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6 results for Executive Assistant in Phoenix, AZ

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Works independently and with limited supervision on variety of tasks to support departmental operations through development, implementation, and monitoring of reporting and administrative processes. Determine methods for completing new assignments, and respond quickly in fast-paced, changing environment. Support department with office administration.

Job Description:

Manage all miscellaneous tasks assigned with ability to think out of box to find resolution.
Interface with various levels of departmental management on operational and administrative tasks.
Arrange travel and meetings.
Complete complex expense reports.
Manage calendars.
Perform departmental office administrative tasks and office support activities.

Prepare and deliver various daily, weekly, monthly, quarterly, annual and ad-hoc reports. Resolve reporting issues with speed and quality

Bachelors degree preferred. But will look at candidates without
5+ years of prior experience in an administrative position including working with top level executives.
Very strong PC and software application skills. Knowledge of SAP.
Experience completing expense reports for complex traveling.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

6 results for Executive Assistant in Phoenix, AZ

Executive Assistant Works independently and with limited supervision on variety of tasks to support departmental operations through development, implementation, and monitoring of reporting and administrative processes. Determine methods for completing new assignments, and respond quickly in fast-paced, changing environment. Support department with office administration. Job Description:<ul><li>Manage all miscellaneous tasks assigned with ability to think out of box to find resolution.</li><li>Interface with various levels of departmental management on operational and administrative tasks.</li><li>Arrange travel and meetings.</li><li>Complete complex expense reports. </li><li>Manage calendars.</li><li>Perform departmental office administrative tasks and office support activities.</li></ul>Prepare and deliver various daily, weekly, monthly, quarterly, annual and ad-hoc reports. Resolve reporting issues with speed and quality

Office Manager Executive Assistant to CEO: · Provide general support, oversees calendar management, coordinate meetings, monitor phone calls· Oversee the management of receipts & records· Plan events and travel· Professionally interact with others on CEO’s behalf · Prepare, edit and proof documents, presentations and publications Assist Chief of Staff:· Download, file, and scan monthly carrier commission statements, data entry of commission in system, commission tracking & reporting as needed· Monitor credit card transactions and reconcile receipts· Routine updates in CRM system· Assists with SmartSheet builds and maintenance· Performs Accounting Management Office Manager/General Office Duties:· Oversees and manages the following: Greet visitors, determine their needs, confirms appointments, and direct them to the proper person or office· Answer phones & relay calls, maintain the company phone system· Oversees the Review and routing of incoming and outgoing mail; oversees and manages the Preparation, sending, and tracking of outgoing and incoming shipments.· Review inbound virtual faxes and route to appropriate staff member, send outgoing faxes· Ensures and the kitchen, copy/supply room, and conference rooms are clean, stocked, and orderly condition· and order Ensures that the marketing supplies are monitored and maintained.

Receptionist We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance. *HOURS OF OPERATION: Monday-Friday 8am-5pm* Responsibilities: • Screen and route calls, ensuring efficient phone coverage.• Welcome visitors and guests, providing a positive first impression of our organization.• Manage the conference room calendar and office seating charts.• Keep the reception desk, closet, and hallways tidy and well-stocked.• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.• Coordinate ground transportation for guests, when necessary.• Undertake ad hoc research and clerical projects, including word processing/data entry.• Assist in ordering and maintaining supplies for the office.• Use Microsoft Office Suite Skills, including Excel, for various tasks.• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.• Manage customer service and email correspondence.• Organize files and schedule appointments efficiently.

Human Resources (HR) Assistant We are on the search for a Human Resources (HR) Assistant to become a part of our team. Located in Scottsdale, Arizona, this role revolves around managing HR-related administrative tasks and ensuring the smooth running of HR operations. This involves a variety of duties, with heavy data entry tasks. This role provides an excellent long-term contract employment opportunity. Responsibilities: • Undertaking administrative tasks related to HRMS and other HR platforms• Processing Cobra efficiently and effectively• Handling data entry tasks with attention to detail• Assisting with various benefit functions and auditing tasks• Delivering high-quality customer service and resolving customer inquiries• Carrying out administrative duties with a high level of proficiency• Conducting billing reconciliations and ensuring accuracy• Utilizing ADP - Financial Services for various HR tasks• Monitoring and managing customer accounts as needed

Accounting Assistant We are offering an exciting opportunity for a PART TIME accounting assistant in Mesa, Arizona, United States. As an integral part of our team, you will be involved in a variety of tasks that support our daily operations! This will be a mix between accounting responsibilities and office administrative work. Responsibilities GeneralPrepare bulk mailings when necessary.Provide occasional office assistance upon request.Maintain church calendar.Provide back-up financial support to Director of OperationsAssist Director of Operations with special events.Other duties as directed. WeeklyPrepare visitor letters for the first time givers.Manage church calendar.Ensure all auto-pay payables are executing properly.Attend weekly staff meetings.Review invoices and schedule payments.Process reimbursements and disbursement requests.

Executive Administrative Manager We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise. Responsibilities: • Manage administrative tasks efficiently to ensure smooth operations within the organization. • Use QuickBooks Enterprise for maintaining financial records and transactions. • Organize, schedule, and oversee personal errands as required. • Maintain confidentiality and exercise discretion when handling sensitive information. • Act as a point of contact between the executives and internal or external colleagues. • Create regular reports and update internal databases as necessary. • Anticipate the needs of others in order to ensure seamless and positive experiences. • Develop and maintain an efficient documentation and filing system for record purposes.