasing office. This is a 32 hour per week position. Leasing Administrative Assistant Responsibilities: • Accurately and efficiently process rental applications, including conducting background screenings and verifying applicant information.• Assist in the creation, review, and management of lease agreements and documentation.• Maintain up-to-date and accurate records of tenants and potential tenants in our property management system.• Coordinate and schedule property tours and appointments for individuals looking to become tenants.• Respond promptly to inquiries from prospective tenants about lease terms, property features, and availability.• Provide exceptional customer service to both current and prospective residents, addressing any questions and concerns.• Assist in the development and execution of marketing materials and promotional activities to attract new tenants.• Handle the leasing office's email inbox, correspondence, and phone calls.• Support various special projects and initiatives as needed.• Manage lease renewals and oversee the community marketing efforts on platforms like Facebook Ads, Zillow, and Yardi. If you are interested in this Leasing Administrative Assistant position, please apply today!

Systems Administrator We are offering a short term contract employment opportunity for a Systems Administrator in Folsom, California. Operating within the Service industry, you will be responsible for a variety of tasks, including IT support, network management, and software troubleshooting. Responsibilities: • Deliver both on-site and remote IT support for computers, servers, and networks. • Handle the installation, configuration, and troubleshooting of hardware, software, and peripherals. • Administer user accounts, ensure backups, and manage cloud services like O365, SharePoint, VPNs. • Maintain rigorous documentation and adhere to Standard Operating Procedures (SOPs). • Visit client locations in Sacramento, Stockton, Elk Grove, and others, with mileage reimbursement provided. • Utilize skills in Cloud Technologies, Active Directory, and Computer Hardware to effectively perform job duties.

Senior Credit Administrator We have a great client that is hiring a Senior Credit Administrator for their established and growing distribution company, based in Sacramento. The role involves leading credit and collections processes and managing relationships with customers and vendors. This position requires a minimum of 5 years' experience in credit and accounts receivable. For immediate consideration, please contact Shantel Poole directly via LinkedIn or call 916-649-0832. Responsibilities: • Evaluate the financial status of potential clients to determine the risk level involved in extending credit.• Analyze credit data and financial statements to assess risk and propose changes in credit policies or procedures to mitigate potential losses.• Monitor and interpret accounts receivable, vendor management, and aging reports.• Manage the Accounts Receivable portfolio, ensuring proper credit balances are maintained.• Lead periodic credit reviews and establish credit limits for customers.• Handle B2B collections and oversee billing functions.• Ensure accurate accounting functions are performed and maintained.• Monitor cash activity and handle cash applications efficiently.• Resolve customer inquiries and process customer credit applications efficiently.

Aruba Network Engineer We are offering a permanent employment opportunity for a Technology Management I role in Sacramento, California. This role is crucial for the development, design, and optimization of IT and systems functions that support business processes and technical information system platforms. Responsibilities • Direct the selection and modification of enterprise systems and application software • Oversee the installation of network hardware and software, as well as database management • Lead the team in protecting the company's data, tools, and information systems • Ensure infrastructure architecture standards are upheld to maximize efficiency and support platform compatibility • Provide input to new products, processes, or standards in operational plans • Manage certain processes or projects within a defined budget set by management • Navigate unclear problems and issues that may involve multiple projects or customers • Communicate with internal and external constituents, influencing others on policies, practices, and procedures • Lead a small to mid-sized team of experienced individuals, reviewing their work and providing primary input to permanent, performance, and rewards decisions • Apply advanced knowledge and skills within a specific technical or detail oriented discipline, understanding the impact of work on other areas of the organization.

Project Manager We are in search of a dedicated Project Manager to join our team, located in Martinez, California. This role centers around managing hardware integrations and coordinating with application teams in the healthcare industry. The position offers a contract to hire employment opportunity and requires a proactive, organized individual who can work independently and adapt to a fast-paced, customer-focused environment. Role will be a hybrid opportunity and require 2 days onsite. Responsibilities: • Lead and manage healthcare-related projects, particularly those involving hardware integrations with Epic, a third-party system.• Experience delivering clinical projects and working with providers, nurses, etc• Act as liaison between users, designers, technical personnel, and vendors to ensure smooth project implementation from inception to user sign-off.• Develop and review project proposals or plans to determine time frame, funding requirements, and staffing needs.• Establish work plan and staffing for each phase of the project, assigning duties, responsibilities, and scope of authority to project personnel.• Monitor project progress to ensure it stays on schedule and within budget, preparing status reports and modifying schedules or plans as required.• Provide technical advice and resolve problems to ensure the successful completion of projects.• Attend planning and construction meetings and coordinate technical aspects of information technology and telecommunications projects.• Work with requestors to define project scope and prepare project specifications, conducting project meetings and coordinating procurement as appropriate.• Oversee all aspects of the day-to-day management of projects, including the work of internal and external sub-contractors such as cable installation and maintenance programmers.• Maintain project information database for all projects, ensuring general upkeep of project information database records and reports.

Controller Emily Krous at Robert Half is working with a client in Sacramento looking for an Accounting Manager or Controller. Job Summary:We are seeking a hands-on, detail-oriented Accounting Manager / Controller to lead financial operations for our [non-profit organization / small business]. This role is responsible for financial reporting, budgeting, payroll, and compliance, ensuring the organization’s financial health. The ideal candidate is proficient in QuickBooks, has experience with GAAP, fund accounting (for non-profits) or small business financial management, and understands payroll processing, including union payroll if applicable.Key Responsibilities:Financial Management & Reporting<ul><li>Oversee daily accounting functions, including accounts payable, accounts receivable, reconciliations, and general ledger maintenance.</li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP.</li><li>Manage budgeting, forecasting, and cash flow to support strategic decision-making.</li><li>Ensure accurate tracking of grants, donations, and restricted funds (for non-profits).</li><li>Generate custom financial reports in QuickBooks for management and board meetings.</li></ul>Compliance & Internal Controls<ul><li>Ensure compliance with GAAP, tax regulations, and internal financial policies.</li><li>Prepare and oversee audit processes (internal and external audits).</li><li>Maintain strong internal controls to safeguard financial assets.</li><li>Oversee tax filings (990s for non-profits, payroll taxes, sales tax, and business filings).</li></ul>Systems & Process Improvement<ul><li>Maintain and optimize QuickBooks Online/Desktop for accurate and efficient financial reporting.</li><li>Implement best practices for financial processes and improve reporting efficiency.</li><li>Ensure accurate data entry and reconciliation within QuickBooks and payroll systems.</li></ul>

Medical Payment Poster Specialist Company Overview: Robert Half is partnering with a healthcare organization seeking a highly skilled and detail-oriented Dental Payment Poster to join their team. This is an excellent opportunity to contribute directly to the financial health of a growing company in the dental industry. If you have experience in payment posting, exceptional attention to detail, and a passion for accuracy and efficiency, we want to hear from you! Job Responsibilities: Accurately post dental insurance payments, personal payments, and adjustments to patient accounts in a timely manner. Reconcile payment discrepancies by researching and resolving issues with insurance companies, dental providers, and patients. Verify Explanation of Benefits (EOBs) for accuracy and ensure payments are applied correctly according to contracts and guidelines. Maintain detailed records of all transactions and document errors or trends to improve processes. Communicate effectively with billing departments, insurance carriers, and dental office personnel to resolve payment-related inquiries. Assist with month-end reporting and account reconciliation as needed. Ensure compliance with HIPAA regulations and company privacy policies. Qualifications: Minimum of 1 year of experience in dental or medical payment posting, with a solid understanding of dental insurance terminology and coding. Familiarity with dental billing software ([Insert specific software if applicable, e.g., Dentrix, Eaglesoft, Open Dental]) and proficiency in Microsoft Excel or other spreadsheet tools. Exceptional attention to detail and accuracy in data entry and reconciliation. Strong problem-solving skills and ability to work in a fast-paced environment while managing multiple priorities. Excellent verbal and written communication skills. Knowledge of HIPAA compliance and privacy regulations related to patient billing. Preferred Qualifications: Experience in dental or healthcare billing and accounts receivable management. Basic understanding of accounting principles and reporting. Previous experience working with dental providers or dental service organizations is a plus. Key Competencies: Detail-oriented and organized, with a focus on providing accurate and timely results. Strong analytical and reconciliation skills to identify and resolve payment discrepancies. Proactive teamwork with billing and administrative staff to ensure seamless payment processes. Why Work with Us? Competitive salary and potential for career growth. Flexible schedule options ([insert availability for hybrid or remote work, if applicable]). Opportunity to contribute to a supportive, collaborative team environment. [Additional benefits, such as medical/dental insurance, PTO, 401(k), etc.]. If you're passionate about precision, efficiency, and teamwork, apply today and take the next step in your professional journey as a Dental Payment Poster with Robert Half! How to Apply: Interested candidates are encouraged to apply by submitting their resume and cover letter to [Insert Contact Information or Application Portal Link]. For immediate consideration, please reference "Dental Payment Poster" in your application. Robert Half is an Equal Opportunity Employer, and we celebrate diversity in the workplace.

Executive Assistant We are offering a contract employment opportunity for an Executive Assistant in Sacramento, California. This role is in the healthcare industry, where the selected individual will support various administrative functions and engage with different stakeholders. The workplace is a skilled nursing facility dedicated to providing high-quality care for the elderly and those requiring extended recoveries. Responsibilities: • Providing daily administrative and secretarial support as directed by the nursing leadership team• Acting as a liaison and undertaking special assignments and projects• Handling complex and responsible secretarial work independently, relieving administrators of administrative detail and non-routine work• Managing front desk duties, including greeting and directing visitors• Coordinating and scheduling meetings, including calendar management• Preparing and distributing meeting agendas and minutes• Undertaking data collection and report writing tasks• Maintaining proficiency in Office software, particularly in Excel, Word, and PowerPoint.

Transactional Attorney Are you a skilled transactional attorney looking to broaden your career into an evolving and rewarding field? A leading Bay Area law firm is seeking a Mid-Level Transactional Attorney with 3–5 years of experience. This role will be based in Walnut Creek and offers a hybrid working model that combines flexibility with collaboration. What You’ll Do:<ul><li>Draft and Negotiate Contracts: Handle agreements such as master service agreements, licensing deals, and franchise-related contracts.</li><li>Franchise Law Compliance: Advise clients on federal and state franchise law requirements, including franchise disclosure documents (FDDs), renewals, terminations, and exemption-based strategies.</li><li>Regulatory Review: Respond to state regulatory comment letters and provide compliance guidance.</li><li>Client Consultation: Serve as outside general counsel to franchisors, addressing corporate and commercial legal matters that assist in their long-term success.</li><li>Legal Research: Analyze complex issues and provide thoughtful, practical advice for clients.</li></ul>

Director of Finance We are in search of a Director of Finance to join our team in SONOMA, California. As the Director of Finance, you will be a strategic leader, providing valuable insights and guidance to Operations Leaders, Partners, Executive Committees, and Department Heads. This role involves interacting with a variety of entities, including insurance companies, tax consultants, auditors, commercial and government banks to effectively manage the assets of the business. Responsibilities: • Accurately interpreting financial data within the organization and communicating this in a clear and comprehensive format to point out significant variations in the operations. • Leading in the development and implementation of benchmarking techniques to enhance revenues while improving productivity and cost efficiencies. • Overseeing and leading in the creation of the annual budget, capital budgets, and the rolling forecasts, in collaboration with other key stakeholders. • Reporting accurate and complete financial and management reports in a timely manner, in line with the company and ownership reporting requirements and policy. • Ensuring reporting compliance with the Uniform Chart of Accounts, internal Policies & Procedures, ownership and bank documents, and hotel management or other contractual agreements concerning accounting matters. • Monitoring and managing the safekeeping of all legal records and documents, such as hotel leases and contracts. • Developing, documenting, and maintaining control systems within the Hotels to ensure compliance. • Creating and promoting the culture of business partnering by working closely with the Resort General Manager and the VP of Finance & Business Support. • Working within the Talent Management System to ensure the departmental performance of staff is productive. • Utilizing your knowledge of accounting software systems, annual budgeting, auditing, budget processes, financial statement preparation, budgeting - forecasting, rolling forecast, capital assets, cost reduction analysis, and financial planning & analysis (FP& A) to drive the performance of your areas of responsibility.

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