<p>Our client, a mission-driven affordable housing organization, is seeking a highly organized and service-oriented Administrative Assistant to support daily operations across property management and administrative functions. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, community-focused environment and is passionate about supporting housing initiatives that make a meaningful impact.</p><p><br></p><p><strong>Position Summary</strong></p><p>We are looking for a<strong> Part-Time </strong>Administrative Assistant to join our team in South San Francisco, California. This contract position offers an opportunity to provide essential support to our operations, ensuring smooth administrative workflows and effective communication. The ideal candidate will have experience handling a variety of administrative tasks and possess strong organizational skills. <strong>Tax Credit or experience with low-income housing is required. </strong></p><p><br></p><p>Schedule: Monday - Wednesday 8;30am - 5:00pm (onsite)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to property management and/or corporate staff</li><li>Answer and route incoming calls; greet residents and visitors in a professional manner</li><li>Maintain organized electronic and physical filing systems, including compliance-related documents</li><li>Assist with preparation of reports, correspondence, notices, and resident communications</li><li>Support resident intake processes, applications, and general inquiries</li><li>Track and process invoices, purchase orders, and vendor documentation as needed</li><li>Coordinate meetings, calendars, and office logistics</li><li>Monitor office supplies and place orders as appropriate</li><li>Assist with regulatory and affordable housing compliance documentation (e.g., LIHTC, HUD, or local programs)</li><li>Maintain strict confidentiality of resident and organizational information</li><li>Provide general office support and assist with special projects as assigned</li></ul><p><br></p>
<p>Our client, a distinguished historical location, is seeking a part-time Administrative Assistant on a contract basis in Oakland, California. This part-time role offers an exciting opportunity to contribute to the efficient management of donor databases and support administrative operations in a dynamic environment. The ideal candidate will have experience with donor management systems and a passion for maintaining organization and accuracy in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage and update donor information using DonorPerfect and Raiser’s Edge systems.</p><p>• Perform accurate data entry to ensure the integrity of records and donor details.</p><p>• Provide general administrative support, including scheduling meetings and preparing reports.</p><p>• Assist in implementing new technology solutions to enhance administrative workflows.</p><p>• Respond to inquiries and maintain attentive and precise communication with donors and stakeholders.</p><p>• Organize and maintain office files, both digitally and physically, for easy access.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p><p>• Generate detailed reports and analytics related to donor contributions and trends.</p><p>• Support event planning and coordination efforts as needed.</p>
We are looking for a dedicated Administrative Assistant to support executive management in Palo Alto, California. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and is skilled at managing complex schedules and correspondence. As a member of the team, you will play a crucial role in ensuring smooth operations and communication at the executive level. This is a long-term contract position offering stability and opportunities for growth.<br><br>Responsibilities:<br>• Review and assess incoming correspondence and reports to determine their importance and prioritize actions as directed by executive management.<br>• Manage the executive’s calendar by scheduling appointments, coordinating meetings, and arranging travel accommodations.<br>• Organize and facilitate conferences, hearings, and board meetings, ensuring all logistical details, materials, and amenities are prepared.<br>• Draft and edit correspondence, administrative reports, and financial documents using diverse source materials.<br>• Respond to inquiries about organizational activities and programs, providing accurate information and support.<br>• Maintain official records of meetings through minutes, recordings, and other documentation.<br>• Conduct research and compile data to support executive decision-making processes.<br>• Act as a liaison between the executive and internal stakeholders, ensuring effective communication and collaboration.<br>• Oversee and monitor budget processes, ensuring compliance with organizational policies.<br>• Prepare presentations, spreadsheets, and materials for executive use, ensuring high-quality design and accuracy.
We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.</p><p>• Research and compile data from multiple sources to complete forms or create detailed reports.</p><p>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.</p><p>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.</p><p>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.</p><p>• Manage and track official documents, ensuring compliance with departmental regulations.</p><p>• Utilize computer systems to input data, generate reports, and maintain databases.</p><p>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.</p><p>• Review computer-generated reports for errors and ensure corrections are made promptly.</p><p>• Train or supervise team members on specific projects or procedures when necessary.par</p>
<p><strong>Administrative Coordinator</strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative & Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication & Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization & Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
<p><strong>Administrative Coordinator </strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative & Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication & Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization & Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
<p>Robert Half's client in Vallejo, CA is seeking a detail-oriented Administrative Assistant to join their team on a long-term contract basis. In this role, you will play a critical part in supporting operational processes and ensuring smooth communication with clients and team members. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to handle high-pressure situations with care and accuracy. This is a small office where teamwork makes all the difference! Our client is looking for a someone who thrives in a team environment, has a desire to learn, and brings their best to work every day!</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Coordinate and assign repossessions, maintaining communication with field agents and spotter cars to secure collateral.</p><p>• Schedule and manage redemption appointments and personal property arrangements.</p><p>• Answer inbound and outbound calls with clients and customers, ensuring composure and attentiveness in all interactions.</p><p>• Handle in-person customer interactions, including de-escalating challenging situations effectively.</p><p>• Adhere to company policies, state regulations, and legal procedures.</p><p>• Prepare, document, and mail repossession notices such as Notices of Seizure promptly.</p><p>• Update customer accounts and maintain accurate records using multiple software platforms.</p><p>• Manage multiple tasks across web-based portals and email systems efficiently.</p><p>• Process repossession documents and communicate updates to assigned clients.</p><p>• Perform administrative tasks such as scanning, faxing, and emailing with attention to detail.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
<p><strong>Administrative Assistant </strong></p><p>The go‑to administrative partner who keeps the team organized, informed, and running efficiently. This role supports daily operations, coordinates schedules, and ensures a smooth flow of communication across the office.</p><p><br></p><p><strong>Top 4 Skills</strong></p><ul><li><strong>Administrative & Scheduling Support</strong> — Manages calendars, meeting prep, and day‑to‑day coordination.</li><li><strong>Communication & Customer Service</strong> — Professional communicator who supports internal teams and external visitors.</li><li><strong>Organization & Time Management</strong> — Balances multiple priorities while maintaining accuracy and structure.</li><li><strong>Problem‑Solving & Initiative</strong> — Anticipates needs, identifies solutions quickly, and keeps operations moving.</li></ul><p><br></p>
<p><strong>Administrative Assistant </strong></p><p>The go‑to administrative partner who keeps the team organized, informed, and running efficiently. This role supports daily operations, coordinates schedules, and ensures a smooth flow of communication across the office.</p><p><br></p><p><strong>Top 4 Skills</strong></p><ul><li><strong>Administrative & Scheduling Support</strong> — Manages calendars, meeting prep, and day‑to‑day coordination.</li><li><strong>Communication & Customer Service</strong> — Professional communicator who supports internal teams and external visitors.</li><li><strong>Organization & Time Management</strong> — Balances multiple priorities while maintaining accuracy and structure.</li><li><strong>Problem‑Solving & Initiative</strong> — Anticipates needs, identifies solutions quickly, and keeps operations moving.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will handle a variety of administrative tasks, including patient registration, document processing, and insurance verification, while ensuring compliance with organizational policies and procedures. This position requires a strong focus on customer service, organizational efficiency, and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Register patients accurately and efficiently, obtaining demographic and insurance information as required.<br>• Collect patient signatures on legal and registration-related documents, ensuring compliance with regulations.<br>• Process payments such as co-pays, deductibles, and deposits, maintaining detailed records.<br>• Scan and upload relevant documentation into the system before the end of each shift.<br>• Utilize online platforms to verify insurance information and patient eligibility.<br>• Prioritize tasks effectively during high-volume periods to optimize operational efficiency and customer satisfaction.<br>• Collaborate with clinical staff, providing necessary materials such as wristbands and facesheets in a timely manner.<br>• Distribute privacy notices and maintain compliance with HIPAA regulations and organizational policies.<br>• Ensure office equipment is functional and follow downtime procedures when necessary.<br>• Attend departmental meetings, workshops, and training sessions to stay updated on policies and procedures.
<p><strong>Administrative Assistant</strong></p><p><strong>Description:</strong></p><p>Provide essential office support by managing schedules, correspondence, and organizational tasks to ensure smooth day-to-day operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage scheduling and calendars for team members</li><li>Coordinate meetings, travel, and events</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain organized filing systems and office supplies</li><li>Support daily administrative operations</li></ul>
<p><strong>Project Manager (Administrative/Operations)</strong></p><p><strong>Description:</strong></p><p>Plan, execute, and oversee office projects, ensuring goals are met and teams are well-coordinated.</p><p><strong>Responsibilities:</strong></p><ul><li>Plan and oversee administrative projects</li><li>Track progress and ensure deadlines are met</li><li>Coordinate team members and resources</li><li>Prepare project reports and documentation</li><li>Identify and resolve project issues</li></ul>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
We are looking for a Patient Administrative Specialist to join our team in Pleasanton, California. In this role, you will play a key part in ensuring the smooth operation of front office tasks, including patient coordination, surgery scheduling, and administrative support within an outpatient clinical setting. This is a Long-term Contract position, offering an opportunity to contribute to high-quality patient care and efficient clinic management.<br><br>Responsibilities:<br>• Oversee front desk operations, including patient check-in and check-out processes.<br>• Welcome patients warmly and address their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and address urgent patient needs.<br>• Utilize reference documents and tools to provide support between doctors and patients.<br>• Perform various administrative tasks such as maintaining databases, processing forms, and managing paging directories.<br>• Respond to non-clinical inquiries from patients and escalate issues as necessary.<br>• Handle clinic-specific documentation, including filing, distributing faxes, and managing mail.<br>• Ensure high standards of service by meeting or exceeding organizational and departmental expectations.<br>• Assist with CRM tasks and escalate complex issues appropriately.<br>• Support daily clinic operations through effective communication and coordination.
<p>We are looking for a detail-oriented Medical Administrator to join our team on a contract basis in San Mateo, California. This role requires proficiency in medical terminology and administrative tasks to ensure smooth operations in a healthcare setting. The ideal candidate will possess a strong ability to manage patient records, appointments, and insurance verification processes.</p><p><br></p><p>Responsibilities:</p><p>• Verify patient insurance coverage and eligibility to ensure smooth billing processes.</p><p>• Schedule patient appointments efficiently and maintain accurate records in electronic medical systems.</p><p>• Manage patient billing and payment documentation with attention to detail.</p><p>• Utilize electronic medical records, such as EpiCare Inpatient, to update and maintain patient data.</p><p>• Ensure patients are checked in and out seamlessly during appointments.</p><p>• Handle patient scheduling and communicate appointment details effectively.</p><p>• Provide support in maintaining compliance with healthcare regulations and standards.</p><p>• Collaborate with healthcare professionals to streamline administrative workflows.</p><p>• Assist in maintaining accurate patient records by applying knowledge of medical terminology.</p><p>• Address inquiries from patients and staff regarding scheduling and administrative procedures.</p><p><br></p><p>If you are interested in the role please apply and call us at (510) 470-7450</p>
<p>Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit.</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including supervising staff and coordinating vendor relationships.</p><p>• Handle insurance renewals and ensure compliance with necessary policies.</p><p>• Organize marketing events and initiatives to support the firm's partners.</p><p>• Oversee website updates and ensure an accurate and well-maintained online presence.</p><p>• Coordinate facility maintenance and address operational needs.</p><p>• Maintain accurate and organized documentation for legal and administrative purposes.</p><p>• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.</p><p>• Implement procedures to improve office efficiency and communication.</p><p>• Ensure the office adheres to legal and regulatory requirements.</p>
<p>We are looking for a detail-oriented Front Desk/Admin to support daily office operations in Sunnyvale, California. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and excels in multitasking. The role involves managing administrative tasks, ensuring smooth communication, and maintaining organizational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support by managing schedules, organizing meetings, and coordinating communications.</p><p>• Answer inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain and update company records.</p><p>• Handle receptionist duties, including welcoming visitors and ensuring they are directed appropriately.</p><p>• Assist in maintaining office supplies and inventory to ensure operational needs are met.</p><p>• Prepare and distribute correspondence, reports, and documentation as needed.</p><p>• Support other team members with administrative tasks to enhance productivity.</p><p>• Ensure compliance with company policies and procedures in all administrative activities.</p><p>• Collaborate with different departments to facilitate smooth workflow and communication.</p>
<p>A well‑established law firm in Berkeley is seeking an Executive Assistant/Office Manager to support their Managing Partner on a contract‑to‑hire basis. This fully on‑site role is ideal for candidates who are proactive, organized, and thrive in a position where they can take ownership and be the key support person for a busy leader. While prior experience in a law firm is a plus, the firm is equally open to candidates who are passionate about executive support and office operations, whether they are looking to grow within legal or simply advance in an EA/Office Manager career path. Training will be provided for the right go‑getter who brings strong initiative and follow‑through.</p><p> </p><p>In this role, you’ll work closely with the Managing Partner to anticipate needs, assist with billing, coordinate travel, and ensure day‑to‑day operations run smoothly. You will also support HR‑focused tasks, including interview coordination and onboarding assistance. This position offers long‑term potential for someone who enjoys being at the center of firm operations.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive executive support to the Managing Partner, including calendar management, meeting prep, task tracking, and follow‑up</li><li>Assist with billing tasks such as time entry, expense tracking, and proofreading invoices (training provided)</li><li>Coordinate domestic travel, logistics, and itineraries</li><li>Manage everyday office operations, including supplies, vendors, and general administrative needs</li><li>Proactively anticipate the Managing Partner’s needs and address issues before they arise</li><li>Support HR‑related coordination, including scheduling interviews and assisting with onboarding</li><li>Handle sensitive and confidential information with discretion</li><li>Step in across various administrative functions to ensure smooth office operations</li></ul>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
We are looking for a dedicated Property Administrator to oversee and support the operations of a 17-unit affordable housing complex in Oakland, California. This Contract to permanent position offers the opportunity to manage tenant relationships, coordinate property maintenance, and handle administrative tasks in a dynamic and rewarding environment. The role is part-time and includes flexible hours, with potential onsite living arrangements available.<br><br>Responsibilities:<br>• Serve as the primary point of contact for tenants, addressing inquiries, resolving concerns, and ensuring satisfaction.<br>• Perform administrative duties such as managing documentation, correspondence, and reports using tools like Microsoft Office.<br>• Maintain strong communication with tenants, including Spanish-speaking residents, to foster positive relationships.<br>• Collaborate with contractors and vendors to oversee property upkeep and handle maintenance requirements.<br>• Assist in the day-to-day operations of the property to ensure efficiency and compliance with housing regulations.<br>• Support the transition of responsibilities from the current Property Manager to ensure seamless property management.<br>• Monitor property conditions and coordinate necessary repairs or improvements.<br>• Ensure adherence to affordable housing standards and guidelines.<br>• Manage tenant onboarding processes, including lease agreements and orientation.<br>• Provide occasional availability for weekend or after-hours needs as required.
<p>A well-established plaintiff-side litigation firm in San Francisco is seeking a Legal Office Administrator on a contract-to-hire basis to support the firm’s continued growth. This is an onsite, client-facing role best suited for someone who takes pride in being the operational backbone of a small, collaborative office. The firm represents individuals navigating serious life events, and many clients are managing physical or emotional challenges. The person in this role must be patient, composed, and compassionate while maintaining strong organization and professionalism in a busy legal environment. The ideal candidate will be comfortable handling reception, managing office logistics, coordinating attorney calendars, and serving as a steady, professional point of contact for clients, with the opportunity to take on additional responsibilities over time.</p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the primary front desk and client-facing point of contact for the firm</li><li>Manage incoming calls, client inquiries, and general correspondence</li><li>Handle mail processing, scanning, and distribution</li><li>Maintain attorney calendars and monitor key deadlines</li><li>Coordinate scheduling for meetings, court appearances, and client appointments</li><li>Support case intake tracking and file organization</li><li>Maintain organized physical and electronic filing systems</li><li>Assist with general office operations, vendor coordination, and supply management</li><li>Provide administrative support to attorneys as needed</li></ul><p><br></p>
We are looking for an experienced Executive Assistant to provide high-level support to C-level executives in Oakland, California. In this long-term contract position, you will play a critical role in ensuring smooth administrative operations, managing sensitive information, and coordinating executive activities with professionalism. This role requires a proactive approach, exceptional organizational skills, and the ability to work independently with minimal supervision.<br><br>Responsibilities:<br>• Organize and manage scheduling for senior executives, including sending invitations, reserving meeting spaces, preparing agendas, and documenting action items.<br>• Develop and revise PowerPoint presentations to support executive communications and internal meetings.<br>• Facilitate effective communication between departments by managing correspondence and ensuring timely responses.<br>• Prepare detailed expense reports and submit them accurately and on time.<br>• Handle confidential information with discretion, maintaining the highest level of professionalism.<br>• Coordinate logistics for internal and external meetings, conferences, and training sessions, including arranging catering and technical setups.<br>• Arrange travel plans for executives, ensuring all accommodations and itineraries are handled efficiently.<br>• Maintain and retrieve important documents and reference materials for easy accessibility.<br>• Perform essential administrative duties such as filing, copying, and managing office supplies.<br>• Uphold strict confidentiality standards in all aspects of the role.
