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9 results for Project Coordinator in Quincy, MA

Executive Assistant Project Coordinator

Somerville, MA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
My non-profit client is seeking a highly organized, detail-oriented, and proactive individual to join their team as an Executive Assistant & Project Coordinator. This is not a traditional assistant role—it's a central, high-impact position for someone eager to act as a force multiplier for their CEO and executive leadership. {Boston, MA; onsite} What You’ll Do:<ul><li>Own the CEO’s calendar and priorities</li><li>Serve as a central point for coordination across internal and external stakeholders</li><li>Track, execute, and drive forward multiple concurrent organizational projects and initiatives</li><li>Develop, maintain, and optimize project plans, trackers, dashboards, and executive communications</li><li>Prepare briefing materials, presentations, and concise updates for senior audiences</li><li>Coordinate board and committee activities end-to-end, ensuring compliance and detail orientation</li></ul>
2026-04-15T00:00:00Z

R&D Coordinator

North Waltham, MA
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are looking for a detail-oriented R&D Coordinator to join a collaborative team in Waltham, Massachusetts on a Contract basis. This part-time position supports the day-to-day administrative, operational, and financial activities of the Research & Development function, helping maintain organized processes across purchasing, budgets, vendor coordination, and documentation. The ideal candidate is highly organized, comfortable managing large volumes of data, and able to work independently while partnering effectively with cross-functional teams. Responsibilities:• Coordinate the setup and monitoring of capital projects and purchasing records to support accurate financial oversight.• Maintain asset documentation and assist finance partners by keeping depreciation-related information current and organized.• Process purchase orders for laboratory, pilot plant, and office needs while ensuring orders are entered correctly and tracked through completion.• Work closely with Accounts Payable to monitor invoices, address payment issues, and resolve discrepancies in a timely manner.• Manage vendor documentation and support ongoing supplier relationships for services, equipment, and operational needs.• Oversee contract files by organizing agreements, tracking renewals or updates, and maintaining clear records of related spending activity.• Update monthly budget information, assist with forecast tracking, and prepare summaries for R&D leadership review.• Preserve accurate data across systems, spreadsheets, and internal trackers to support reporting, audits, and day-to-day team operations.
2026-04-22T00:00:00Z

Marketing Coordinator

Boston, MA
remote
Temporary / Contract
25 - 28 USD / Hourly
Robert Half’s marketing & creative is seeking a Marketing Coordinator for a 7‑month contract opportunity in the Greater Boston area. This is a remote, 35 – 40 hour-per-week opportunity; candidates must be willing and able to work eastern (ET) hours. The Marketing Coordinator will support ongoing marketing initiatives, sales enablement efforts, and the development of compliant, customer‑facing content for a highly regulated organization. This role is ideal for a detail‑oriented marketer who can balance accuracy, collaboration, and light creative execution in a fast‑paced environment. Key Responsibilities<ul><li>Support cross‑channel marketing initiatives by managing timelines, deliverables, and approvals during high‑volume work periods</li><li>Coordinate marketing requests, workflows, and asset reviews </li><li>Develop, edit, and maintain regulated marketing content</li><li>Partner with internal stakeholders to create and update materials that support client‑facing teams</li><li>Assist with the creation, coordination, and trafficking of digital and creative assets</li><li>Ensure all materials meet compliance requirements, regulatory standards, and internal brand guidelines</li><li>Collaborate cross‑functionally with marketing, compliance, sales, and project management teams</li></ul>
2026-04-23T00:00:00Z

Marketing Event Coordinator

Peabody, MA
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
Marketing Event Coordinator with 2+ years of relevant experience needed for a full-time, fully onsite position with our client on the North Shore (MA). Looking for someone with experience managing content for social media campaigns, newsletters, and web updates. Will also be overseeing promotional inventory and corporate web store operations. Must be skilled in Microsoft Office and PowerPoint. Salary is 65-75K. Forty to 60 percent (40-60%) of this position will involve events/trade shows, requiring thirty percent (30%) travel (domestic). The Marketing Event Coordinator supports a wide range of marketing activities, including campaign execution, content creation, event logistics, and marketing operations. This hands-on role collaborates closely with multiple departments to ensure efficient processes and high-quality deliverables. The ideal candidate thrives in a fast-paced, team-oriented environment and is highly organized and detail-focused. Key Responsibilities:<ul><li>Develop and execute content for social media, email, newsletters, websites, and other channels.</li><li>Oversee promotional and print store operations, including orders, budgeting, and inventory tracking.</li><li>Create marketing materials such as presentations, flyers, brochures, and sales enablement resources.</li><li>Support non-industry sponsorships and manage administrative tasks such as print/shipping, list management, membership renewals, and invoices.</li><li>Coordinate logistics for conferences and marketing events.</li><li>Track and report on lead generation efforts and maintain data accuracy.</li><li>Assist with tradeshow planning, material production, inventory, and internal communications.</li><li>Maintain updated marketing operations procedures and accurate product specs/supporting materials.</li><li>Domestic and international travel as required.</li></ul>
2026-04-24T00:00:00Z

Project Manager/Sr. Consultant

Westborough, MA
remote
Temporary / Contract
55.4135 - 64.163 USD / Hourly
We are looking for an experienced Project Manager/Sr. Consultant to join our team in Westborough, Massachusetts. This is a long-term contract position where you will play a vital role in overseeing diverse projects spanning consulting, healthcare, claims, AI, and data initiatives. The ideal candidate will thrive in a collaborative environment, bringing strong leadership and organizational skills to manage a team of professionals while ensuring project success. Responsibilities: • Manage multiple concurrent projects, ensuring timely delivery and alignment with organizational goals. • Lead and oversee a team of 12 professionals, including Project Managers, Project Coordinators, and Portfolio Managers. • Develop and maintain project plans, templates, and documentation to guide project execution. • Monitor project progress, identify risks, and implement strategies to mitigate potential issues. • Collaborate with state services, healthcare organizations, and consulting teams on initiatives such as MassHealth and nursing programs. • Utilize tools such as Planisware, Microsoft Project, Excel, and Teams for effective project management. • Promote a positive team culture, encouraging collaboration and adaptability within the group. • Serve as a key decision-maker, applying critical thinking and problem-solving skills to ensure client satisfaction. • Ensure compliance with billing and consulting requirements, including tracking hours and managing budgets. • Drive behavioral and cultural changes within the team to support organizational objectives.
2026-04-15T00:00:00Z

Mapping Coordinator II

Providence, RI
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Mapping Coordinator II to support maps and records operations for utility-related data and documentation in Providence, Rhode Island. This Long-term Contract position requires working onsite five days each week and plays an important role in maintaining accurate mapping information, supporting compliance efforts, and helping the team meet operational and safety objectives. The ideal candidate brings strong organizational ability, confidence using Microsoft Office Suite, and experience coordinating records, reporting, and process improvement activities in a technical or utility-focused environment. Responsibilities: • Support departmental leadership with onboarding, guidance, and day-to-day coordination of mapping and records staff while assisting with additional operational needs as assigned. • Examine completed mapping and records work for accuracy, authorize updates, and ensure approved items are properly entered and documented. • Maintain daily backlog and tracking databases in company applications so critical mapping information is current, accessible, and aligned with regulatory and operational expectations. • Prepare recurring and ad hoc performance reports to measure progress against safety targets, compliance obligations, and other key service metrics. • Administer record retention activities by organizing historical maps and documents, processing files for storage, and ensuring materials are handled according to established policies. • Partner with supervisors to evaluate departmental performance, identify root causes of delays or quality issues, and recommend practical improvements. • Contribute to quality assurance practices and procedural enhancements related to upstream gas work order and mapping processes to improve turnaround times and consistency. • Coordinate the collection and entry of mapping-related data into enterprise systems to support safe utility operations and reliable records management.
2026-04-21T00:00:00Z

Distribution Coordinator

Framingham, MA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Distribution Coordinator to support the flow of goods across a dynamic supply chain operation in Framingham, Massachusetts. This position is well suited for someone who enjoys coordinating shipments, maintaining accurate order movement, and working closely with internal teams, customers, and external logistics partners. The role focuses on keeping product distribution on schedule, improving visibility across inventory and freight activity, and helping ensure reliable delivery performance in a fast-moving environment. Responsibilities:• Coordinate product movement from order release through final delivery by working with third-party logistics providers and customer distribution centers.• Match purchase activity with sales demand to help maintain accurate fulfillment timing and consistent product availability.• Maintain shipment schedules and monitor delivery milestones to reduce delays and support on-time performance.• Track freight activity, inventory status, and order progress to provide clear updates to internal stakeholders and external partners.• Address transportation and warehouse issues by investigating shipment exceptions and driving timely resolution with logistics providers.• Review freight billing and related logistics records to confirm accuracy, support cost control, and resolve discrepancies.• Prepare and maintain distribution documentation, reports, and tracking files to strengthen operational visibility and compliance.• Collaborate with cross-functional teams and international production contacts to support smooth planning and execution across the supply chain.
2026-04-22T00:00:00Z

Workplace Experience Coordinator

Boston, MA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented and service-oriented ON CALL Workplace Experience Coordinator to join our team on a contract basis in Boston, Massachusetts. This role requires exceptional interpersonal skills, a detail-oriented demeanor, and the ability to adapt to varying tasks in a fast-paced environment. Ideal candidates will bring experience from customer-facing roles in luxury settings, such as hotels, coffee shops, or airlines. Responsibilities:• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.• Handle food and beverage setup and breakdown for meetings, maintaining high standards of cleanliness and presentation.• Operate and maintain coffee machines, including performing cleaning cycles and refilling supplies.• Manage standard front desk duties, such as answering inbound calls and providing clerical support.• Utilize Slack and Microsoft Office tools to communicate effectively and manage tasks.• Maintain a detail-oriented appearance and adhere to business dress code standards.• Provide same-day support when needed, demonstrating flexibility and responsiveness.• Coordinate with team members to ensure seamless operations and problem-solving during busy periods.
2026-04-15T00:00:00Z

Accounting & Operations Coordinator

Worcester, MA
onsite
Permanent / Full Time
55000 - 67000 USD / Yearly
Our client, a well-established and growing professional services organization in the Worcester area, is seeking a detail-oriented Accounting & Operations Coordinator to support their finance and administrative team. This role is responsible for assisting with day-to-day financial transactions, including processing disbursements, recording deposits, and supporting account reconciliation activities in accordance with internal policies and financial controls. The position will also support secure payment processing, including wire transfers, and assist with client onboarding procedures by conducting internal reviews and ensuring proper documentation is in place. In addition, this individual will play a key role in accounts payable and expense processing, including reviewing and reconciling corporate card activity, processing employee reimbursements, and assisting with vendor invoice management. The role will support broader accounting operations by maintaining vendor records, researching discrepancies, and responding to internal inquiries with a high level of accuracy and professionalism. This position also provides administrative and operational support to the team, including maintaining organized financial records, assisting with document management, and communicating with internal stakeholders, vendors, and financial institutions. The ideal candidate is highly organized, detail-driven, and able to manage multiple priorities while ensuring accuracy in all financial data and reporting. Occasional travel to nearby office locations may be required. For immediate consideration please call Allison Brown @ 508.205.2121
2026-04-16T00:00:00Z