36 results for Assistant Project Manager in Plainfield, NJ

Assistant Project Manager We are in the process of recruiting an Assistant Project Manager to join our client's team in the Plainfield, New Jersey area. This role will involve playing a vital part in the planning, implementation, and delivery of various construction projects. The Assistant Project Manager will work closely with other project managers and team members to ensure projects are delivered on time, within budget, and in accordance with specifications. Responsibilities:• Actively support the project management team in the planning and execution of construction projects.• Maintain strong communication with team members to ensure project objectives are met.• Utilize project management principles to effectively handle multiple tasks simultaneously.• Ensure all projects are completed according to specifications, within budget, and on schedule.• Play a crucial role in maintaining project timelines and budgets.• Work closely with project managers to ensure effective project delivery.• Handle and resolve any project-related inquiries promptly and efficiently.• Monitor project progress and make necessary adjustments to ensure successful delivery.• Maintain accurate and up-to-date project records.

Assistant Project Manager We are offering an exciting opportunity in Brooklyn, New York for an Assistant Project Manager within the commercial construction industry. In this role, you will be essential in managing various construction projects, handling documentation, preparing proposals, and managing job costs. Responsibilities:• Oversee and manage commercial construction projects to ensure they are completed on time and within budget• Prepare and submit proposals and RFPs in response to client needs• Handle construction documentation • Conduct buyouts and manage job costs effectively to maintain profitability• Maintain an accurate and up-to-date record of all project details and stages• Collaborate with different teams and stakeholders for smooth project execution• Ensure all project activities comply with company and industry regulations• Monitor project progress and make adjustments as necessary to meet deadlines• Address customer inquiries and resolve issues promptly to maintain high customer satisfaction• Analyze project performance and prepare detailed reports for management. If this person is you, please apply to victoria.iacoviello@roberthalf

Assistant Project Manager We are looking for an attentive Assistant Project Manager to join our Client's team in New York, New York. In this role, you will support the planning and execution of construction projects, ensuring they are completed on time and within budget. You will collaborate with various departments and contribute to maintaining high standards of quality and efficiency. Responsibilities:• Assist in overseeing construction projects from inception to completion, ensuring adherence to timelines and budgets.• Review and interpret blueprints and shop drawings to provide project guidance and support.• Coordinate with teams such as estimating, drafting, and site crews to streamline project workflows.• Utilize tools like Bluebeam Revu to manage project documentation and processes effectively.• Conduct site visits to monitor progress, resolve issues, and ensure compliance with project requirements.• Maintain clear and precise communication with clients, vendors, and internal teams.• Track and report project milestones, expenses, and potential risks to stakeholders.• Support procurement processes by sourcing materials and managing inventory as needed.• Implement organizational systems to improve efficiency and project management.• Ensure that all work adheres to safety standards and building regulations. If this person is you, please apply to victoria.iacoviello@roberthalf

Project Manager We are actively searching for a Project Manager to join our client's team, in the Plainfield, New Jersey area. In this role, you will be expected to oversee and manage projects from the initial stages to completion. You will work collaboratively with several teams to set project objectives, plan tasks, allocate resources, and ensure projects are delivered on time. Furthermore, you will be tasked with making sure all projects align with business objectives and are completed within the allocated budget. Responsibilities:<ul><li>Lead project planning sessions and coordinate staff and internal resources.</li><li>Manage project progress and adapt work as required.</li><li>Oversee project procurement management.</li><li>Work closely with teams to define project objectives and ensure timely execution.</li><li>Monitor project costs to ensure they remain within budget.</li><li>Ensure project deadlines are met and provide timely updates to stakeholders.</li><li>Assess project risks and issues and provide solutions where applicable.</li><li>Align all projects with business objectives and ensure they are completed on schedule.</li><li>Guarantee that all project-related documentation is accurate and up to date.</li></ul>

Project Manager We are seeking a dedicated and proactive Project Manager to lead two high-impact initiatives aimed at optimizing artist royalties and enhancing organizational efficiency. This role is perfect for a strategic thinker with excellent coordination skills and proven experience managing cross-departmental projects. The candidate will ensure the successful implementation of increasing royalty payment schedules and the construction of a robust data warehouse to streamline artist payment tracking and documentation. Role and Responsibilities: Project Management & Strategic Execution:<ul><li>Serve as the primary point of contact for two concurrent projects:</li><li>Transitioning royalty payment schedules for artists from biannual to quarterly payments to improve financial transparency and operations efficiency.</li><li>Leading the design and implementation of a data warehouse to consolidate global artist information, payment schedules, and documentation seamlessly.</li><li>Drive the development of project plans, clearly outlining timelines, milestones, and deliverables while ensuring resources are allocated appropriately.</li></ul>Global Stakeholder Collaboration:<ul><li>Build relationships and maintain ongoing communication with global teams, including IT and royalty departments, to gather data and ensure alignment.</li><li>Coordinate activities across multiple regions and offices to advance project tasks and resolve operational roadblocks.</li></ul>Testing & Implementation:<ul><li>Oversee test reporting for both initiatives to validate functionality, accuracy, and scalability before rollout.</li><li>Work with IT and finance teams to address data inconsistencies or system challenges during testing phases.</li></ul>Knowledge Sharing and Training:<ul><li>Develop and deliver comprehensive training to global staff on new systems and protocols once projects are launched.</li><li>Act as a resource for troubleshooting and ongoing support during the transition periods.</li></ul>Project Monitoring & Reporting:<ul><li>Regularly report on project progress to internal stakeholders, highlighting achievements, risks, and opportunities for improvement.</li><li>Provide actionable recommendations for optimizing systems post-implementation.</li></ul>

Project Coordinator / Jr Project Manager The Project Coordinator plays a pivotal role in supporting the execution of critical milestones throughout a project lifecycle. This includes overseeing key deliverables, coordinating between departments, and ensuring project goals are met with precision in terms of time, cost, and scope. The role also involves direct involvement in billing, labor coordination, documentation, and project closeout processes, ensuring smooth transitions from project initiation to completion.

Project Manager We are seeking a Creative Project Manager to join our team in the manufacturing industry located in Woodland Park, New Jersey. In this role, you will be tasked with managing creative projects, coordinating graphics design, and creating content that drives conversions. Responsibilities: • Manage and execute product photography and videography for various platforms including e-commerce, marketing materials, social media, and email campaigns.• Coordinate the creative direction for campaigns, ensuring brand consistency and trend awareness.• Contribute in graphic design for digital assets like website elements, digital ads, social media visuals, and email marketing materials.• Review and optimize creative performance for enhanced conversions.• Work closely with the marketing team to generate visually compelling content that aligns with sales objectives.• Use Agile Scrum methodologies to manage projects efficiently.• Use enterprise resource planning (ERP) and customer relationship management (CRM) tools to keep track of projects and customer interactions.• Leverage communication skills to collaborate with various teams and stakeholders. • Utilize cloud technologies to store and access project data and resources.• Manage budgets and ensure projects stay within the allocated resources. • Use Atlassian Jira for project management and issue tracking.

Project Manager/Sr. Consultant We are in search of a Project Manager/Sr. Consultant to join our team, located in Trevose, Pennsylvania. This role is in the water industry and offers a long-term contract employment opportunity. As a Project Manager/Sr. Consultant, you will be tasked with supervising assigned applications and systems development projects, ensuring they are executed efficiently and successfully. Responsibilities: • Assemble and manage the project team, delegating responsibilities as necessary • Oversee the development of application and system projects, ensuring they meet the desired complexity level • Manage project schedules and resources, ensuring timely completion of tasks • Apply IT project management skills to handle technology-related aspects of the projects • Continually improve our Project Management Process, ensuring efficiency and effectiveness • Monitor project progress, making necessary adjustments to keep the project on track • Collaborate with other team members, ensuring a smooth workflow and efficient project completion • Handle any issues or obstacles that might arise during the project, ensuring they are resolved promptly and effectively.

Project Manager A growing company in Bergen County is seeking a Business Process Analyst/Project Manager to join their team. This role is responsible for understanding, analyzing, and improving how we work across departments—helping us become more efficient by aligning people, processes, and technology. The ideal candidate will have strong analytical and communication skills, and a passion for process improvement. Key Responsibilities:<ul><li>Work with business teams to understand current workflows and document end-to-end processes.</li><li>Identify areas for improvement and recommend changes involving systems, roles, or procedures.</li><li>Support the implementation of process changes and track progress.</li><li>Create and update training materials and documentation as needed.</li><li>Analyze data to support quality assurance before and after changes are made.</li><li>Assist in testing and rolling out new solutions and systems.</li><li>Serve as a subject matter expert in assigned areas or processes.</li><li>Facilitate communication and alignment across departments and stakeholders.</li></ul>

Project Manager We are searching for a Project Manager/Sr. Consultant in the Paper/Packaging industry at our FORT WASHINGTON, Pennsylvania office. This role revolves around leading and successfully completing customer projects, assisting in the development of presentations and proposals, driving internal efficiency improvements, and mentoring other team members. Responsibilities: • Lead the creation and ongoing management of project plans, ensuring proactive communication with team members regarding upcoming activities and milestones. • Execute project activities in accordance with implementation methodology. • Lead and facilitate project meetings effectively. • Manage the project issue log and drive each issue to completion including follow-up with designated owner, establishment of plan to resolve, and confirming with key project personnel that resolution is acceptable. • Conduct status reporting and client invoicing. • Lead and/or assist in the development of presentations and proposals for customers and/or internal stakeholders. • Drive improvements across the organization with the objective of increasing efficiencies internally and improving our ability to service our customers. • Support organizational initiatives including sales cycle support, practice aid development, and improving operating procedures. • Maintain an extensive understanding of the capabilities and functionality of our solutions and familiarity with the industries our solutions support. • Mentor and support other team members to improve their skillsets and ability to successfully implement our solutions. • Utilize skills such as Atlassian Jira, Cloud Technologies, CRM, Database, EO/IR systems, About Time, AB Testing, Budget Processes, Deliverable, Design.

Commercial Construction Project Manager We are offering an exciting opportunity for a Commercial Construction Project Manager in Brooklyn, New York. This role involves managing commercial construction projects, handling proposals and requests for quotes, and overseeing budget management. Responsibilities:• Manage and oversee commercial construction projects to ensure they are completed on time and within budget• Prepare and analyze project proposals and RFPs (Request For Proposals)• Handle RFP (Request For Quote) process, from preparation to submission• Monitor and manage project budgets effectively• Use Procore software for project management tasks• Prepare and handle AIA (American Institute of Architects) documents related to construction projects• Ensure all construction documentation is accurately prepared and maintained• Oversee the buyout process in construction projects• Engage in continuous communication with all stakeholders to ensure project objectives are met. If this person is you, please apply to victoria.iacoviello@roberthalf

IT Project Manager We are looking for a skilled IT Project Manager. In this role, you will be responsible for overseeing critical IT projects related to mergers, acquisitions, and divestitures within the pharmaceutical industry. This position offers an exciting opportunity to lead complex initiatives while collaborating with cross-functional teams and senior stakeholders. Responsibilities:• Lead the planning and execution of IT projects associated with mergers, acquisitions, and divestitures.• Act as a strategic liaison between IT teams and business units to ensure alignment on project goals, timelines, and deliverables.• Oversee the entire lifecycle of IT integration or separation projects, including due diligence, Day 1 readiness, and post-close activities.• Identify and address potential risks related to infrastructure, applications, security, and data during corporate transitions.• Manage data migration, systems integration/separation, and compliance with regulatory and industry standards.• Collaborate with external vendors and internal technical teams to achieve successful project outcomes.• Provide regular updates to senior leadership and executive stakeholders regarding project progress, risks, and milestones

Project Manager/Sr. Consultant We are in search of a Project Manager/Sr. Consultant with a strong background in the P& C insurance industry. The role is based in Princeton, New Jersey, and will involve managing various projects requiring skills in SQL, Atlassian Jira, Cisco Technologies, Cloud Technologies, CRM, and Database management among others. Responsibilities: • Manage and oversee various projects within the P& C insurance industry • Utilize SQL and other relevant software for data management and analysis • Use Atlassian Jira for project tracking and management • Implement and manage Cisco Technologies within the scope of the project • Oversee and manage the use of Cloud Technologies in project execution • Handle and manage customer relationships through CRM • Maintain accurate and up-to-date databases related to project management • Implement Agile Scrum methodologies in project management • Oversee and manage budget processes related to project execution • Implement and manage change within the project scope and communicate changes effectively to all stakeholders.

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

Administrative Assistant A construction company is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure the smooth functioning of the office. This role requires strong communication, multitasking, and problem-solving skills, as well as familiarity with construction or related industries. Responsibilities<ul><li>Administrative Support: Provide general administrative and clerical assistance, including managing correspondence, scheduling meetings, and preparing reports.</li><li>Documentation Management: Maintain accurate records, organize project files, and update databases related to contracts, permits, invoices, and other construction documents.</li><li>Scheduling and Calendar Management: Coordinate meetings, project timelines, and schedules for project managers and other team members.</li><li>Communication Liaison: Act as the primary point of contact for internal teams, contractors, and clients, ensuring effective communication and timely follow-ups.</li><li>Financial Support: Handle basic bookkeeping tasks, including invoice tracking, purchase order processing, and expense reporting.</li><li>Technology Management: Use software programs such as Microsoft Office, ERP systems, and construction management tools to generate reports, track project progress, and communicate updates.</li></ul>

Technical Project Manager We are in search of a Technical Project Manager with a focus on UX Design to join our team based in Edison, New Jersey. In this role, you will be at the forefront of creating seamless digital experiences by leading cross-functional teams and managing projects that combine strategy, design, and technology within the Marketing/PR industry. Responsibilities: • Lead the vision for user-centered digital products in collaboration with UX designers, developers, and stakeholders. • Manage the entire project lifecycle, from concept to launch, aligning timelines, budgets, and resources with business goals. • Translate creative ideas into actionable technical plans, bridging the gap between design and development. • Facilitate collaboration among UX/UI teams, engineers, and product managers to deliver intuitive, visually compelling, and functional designs. • Utilize user feedback, research insights, and performance metrics to analyze and iterate on designs. • Advocate for UX best practices, ensuring consistency across digital touchpoints. • Identify potential risks and devise strategies to mitigate them, keeping projects adaptable while maintaining high-quality execution. • Utilize your understanding of front-end technologies (HTML, CSS, JavaScript) to collaborate effectively with developers. • Use Agile/Scrum methodologies and project management tools (Jira, Asana, Trello) to manage projects effectively. • Leverage your communication and storytelling skills to present ideas and rationales to stakeholders.

Administrative Assistant We are seeking a highly organized, detail-oriented, and proactive Bilingual Administrative Assistant (Spanish/English) to join our team. The ideal candidate will possess excellent communication skills in both languages, play a critical role in supporting daily office operations, and ensure smooth coordination between internal teams, clients, and vendors. This role is ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional administrative and language support. <ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members.</li><li>Prepare, edit, and proofread correspondence, reports, and presentations in both Spanish and English.</li><li>Handle data entry, filing, and document management to maintain organized and efficient workflows.</li><li>Assist in creating and distributing communication materials, ensuring language accuracy for both English- and Spanish-speaking audiences.</li></ul>

Application Development Project Manager/Lead We are on the lookout for a proficient Application Development Project Manager/Lead to become part of our team in Central, New Jersey. The selected candidate will be at the forefront of the entire application development lifecycle, from design to deployment and maintenance. This role also involves a strong emphasis on team leadership and cross-functional collaboration to ensure efficient project delivery. Responsibilities:• Guiding and leading development, along with support teams, facilitating the successful completion of projects.• Collaborating with multiple teams to understand requirements, devise technical solutions and address any arising issues in a timely manner.• Overseeing and managing the activities related to production support, guaranteeing swift resolution of incidents and problems.• Leading and managing the complete application development process, encompassing design, development, testing, deployment, and maintenance.• Developing efficient and scalable applications using a variety of technologies such as Java, .NET, API, Web Services, and SQL.• Upholding the highest coding standards, optimizing performance and ensuring application security.• Providing training and support to team members, in addition to maintaining comprehensive documentation.• Leveraging your expertise in cloud platforms like AWS, Azure, GCP, and implementing best practices for change management.• Utilizing understanding of system architecture and software design principles to drive application development.• Applying knowledge of Agile Scrum methodologies and using DevOps tools and CI/CD pipelines.

Administrative Assistant Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then: We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support:<ul><li>Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.</li><li>Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.</li></ul>Reception Duties:<ul><li>Serve as the first point of contact for visitors, clients, and vendors.</li><li>Answer and route calls appropriately, greet visitors warmly, and provide accurate information.</li></ul>Construction Industry Coordination:<ul><li>Manage and update project documentation according to construction schedules and deadlines.</li><li>Assist with the preparation of bids, proposals, and contracts specific to construction projects.</li><li>Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.</li></ul>Scheduling and Meetings:<ul><li>Coordinate appointments and meetings for upper management.</li><li>Prepare meeting agendas and take detailed minutes when required.</li></ul>Data Entry and Reporting:<ul><li>Maintain accurate records and assist with data entry related to ongoing or completed construction projects.</li><li>Prepare reports or summaries relevant to construction operations.</li></ul>

Executive Assistant We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership within a dynamic financial services organization. This Contract-to-Permanent position is based in New York, New York, and requires someone who excels at managing schedules, coordinating meetings, and overseeing administrative processes. The ideal candidate will bring strong communication skills and a proactive approach to managing executive priorities. Responsibilities: • Coordinate and maintain executive calendars, ensuring seamless scheduling and prioritization of meetings and events. • Prepare and manage correspondence, reports, and presentations for senior leadership. • Organize and facilitate virtual meetings and conference calls using platforms such as Cisco Webex. • Oversee travel arrangements and expense reporting using tools like Concur. • Manage timekeeping systems such as Kronos to ensure accuracy and compliance. • Act as a liaison between executives and internal teams, fostering clear communication and collaboration. • Track and update CRM data to support organizational goals and executive decision-making. • Handle confidential information with discretion and professionalism. • Support project management tasks and assist in the execution of executive initiatives. • Ensure timely follow-ups and deliverables for executive requests and tasks.

Director of Finance/Assistant Controller We are offering an opportunity based in the Ewing, New Jersey area, for the position of Director of Finance/Assistant Controller. The role focuses on managing financial accounting and operations, driving process improvements, and supporting strategic initiatives. The individual will be a key player in maintaining financial integrity across various systems and processes while leading a team in the Finance Department. Responsibilities:<ul><li>Lead the Finance Office team, managing General Accounting and Endowment Accounting staff, as well as an outsourced contract handling Accounts Payable, Procurement, and Billing.</li><li>Drive professional development, mentoring, and growth opportunities for Finance Office team members.</li><li>Foster collaboration with key departments, including HR and Development, to ensure smooth operations and enhance cross-functional support.</li><li>Develop and implement financial policies and procedures to optimize efficiency while ensuring compliance with Internal Revenue Service (IRS) regulations and Generally Accepted Accounting Principles (GAAP).</li><li>Supervise General Ledger accounting system ensuring timely month-end and annual close, accurate reconciliations, and responsive end-user support.</li><li>Oversee endowment accounting processes using proprietary internal software ensuring alignment with donor requirements and the General Ledger.</li><li>Monitor capital spending and Renewal & Replacement (R& R) programs, ensuring accurate financial recording, reconciliations, and reporting.</li><li>Manage fixed assets and depreciation records, preparing audit schedules, and advancing lifecycle financial planning systems.</li></ul>

Executive Assistant We are on the lookout for an Executive Assistant to join our team in the government sector, based in Iselin, New Jersey. In this position, you will be providing top-tier administrative support to senior executives, managing intricate executive timelines, coordinating meetings, and handling confidential communications, all while ensuring the smooth operation of daily activities. Responsibilities: • Oversee executive calendars, arrange meetings, appointments, and travel itineraries. • Draft reports, presentations, and correspondence for executives. • Handle screening and prioritization of emails, calls, and meeting requests. • Foster communication between executives, board members, shareholders, and internal teams. • Engage in daily or weekly meetings with the executive, summarizing action points and tracking the resolution of outstanding tasks. • Contribute to the preparation and distribution of materials for board meetings, investor relations, and regulatory filings. • Ensure adherence to SEC regulations and corporate governance policies when managing sensitive documents. • Document meeting minutes and monitor action items for follow-up. • Coordinate executive travel logistics, including expense reporting and reimbursements. • Organize company events, investor meetings, and internal leadership conferences. • Maintain confidential records, contracts, and corporate documentation in compliance with company policies. • Act as a primary point of contact for external partners, shareholders, and regulatory agencies. • Assist with the creation of internal communications and press releases related to corporate announcements. • Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.

Executive Administrative Assistant Our client is looking for a detail-oriented and proactive Executive Administrative Assistant to join their team in Lansdale, Pennsylvania area. In this role, you will provide high-level administrative support to senior executives, ensuring the smooth operation of their daily activities. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate and manage complex scheduling, including meetings, travel arrangements, and special events for senior executives.• Act as the primary point of contact between executives and internal teams, clients, and external partners.• Prepare, proofread, and edit a variety of documents, including correspondence, presentations, and reports.• Handle sensitive and confidential information with the utmost professionalism and discretion.• Organize and facilitate logistics for executive meetings, committee gatherings, and corporate events.• Monitor and prioritize incoming requests, ensuring timely responses and effective communication.• Assist in project management activities, supporting cross-functional initiatives and tracking progress.• Compile and prepare board materials, leadership reports, and other documentation for executive review.• Perform general administrative tasks to enhance organizational efficiency and support.

Administrative Coordinator We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will play a critical support role, ensuring the day-to-day operations of the office run smoothly. This is an excellent opportunity for someone who excels in administrative tasks, has strong multitasking abilities, and is looking for a flexible, part-time schedule. Key Responsibilities:<ul><li>Administrative Support: Perform general office duties, such as answering phones, responding to emails, managing correspondence, and maintaining organized filing systems (Source: Robert Half Demand for Skilled Talent Q1 2025).</li><li>Scheduling & Calendar Management: Assist in organizing appointments, meetings, and events, including creating agendas and ensuring smooth coordination.</li><li>Data Entry & Reporting: Accurately enter and update data in spreadsheets, databases, or company software, and assist with preparing presentations or reports as needed (Source: Robert Half Salary Guide).</li><li>Customer Service: Act as the first point of contact for visitors and callers, providing professional and friendly support to internal and external stakeholders.</li><li>Document Management: Prepare, proofread, and format business documents and correspondence while ensuring confidentiality and accuracy (Source: Robert Half Insights on Administrative Roles).</li><li>Office Organization: Maintain office supplies, order inventory as needed, and ensure shared spaces remain tidy and functional.</li><li>Project Assistance: Support department projects by managing timelines, coordinating resources, and staying on top of deliverables.</li></ul>

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

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