4 results for Property Management Assistant in Phoenix, AZ

Property Assistant We are offering a contract to hire employment opportunity for a Commercial Assistant Property Management in Phoenix, Arizona. Working within a close-knit team, you will be instrumental in managing commercial properties. This role is based on a hybrid work model, with at least two days a week in the office, and more during the initial training phase. Responsibilities: • Collaborate with the property management team to create advertising materials• Handle communication with tenants regarding various property-related matters• Coordinate with outside service providers for maintenance, landscaping, security, and other services• Conduct meetings with potential tenants to showcase properties, conduct interviews, and explain terms of occupancy• Facilitate tenant and third-party coordination to address maintenance and facility needs• Conduct credit checks and process rental applications• Keep track of monthly fees, maintain records of payments, and monitor rental activity• Prepare budgets and financial reports related to property management• Investigate and assist in resolving complaints, disturbances, and violations• Ensure compliance with anti-discrimination laws concerning housing, renting, and advertising• Contribute to team efforts by completing related tasks as needed.

Property Manager We are seeking an experienced and dedicated Commercial Property Manager with an active Arizona Real Estate License to oversee the management of a diverse portfolio of commercial properties. The ideal candidate will have at least 5 years of experience in commercial real estate property management and will possess strong organizational, financial, and customer service skills. This role requires a proactive approach to maintaining property values, ensuring tenant satisfaction, and driving operational efficiency. This is a contract to hire role. Key Responsibilities:<ul><li>Rent Collection & Property Fees: Collect rent payments and other fees from commercial tenants and individual property owners in a timely and professional manner. Maintain accurate financial records and ensure that all fees are collected in accordance with lease terms.</li><li>Property Expenses Management: Oversee and manage property expenses, including taxes, mortgages, insurance premiums, payroll, and maintenance costs. Ensure timely payment of bills and accurate budget management.</li><li>Financial Reporting: Provide detailed, periodic reports to property owners on the financial status of properties, including occupancy rates, lease expirations, rent roll, and other key metrics.</li><li>Tenant Screening & Leasing: Conduct property tours, meet with potential tenants, and assess tenant applications in accordance with anti-discrimination laws. Advertise available commercial spaces and, when necessary, hire leasing agents to secure tenants.</li><li>Lease Administration: Negotiate, renew, and manage commercial leases, ensuring compliance with all terms and conditions. Handle lease enforcement and assist tenants with lease-related concerns.</li><li>Property Inspections & Maintenance: Perform regular inspections of commercial properties to ensure safety, compliance, and tenant satisfaction. Coordinate necessary repairs, upgrades, or replacements of building systems and materials.</li><li>Service Contracts Management: Negotiate and arrange contracts for ongoing services such as janitorial, landscaping, HVAC, security, and more. Manage disputes and performance issues with service providers to maintain high standards of service.</li><li>Tenant Relations & Conflict Resolution: Address and resolve tenant complaints, issues, and rental violations promptly and professionally. Foster strong relationships with tenants to ensure high levels of satisfaction and tenant retention.</li><li>Property Marketing: Oversee the advertising and marketing of available commercial spaces, working with agents or marketing teams to attract prospective tenants. Maintain the property’s branding and visibility in the market.</li><li>Compliance & Risk Management: Ensure properties are in compliance with local, state, and federal regulations, including safety codes and ADA compliance. Maintain insurance coverage and manage any claims as needed.</li></ul>

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in the commercial property management industry, located in Phoenix, Arizona, United States. The role involves a blend of in-office and remote work and centers around providing administrative assistance, managing tenant communication, and ensuring smooth office operations. Responsibilities • Act as the primary contact for all tenant-related inquiries, addressing them in a detail oriented and efficient manner. • Maintain up-to-date records of vendor services, including maintenance, janitorial, and landscaping, and follow up on invoices and service confirmations. • Manage and streamline office operations, including stock levels of office supplies and office organization. • Collaborate with team members to improve operational efficiency and provide administrative support for special projects. • Assist tenants with various requests related to building operations and services, and ensure timely resolution of maintenance requests. • Coordinate and communicate tenant requests and maintenance issues with the relevant team members. • Help in the process of requesting and tracking vendor services, including obtaining quotes, scheduling appointments, and confirming completion of work. • Assist with scheduling tenant meetings or events, ensuring all logistics are handled smoothly. • Prepare and distribute communications and memos to tenants and team members as directed. • Maintain and update property files and records in the company’s management system.

Help Desk Analyst II We are offering an opportunity for a Help Desk Analyst II to join our team in the Real Estate - Developers industry, located in Scottsdale, Arizona, 85250-4421, United States. As a Help Desk Analyst II, you'll be responsible for providing technical assistance and support related to computer systems, hardware, and software. You will be responding to customer queries, running diagnostic programs, isolating problems, and determining and implementing solutions. Responsibilities: • Handle an average of 10 customer tickets per day• Utilize technologies such as Intune, Ubiquiti, MS365, Outlook, and SharePoint to resolve customer issues• Collaborate with Managed Service Providers (MSP) for escalated issues• Maintain an up-to-date knowledge of Android Development, Cisco Technologies, Citrix Technologies, Mac Computers, and Microsoft• Use Active Directory to manage user accounts and access controls• Assist with the configuration and management of Apple Devices and Computer Hardware• Carry out deployment tasks as necessary• Leverage skills in Configuration Management to ensure systems are running optimally