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265 results for Office Manager in Redwood City, CA

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Responsibilities:

Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks
Oversee the maintenance of office equipment and facilities
Develop and implement office policies and procedures
Coordinate office activities and operations to secure efficiency and compliance with company policies
Manage office budget, including expenses for supplies and equipment
Handle scheduling, appointments, and travel arrangements for senior management
Organize and oversee office events, meetings, and conferences
Ensure proper filing and record-keeping systems are in place
Handle sensitive and confidential information with integrity and discretion
Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)

Requirements:

Proven experience as an Office Manager or similar administrative role
Strong organizational and leadership skills
Excellent communication and interpersonal abilities
Proficiency in MS Office (MS Excel and MS Word, in particular)
Knowledge of office management systems and procedures
Attention to detail and problem-solving skills
Ability to multitask and prioritize tasks effectively
Bachelor’s degree in business administration or related field preferred

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

265 results for Office Manager in Redwood City, CA

Office Manager Responsibilities:<ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Develop and implement office policies and procedures</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>

Office Manager Come join a long-standing, well-established company located in Santa Clara. This permanent, in-office position is an excellent quality of life role that pays hourly $50/hour and has great benefits. Apply for consideration!<ul><li>This is a hybrid role between office manager a light bookkeeping. </li><li>This is a client facing role so need strong communication skills</li><li>QuickBooks experience is a MUST</li><li>Organization skills is a must</li></ul>Benefits:<ul><li>Medical through Kaiser after 60 days of service - Company contributes $600 per month to the employee directly.</li><li>Group Dental through Delta Dental after 60 days of service - Average cost for employee around $19/mo.</li></ul>Company Profit Sharing Plan after one year of service.

Billing Supervisor/Manager We are seeking a Billings Specialist / Office Manager for our client that is based in Belmont, Ca. This is a direct hire position, in-office 5 days a week. This role will oversee the processing of healthcare billings, tracks budgets, and ensures the protection and confidentiality of health information systems. The successful candidate will also manage the release of information functions for the facility, maintain facility policies, and liaise with various departments to ensure the smooth running of operations. Responsibilities:• Oversee the maintenance of business office records in accordance with federal and state guidelines• Facilitate accounting and billing functions and providing excellent customer service.• Act as a liaison with the billing company and complete necessary documentation.• Conduct routine audits and focused reviews of problem areas, quality indicators, and survey issues• Ensure the security of health information systems and business office records• Manage the release of information functions for the facility, reviewing and processing all requests for information• Maintain an efficient forms management system for the development, review, and reproduction of facility forms• Coordinate with the admissions coordinator to ensure completion of all aspects of the admission process• Act as a liaison between Nursing, ancillary disciplines, and the Health Information Department• Communicate with Residents/Family as needed• Oversee the completion of facility statistical reports such as monthly facility statistics, daily census, licensure reports

Bookkeeper BOOKKEEPER/OFFICE MANAGER85K-100K + benefits Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. Responsibilities:•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits•Performs AR/AP tasks while tracking costs and monitoring budget•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.

Personal Wealth Manager - Family Office *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a prestigious family office managing a $1B+ portfolio, founded by a tech entrepreneur. Based in San Francisco, this collaborative team focuses on investing, portfolio management, startup incubation, and philanthropy. This role provides an opportunity to work directly with the principal, shaping financial strategy and operations in a dynamic environment. Work closely with senior leadership, advise on financial strategy, and manage investments, cash flows, and risk. This is a high-impact role with exposure to both strategic planning and hands-on execution, offering significant professional growth. The office values entrepreneurship, innovation, and collaboration. Responsibilities:<ul><li>Be the principal's personal wealth advisor</li><li>Develop and execute investment and financial strategies aligned with estate planning</li><li>Manage investments, liquidity, reporting, and tax preparation</li><li>Oversee risk management and internal controls with the Family Office Controller</li><li>Lead a small internal team and coordinate with external partners</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Workplace Coordinator Workplace Coordinator position available via Robert Half Our client is a leading consulting firm known for its expertise in consulting services. With a reputation for excellence, they work with a diverse range of clients to deliver innovative solutions that drive success. The firm fosters a collaborative and dynamic work environment, and they are looking for a dedicated and organized Workplace Coordinator to ensure a smooth, productive, and positive office environment. Job Description:<ul><li>Office Management: Oversee the general maintenance of the office space, ensuring it is clean, well-organized, and conducive to a productive work environment.</li><li>Facilities Coordination: Manage office supplies, equipment, and inventory; liaise with vendors and building management to address any facility-related issues.</li><li>Meeting & Event Coordination: Assist in the scheduling and logistics for internal meetings, client events, and team activities. Ensure that meeting rooms are properly set up and all necessary technology (AV equipment, conference calls) is functioning.</li><li>Employee Support: Act as a point of contact for staff, addressing office-related concerns and ensuring a smooth, comfortable work experience. Assist with on-boarding new employees and providing them with office orientation.</li><li>Health & Safety Compliance: Ensure that the workplace adheres to health and safety regulations and company protocols. Monitor and manage office safety procedures, including emergency preparedness.</li><li>Visitor Management: Greet clients, visitors, and vendors in a professional and friendly manner, ensuring a positive experience upon arrival.</li><li>Administrative Support: Provide administrative assistance, such as managing office calendars, assisting with correspondence, and coordinating office-wide communications.</li><li>Collaboration with Teams: Work closely with the HR, Operations, and IT teams to ensure that office operations align with the firm’s broader objectives and policies.</li><li>Travel and Logistics: Support in booking travel accommodations and transportation for staff and clients when needed.</li></ul> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504110074 **

Tax Manager - Family Office Please contact Michelle Espejo via LinkedIn or Email for fastest consideration for this opportunity. An esteemed venture capital firm in Palo Alto is on the hunt for a seasoned Tax Manager to join their Family Office team. This unique role provides the opportunity to work with high-profile entrepreneurs and investors, managing the financial intricacies of their families. The firm, known for its exceptional service and client-oriented approach, cultivates an environment that strongly encourages growth and development. With a commitment to a true work-life balance, the firm promotes a standard 40-hour work week with exceptional benefits fully paid for by the company. An attractive profit-sharing plan coupled with a strong dedication to employee growth, makes this role a compelling career move. Responsibilities:<ul><li>Overseeing tax returns for family office clients</li><li>Nurturing client relationships</li><li>Conducting and reviewing tax assessments, extensions, and returns</li><li>Performing in-depth tax issue research and responding to notices</li><li>Assisting the CFO and Directors on special projects</li></ul>Ideal Start Date: Very flexible: Q2/Q3 2025 Please contact Michelle Espejo via LinkedIn or email for additional info or any questions you may have.

Office Assistant Office Assistant Position available via Robert Half Robert Half is hiring an office assistant for a non-profit organization with a passionate team and a commitment to making a difference in the community, the organization is looking to add an enthusiastic and organized Office Assistant to their team. Job Description:<ul><li>Administrative Support: Provide general office support, including managing phone calls, emails, and correspondence.</li><li>Data Entry: Maintain and update office databases, records, and filing systems.</li><li>Scheduling & Coordination: Assist in scheduling meetings, events, and conferences, ensuring all logistics are in place.</li><li>Supply Management: Track and order office supplies, ensuring inventory is maintained and needs are met.</li><li>Volunteer Coordination: Assist with the coordination of volunteers and support in organizing volunteer-driven events.</li><li>Document Preparation: Prepare and format documents, reports, and presentations as needed.</li><li>Communication: Serve as a point of contact for staff, volunteers, and external stakeholders, providing prompt and professional responses.</li><li>Miscellaneous Tasks: Support with ad-hoc projects, meetings, and tasks as assigned by the team.</li></ul> ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504110071 **

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in San Francisco, CA. This role operates within the industry, focusing on a variety of office services functions. The position involves client interaction, as the workplace is a location where clients visit frequently. Responsibilities:• Handle copy, print, and scan jobs, ensuring efficient and accurate completion • Crosstrain in various areas to diversify skillset and enhance service provision • Maintain a client-facing role, ensuring detail oriented and courteous interaction with customers • Collaborate with a small team to ensure smooth operations at the site • Report to the supervisor, maintaining open and detail-oriented communication • Utilize digital and paper-based systems for reprographic and mail services • Support in hosting events, ensuring detail-oriented presentation and organization • Adhere to and implement back-office procedures to maintain client satisfaction • Handle sensitive and confidential documents and information with care and discretion • Solve problems independently, escalating to a supervisory level when necessary • Work well in a fast-paced environment, managing time effectively to meet deadlines • Maintain a positive, can-do attitude, contributing to a harmonious team environment.

PT General Manager We are offering a short-term contract employment opportunity for a part time General Manager located in Oakland, California. The GM will be responsible for overseeing daily administrative activities in our organization, ensuring smooth workflow, and serving as a pivotal point of contact across different business areas. Responsibilities:• Supervise overall operations and facilitate effective leadership.• Handle administrative tasks such as schedule management and inventory control.• Serve as a crucial liaison between various business departments.• Ensure safety regulations are adhered to by coordinating and conducting relevant trainings.• Address and resolve human resources-related inquiries and issues.• Efficiently process customer credit applications.• Maintain precise records of customer credit.• Monitor customer accounts and take necessary action when required.• Use accounting software systems to streamline financial services.• Manage accounts payable and receivable effectively.

Facility Manager We are seeking a Facility Manager for a temporary position. The Facility Manager will assist in overseeing operational duties, vendor coordination, and facility maintenance for a portfolio exceeding two million square feet. This role requires extensive fieldwork, including site inspections, project follow-ups, and compliance monitoring. The Facility Manager will ensure that all facilities are maintained to high standards, supporting safety, efficiency, and compliance. Responsibilities: <ul><li>Maintain a healthy and safe work environment through site inspections and observations.</li><li>Collect and report facility metrics for performance analysis.</li><li>Participate in the Facility Services Program (FSP) On-Call System.</li><li>Develop and maintain relationships with key stakeholders and coordinate Campus Council activities as applicable.</li><li>Conduct site visits with maintenance teams to address customer-generated issues.</li><li>Assist in monitoring emergency management (EM) metrics, including backlog and response times.</li><li>Support the execution of tasks that impact customers and facility users.</li><li>Manage and integrate facility services, including security, parking, cleaning, landscaping, and building system maintenance.</li><li>Participate in regular site inspections for condition, safety, and aesthetics.</li><li>Assist in landlord-property manager meetings to address facility issues and compliance.</li><li>Work in partnership with EM to ensure adherence to fire life safety regulations and lease terms.</li><li>Support emergency response efforts in coordination with EM personnel.</li><li>Assist in managing facility maintenance requests, vendor coordination, and workplace services.</li><li>Oversee workplace services such as conference room management and common area upkeep.</li><li>Support project execution, including new site activation, vendor coordination, and facility decommissioning.</li><li>Help manage cost efficiencies, budgets, and variance reports.</li><li>Assist in the creation of facility-related documentation, including welcome packets and compliance letters.</li></ul>

Case Management Assistant Non-Clinical - Administrative We are offering a long term contract employment opportunity for a Case Management Assistant Non-Clinical - Administrative role in Oakland, California. The individual will primarily be responsible for assisting the Care Management Team and performing a variety of administrative tasks. This role falls within the healthcare industry and will involve working in an office setting. Responsibilities: • Provide administrative support for care coordination and discharge planning activities• Ensure accurate and critical information data entry, tracking, and report creation• Assist in census reconciliation to maintain accurate customer records• Collaborate with a broad range of health care professionals in a team-based environment• Establish and maintain effective working relationships with individuals from various socioeconomic, ethnic, and cultural backgrounds• Demonstrate excellent communication skills, both written and verbal, in performing duties• Utilize proficient computer skills including Microsoft Office Word, Outlook, Excel, and PowerPoint• Display strong critical thinking and analytical skills in managing customer inquiries and issues• Act in a detail-oriented manner as defined by the company’s Standards of Behavior Policy and Procedures• Use independent judgment and initiative within established policies and procedures• Apply working knowledge of medical terminology in processing customer credit applications and monitoring customer accounts. If you are interested, please apply today and call us at (510)470-7450

Case Manager We are offering a short term contract employment opportunity for a Case Manager in San Francisco, California. The chosen candidate will be responsible for managing a substantial caseload of formerly homeless adults, many with mental health disabilities, substance abuse issues, or medical concerns. The role requires conducting outreach visits, initial and ongoing needs assessments, and providing a wide range of case management services. Responsibilities: • Manage a substantial caseload of formerly homeless individuals, many of whom have mental health disabilities, substance abuse issues, and/or medical issues. • Conduct immediate outreach visits upon entry to the hotel, in the months following entry, and whenever else needed. • Conduct initial and ongoing needs assessments and follow-up visits, and provide a comprehensive range of case management services to clients. • Assist clients in retaining housing through building rapport, frequent engagement, and effective intervention strategies. • Aid clients in establishing and maintaining appropriate benefits and making monthly or bi-monthly rent payments. • Assist clients with unit habitability issues and regularly accompany hotel managers on monthly pest control and unit inspection visits. • Refer employable clients to appropriate job placement programs as needed. • Maintain a supportive tenant community by hosting regular community events, tenant groups, and social activities. • Refer clients to appropriate services based on their needs and support them in successful follow-through in connecting to those services. • Maintain current and thorough documentation and database records of client contact and services provided. Maintain all client case management files, including file creation, ongoing maintenance of files, and archival of files. • Respond to client-related crises, including providing de-escalation intervention and support to highly agitated clients. • Collaborate with various departments and outside providers to support and advocate for clients. • Respond to all phone messages, client requests, staff requests, and emails as appropriate and in a timely manner. • Maintain confidentiality of client records and concerns. • Attend all meetings as scheduled and participate in meetings as requested.

Accounts Payable Clerk We are seeking an Accounts Payable Clerk for our operations located in Walnut Creek, California. This role offers a contract to permanent employment opportunity in the industry. The Accounts Payable Clerk will play a vital role in managing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will also manage customer accounts and implement appropriate actions. Responsibilities: • Process customer credit applications accurately and efficiently. • Keep precise records of customer credit. • Provide necessary support to staff and organize office procedures and operations. • Serve as a point of contact for maintenance, supplies, equipment, bills, and errands. • Assist in managing and controlling inventory, supporting the team with ordering and maintaining materials. • Uphold standards and comply with company confidentiality requirements. • Collaborate with IT department on all equipment issues and work with management to assist with triage for phone, computer, and copier issues. • Assist in planning and executing company events and team building activities. • Maintain a detail-oriented and positive attitude and appearance. • Manage and coordinate maintenance of the office through relationship development with the Property Management company. • Actively participate in the review and analysis of special projects and keep the management properly informed. • Maintain a thorough understanding of all systems that impact Accounts Payable. • Process payment requests in a timely and accurate manner and ensure they are coded correctly. • Communicate elevated issues to senior management associated with accounts payable. • Provide superior customer service to vendors, auditors, and other departments.

Operations Manager We are in search of an Assistant Operations Manager to join our team in San Jose, California. In this role, you will be responsible for managing customer service, sales, and operations. You will also work closely with various departments such as IT, HR, Marketing, Product, Operations, and Transportation to implement business strategies. Responsibilities• Oversee and manage overall store operations, including expenses, merchandising standards, compliance, safety, and security.• Collaborate with IT, HR, Marketing, Product, Operations, and Transportation departments at the regional and corporate levels to execute business strategies.• Foster a store culture that is aligned with the company's mission and behaviors, where employees are engaged and inspired.• Manage store talent needs, including recruitment and development.• Drive the execution of sales and service strategies by analyzing relevant data to inform store-specific strategies.• Champion customer service by ensuring employees deliver friendly, detail-oriented, and timely service to all customers.• Oversee sales, customer service, and operations staff, including assignment of duties and monitoring of facilities and product displays for appearance and cleanliness.• Handle administrative functions such as processes in NetSuite, invoicing, PO creation, inventory, financial reconciliations, bank deposits, timekeeping, etc.• Work with Store Manager and/or regional management to analyze store financials, operations, vendor partners relationships, product mix, and pricing.• Make recommendations for performance goals and manage staff performance.• Seek opportunities for expansion and growth by developing new business relationships.• Provide guidance and feedback to help others strengthen specific knowledge/skill areas.• Understand product options, applications, design elements, and their units of measure.• Support budgetary and resource allocation plans and resolution of internal staff conflicts.• Adhere to organizational exactness with inventory management, including best practices for product flow and inventory accuracy.• Contribute to a culture of continuous education and develop brand recognition with the execution of local promotional opportunities.• Operate within company policy and submit reports as requested.

Case Manager Case Manager position via Robert Half We are in search of a Case Manager to join our team in San Francisco, California. The principal role of the Case Manager is to manage a caseload of formerly homeless single adults, many of whom have mental health disabilities, substance abuse issues, and/or medical issues. The Case Manager will conduct outreach visits, needs assessments, and provide a full range of case management services with the client-driven goals of housing retention and life quality improvement. This role offers a short-term contract employment opportunity. Responsibilities• Conduct regular outreach visits and provide necessary support • Manage a caseload of formerly homeless single adults • Assist in maintaining and establishing appropriate benefits for the individuals• Collaborate with other departments to support and advocate for individuals• Conduct initial and ongoing needs assessments and follow-up visits• Support individuals in retaining housing through building rapport, frequent engagement, and effective intervention strategies• Regularly accompany hotel managers on monthly pest control and unit inspection visits• Maintain current and thorough documentation and database records of individual contact and services provided• Respond to individual-related crises, including providing de-escalation intervention and support to highly agitated individuals• Participate in and support engaging individuals in agency-wide initiatives. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID# 00410-0013174478 **

Administrative Assistant Are you a detail-oriented professional with a knack for organization and multitasking? Robert Half, a global leader in professional staffing, is seeking a Contract Administrative Assistant to provide essential support to a thriving organization in San Mateo County. This is an excellent opportunity to contribute your administrative expertise while working in a dynamic and collaborative environment.Responsibilities:<ul><li>Administrative Support: Provide comprehensive support to a team of professionals, including data entry, filing, and document preparation.</li><li>Calendar Management: Schedule and coordinate meetings, appointments, and events, ensuring time management efficiency.</li><li>Communication: Act as a liaison between internal teams and external stakeholders by handling correspondence, phone calls, and emails.</li><li>Reporting and Data Management: Prepare reports, update databases, and maintain accurate records.</li><li>Office Coordination: Assist with office operations, including ordering supplies, managing mail, and ensuring the work environment is organized.</li></ul>

Property Administrator We are currently seeking a Property Administrator based in Capitola, California. The primary responsibilities of this role include managing property-related tasks, such as handling phone calls, responding to emails, assisting tenants, and maintaining files. This position offers a long-term contract employment. Responsibilities: • Effectively manage incoming calls and emails, ensuring all queries are addressed in a timely and detail-oriented manner • Assist tenants with their needs, providing excellent customer service at all times • Maintain up-to-date and accurate documentation, ensuring all files are in order • Craft and distribute notices as required, ensuring all information is clear and accurate • Use accounting software systems, such as JD Edwards EnterpriseOne, to manage property-related financial tasks • Utilize Microsoft Office Suites, including Excel and Outlook, to maintain records and conduct correspondence • Handle accounts payable tasks, ensuring all payments are made in a timely manner • Maintain a detail-oriented and respectful approach in all interactions, deescalating issues where necessary • Ensure all insurance-related tasks are handled accurately and efficiently.

Legal Secretary We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. Responsibilities: • Assist in document revisions, formatting, and finalizing • Prepare and manage engagement letters • Manage and organize client files efficiently • Answer phone calls professionally and promptly • Circulate letters and other legal documents via email and physical mail • Circulate documents for execution via DocuSign • Handle the administrative management of the Confidentiality Agreement program • Utilize management systems and Microsoft Office Suites effectively • Perform billing functions and calendar management • Format documents using ProLaw and PDF • Proofread and draft legal documents as required.

Tax Planning and Advisory - Family Office / Private Equity For immediate consideration, message me directly on LinkedIn - Jeffrey Abrams A prestigious and fast-growing private equity firm is building out their Partner Services function and hiring a Senior Tax Advisor to the team. The ideal candidate will have excellent organizational, oral and written communication skills in conjunction with strong analytical and technical abilities. Must be detail-oriented, highly accurate, and a self-starter who can work with minimal supervision in a team-oriented environment. The finance group, which provides support to the Firm, it's partners and managing directors, currently has a team of twenty people including the CFO. This role will be highly consultative and will also have great mentorship from the Director of the team and the CFO. This position will be compensated generously according to market benchmarks and also includes an equity component. Cherry on-top, the team has an excellent culture and tenure. Primary Responsibilities: Tax Planning <ul><li>Working with advisors on strategies to minimize tax liabilities and ensure compliance with tax regulations</li><li>Plan for and review quarterly income tax estimates and annual extensions for individual, partnership and fiduciary returns for the family office</li><li>Review income tax returns for various individual, partnership and fiduciary entities for the family office </li><li>Researching tax related issues </li><li>Assisting with special projects on an as-needed basis </li></ul>Risk Management <ul><li>Identifying and managing risks to the family's wealth, including insurance and asset protection strategies.</li></ul>Estate Planning <ul><li>Preparing for the transfer of wealth across generations, including wills, trusts, and succession planning.</li></ul>Philanthropy <ul><li>Managing charitable giving and setting up philanthropic foundations.</li></ul>Legal and Compliance <ul><li>Ensuring that all family office activities comply with legal and regulatory requirements.</li></ul>Financial Administration <ul><li>Overseeing day-to-day financial operations, bill payments, and cash flow management.</li><li>Coordinating with third-party providers </li><li>Preparing financial statements </li></ul>

Facilities Manager Facilities Manager position available via Robert Half Robert Half is hiring on behalf of a facility company, we are seeking an experienced and highly motivated Facilities Manager to oversee the maintenance and operations of their facilities. As the Facilities Manager, you will play a crucial role in ensuring that the workplace remains safe, functional, and well-maintained to support the daily needs of the business. This position requires a proactive leader with a strong background in facilities management, vendor relations, and building systems. You will be responsible for managing the facilities team, maintaining compliance with health and safety regulations, and ensuring the efficient operation of the facility. Key Responsibilities:<ul><li>Oversee the day-to-day operations of the facility, ensuring all building systems, equipment, and infrastructure are maintained to high standards.</li><li>Coordinate and manage relationships with external vendors, contractors, and service providers, ensuring quality services and adherence to budget and timelines.</li><li>Ensure the facility remains compliant with all safety, health, and environmental regulations through regular audits, inspections, and reporting.</li><li>Develop and implement preventive maintenance plans to minimize equipment downtime and ensure continuous operations.</li><li>Lead and supervise a team of facilities staff, promoting a culture of excellence, training, and professional development.</li><li>Manage and monitor the facilities budget, focusing on cost optimization while maintaining high-quality service levels.</li><li>Oversee and maintain building systems such as HVAC, plumbing, electrical, security, and fire safety systems, ensuring they are operational and efficient.</li><li>Implement emergency preparedness plans, handling unexpected issues, and managing crisis situations when they arise.</li><li>Plan and manage office moves, renovations, and space utilization projects to optimize the workplace environment.</li><li>Maintain accurate records of all maintenance activities, repairs, and compliance documentation.</li><li>Serve as the primary point of contact for all internal teams and external partners for facilities-related inquiries and service requests.</li></ul>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504112753 **

Front Desk Receptionist: Administrative Assistant We are looking for a Front Desk Receptionist with Administrative Assistant and Data Entry experience to support our client located in Fremont, California. In this administrative assistance and data entry role, you will aid a commercial real estate company in a professional setting. This position is located onsite with front desk responsibilities with a schedule of Monday - Friday from 8AM to 5PM. This position is likely to last 4-8 weeks or more. Experience with Microsoft, Word, Outlook, Excel and general data entry are required. Responsibilities: • Act as the first point of contact for all incoming calls, guests and clients• Ensure that the office is well-maintained, organized, and secure• Manage routine office tasks, including filing, generating reports, and setting up meetings• Process and maintain accurate records• Conduct data entry tasks with precision and efficiency• Utilize MS Office and MS Office 365 to handle administrative tasks• Communicate effectively with customers and the team• Resolve customer inquiries in a professional and timely manner• Assist with project management and other ad hoc duties as assigned.

Administrative Coordinator We are seeking an Administrative Coordinator to become an integral part of our team. Located in San Francisco, California, this role will enhance our operations by managing calendars, supporting travel arrangements, and handling financial tasks. As an Administrative Coordinator, you will be involved in a wide range of duties, making it a stimulating and dynamic role. This position offers a contract to permanent employment opportunity. Responsibilities: • Manage executive schedules by maintaining and updating Google Calendars• Coordinate travel arrangements and ensure smooth travel experiences• Assist the Travel Operations Manager in various tasks• Utilize ADP - Financial Services to handle financial tasks• Reconcile invoices from travel agencies• Organize and manage expenses using Concur• Utilize CRM to maintain accurate customer credit records• Address inbound calls and provide excellent customer service• Assist in budget processes with the use of Microsoft Excel• Ensure efficient communication across different platforms, including Cisco Webex Meetings• Handle tasks related to Banner Ads and Google Apps• Utilize About Time for effective time management. ** If you're interested in this position, please apply to this position and contact Nick Mussman at nick.mussman - at - roberthalf - .com with your word resume and reference job ID#00410-0013156385 **

Venture Capital - Sr. Accounting Manager Mgmt. Co. For immediate consideration, message me directly on LinkedIn - Jeffrey Abrams I am recruiting for a leading venture capital firm with a legacy of turning bold ideas into world-changing companies. We're searching for an experienced Sr Accounting Manager to join their dedicated team. In this role, you will work closely with a diverse set of partners, executives, and team leads. You will have the opportunity to work in a dynamic environment built on operational excellence and a passion for creating history. Salary is competitive, Bonus and Profit Sharing included as well as exceptional full-suite benefits plan. Responsibilities:<ul><li>Managing the accounting activities of various management entities.</li><li>Overseeing quarterly reporting processes, including flux analysis and net fee income allocation.</li><li>Directing the corporate budgeting, tracking actual results, and reviewing with team leads.</li><li>Reviewing, monitoring, and approving vendor invoices and expense reports.</li><li>Implementing, and reviewing expense policies, and managing corporate credit cards.</li><li>Ensuring that our financial systems are robust and fit for purpose and recommending and implementing enhancements where necessary.</li></ul>

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