<p>Our team is seeking an organized and detail-oriented Administrative Assistant to provide vital support to our tax department in Phoenix, AZ. This is a temp to hire opportunity—offering the potential to transition to a permanent role based on performance and departmental needs. You will be responsible for day-to-day administrative support, coordination, and communication to ensure smooth office operations and help the tax team meet deadlines and compliance standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the tax department, including document management, data entry, filing, and calendar scheduling.</li><li>Draft, review, and process correspondence, reports, and tax-related documentation.</li><li>Serve as the main point of contact for internal and external communications regarding department matters.</li><li>Organize and maintain confidential records, ensuring accuracy and regulatory compliance.</li><li>Support the preparation and distribution of tax-related materials, assist with project tracking, and perform other clerical duties as assigned.</li></ul>
<p>We are looking for an experienced Executive Assistant/Transaction Coordinator to join our client's luxury real estate team in Paradise Valley, Arizona. This role involves providing high-level administrative support while managing real estate transactions in a fast-paced, high-performance environment. The ideal candidate will be detail-oriented, adept at multitasking, and possess strong knowledge of Arizona real estate practices.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage real estate transactions, ensuring all contracts and paperwork are accurate and completed on time.</p><p>• Provide executive-level administrative support to assist in daily operations and office management.</p><p>• Collaborate with marketing teams and showing agents to streamline property listings and client communications.</p><p>• Conduct property searches and comparative market analyses to support real estate activities.</p><p>• Draft and review contracts and other transaction-related documents with attention to detail.</p><p>• Maintain organized records of all transactions and office documentation.</p><p>• Assist with scheduling and coordinating meetings, showings, and other real estate-related events.</p><p>• Act as a reliable point of contact for clients, ensuring exceptional service and communication.</p><p>• Utilize knowledge of the Paradise Valley area to aid in property searches and market insights.</p><p>• Support high-functioning performers in achieving business goals and meeting deadlines.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Phoenix, Arizona. In this role, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with precision and attention to detail. This position is ideal for someone with strong communication skills, the ability to multitask, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Manage and maintain office operations, including organizing files and records to ensure efficient access.<br>• Answer incoming phone calls and direct them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry to maintain up-to-date records and reports.<br>• Handle receptionist duties, such as greeting visitors and providing assistance as needed.<br>• Coordinate schedules and meetings, ensuring timely communication and preparation.<br>• Prepare and process documents, reports, and correspondence with attention to detail.<br>• Assist in tracking and organizing office supplies to ensure necessary materials are available.<br>• Support team members with administrative tasks to contribute to overall productivity.<br>• Monitor and respond to emails promptly, ensuring effective communication.<br>• Maintain confidentiality when handling sensitive information and documents.
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in managing daily operations effectively. This is a Long-term Contract position based in Scottsdale, Arizona, offering the opportunity to work closely with executives in a fast-paced and collaborative environment. The ideal candidate will excel in administrative coordination, communication, and project management, ensuring smooth organizational workflows and a high level of professionalism.<br><br>Responsibilities:<br>• Oversee comprehensive calendar management for senior leaders, including scheduling, resolving conflicts, and preparing agendas.<br>• Coordinate logistics for meetings across different departments, regions, and time zones.<br>• Arrange complex domestic travel plans for executives, including flights, accommodations, and itineraries.<br>• Manage expense reporting processes using systems like Concur, ensuring timely and accurate submissions.<br>• Act as a central point for communication, providing updates and following up on action items.<br>• Organize and execute virtual and in-person events, handling venue selection, catering, and agenda distribution.<br>• Prepare presentations, meeting materials, and detailed notes for executive meetings.<br>• Track project deliverables and timelines, ensuring accountability and progress across teams.<br>• Develop onboarding resources and training materials to support new hires and internal programs.<br>• Collaborate with cross-functional teams to address operational needs and ensure seamless departmental support.
We are looking for a detail-oriented General Office Clerk to join our team in Casa Grande, Arizona. This Contract to permanent position offers an excellent opportunity to grow professionally while contributing to the success of our office operations. The role is ideal for someone with strong organizational and administrative skills who thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including answering phones, managing correspondence, and maintaining records.<br>• Input and update data accurately into systems, ensuring information is organized and current.<br>• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to create documents, manage schedules, and communicate effectively.<br>• Provide exceptional customer service by assisting clients and addressing inquiries promptly.<br>• Organize and file documents systematically for easy retrieval and secure storage.<br>• Schedule appointments and coordinate meetings to support team operations.<br>• Handle shipping and receiving functions, including processing incoming and outgoing packages.<br>• Scan and digitize documents to maintain electronic records.<br>• Collaborate with team members to ensure office processes run smoothly and efficiently.<br>• Maintain a clean and orderly workspace, ensuring supplies are stocked and accessible.
