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    13 results for Administrative Assistant in Portland, OR

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    Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. 

    Experience as an Administrative Assistant

    Knowledge of office management systems and procedures

    Working knowledge of office equipment, like printers and fax machines

    Proficiency in Microsoft Office suite

    Excellent time management skills and the ability to prioritize work

    Attention to detail and problem-solving skills

    Excellent written and verbal communication skills

    Strong organizational skills with the ability to multitask

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Administrative Assistant Jobs in Portland

    Administrative Assistant <p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p> Administrative Assistant <p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have an administrative assistant position for you.</p><p>How you will make an impact</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul><p><br></p> Office Assistant <p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have an office assistant position for you. </p><p>How you will make an impact</p><ul><li>Filing, copying and faxing for multiple departments</li><li>Maintain office facility</li><li>Route calls appropriately</li><li>Data entry</li></ul><p><br></p> Office Assistant II <p>We are offering a long-term contract employment opportunity for an Office Assistant in Portland, Oregon. This role is within a government organization and entails a wide range of administrative tasks including reception and phone support, data entry, and account reconciliation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide comprehensive reception and phone support, which includes answering calls, taking messages, and directing calls as necessary</p><p>• Welcome visitors and clients, facilitating their check-in process for appointments</p><p>• Execute data entry tasks with accuracy and efficiency</p><p>• Handle interpretation and sorting of court orders</p><p>• Procure office supplies as needed and ensure they are well-stocked</p><p>• Perform account reconciliation tasks and balance checks</p><p>• Use Microsoft Excel and Google Suite for various tasks</p><p>• Uphold confidentiality in all tasks and interactions</p><p>• Provide additional support as required within the office setting</p> Office Assistant <p>Robert Half is seeking an Office Assistant in the Healthcare Industry for our client in Portland, Oregon. As an Office Assistant, you will be tasked with clerical duties, checking-in patients, and handling inbound calls. </p><p><br></p><p>Responsibilities:</p><p>• Utilizing computer programs to maintain and update patient records.</p><p>• Answering inbound calls and addressing patient inquiries in a timely manner.</p><p>• Performing clerical duties such as filing, photocopying, transcribing and faxing.</p><p>• Assisting patients in the waiting room, providing guidance and support as needed.</p><p>• Operating Epic EMR for patient data management and organization.</p><p>• Handling receptionist duties, ensuring efficient communication within the department.</p><p>• Using Microsoft Outlook for email communication and scheduling appointments.</p> Executive Assistant <p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm.</p><p>How you will make an impact</p><ul><li>Screening calls</li><li>Making travel and meeting arrangements</li><li>Preparing reports and financial data</li><li>Training and supervising other support staff and customer relations</li></ul><p><br></p> Office Assitant <p>Robert Half is seeking a contract Office Assistant for a healthcare organization located in vibrant Portland, Oregon. The role primarily involves scheduling clients, providing top-notch customer service, and managing patient data.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Act as the first point of contact for clients, providing excellent customer service.</li><li>Schedule appointments and manage calendars efficiently.</li><li>Collect and record demographic and health information from clients.</li><li>Distribute mail and manage correspondence within the office.</li><li>Utilize Google Suite and Epic EMR for data entry and report submission.</li><li>Maintain confidentiality and adhere to federal regulations regarding client information.</li><li>Navigate email effectively and ensure timely and accurate communication.</li><li>Work with a diverse clientele, demonstrating empathy and understanding.</li><li>Contribute to the overall functioning of the office by performing additional tasks as required.</li></ul> Office Coordinator <p>Robert Half is seeking an interim Office Coordinator for on of our local clients in NW Portland. This position will be focused on ensuring office runs efficiently, working with customers to give them a comfortable, positive experience and assisting team members with tasks that arise in office.</p><p> </p><p>Responsibilities:</p><p>• Manage inbound calls and effectively assist customers with their inquiries</p><p>• Manage, sort and dispense incoming mail and packages</p><p>• Manage calendar to ensure smooth operation</p><p>• Coordinate refreshments for office events and meetings</p><p>• Maintain customer records and ensure accuracy of information at all times</p><p>• Employ effective communication skills for internal and external correspondence</p><p>• Leverage Microsoft Outlook for email communication and scheduling purposes</p><p>• Coordinate work orders with building maintenance and management</p> Front Desk Coordinator <p>We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a front desk coordinator position for you.</p><p>How you will make an impact</p><ul><li>Greet and direct all visitors including vendors, clients and customers</li><li>Ensure completion of paperwork, sign-in and security procedures </li><li>Handle special administrative projects, including overflow work from department and executive assistants </li></ul><p><br></p> Facilities Assistant <p>Robert Half is offering a new position as a part-time, contract Facilities Assistant. Be the cornerstone of a thriving software development firm, located in the heart of Downtown Portland, Oregon. Please be aware that onsite parking is not available for this role. The schedule for this position will be Tuesdays, Wednesdays, and Thursdays until June 2025.</p><p><br></p><p>As a Facilities Assistant, your key responsibilities will include:</p><p><br></p><ul><li>Providing occasional front desk coverage whenever necessary</li><li>Liaising with the Office Manager daily, handling special requests and specific orders</li><li>Streamlining the organization of the stockroom; unpacking, sorting, and stocking items systematically</li><li>Aiding the Office Manager with weekly grocery procurement</li><li>Adjournment and arrangement of light furniture items per request</li><li>Ensuring the office kitchen remains tidy by managing the dishwasher and restocking consumables</li><li>Deftly handling diverse office chores as they arise</li><li>Standing by to undertake administrative duties and front desk management.</li></ul><p><br></p> Bankruptcy Legal Assistant <p>A well-respected law firm in Portland is looking to add a Legal Assistant to support attorneys in their Bankruptcy and Litigation groups. The role involves providing comprehensive support within a bustling litigation environment, where attention to detail and organizational skills are key. The successful candidate will be heavily involved in case management, document preparation, and client communication.</p><p><br></p><p>Responsibilities:</p><p>• Handle the preparation, editing, and finalization of documents for filing with state and federal courts and other parties/agencies, ensuring compliance with firm standards and applicable court rules.</p><p>• Provide litigation administrative support, including timekeeping, billing, and calendar management.</p><p>• Maintain confidentiality while managing sensitive information.</p><p>• Regularly communicate with attorneys regarding project deadlines, providing reminders when necessary.</p><p>• Delegate tasks to other departments and staff members as necessary, following up on status to ensure timely completion, and clearly communicating with all team members regarding status.</p><p>• Professionally and courteously communicate with clients and other legal professionals, both verbally and in writing.</p><p>• Assist other team members and attorneys as required.</p><p>• Utilize tools, such as Microsoft Word and Outlook, Adobe Acrobat, DocuSign, Excel, PowerPoint, and iManage.</p><p>• Uphold excellent typing, grammar, spelling, and proofreading skills to ensure high quality work.</p><p>• Exhibit strong written and verbal communication skills, effectively communicating with and providing excellent service to internal and external parties.</p><p><br></p><p>Firm offers extensive benefits package including hybrid work options, fully paid medical/dental/vision premiums, 401K with profit sharing bonuses, parking stipend, 15 days PTO, and a collegial work environment.</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p> Assistant Controller <p>Jamie Benway with Robert Half is offering an exciting opportunity in the accounting industry based in Vancouver, Washington, United States. The role we are looking to fill is an Assistant Controller. This position requires a highly organized individual with a keen eye for detail to join our team. As an Assistant Controller, you will be accountable for handling customer applications, keeping precise customer records, and addressing customer inquiries. You will also be tasked with monitoring customer accounts and taking necessary action.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Ensuring accurate processing of customer credit applications in a timely manner</p><p>• Keeping precise records of customer credit</p><p>• Managing customer inquiries efficiently and professionally</p><p>• Overseeing customer accounts and executing appropriate interventions when necessary</p><p>• Partnering with finance business to manage budget and variance analysis</p><p>• Handling standard costing and running the close process for the plant</p><p>• Auditing financial activities to ensure compliance and accuracy</p><p>• Leading a small team and fostering a positive work culture</p><p>• Liaising with other departments to ensure financial operations run smoothly</p><p>• Implementing and maintaining financial controls and procedures in line with industry standards</p><p><br></p><p>Please contact Jamie Benway with Robert Half to review this position. Job Order: 03600-0013114279</p><p><br></p><p><strong>Salary Range: $150,000 - $170,000</strong></p><p>Bonus: 20% </p><p> </p><p><strong>Benefits </strong></p><p>Medical: provided </p><p>Vision: provided</p><p>Dental: provided</p><p>Life & Disability Insurance: provided</p><p>Retirement Plans: N/A</p><p> </p><p><strong>Paid Time Off</strong></p><p>Paid Vacation: 3 weeks </p><p>Paid Holidays: standard </p><p>Sick leave: 1 week </p><p> </p> Probate Paralegal <p><strong>PORTLAND FULL-SERVICE LAW FIRM</strong> is seeking an effective and experienced <strong>PROBATE LEGAL ASSISTANT OR PARALEGAL</strong>. The successful candidate will demonstrate a strong work ethic, attention to detail, excellent organizational skills, and the ability to thrive in a dynamic, fast-paced work environment.</p><p><em>This firm offers salaries up to $80,000 and excellent benefits, including 401(K) + 7% employer contribution and 100% MDV coverage.</em></p><p><em>Responsibilities include:</em></p><ul><li>Support attorneys and clients with probate, estate planning, trust administration, and guardianships.</li><li>Draft pleadings, letters, memos, and generate spreadsheets.</li><li>Calendaring and scheduling.</li><li>E-filing</li></ul><p><em>Compensation and Benefits:</em></p><p>The salary range for this position is $60,000 to $80,000. Benefits available with this position include medical, dental and vision (100% premiums paid by employer); transportation reimbursement; life insurance; participation in the company's 401(k) plan with 7% profit-share; 16 days of paid time off and paid holidays.</p><p><strong><em>To apply confidentially, please send your resume to Cindy(period)Dovinh(at)RobertHalf(period)com.</em></strong></p>