;

31 results for Office Specialist in Phoenix, AZ

Relevance

Date Posted

Create a Job Alert

Email me about new Office Specialist jobs in Phoenix, AZ

Are you sure you want to pass on this job?

We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance.

*HOURS OF OPERATION: Monday-Friday 8am-5pm*

Responsibilities:

• Screen and route calls, ensuring efficient phone coverage.

• Welcome visitors and guests, providing a positive first impression of our organization.

• Manage the conference room calendar and office seating charts.

• Keep the reception desk, closet, and hallways tidy and well-stocked.

• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.

• Coordinate ground transportation for guests, when necessary.

• Undertake ad hoc research and clerical projects, including word processing/data entry.

• Assist in ordering and maintaining supplies for the office.

• Use Microsoft Office Suite Skills, including Excel, for various tasks.

• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.

• Manage customer service and email correspondence.

• Organize files and schedule appointments efficiently.

• Previous Office Assistant, Administrative Assistant, or Receptionist experience

• Strong customer service skills

• Ability to perform data entry tasks with accuracy

• Experience in email correspondence

• Excellent interpersonal skills

• Proficiency in Microsoft Excel

• Knowledge of Microsoft Outlook

• Familiarity with Microsoft Word

• Experience in scheduling appointments

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

31 results for Office Specialist in Phoenix, AZ

Receptionist We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance. *HOURS OF OPERATION: Monday-Friday 8am-5pm* Responsibilities: • Screen and route calls, ensuring efficient phone coverage.• Welcome visitors and guests, providing a positive first impression of our organization.• Manage the conference room calendar and office seating charts.• Keep the reception desk, closet, and hallways tidy and well-stocked.• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.• Coordinate ground transportation for guests, when necessary.• Undertake ad hoc research and clerical projects, including word processing/data entry.• Assist in ordering and maintaining supplies for the office.• Use Microsoft Office Suite Skills, including Excel, for various tasks.• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.• Manage customer service and email correspondence.• Organize files and schedule appointments efficiently.

Help Desk Specialist We are assisting a client in Phoenix, AZ, in their search for a skilled Help Desk Specialist. This position offers a great opportunity to join a dynamic IT team and provide exceptional technical support to company employees and clients. The ideal candidate will have a passion for problem-solving, excellent communication skills, and a commitment to delivering a positive user experience. This is a contract-to-hire/temporary/full-time opportunity depending on the role's classification.Key Responsibilities:<ul><li>Provide first-level technical support via phone, email, and ticketing systems, resolving IT-related issues efficiently and effectively.</li><li>Diagnose and troubleshoot hardware, software, and network issues.</li><li>Log and update tickets in the help desk system, ensuring accurate documentation of issues, resolutions, and follow-up actions</li><li>Collaborate with internal teams and escalate unresolved technical problems to the appropriate IT staff.</li><li>Support end-users in the setup and configuration of hardware, software, and systems, including desktops, laptops, printers, smartphones, and business applications.</li><li>Assist in user account management, including password resets and application access.</li><li>Provide support for remote workers, assisting with VPNs, virtual desktops, and other remote working technologies.</li><li>Maintain strong customer service standards, ensuring issues are resolved promptly and users are kept informed throughout the process.</li><li>Identify recurring issues and suggest process improvements or solutions to prevent future problems </li></ul>

Accounts Receivable Specialist We are offering a Contract to hire employment opportunity in Scottsdale, Arizona for an Accounts Receivable Specialist. The role is in the outdoors consumer goods industry and will be based in an office setting. The Accounts Receivable Specialist will be expected to handle cash applications, data entry, and B2B collections with minimal phone time. Responsibilities:• Accurately and efficiently process customer credit applications• Maintain precise records of customer credit• Resolve customer inquiries in a timely and detail oriented manner• Monitor customer accounts and take appropriate action when necessary• Handle cash activity and cash applications with accuracy• Conducting B2B collections as required• Utilize accounting software systems, including Netsuite and/or SAP, to manage accounts receivable• Perform various accounting functions, including data entry and calculations• Use CRM and ERP - Enterprise Resource Planning systems to streamline processes• Undertake billing functions as part of the role's responsibilities.

Release of Information Specialist Robert Half is partnering with a prestigious Fortune 500 healthcare client to fulfill an essential role within their organization. We are seeking a diligent and attentive Release of Information Specialist to join our healthcare client's dynamic team. The Release of Information Specialist role is crucial for managing the release of information requests efficiently and in compliance with healthcare regulations and guidelines. The Release of Information Specialist will be at the forefront of handling sensitive information, ensuring accurate processing, and facilitating communication between patients, healthcare providers, law firms, and other entities. *Please note this role is remote ONLY for candidates who reside in Arizona! Key Responsibilities:<ul><li>Receive and process requests for the release of information, ensuring timely response to all parties.</li><li>Carefully review each request to confirm compliance with HIPAA and other relevant regulations and guidelines.</li><li>Coordinate the release of information to authorized entities, such as healthcare providers, law firms, insurance companies, etc., ensuring accuracy and confidentiality.</li><li>Serve as a primary point of contact for initial triage of members, including administrative intake and managing admission/discharge information in coordination with hospitals and the clinical team.</li><li>Handle incoming calls, manage service requests from providers/members, and provide information on available network services.</li><li>Efficiently transfer members to clinical staff as appropriate and manage the referrals process, including processing incoming and outgoing referrals and prior authorizations.</li><li>Participate in maintaining accurate records and tracking of all communications and actions taken.</li><li>Handle incoming calls and service requests from providers and members.</li><li>Provide information on network services and transfer members to clinical staff as needed.</li><li>Process referrals, incoming and outgoing referrals, and prior authorizations.</li></ul>

Supplier Sales Specialist <ul><li>Position: Supplier Specialist - Sales Assistant (Contract to Hire)</li><li>Location: Tempe, Arizona</li><li>Hybrid - 3 to 4 days ONSITE (Contract Role)</li><li>Required Years of Experience: 1+ Years SALES required (MUST HAVE)</li><li>Hourly Pay Range: $25 - $29 per hour</li></ul> Job Description: Evaluate, interview and present qualified candidates to hiring manager for review. Utilize the complete functionality of Ap. As a Supplier Specialist, you will play a key role of being a Commercial Card and Wholesale Payables Subject Matter Expert (SME), responsible for working directly with suppliers to identify objection to card and other e-payables acceptance. By offering applicable product solutions or features, you will aim to enroll or retain suppliers on Commercial Card and Wholesale Payables programs. A Supplier Specialist, will primarily work with suppliers to enroll into Virtual Connect Network. Supplier Specialists will play a pivotal role in working directly with suppliers to provide a best in class experience for clients and their suppliers. Key focus of this role is to engage and partner closely with suppliers via outbound call or email to describe the product and services to enroll into Virtual Connect Network. Role and Responsibilities: • Effectively build rapport with suppliers on the phone; conveying confidence and presence while consulting to identify their needs.• Manage supplier contact across multiple outbound and inbound channels, including phone, email, web and internal reporting• Verifying accuracy of information provided by client and/or supplier• Identify root cause for suppliers objection to product acceptance by offering product feature and/or service solutions to meet supplier needs and concerns• Research contact information using available tools and resources• Identify potential process improvements in supplier engagement• Demonstrate exceptional negotiation

Infor Application Specialist We are offering a long-term contract employment opportunity for an Infor Application Specialist for a client based in Sacaton, Arizona, 85147, United States. As an integral part of our team, you'll be tasked with managing INFOR CloudSuite implementation and support, with a focus on HR or Finance modules. This role involves a strong understanding of system maintenance, troubleshooting, and performance optimization. Responsibilities:• Ensure effective implementation and support of INFOR CloudSuite, with a specialization in either HR or Finance modules.• Understand and integrate HR or financial processes with INFOR systems.• Carry out system maintenance duties, ensuring optimal performance.• Leverage problem-solving and analytical skills to troubleshoot issues.• Collaborate with cross-functional teams, demonstrating excellent communication skills.• Manage multiple priorities independently in a contract position.• Familiarize with CloudSuite Financials and Supply Management (FSM) or CloudSuite HCM.• Gain experience with system integration tools and APIs related to INFOR.• Oversee project management in large-scale INFOR implementations.• Utilize a range of skills including Cisco Technologies, Citrix Technologies, Cloud Technologies, Dell Technologies, Firewall Technologies, Active Directory, Backup Technologies, Computer Hardware, Configuration Management, and Customer Service.

Payroll Specialist We are in search of a meticulous Payroll Specialist to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling payroll processing, reconciling payroll accounts, and ensuring compliance with financial regulations. This position offers a contract to permanent employment opportunity. Responsibilities• Ensure the timely approval of employee timecards and process bi-weekly payrolls for multiple companies• Gather and process tips, commissions, and incentives reports with bi-weekly payrolls• Collaborate with HR to accurately account for employee reimbursements and benefit deductions• Generate payroll reports for multiple companies, including intercompany payrolls and benefit reports• Maintain precise payroll records and documentation for financial tracking and audits• Record payroll expenses and liabilities in the accounting software• Post intercompany payroll allocations for all companies and maintain reports for 401k, FSA, agency payments• Conduct payroll account reconciliation and resolve discrepancies in financial data• Reconcile insurance benefits to carrier invoices and 401k, FSA, agency liabilities• Ensure compliance with local, state, and federal financial regulations and reporting requirements• Provide support during financial audits related to payroll and prepare Work Comp audits for multiple companies• Develop and enforce internal controls to maximize the protection of company assets, policies, procedures, and workflows.

Accounts Payable Specialist We are recruiting an Accounts Payable/Receivable Specialist to be a part of our team located in Scottsdale, Arizona. This role is pivotal to our operations as it entails managing and processing financial transactions, maintaining the integrity of financial data, and fostering relationships with vendors and customers. This opportunity offers a contract to permanent employment. Responsibilities: • Efficiently handle and process various financial transactions.• Ensure the accuracy and integrity of the financial data. • Maintain a strong relationship with vendors and customers while supporting our financial operations.• Accurately process and post vendor invoices in a timely manner.• Identify and reconcile discrepancies in vendor accounts.• Prepare and process payments, which include checks, ACH, and wire transfers.• Address inquiries regarding payments or invoices and manage vendor relationships.• Ensure adherence to internal controls, company policies, and audit requirements.• Generate, process, and distribute customer invoices.• Monitor accounts to identify outstanding balances and proactively follow up on overdue payments.• Post payments to the appropriate accounts and ensure proper reconciliation.• Collaborate with customers to resolve billing discrepancies or disputes.• Prepare AR aging reports and communicate payment trends or concerns to management.• Maintain accurate and organized financial records in QuickBooks.• Regularly reconcile bank accounts, credit card statements, and AR/AP ledgers.• Assist with month-end and year-end closing activities, including producing financial reports.• Work cross-functionally with other departments to streamline processes and improve financial workflows.• Identify opportunities for efficiency and contribute to implementing best practices in AP and AR management.

Accounting Assistant We are offering an exciting opportunity for a PART TIME accounting assistant in Mesa, Arizona, United States. As an integral part of our team, you will be involved in a variety of tasks that support our daily operations! This will be a mix between accounting responsibilities and office administrative work. Responsibilities GeneralPrepare bulk mailings when necessary.Provide occasional office assistance upon request.Maintain church calendar.Provide back-up financial support to Director of OperationsAssist Director of Operations with special events.Other duties as directed. WeeklyPrepare visitor letters for the first time givers.Manage church calendar.Ensure all auto-pay payables are executing properly.Attend weekly staff meetings.Review invoices and schedule payments.Process reimbursements and disbursement requests.

Payroll Specialist We are offering a contract to permanent employment opportunity for a Payroll Specialist in North Phoenix. As a Payroll Specialist, you will manage high-volume payroll processes, ensuring accuracy and compliance. You will be entrusted with sensitive information and will need to maintain a high level of confidentiality and integrity. Responsibilities:• Ensuring accurate and timely execution of high volume, multi-state payrolls across the US and Canada• Handling complex payroll functions and processes, including salary proration and reclassification of salary wages• Managing payroll for a large number of employees, maintaining a high level of attention to detail and organization• Processing final wages and off-cycle payments, ensuring compliance with all relevant regulations• Maintaining knowledge of payroll related local, state, federal, and provincial laws, and regulations• Solving day-to-day operational problems of varied scope and complexity• Using SAP HCM/Payroll system to complete various transactional requests• Utilizing strong math skills to understand and perform complex calculations• Demonstrating excellent interpersonal, written, and oral communications skills• Working in a multi-tasked environment as an individual contributor, prioritizing tasks to meet deadlines

Accounts Payable Specialist We are offering a contract to permanent employment opportunity for an Accounts Payable Specialist in Phoenix, Arizona. In this role, you will be part of a team that operates in the healthcare industry, ensuring the smooth flow of financial operations. Responsibilities: • Oversee accounts payable functions and ensure accurate processing of transactions • Utilize accounting software systems for efficient data management and reporting • Conduct account coding procedures to prepare for month-end processes • Ensure accurate and timely processing of payroll through systems like Paylocity • Act as a point of contact for financial inquiries and resolve any issues promptly • Utilize tools like Expensify for managing expenses and financial reporting • Perform auditing tasks to ensure compliance with financial regulations • Manage Automated Clearing House (ACH) transactions for efficient fund transfers • Maintain up-to-date knowledge on ERP - Enterprise Resource Planning for effective financial management • Perform additional accounting functions as necessary to support the financial operations.

Accounts Payable Specialist We are offering a contract to permanent employment opportunity for an Accounts Payable Specialist in Phoenix, Arizona. In this role, you will manage the accounts payable process, maintain vendor relationships, and support month-end close activities. You will also process a high volume of invoices in compliance with company policies and vendor terms. Responsibilities: • Ensure accurate and timely processing of invoices • Enter invoices into Sage Intacct accurately, ensuring proper account classification and prompt payment processing • Conduct regular account reconciliations, resolve discrepancies, and align with general ledger accounts • Maintain positive relationships with vendors, addressing inquiries, resolving issues, and ensuring timely payments • Prepare and process check runs, ACH payments, and wire transfers according to established schedules • Review and process employee expense reports, ensuring adherence to company policies • Provide support for internal and external audits, including documentation and reconciliation of transactions • Collaborate with the accounting team to identify opportunities for process efficiencies, system enhancements, and best practices • Assist with month-end close procedures, including preparation of journal entries related to accounts payable.

Desktop Support We are seeking a detail-oriented and tech-savvy Desktop Support Specialist to join a client's IT team in Phoenix. This role focuses on ensuring the functionality and efficiency of end-user systems, providing technical support, and maintaining IT-related hardware, software, and networking components. The ideal candidate is equipped with strong troubleshooting skills and excellent customer service abilities.Key Responsibilities:<ul><li>Provide technical assistance to end-users for hardware, software, and network-related issues.</li><li>Install, configure, and maintain desktops, laptops, mobile devices, printers, and other peripherals.</li><li>Troubleshoot and resolve Windows OS, Mac OS (if applicable), and Microsoft Office 365 issues.</li><li>Diagnose and resolve issues related to network connectivity, VPN access, and Wi-Fi troubleshooting.</li><li>Coordinate with IT teams or vendors for equipment repairs or software updates as needed.</li><li>Ensure all IT equipment adheres to company policies and security protocols.</li><li>Document incidents, troubleshooting steps, and resolutions in a ticketing system (e.g., ServiceNow, Zendesk).</li><li>Provide support for remote users, including setups, configurations, and troubleshooting.</li><li>Assist in workstation deployment, including imaging and patch management.</li><li>Educate employees on best practices related to technology use, security, and self-service IT tools.</li></ul>

Clerk, Billing We are offering a long-term contract employment opportunity for a Billing Clerk in our office. As an integral part of our team, your role will involve managing various aspects of ticket resolution, ensuring accurate and complete information, and collaborating with internal teams for effective issue resolution. Responsibilities include: • Accurately processing and documenting ticket information. • Identifying and correcting discrepancies or incomplete tickets. • Communicating effectively with internal teams to clarify ticket details and resolve issues. • Collaborating with other departments or teams to ensure timely ticket closure and effective resolution of issues. • Taking full ownership of the ticket closure process, ensuring all steps are completed and issues are resolved before closing. • Providing feedback and support to team members to improve processes. • Utilizing computer skills in a Microsoft Office/Windows environment, including proficiency in data entry and ten-key. • Leveraging knowledge of Microsoft Excel, Teams, and Outlook. • Maintaining a strong attention to detail and ability to prioritize tasks and manage time efficiently. • Adapting to new processes, tools, or changing priorities in a fast-paced environment while maintaining a detail oriented demeanor.

Bilingual (Spanish) Receptionist We are in search of a Bilingual (Spanish) Receptionist to join our criminal law firm's team in the legal industry, based in Phoenix, Arizona near the Biltmore. As a Bilingual Receptionist, your primary responsibilities will involve answering a multi-line phone system, managing customer inquiries, and maintaining precise customer records. This role offers an exciting opportunity for those who have a keen eye for detail and exceptional interpersonal skills. This is an in-office role and prior law firm experience is preferred. Responsibilities:• Efficiently handle multi-line phone system and respond to customer inquiries• Deliver superior customer service at all times• Accurately process data entry tasks • Handle email correspondence with professionalism and promptness• Utilize Microsoft Excel, Outlook, and Word for various administrative tasks• Maintain an organized filing system • Schedule appointments as necessary• Apply interpersonal skills to interact with clients and team members• Leverage past legal experience to understand and execute job responsibilities effectively.

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in the commercial property management industry, located in Phoenix, Arizona, United States. The role involves a blend of in-office and remote work and centers around providing administrative assistance, managing tenant communication, and ensuring smooth office operations. Responsibilities • Act as the primary contact for all tenant-related inquiries, addressing them in a detail oriented and efficient manner. • Maintain up-to-date records of vendor services, including maintenance, janitorial, and landscaping, and follow up on invoices and service confirmations. • Manage and streamline office operations, including stock levels of office supplies and office organization. • Collaborate with team members to improve operational efficiency and provide administrative support for special projects. • Assist tenants with various requests related to building operations and services, and ensure timely resolution of maintenance requests. • Coordinate and communicate tenant requests and maintenance issues with the relevant team members. • Help in the process of requesting and tracking vendor services, including obtaining quotes, scheduling appointments, and confirming completion of work. • Assist with scheduling tenant meetings or events, ensuring all logistics are handled smoothly. • Prepare and distribute communications and memos to tenants and team members as directed. • Maintain and update property files and records in the company’s management system.

Accounting Clerk Robert Half is looking for a skilled Accounting Associate to join our growing client in Chandler, Arizona. As an Accounting Associate, you will be tasked with managing accounts payable and receivable, credit card & bank reconciliations, new vendor set ups and providing month end close support. This is an exciting opportunity to apply your skills in a dynamic work environment. Responsibilities: • Manage and oversee the accounts payable and receivable functions • Handle account reconciliation tasks diligently • Reconcile credit card statements/accounts • Process invoices in a timely and efficient manner • Posting Journal Entries for month end close process• Monitor customer accounts and initiate appropriate actions when necessary • Leverage Microsoft Excel for data management and reporting • Complete new vendor set ups. including proper 1099 documentation • Maintain up-to-date and accurate customer credit records

Medical Data Entry Clerk We are offering a permanent employment opportunity for a Medical Data Entry Clerk in the service industry, based in Mesa, Arizona. As a Medical Data Entry Clerk, you will be tasked with data entry, working with large data sets, and the use of Excel functions like X-lookups, Pivot Tables, and VLOOKUP. In the future, you will also be trained to handle medical billing and account receivables. Responsibilities: • Accurate and efficient processing of large data sets • Utilize Excel functions such as X-lookups, Pivot Tables, and VLOOKUP for data management • Ensure accurate data entry and record keeping • Monitor customer accounts and take appropriate action when necessary • Train to handle medical billing and account receivables in the future

Patient Registrations Representative We are offering a contract employment opportunity for an organized and detail-oriented Patient Registration Representative in Chandler, Arizona, United States. As a Patient Registration Representative, you will be responsible for providing excellent customer service, ensuring a positive patient experience throughout the registration process and adhering to organizational policies and procedures for the resolution of patient financial liability. Responsibilities:· Appropriate patient identification. · Collecting accurate and thorough patient demographic data. · Obtaining insurance information and verifying eligibility and benefits.· Determining and collecting patient financial liability and e Referring patients to the Patient Registration Specialist as needed for assistance with financial counseling and/or clearance. · The Patient Registration Representative adheres to the organization's policies and procedures for resolution of patient financial liability.

Clerk, Billing We are offering a long term contract employment opportunity for a Billing Clerk in Phoenix, Arizona. As a Billing Clerk, your role will involve a variety of duties centered around customer billing and account management in our team. Responsibilities: • Review and analyze customer accounts for accurate billing. • Work closely with the team to produce invoices on a regular basis. • Learn and utilize our billing system effectively under guidance. • Perform checks on customer data integrity and investigate any questionable items before billing. • Assist in compiling, analyzing, and validating customer revenue. • Create and revise manual invoices as required. • Resolve customer issues through research and investigation. • Process customer billing adjustments and refund requests. • Work towards resolving customer credit balances in collaboration with team members. • Adhere to all SOX required controls. • Undertake duties related to Landfill and Transfer Station billing as needed.

Clerk, Billing We are opening up a position for a Billing Clerk in the industry of our operations, located in Phoeniz, AZ, United States. This hybrid role offers a unique opportunity to balance between on-site and remote work settings, with the initial few weeks dedicated to on-site training. This role offers a contract to permanent employment opportunity. Responsibilities:• Accurately process customer credit applications in a timely manner• Maintain precise records of customer credit• Handle customer accounts and take necessary actions• Review and scrutinize customer accounts to ensure correct billing• Carry out customer data integrity checks and investigate any suspicious items before billing• Compile, analyze, and validate customer revenue with assistance from experienced team members• Create and revise manual invoices as required• Resolve customer issues through research• Create and process adjustments in customer billing• Handle customer refund requests• Collaborate with team members to understand how to resolve customer credit balances• Comply with all SOX required controls• Perform specific duties related to Landfill and Transfer Station billing when required.

Full Charge Bookkeeper We are offering an exciting opportunity for a Full Charge Bookkeeper in the commercial property management industry, based in Phoenix, Arizona. This role is crucial in maintaining detailed financial records and contributing to the overall financial wellbeing of our properties. Responsibilities: • Efficiently process transactions related to accounts payable and accounts receivable • Manage the billing and collections from tenants • Maintain and reconcile bank statements regularly • Track and record expenses and income related to properties • Assist in the production of financial statements and reports • Support the closing processes at the end of each month and year • Provide administrative support to the accounting department as required • Ensure all activities are compliant with company policies and relevant regulations • Occasionally assist with payroll processing when needed • Utilize accounting software systems, Microsoft Excel, and Great Plains for various accounting functions.

Accounts Payable Clerk We are offering a long term contract employment opportunity for an Accounts Payable Clerk in Phoenix, Arizona. As an Accounts Payable Clerk, you will be tasked with a range of responsibilities centering on maintaining financial records and processing payments. This role is pivotal in ensuring that our financial operations run smoothly and efficiently. Responsibilities • Handle the processing of trade invoices including Normal Supplier Invoices, Normal Freight Invoices, and FB60 Transactions for the Non-Three-way match divisions. • Support the finance and accounting department by tracking bills, processing payments, and resolving any conflicts. • Implement transactions into electronic accounts receivable and billing systems. • Respond to billing inquiries and troubleshoot any billing issues that may arise. • Verify and process personnel expense reports in a timely manner. • Oversee computerized check runs and log check batches. • Maintain accurate records of all Accounts Payable transactions. • Collaborate with internal staff, purchasers, and external vendors and suppliers to clarify differences and reconcile conflicts. • Ensure that all legal and business licenses are renewed in accordance with state and federal laws annually. • Provide excellent customer service in all interactions with internal and external customers. • Perform other job-related duties as assigned.

Bookkeeper We are offering an exciting opportunity for a Bookkeeper in Phoenix, Arizona. As part of the team, you'll be working in a dynamic environment where you'll be in charge of various accounting tasks, ensuring the financial health and transparency of the business. Responsibilities: • Assisting with the processing of payrolls for various clients, ensuring timely and accurate delivery. • Utilizing QuickBooks software for various tasks including but not limited to data entry, account reconciliation, and month-end close. • Demonstrating a clear understanding of accounting principles, including debits and credits, to accurately record financial transactions. • Preparing financial statements, including Profit & Loss and Balance Sheets, to provide a clear view of the company's financial status. • Handling Accounts Payable (AP) and Accounts Receivable (AR) management, ensuring all transactions are accurately recorded and any discrepancies are quickly resolved. • Performing bank reconciliations to ensure financial records are accurate and up-to-date. • Utilizing Microsoft Excel for various tasks, including data analysis and reporting. • Assisting with tax-related tasks as needed, ensuring compliance with all relevant tax laws and regulations. • Ensuring data entry tasks are completed accurately and efficiently, maintaining the integrity of the company's financial data. • Executing the month-end close process, ensuring all financial data is accurate and up-to-date.

Accounts Payable Clerk We are searching for an Accounts Payable Clerk to join our team in Phoenix, Arizona. This role is integral to our operations within the industry, where you will be tasked with managing and processing vendor invoices, maintaining accurate records, and ensuring efficient communication with vendors. Responsibilities include: • Accurately processing vendor invoices, with a keen eye for any discount terms included. • Establishing new vendors in the accounting system, which involves collecting W-9 forms. • Thoroughly reviewing purchase orders, statements, and invoices to confirm the amounts owed. • Efficiently responding to vendor inquiries, and resolving discrepancies in billings and payments. • Ensuring the appropriate approval for invoices and expense reports. • Processing payment methods including ACH, wire transfers, and physical checks. • Maintaining both unpaid and paid invoice files in an organized manner. • Utilizing skills in account reconciliation, data entry, and various software such as Microsoft Excel, QuickBooks, Oracle, and SAP.

Next Results Page

TalentMatch®

31 results for Office Specialist in Phoenix, AZ

TalentMatch^®