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306 results for Office Manager in Redwood City, CA

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Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.

Responsibilities:

Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks
Oversee the maintenance of office equipment and facilities
Coordinate office activities and operations to secure efficiency and compliance with company policies
Manage office budget, including expenses for supplies and equipment
Handle scheduling, appointments, and travel arrangements for senior management
Organize and oversee office events, meetings, and conferences
Ensure proper filing and record-keeping systems are in place
Handle sensitive and confidential information with integrity and discretion
Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)

Requirements:

Proven experience as an Office Manager or similar administrative role
Strong organizational and leadership skills
Excellent communication and interpersonal abilities
Proficiency in MS Office (MS Excel and MS Word, in particular)
Knowledge of office management systems and procedures
Attention to detail and problem-solving skills
Ability to multitask and prioritize tasks effectively
Bachelor’s degree in business administration or related field preferred

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

306 results for Office Manager in Redwood City, CA

Office Manager

Mountain View, CA
onsite
Temporary
25.00 - 35.00 USD / Hourly
Position Overview: We are looking for a skilled Office Manager to oversee our administrative operations and ensure the smooth running of our office. The Office Manager will be responsible for managing office supplies, coordinating administrative staff, and handling various administrative tasks to support the efficient operation of the office. The ideal candidate will be organized, detail-oriented, and able to thrive in a fast-paced environment.Responsibilities:<ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>
2025-05-30T21:48:46Z

Office Manager

Oakland, CA
remote
Temporary
30.00 - 40.00 USD / Hourly
We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations.· Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.· Working with department managers to improve overall work environment and staff satisfaction.
2025-05-29T16:29:04Z

Office Manager

Palo Alto, CA
onsite
Temporary
25.00 - 35.00 USD / Hourly
Responsibilities:<ul><li>Manage and supervise administrative staff, including receptionists, administrative assistants, and office clerks</li><li>Oversee the maintenance of office equipment and facilities</li><li>Coordinate office activities and operations to secure efficiency and compliance with company policies</li><li>Manage office budget, including expenses for supplies and equipment</li><li>Handle scheduling, appointments, and travel arrangements for senior management</li><li>Organize and oversee office events, meetings, and conferences</li><li>Ensure proper filing and record-keeping systems are in place</li><li>Handle sensitive and confidential information with integrity and discretion</li><li>Address employee queries regarding office management issues (e.g., stationery, equipment, and travel arrangements)</li></ul>
2025-05-30T21:48:46Z

Office Manager

Berkeley, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for an experienced Office Manager to join our team in Berkeley, California. This contract position plays a critical role in overseeing administrative and business operations while ensuring efficient resource management and compliance. As a key member of the leadership team, you will work closely with the Program Director and other stakeholders to maintain smooth daily operations and support the center's mission in the higher education sector. Responsibilities:• Collaborate with leadership, including the Program Director and Assistant Program Director, to streamline administrative and business functions.• Oversee resource allocation and schedule adjustments to accommodate rolling admissions, program changes, and unexpected needs.• Serve as the main liaison with the National Finance Office for budgeting, financial operations, and risk management.• Manage relationships with vendors, suppliers, and local property management firms to ensure smooth operations.• Supervise compliance with employment, privacy, and documentation standards, including file management and destruction.• Coordinate student housing and leasing arrangements, ensuring facilities meet quality standards.• Oversee logistics such as procurement, vendor quotes, and transportation maintenance, including center vehicles.• Organize key center events such as experience days, evening programs, and weekend activities.• Assist with employee onboarding and offboarding in collaboration with HR.• Ensure that schedules for students and resources are up-to-date and accurately logged. If you are interested, please apply today and call us at (510) 470-7450
2025-05-23T01:09:19Z

Office Manager - Healthcare

Emeryville, CA
onsite
Contract / Temporary to Hire
43.70 - 50.60 USD / Hourly
We are looking for a dedicated Office Manager with expertise in healthcare operations to oversee the daily management of clinic activities in Emeryville, California. This Contract-to-Permanent position involves ensuring smooth workflows, delivering exceptional patient experiences, and fostering collaboration among staff and physicians. The ideal candidate will bring strong organizational skills and a commitment to driving efficiency and excellence in a healthcare setting. Responsibilities:• Coordinate and manage the day-to-day operations of one or more clinic locations, ensuring high-quality patient care and satisfaction.• Partner with site physicians to address operational needs, streamline workflows, and enhance service delivery.• Monitor clinic budgets, control expenditures, and prepare detailed financial reports to ensure financial efficiency.• Supervise and coach staff to maintain high performance standards and foster growth.• Implement and audit standard operating procedures to ensure compliance and optimal resource utilization.• Manage revenue cycle operations, including charge reconciliation, to meet financial targets and present monthly revenue reports.• Address concerns raised by staff, providers, and patients, promoting a culture of trust and collaborative problem-solving.• Evaluate patient satisfaction survey results and develop strategies for continuous improvement.• Handle hiring, staffing, and performance evaluations to build a strong, motivated team.• Maintain strict confidentiality and uphold ethical standards in all interactions. If you are interested in this role please apply immediately and call us at (510) 470-7450
2025-05-15T22:59:52Z

Community Office Manager

Alameda, CA
onsite
Contract / Temporary to Hire
32.00 - 40.00 USD / Hourly
We are offering a permanent employment opportunity for a Community Office Manager in Alameda, California. In this role, you will be responsible for a variety of day-to-day operations of a community of 400+ homes. This position calls for strong business management and customer service skills, attention to policies and procedures, and an understanding of financial operations, including managing budgets. Responsibilities:Office Management:<ul><li>Oversee daily operations of the association office.</li><li>Ensure adherence to policies and procedures established by the association board.</li><li>Coordinate with board members to streamline processes while maintaining compliance.</li></ul>Financial Oversight and Budgeting:<ul><li>Understand and manage the association’s budget effectively.</li><li>Approve bills and liaise with the bookkeeping software for accounts payable/receivable.</li></ul>Construction Oversight:<ul><li>Address exterior building issues in coordination with the construction manager and consultants.</li><li>Ensure repair and maintenance work on the exterior is completed effectively, prioritizing quality and timeliness.</li></ul>Customer Service:<ul><li>Provide exceptional service to homeowners, some of whom have been a part of the community for 10–30+ years.</li><li>Act as the main point of contact for inquiries and concerns related to the community association.</li></ul>Board Collaboration:<ul><li>Work with the volunteer board members to execute policies and procedures.</li><li>Attend monthly evening board meetings to relay updates, discuss issues, and gather feedback.</li></ul>Administrative Work:<ul><li>Manage correspondence and association-related documents.</li><li>Uphold compliance with administrative requirements and ensure accurate record-keeping.</li><li>Utilize software tools, such as Vanica, without requiring manipulation or extensive programming knowledge.</li></ul>
2025-05-27T23:14:29Z

Office Manager

San Francisco, CA
onsite
Permanent
130000.00 - 150000.00 USD / Yearly
Robert Half is working with a law firm client in San Francisco seeking an Office Manager. This person will oversee the Accounting Department, Office Services, IT, Records, Library and Calendaring. Tasks include onboarding new hires, managing employee benefits, facilitating training and development programs, enforcing company policies, handling employee relations, overseeing recruitment of non-attorney staff, ensuring compliance, and focusing on creating a positive work environment and supporting employee growth within the firm. The Office Manager will also work with the Management Committee to drive office engagement and culture, and work collaboratively with office staff and lawyers to provide leadership within the office. Other responsibilities include: • Identify experience in candidates, conduct interviews, and onboarding new employees • Manage and counsel non-attorney staff. Conduct frequent meetings with staff and follow through as necessary • Design and deliver training programs to enhance employee skills and career progression • Setting performance goals, provide feedback and conduct performance reviews • Administer employee benefits packages, assist with tracking Time and Attendance for non-attorney staff and stay updated on compensation trends • Evaluate competitive policies, participate in plan selection and renewal negotiations. Conduct plan open enrollment meetings, benefit orientations and liaise with brokers as necessary • Address employee concerns, resolve conflicts, and maintain a positive workplace culture • Ensure adherence to labor laws, employment regulations, and company policies • Plan firm events (holiday parties, picnic, staff appreciation, anniversary, attorney events) • Oversee all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; working with architects, contractors and subcontractors during space renovations • Maintain the disaster recovery and business continuity plans for SF and DC offices, including the coordination of emergency response plans and emergency communication and response procedures Desired skills for this role include: • BA/BS Degree (or commensurate work experience) • Five to seven years of managerial experience in a legal or detail oriented services firm • Excellent leadership, communication and strong organizational skills with an ability to multitask and prioritize effectively. • Make decisions with limited supervision • Knowledge and understanding of human resources and office operations • Outstanding management and interpersonal skills are required to interact with peers, lawyers and business professionals on a daily basis • Articulate, with excellent writing skills and oral presentation skills; able to convey concepts and ideas clearly and professionally; exhibiting a proactive, adaptable and problem-solving mindset • A positive and proactive attitude with a commitment to fostering a collaborative and supportive work environment
2025-05-21T17:34:08Z

Office Administrator

South San Francisco, CA
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
Robert Half is working with one of our top clients in South San Francisco. They are looking for an Office Administrator to help support their busy office. The ideal candidate will have experience working as a Workplace Coordinator (or a similar position). You must be able to work independently. Please find the details below and if interested, apply now. We are looking to submit profiles this week. Do not wait. Apply now! Job Description<ul><li>Communication for new hire onboarding and employee lunches</li><li>Maintaining Office Calendar</li><li>Greeting Candidates and providing tours</li><li>Spreadsheet tracking for new employees</li><li>Tracking catering order responses</li><li>Assist with submitting tickets for maintenance requests</li><li>Assist with conference role scheduling</li><li>Office Inventory</li><li>Snack/Beverages stocking</li><li>Receiving and sending out packages</li><li>Event Coordination</li></ul>
2025-05-19T00:29:36Z

Bookkeeper

San Carlos, CA
onsite
Permanent
85000.00 - 100000.00 USD / Yearly
BOOKKEEPER/OFFICE MANAGER85K-100K + benefits Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. Responsibilities:•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits•Performs AR/AP tasks while tracking costs and monitoring budget•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.
2025-05-14T23:28:45Z

Workplace Coordinator

Palo Alto, CA
onsite
Temporary
23.00 - 28.00 USD / Hourly
The Workplace Coordinator ensures the efficient functioning of office operations and facilities, creating a productive and positive work environment. Responsibilities include managing office supplies and systems, coordinating maintenance and vendor services, supporting workplace safety and compliance, and assisting with event planning and employee support. Strong organizational skills, attention to detail, and effective communication are essential for success in this role.
2025-05-30T21:48:46Z

Housing Office Administrator

Belmont, CA
remote
Temporary
25.00 - 30.00 USD / Hourly
We are looking for a meticulous Administrative Assistant to join our team in Belmont, California. In this role, you will provide specialized and technical office support, ensuring smooth operations and contributing to the success of the department. This is a long-term contract position within the non-profit sector, ideal for someone with extensive administrative experience and strong organizational skills. Responsibilities:• Perform specialized and complex office tasks requiring independent judgment and technical expertise.• Gather and analyze information from various sources to complete forms, create reports, and perform calculations.• Provide accurate information to the public, interpreting policies and procedures as needed.• Organize, maintain, and streamline departmental files for easy access and retrieval.• Prepare precise correspondence, reports, and documents using various software applications.• Carefully proofread and verify materials for accuracy and adherence to departmental guidelines.• Input and extract data using computer systems, ensuring the accuracy of reports and making corrections when necessary.• Manage administrative details, including purchase requisitions, equipment maintenance, and scheduling meetings.• Train team members in work procedures and oversee project-based tasks when required.• Perform other related duties as assigned to support departmental operations.
2025-05-16T18:08:46Z

Administrative Assistant

Oakland, CA
onsite
Permanent
60000.00 - 80000.00 USD / Yearly
We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.
2025-05-28T15:13:44Z

Office Assistant

San Francisco, CA
onsite
Temporary
28.50 - 33.00 USD / Hourly
Robert Half has an immediate need for an Office Administrator. We are looking for a dedicated and meticulous Office Assistant to who can hit the ground running for one of our clients in Millbrae. This role blends reception, customer service, and office management to ensure smooth daily operations in a fast-paced retail environment. If you thrive in multitasking and enjoy working in a supportive and dynamic team, this could be the perfect opportunity for you. Please find the details below and if interested, apply now! We are potentially looking to have people start this week. Do not wait. Apply now. Responsibilities:<ul><li>Welcome visitors warmly and manage front desk reception duties, including coordinating office needs.</li><li>Review customer orders and assist with invoicing tasks using QuickBooks Desktop.</li><li>Utilize Excel for data reporting and analysis, including creating pivot tables and performing VLOOKUPs.</li><li>Address customer concerns and enforce company policies with clarity and care.</li><li>Independently follow procedures outlined in internal manuals and FAQs with minimal supervision.</li><li>Maintain an organized and efficient office environment by ensuring it is well-stocked and running smoothly.</li><li>Support a positive workplace culture, contributing to team morale and engagement.</li><li>Handle customer returns and manage their expectations while maintaining clear and appropriate boundaries.</li></ul>
2025-05-27T16:18:46Z

Workplace Experience Coordinator

San Francisco, CA
onsite
Temporary
25.00 - 30.15 USD / Hourly
We are in search of a Workplace Experience Coordinator to be a part of our team. The role is located in San Francisco, California. This role is integral to our operations and offers a long-term contract employment opportunity. As a Workplace Experience Coordinator, you will be required to manage the day-to-day functions of the workplace, maintain customer service standards, and coordinate with vendors for optimal service delivery. Responsibilities:• Facilitate on-site events and conferences, including set up, breakdown, and managing food service logistics.• Greet clients, guests, employees and facilitate a welcoming corporate culture• Maintain office inventory levels, reorder supplies as needed and manage stockrooms effectively.• Liaise with vendors, monitor service quality, and address any issues promptly.• Utilize tools such as Google Suite, JIRA, and Zoom for effective scheduling and internal communication.• Provide front-of-house support, confidently engaging with employees and senior leadership.• Support general workplace operations across the facilities, including space planning and conference room setup for various meetings and events.• Assist with the daily operations of the Workplace and Admin teams, ensuring smooth day-to-day functioning of office spaces.
2025-05-27T22:58:45Z

Bookkeeper

Fremont, CA
onsite
Permanent
27000.00 - 60000.00 USD / Yearly
We are looking for an experienced Bookkeeper to join our team in Fremont, California. The ideal candidate will manage financial records, oversee payroll, and support various administrative functions to ensure smooth operations. This role requires a detail-oriented individual with strong organizational skills and the ability to handle multiple responsibilities effectively. Responsibilities: • Manage accounts payable, including creating vendor profiles, issuing purchase orders, and processing bills. • Oversee biweekly payroll for employees and monthly payroll for the owner, as well as handle employee reimbursements. • Set up and invoice project estimates under client profiles, ensuring all estimates are approved prior to billing. • Track overdue invoices, follow up with clients, and resolve any discrepancies to ensure timely collections. • Maintain and update lists of subcontractors and vendors, as well as manage vendor communications. • Schedule and coordinate meetings, consultations, and client interactions, ensuring seamless communication. • Handle inbound and outbound mail, purchasing, and office supply management. • Apply for and renew business licenses, insurance, and software subscriptions as needed. • Organize team-building events, coordinate activities, and occasionally perform site visits or errands. • Oversee office service support and facility management to maintain a productive work environment.
2025-05-23T17:59:22Z

Facility Manager

Palo Alto, CA
onsite
Temporary
56.00 - 66.00 USD / Hourly
We are seeking a Facility Manager II for a full-time, onsite, temporary role. The Facility Manager II will act as the central point of contact for facility operations, managing internal teams and external vendors to deliver a safe and productive environment. This Facility Manager II position involves both strategic oversight and hands-on management of infrastructure, safety systems, and compliance initiatives in a healthcare setting. Responsibilities:<ul><li>Serve as primary liaison for facility services, including parking, security, cleaning, landscaping, maintenance, fire/life safety, and emergency response.</li><li>Manage the customer relationship through regular site visits, rounding, and proactive engagement.</li><li>Ensure a safe working environment through education, training, and correction of unsafe practices.</li><li>Oversee cost centers, manage budgets, track financial performance, and drive cost efficiencies.</li><li>Conduct regular inspections to assess facility conditions, safety, and vendor performance.</li><li>Represent the department in policy development, committee work, and professional organizations.</li><li>Ensure project compliance with safety codes, hospital regulations, and quality standards.</li><li>Manage space planning, documentation, project scope assessments, and budget approvals.</li><li>Oversee furnishing, equipment procurement, and installation.</li><li>Monitor landlord/property manager relations, lease adherence, and tenant improvements.</li><li>Coordinate with internal compliance teams for Fire Life Safety and Joint Commission requirements.</li><li>Lead cosmetic upgrades and coordinate labor for maintenance requests.</li><li>Administer contracts and selection processes for consultants, contractors, and vendors.</li><li>Complete Infection Control Risk Assessments (ICRA) and Pre-Construction Risk Assessments (PCRA).</li><li>Participate in on-call rotation and respond to off-hour emergencies as needed.</li><li>Train and develop staff to ensure operational excellence.</li></ul>
2025-05-07T17:13:45Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent
75000.00 - 85000.00 USD / Yearly
We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.
2025-05-28T17:48:44Z

Executive Assistant

Mountain View, CA
onsite
Temporary
35.00 - 48.00 USD / Hourly
Administrative Support:<ul><li>Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming and outgoing communications, including emails, phone calls, and mail.</li><li>Organize and coordinate meetings, conferences, and special events, including logistics and catering.</li></ul>Communication:<ul><li>Act as the primary point of contact between the executive office and internal/external stakeholders.</li><li>Screen and prioritize communications, ensuring timely and appropriate responses.</li><li>Draft and distribute meeting agendas, minutes, and follow-up action items.</li></ul>Project Management:<ul><li>Assist in the planning and execution of various projects and initiatives led by the executive team.</li><li>Track progress and provide updates on project timelines, deliverables, and milestones.</li></ul>Information Management:<ul><li>Maintain confidential and sensitive information with utmost discretion.</li><li>Develop and maintain a filing system for documents, records, and reports.</li></ul>Travel Coordination:<ul><li>Arrange detailed travel plans, itineraries, and agendas.</li><li>Ensure all travel logistics are managed efficiently and cost-effectively.</li></ul>Office Management:<ul><li>Monitor and order office supplies as needed.</li><li>Coordinate with IT and facilities for any office maintenance or equipment needs.</li><li>Assist in managing office budgets and expenses.</li></ul>
2025-05-30T21:48:46Z

Administrative Assistant

Santa Clara, CA
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide comprehensive administrative and office management support to ensure smooth operations within the President’s Office. This position requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently. Responsibilities: • Serve as the first point of contact for visitors, providing a warm and welcoming reception while directing inquiries appropriately. • Manage incoming calls, screen and route them to the correct personnel, and ensure accurate message-taking with timely follow-ups. • Oversee office supply inventory, purchasing, organization, and maintenance, as well as coordinate equipment repair and upkeep. • Assist with daily office operations such as document preparation, archiving, photocopying, and mail processing. • Schedule and coordinate meetings and events, including room reservations, catering services, and audiovisual support. • Provide executive-level administrative support to the Chief of Staff, including calendar management, meeting preparation, and follow-up tasks. • Prepare, proofread, and format correspondence, reports, and presentation materials, ensuring high-quality output. • Process financial transactions for the President’s Office and maintain accurate records for periodic reporting. • Collaborate with student interns on various projects and tasks as needed. • Support preparations for Board and Executive Committee meetings by assisting with logistics and documentation.
2025-05-19T02:23:42Z

Staffing Manager

Oakland, CA
remote
Permanent
68000.00 - 75000.00 USD / Yearly
Robert Half is currently seeking a Talent/Staffing Manager to join our top performing Oakland team that focuses on recruiting for accounting and finance roles.This person will have a chance to learn and grow with a team that consistently ranks among the top performers across the US!
2025-05-29T15:58:46Z

Tax Sr. - Corporate

Mountain View, CA
onsite
Permanent
100000.00 - 110000.00 USD / Yearly
Our client is in search of a Tax Sr. - Corporate to join our team situated in Mountain View, California. As part of your role, you will be expected to prepare and complete work papers, handle client deliverables. You will also be tasked with preparing taxes for High Net Worth clients. Great job for Tax people coming out of public that want more work-life-balance! Responsibilities: • Accurately and efficiently prepare all tax deliverables for assigned clients/entities, modifying deliverables upon review by Manager/Senior Manager/Principal• Actively participate in the resolution of tax issues by providing a detailed focus on assigned projects and alerting the Manager/Senior Manager/Principal of any technical tax issues• Identify potential tax issues and propose possible solutions for review with Tax Manager, Senior Manager, or Principal• Ensure the delivery of timely and quality work products that meet or exceed internal and external expectations• Research technical tax issues and assist the client service team in forming conclusions related to complex tax issues• Work on the management of existing client revenue through the review of work in progress and preparation of billings for special projects/consulting services provided to the client• Form networks of internal and external parties to grow existing business and/or lead to the development of new business opportunities• Communicate areas where technical tax knowledge is needed and work with Manager/Senior Manager/Principal to determine personal development• Provide mentorship and assist Managers in the training and supervision of tax associates.
2025-05-14T23:28:45Z

Case Management Assistant Non-Clinical - Administrative

San Leandro, CA
remote
Temporary
21.00 - 24.00 USD / Hourly
We are looking for a dedicated Case Management Assistant to join our team in San Leandro, California. In this long-term contract role, you will play a key administrative support role within the Care Management team, assisting with tasks related to care coordination, discharge planning, and data management. This position is ideal for someone with strong organizational skills and a background in healthcare administration. Responsibilities:• Provide administrative support for care coordination and discharge planning activities.• Maintain accurate records of patient information and assist with data entry and reporting.• Collaborate with case management staff to share clinical information for utilization reviews and service approvals.• Coordinate and document communications with payers, including securing authorizations for admissions and post-discharge services.• Manage and track important documentation such as denial letters, patient choice forms, and other correspondence.• Work closely with the revenue cycle team to ensure inpatient encounters are accurately recorded and reconciled.• Maintain and update databases of referral sources, bed availability, and services offered.• Communicate effectively with internal teams and external stakeholders to facilitate smooth operations.• Support the creation of reports and ensure compliance with organizational policies and procedures. If you are interested in this role please apply to this posting and contact us immediately at (510) 470-7450
2025-05-08T22:18:59Z

Accounts Payable Specialist

Santa Clara, CA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Santa Clara, California. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to both accounts payable and front office administrative functions within a dynamic signage company. The ideal candidate will have experience in construction office environments and possess strong organizational and multitasking skills. Responsibilities: • Oversee the full accounts payable process, including invoice coding, approval management, and preparation of payments. • Process vendor payments through checks, credit cards, and other payment systems, ensuring accurate daily updates. • Reconcile monthly statements for payment systems to maintain financial accuracy. • Manage employee expense reports, ensuring proper approvals and timely processing. • Enter vendor purchase orders into the ShopVox system with precision. • Order and maintain office supplies, ensuring inventory is adequately stocked. • Handle the maintenance of office equipment such as copiers, postage meters, and coffee machines. • Coordinate daily outgoing mail and shipments, including FedEx and other couriers. • Assist employees with various administrative tasks as needed to support operations. • Distribute work orders to fabrication departments and manage customer contracts, including approvals, signatures, and filing.
2025-05-22T22:08:42Z

Operations Manager - Wealth Management

San Carlos, CA
remote
Permanent
115000.00 - 150000.00 USD / Yearly
Excited about the role? Apply here and please reach out to Jennifer Fukumae on LinkedIn for quicker consideration We’re representing a leading independent wealth management practice known for its commitment to delivering exceptional client service and comprehensive financial solutions. This high-performing firm offers a broad suite of investment and advisory services, including financial planning, retirement accounts, insurance products, and more. They are consistently recognized among the top performers in their space. Position Overview – Operations Manager:Our client is seeking an experienced Operations Manager to oversee the daily operations of a fast-paced financial advisory office. This individual will ensure seamless coordination across internal teams, clients, and external partners. The ideal candidate will be proactive, organized, and client-focused—resolving service issues with professionalism and care. Key Responsibilities:<ul><li>Manage day-to-day office operations</li><li>Optimize workflows and internal processes</li><li>Support strategic planning initiatives</li><li>Ensure compliance and oversee quality assurance</li><li>Oversee select HR and staffing functions</li><li>Maintain operational excellence while contributing to the firm's continued growth and top-tier client experience</li></ul>
2025-05-19T22:54:03Z

Operations Specialist - Wealth Management

San Francisco, CA
remote
Permanent
80000.00 - 100000.00 USD / Yearly
Excited about the role? Apply here and please reach out to Jennifer Fukumae on LinkedIn for quicker consideration. Role: Operations Specialist - Wealth Management Location: San Francisco; hybrid (3 days in office)Salary: $80-100k + Bonus + Great Benefits! We’re excited to partner with a growing wealth management firm in a beautiful office located in San Francico's financial district! This boutique firm has $2.4 billion AUM and is seeking an Operations Specialist to assist with their back-office and client interaction! Great opportunity for someone who wants to support daily operations for both the firm and clients! You will be working directly under the Chief Operating Officer. Responsibilities:<ul><li>Manage and update client accounts using Orion and RedBlack platforms</li><li>Support data integrity initiatives by performing confidential data reviews and cleanups</li><li>Contribute to client billing processes and reconciliation activities to ensure accuracy</li><li>Assist in the preparation and tracking of performance reports for internal and client use</li><li>Provide support on various compliance-related tasks and contribute to special projects as needed</li></ul>
2025-05-15T14:58:44Z

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