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8 results for Administrative Assistant in Phoenix, AZ

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We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance.

*HOURS OF OPERATION: Monday-Friday 8am-5pm*

Responsibilities:

• Screen and route calls, ensuring efficient phone coverage.

• Welcome visitors and guests, providing a positive first impression of our organization.

• Manage the conference room calendar and office seating charts.

• Keep the reception desk, closet, and hallways tidy and well-stocked.

• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.

• Coordinate ground transportation for guests, when necessary.

• Undertake ad hoc research and clerical projects, including word processing/data entry.

• Assist in ordering and maintaining supplies for the office.

• Use Microsoft Office Suite Skills, including Excel, for various tasks.

• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.

• Manage customer service and email correspondence.

• Organize files and schedule appointments efficiently.

• Previous Office Assistant, Administrative Assistant, or Receptionist experience

• Strong customer service skills

• Ability to perform data entry tasks with accuracy

• Experience in email correspondence

• Excellent interpersonal skills

• Proficiency in Microsoft Excel

• Knowledge of Microsoft Outlook

• Familiarity with Microsoft Word

• Experience in scheduling appointments

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

8 results for Administrative Assistant in Phoenix, AZ

Receptionist We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance. *HOURS OF OPERATION: Monday-Friday 8am-5pm* Responsibilities: • Screen and route calls, ensuring efficient phone coverage.• Welcome visitors and guests, providing a positive first impression of our organization.• Manage the conference room calendar and office seating charts.• Keep the reception desk, closet, and hallways tidy and well-stocked.• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.• Coordinate ground transportation for guests, when necessary.• Undertake ad hoc research and clerical projects, including word processing/data entry.• Assist in ordering and maintaining supplies for the office.• Use Microsoft Office Suite Skills, including Excel, for various tasks.• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.• Manage customer service and email correspondence.• Organize files and schedule appointments efficiently.

Executive Assistant We are in search of a meticulous Executive Assistant to be part of our team in the real estate industry, specifically situated in Phoenix, Arizona. The Executive Assistant will be entrusted with tasks such as managing customer interactions, maintaining precise customer records, and addressing customer queries. Responsibilities:• Efficiently manage customer credit applications • Maintain precise records of customer credit• Handle personal, office management duties, and EA• Collaborate with the founder on various businesses and items of attention• Balance time between personal and managing EA/Office tasks• Work closely with the founder's wife on scheduling medical appointments• Ensure compliance and manage employee relations• Handle benefit functions and FMLA related tasks• Operate ADP - Financial Services and ADP Workforce Now• Utilize Ceridian, Dayforce, and ATS - Asynchronous Transfer Mode tools for efficient workflow.

Executive Assistant Works independently and with limited supervision on variety of tasks to support departmental operations through development, implementation, and monitoring of reporting and administrative processes. Determine methods for completing new assignments, and respond quickly in fast-paced, changing environment. Support department with office administration. Job Description:<ul><li>Manage all miscellaneous tasks assigned with ability to think out of box to find resolution.</li><li>Interface with various levels of departmental management on operational and administrative tasks.</li><li>Arrange travel and meetings.</li><li>Complete complex expense reports. </li><li>Manage calendars.</li><li>Perform departmental office administrative tasks and office support activities.</li></ul>Prepare and deliver various daily, weekly, monthly, quarterly, annual and ad-hoc reports. Resolve reporting issues with speed and quality

Office Manager Executive Assistant to CEO: · Provide general support, oversees calendar management, coordinate meetings, monitor phone calls· Oversee the management of receipts & records· Plan events and travel· Professionally interact with others on CEO’s behalf · Prepare, edit and proof documents, presentations and publications Assist Chief of Staff:· Download, file, and scan monthly carrier commission statements, data entry of commission in system, commission tracking & reporting as needed· Monitor credit card transactions and reconcile receipts· Routine updates in CRM system· Assists with SmartSheet builds and maintenance· Performs Accounting Management Office Manager/General Office Duties:· Oversees and manages the following: Greet visitors, determine their needs, confirms appointments, and direct them to the proper person or office· Answer phones & relay calls, maintain the company phone system· Oversees the Review and routing of incoming and outgoing mail; oversees and manages the Preparation, sending, and tracking of outgoing and incoming shipments.· Review inbound virtual faxes and route to appropriate staff member, send outgoing faxes· Ensures and the kitchen, copy/supply room, and conference rooms are clean, stocked, and orderly condition· and order Ensures that the marketing supplies are monitored and maintained.

Executive Administrative Manager We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise. Responsibilities: • Manage administrative tasks efficiently to ensure smooth operations within the organization. • Use QuickBooks Enterprise for maintaining financial records and transactions. • Organize, schedule, and oversee personal errands as required. • Maintain confidentiality and exercise discretion when handling sensitive information. • Act as a point of contact between the executives and internal or external colleagues. • Create regular reports and update internal databases as necessary. • Anticipate the needs of others in order to ensure seamless and positive experiences. • Develop and maintain an efficient documentation and filing system for record purposes.

Criminal Law Litigation Legal Assistant We are seeking a Criminal Law Litigation Legal Assistant to join our law firm client's team in Phoenix, Arizona near the Biltmore. In this role, you will be performing key tasks such as calendaring, docketing, court filings, and other administrative-related duties. This position is an in-office role with standard Monday to Friday office hours. Bilingual (Spanish) strongly preferred. Responsibilities: • Manage and organize court filings and documents accurately• Administer and maintain case management software for client relations• Efficiently handle calendar management, scheduling court dates and deadlines• Utilize Aderant and Adobe Acrobat for various legal tasks• Engage in effective communication with clients and team members• Oversee claim administration and billing functions• Exhibit a strong understanding of criminal law and criminal defense litigation• Preference for bilingual Spanish communication skills.

Property Assistant We are offering a contract to hire employment opportunity for a Commercial Assistant Property Management in Phoenix, Arizona. Working within a close-knit team, you will be instrumental in managing commercial properties. This role is based on a hybrid work model, with at least two days a week in the office, and more during the initial training phase. Responsibilities: • Collaborate with the property management team to create advertising materials• Handle communication with tenants regarding various property-related matters• Coordinate with outside service providers for maintenance, landscaping, security, and other services• Conduct meetings with potential tenants to showcase properties, conduct interviews, and explain terms of occupancy• Facilitate tenant and third-party coordination to address maintenance and facility needs• Conduct credit checks and process rental applications• Keep track of monthly fees, maintain records of payments, and monitor rental activity• Prepare budgets and financial reports related to property management• Investigate and assist in resolving complaints, disturbances, and violations• Ensure compliance with anti-discrimination laws concerning housing, renting, and advertising• Contribute to team efforts by completing related tasks as needed.

Human Resources (HR) Assistant We are on the search for a Human Resources (HR) Assistant to become a part of our team. Located in Scottsdale, Arizona, this role revolves around managing HR-related administrative tasks and ensuring the smooth running of HR operations. This involves a variety of duties, with heavy data entry tasks. This role provides an excellent long-term contract employment opportunity. Responsibilities: • Undertaking administrative tasks related to HRMS and other HR platforms• Processing Cobra efficiently and effectively• Handling data entry tasks with attention to detail• Assisting with various benefit functions and auditing tasks• Delivering high-quality customer service and resolving customer inquiries• Carrying out administrative duties with a high level of proficiency• Conducting billing reconciliations and ensuring accuracy• Utilizing ADP - Financial Services for various HR tasks• Monitoring and managing customer accounts as needed

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8 results for Administrative Assistant in Phoenix, AZ

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