121 results for Office Specialist in Philadelphia Pa

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Philadelphia, Pennsylvania. This role involves working three days in the office and two days remotely, with flexible hours. The Office Assistant will be part of our Producer Services team and will be responsible for setting up and maintaining records for Agents, assisting with projects, and processing data updates. Responsibilities: • Create and manage records for existing producers in our internal systems. • Regularly update our internal systems with pertinent data. • Provide assistance on various projects in line with business requirements. • Offer support to the team as required. • Handle appointments and terminations when necessary. • Conduct mass data updates on the system. • Use Microsoft Office products, particularly Excel for data entry, Word for utilizing templates, and Outlook for managing emails. • Demonstrate a high level of attention to detail and organizational skills. • Work independently to complete assignments in a timely manner. • Exhibit excellent communication skills. • Apply insurance industry knowledge and accounting functions when necessary.

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Allentown, Pennsylvania. This role is particularly suited to individuals with excellent organizational skills and a keen eye for detail. As an Office Assistant, you will be a vital part of our team, ensuring the smooth running of our student services department and providing support to our academic team. Responsibilities:<ul><li>Efficiently process applications from clients </li><li>Maintain comprehensive and accurate records of client credit information</li><li>Resolve any inquiries from clients in a timely manner</li><li>Monitor client accounts and take the necessary action when required</li><li>Train new clerical staff as needed</li><li>Provide support to our academic department</li><li>Handle a switchboard with 10 - 30 lines</li><li>Perform data entry tasks as required</li></ul>

Administrative Assistant We are seeking a diligent Administrative Assistant to join our client's dynamic team, based in Philadelphia, Pennsylvania. The role offers a hybrid work model, allowing the selected individual to work from both the office and home. The position is within the consulting sector and requires the successful individual to manage credit applications from customers, maintain meticulous customer records, and resolve customer queries. Responsibilities:• Act as the primary point of contact for clients and vendors, addressing their requests and queries in a detail oriented and timely manner.• Coordinate and manage the logistics and communication for meetings, events, and travel arrangements.• Maintain a strict level of confidentiality in all dealings and communications.• Assist in the preparation and formatting of information for internal and external distribution, including but not limited to, writing letters and memos, compiling data for reports, creating presentations, writing reports, and other information preparation duties.• Contribute to the team effort by accomplishing related tasks as needed.• Ensure office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.• Perform general office duties, which may include ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.• Assist in the development and implementation of administrative standards, policies, and practices for the organization.• Conduct research, compile data, and prepare documents for consideration and presentation by executives and boards of directors.• Manage and maintain executives' schedules, appointments, and travel arrangements.

Administrative Assistant Our company is seeking an Administrative Assistant to help manage an office and handle administrative duties for a company located in Plymouth Meeting, Pennsylvania. As a key point of contact for clients and team members, the ideal candidate should have strong interpersonal skills, a proactive attitude, and an ability to handle multiple tasks efficiently. Responsibilities:<ul><li>Answer phone calls, take messages, and redirect calls as required.</li><li>Organize and schedule appointments and meetings.</li><li>Maintain contact lists and manage office communication.</li><li>Prepare memos, invoices, reports, and other documents.</li><li>Maintain filing systems, both electronic and physical.</li><li>Carry out office duties such as ordering supplies, maintaining equipment, and managing office space.</li><li>Track office expenses and handle basic bookkeeping tasks.</li><li>Assist in the preparation and organization of office events.</li><li>Provide assistance to team members and upper management as needed.</li></ul>

Administrative Assistant Robert half is seeking an organized, detail-oriented, and proactive Administrative Assistant to join a local and reputable organization. This position is part time and flexible (15-20 hours per week). As a key part of the office, this role offers an opportunity to support the smooth operation of daily activities while contributing to the success of the organization. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and loves solving problems. Responsibilities:<ul><li>Support managers, team leads, and staff with administrative responsibilities, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Prepare and process reports, spreadsheets, presentations, and other documentation as needed.</li><li>Maintain and organize electronic and paper files, ensuring accurate record-keeping and accessibility.</li><li>Provide outstanding customer service to internal and external stakeholders, handling inquiries via phone, email, or in person with professionalism.</li><li>Assist in the coordination of events, meetings, and travel arrangements, including logistical planning.</li><li>Manage office supply inventory and place orders to maintain a fully stocked and functional workspace.</li><li>Collaborate with various departments to ensure seamless communication and support across teams.</li><li>Perform other administrative tasks, as assigned, to support the needs of the office team.</li></ul>

Administrative Assistant Robert Half is currently looking for an efficient and dedicated Administrative Assistant to join a local and prominent company. In this role, you will perform a variety of administrative and clerical tasks that are crucial for the smooth and efficient running of the office. Responsibilities:<ol><li>Answering and directing phone calls to relevant staff.</li><li>Scheduling meetings and appointments.</li><li>Taking notes and minutes in meetings.</li><li>Ordering and managing office supplies and research new deals and suppliers.</li><li>Maintaining office policies and procedures.</li><li>Managing correspondence via mail or email.</li><li>Preparing reports and presentations.</li></ol>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant role in the Manufacturing industry located in Bala Cynwyd, PA, Pennsylvania. The successful Administrative Assistant will be tasked with a variety of responsibilities aimed at supporting our sales team and ensuring efficient operations. What you get to do every single day:• Oversee the distribution of incoming leads and quote opportunities to the inside sales team.• Manage and update the customer database and CRM system to provide accurate and timely information.• Accurately enter customer sales orders into the CRM system and produce order confirmations when necessary.• Provide prompt responses to customer inquiries or phone calls, offering information on products and services.• Ensure that the sales team is fully equipped with the necessary resources for optimal performance.• Utilize various software such as ADP - Financial Services, Configure Price Quote (CPQ), ERP - Enterprise Resource Planning, and ERP Solutions.• Perform auditing duties and manage billing functions.• Maintain high standards of customer service by promptly answering inbound calls.• Employ the 'About Time' approach in all responsibilities, ensuring tasks are completed in a timely manner.

Administrative Assistant We are offering a contract for a permanent position as a part-time Administrative Assistant in Oaks, Pennsylvania. This role is primarily focused on providing excellent customer service, handling paperwork and clerical tasks, and answering phone calls. Responsibilities: • Provide exceptional customer service in the showroom • Handle incoming and outgoing calls professionally and efficiently• Conduct data entry tasks with a high level of accuracy• Manage email correspondence and schedule appointments as necessary• Ensure the accuracy of customer credit records • Process customer credit applications with precision and efficiency• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for various administrative tasks• Familiarity with QuickBooks and Fishbowl for inventory and billing tasks is a plus• Maintain organized filing systems for paperwork • Monitor customer accounts and take appropriate action when necessary

Office Assistant We are seeking a detail-oriented Office Assistant to join our team in Woodbridge, CT. As the Office Assistant, you'll be responsible for addressing customer inquiries, managing customer accounts, and processing applications accurately. This role is crucial in providing comprehensive administrative support, ensuring the seamless operation of our daily office activities. Responsibilities:• Deliver outstanding support by responding to and resolving customer inquiries promptly.• Ensure the precise and efficient processing of customer credit applications.• Maintain customer credit records accurately and up to date.• Monitor customer accounts and take necessary actions when needed.• Provide general administrative assistance, including sorting and scanning documents, particularly during tax season.• Operate basic office equipment and devices skillfully.• Demonstrate proficiency in Microsoft Office applications and other essential computer programs.• Exhibit a well-organized approach in handling various office tasks.• Use Accounting Software Systems and ADP - Financial Services for efficient operation.• Carry out clerical duties and billing functions as needed

Administrative Assistant We are offering a long-term contract employment opportunity in the non-profit industry in Philadelphia, Pennsylvania. We are seeking an Administrative Assistant to join our team and help us with important administrative functions. As an Administrative Assistant In this role, you'll be handling customer inquiries, keeping customer records up-to-date, and processing customer applications. What you get to do every single day:• Oversee the process of invoice verification and timely processing • Maintain up-to-date records of all financial transactions • Coordinate team meetings, including the creation and distribution of agendas• Monitor and document key points and action items during team meetings• Review and approve employee timecards, ensuring their accuracy • Work with team members to resolve any discrepancies in timecards • Collaboratively document team successes, challenges, and lessons learned • Assist in the preparation of reports or presentations to showcase team achievements • Review and submit expense reports, ensuring their accuracy and compliance with company policies.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the non-profit sector, based in Philadelphia, Pennsylvania. As an Administrative Assistant the role involves providing comprehensive administrative support, handling communication, and managing data with a high level of accuracy. What you get to do every single day:• Play a crucial role in managing and responding to all inbound and outbound calls and emails• Handle general administrative duties to support the smooth functioning of the organization• Ensure accurate data entry and database management to maintain up-to-date records• Support membership and donor relations through prompt and efficient service• Resolve inquiries and challenges faced by members or donors in a timely manner• Coordinate and assisting with the planning and execution of projects and events• Generate detailed and accurate reports as per requirement• Assist with expense reports and ensuring they are up-to-date and accurate• Schedule appointments and managing calendars effectively• Undertake additional tasks and projects related to the role as needed.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role will play an instrumental role in ensuring smooth office operations. Responsibilities:• Expertly handle inbound and outbound calls, addressing client queries and concerns promptly and professionally.• Perform data entry tasks, ensuring information is accurate and up-to-date across our systems.• Manage email correspondence; respond to inquiries, provide information, and maintain communications.• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.• Responsible for editing and formatting documents to maintain consistency and clarity in all external communications.• Monitor customer accounts, providing updates and taking necessary actions when required.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Princeton, New Jersey. This role requires a candidate who can handle a variety of administrative tasks in a fast-paced environment. Responsibilities:• Accurately process data entries and maintain customer records• Efficiently answer inbound calls and handle both inbound and outbound calls professionally• Manage email correspondence and respond to inquiries in a timely manner• Schedule appointments and manage the office calendar using Microsoft Outlook• Assist with receptionist duties as needed• Utilize Microsoft Suite (Excel, Word, PowerPoint) for various tasks• Handle expense reporting using Concur Expense software

Administrative Assistant We are offering a temporary-to-hire employment opportunity for a detail-oriented Administrative Assistant in Bensalem, Pennsylvania. This role is primarily focused on answering inbound calls, providing top-notch customer service, and handling data entry tasks. The ideal candidate will be proficient in Microsoft Office Suite and have excellent email correspondence skills. Responsibilities:• Provide top-tier customer service by answering inbound calls and responding to customer inquiries.• Manage and schedule appointments, ensuring a smooth flow of operations.• Handle data entry tasks with a high degree of accuracy and efficiency.• Maintain and update customer records, ensuring all information is accurate and up-to-date.• Utilize Microsoft Outlook, PowerPoint, and Word to manage tasks and communicate effectively.• Correspond via email with customers, responding promptly and professionally to all inquiries.

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our client based in Lancaster, Pennsylvania. The Administrative Assistant is centered around providing administrative support, managing phone communications, executing clerical tasks, and assisting with customer support. Responsibilities of the Administrative Assistant• Ensure detail-oriented handling of phone communication and correspondences.• Provide comprehensive administrative support across various departments.• Execute a range of clerical tasks effectively and efficiently.• Maintain accurate records of customer accounts and take appropriate actions.• Handle order taking and billing processes, ensuring accuracy and timeliness.• Offer customer service, resolving inquiries promptly and professionally.• Assist with accounting support as required.• Manage inventory documentation, ensuring accuracy and adherence to regulations.• Maintain a high level of attention to detail and problem-solving skills.

Administrative Assistant 1 We are offering a short term contract employment opportunity (at least 3 months with possible extensions and long-term employment) for an Administrative Assistant in Northeast Philadelphia, Pennsylvania. This role primarily involves providing comprehensive administrative support, managing information, and conducting research. As an Administrative Assistant, you will play a crucial role in maintaining efficient office operations in our industry. Responsibilities:• Efficiently handle information requests and conduct research as necessary.• Manage and maintain records systems in an organized manner.• Perform basic bookkeeping tasks and maintain financial statements.• Prepare and distribute various documents such as invoices, reports, memos, and letters.• Organize, file, and retrieve corporate documents, records, and reports.• Handle incoming correspondence including faxes and emails, and distribute them appropriately.• Prepare responses to routine inquiries and correspondences.• Demonstrate proficiency in computer applications including Microsoft Word, Excel, and PowerPoint.• Deliver customer service and exhibit strong interpersonal and communication skills.• Maintain confidentiality and manage time effectively while working independently.

Administrative Assistant We are in search of an Administrative Assistant to join a team in WAYNE, Pennsylvania. As an Administrative Assistant, you will be involved in managing transactions, processing payments, and handling customer queries. You will also be tasked with maintaining accurate records and ensuring all documentation is properly filed and archived. Responsibilities:• Assisting in managing transactions, including opening and closing escrow accounts, preparing documents, and processing payments.• Liaising with various representatives such as title insurance, insurance company, loan officer, escrow processors, title company, real estate agents, and clients to facilitate the closing process.• Reviewing, auditing, and ensuring the accuracy and compliance of all closing documents.• Timely and accurately inputting, accessing, and retrieving data relevant to closings.• Reading all contracts, commitments, and lender closing instructions and completing them in a timely fashion to ensure escrow closing.• Maintaining proper accounting procedures when handling earnest money funds and final disbursement from the escrow account.• Carrying out administrative and clerical duties to support the Escrow Officer in completing escrow transactions and necessary follow-up requests.• Preparing closing documents such as settlement statements, escrow files, and closing statements.• Coordinating other pre-closing and post-closing responsibilities as directed.• Managing customer queries and ensuring smooth and timely transactions by communicating with clients, borrowers, and lenders.• Uploading all necessary documents into document retention software and completing all required information.• Other job duties as required.

Receptionist We are offering a short-term contract employment opportunity for a receptionist in a vibrant city. This role falls within the administrative assistance industry. As a receptionist, you will be the first point of contact for our company. Your duties will include offering administrative support across the organization, answering inbound calls, and providing clerical support to our teams. Responsibilities • Serve as the first point of contact for our company, providing information and support to visitors and clients• Handle administrative tasks such as filing, typing, copying, and scanning documents• Answer, screen, and forward incoming phone calls in a timely and detail-oriented manner• Provide basic and accurate information in-person and via phone/email• Receive, sort, and distribute daily mail/deliveries• Perform other clerical receptionist duties such as maintaining records, scheduling appointments, and providing support to other teams as needed• Ensure reception area is tidy and presentable, with all necessary stationery and material• Keep updated records of office expenses and costs• Perform ad-hoc administrative duties as assigned by management.

Administrative Assistant IV (Contractor) We are offering a long term contract employment opportunity for an Administrative Assistant IV in the bustling city of Philadelphia, Pennsylvania. As an integral part of our team, you'll be tasked with a variety of administrative functions in a dynamic work environment. Responsibilities: • Accurately generate reports to ensure smooth operation. • Assist in the development and monitoring of annual budgets. • Handle multiple projects simultaneously, demonstrating excellent time management skills. • Schedule appointments efficiently, ensuring a seamless workflow. • Be the first point of contact for callers, providing them with necessary information. • Transcribe notes and dictation with a high level of accuracy. • Research and develop engaging presentations. • Prepare and monitor invoices and expense reports to maintain financial transparency. • Utilize your knowledge of industry practices and procedures to enhance job performance. • Work under immediate supervision, reporting to a supervisor or manager.

Part Time- Producer Services Specialist We are offering a contract for a Part Time- Producer Services Specialist role. This position is based in Philadelphia, Pennsylvania, in the insurance industry. As a Producer Services Specialist, you will be tasked with maintaining and updating records, supporting business projects, and handling customer inquiries. This role involves both in-office and remote work. Responsibilities: • Effectively manage and update key data in internal systems. • Conduct data entry tasks with a high level of accuracy using Microsoft Excel. • Utilize Microsoft Word templates for various tasks. • Handle email management using Microsoft Outlook. • Exhibit strong organizational skills to ensure efficient operations. • Support business needs through active participation in projects. • Provide assistance to the team as required. • Handle scheduling and termination processes when necessary. • Display excellent communication skills in all interactions. • Utilize your experience in cash management and accounting functions. • Execute mass data updates in the system. • Set up and manage records for agents, including establishing identifying codes for existing producers.

Administrative / AP Assistant Robert Half is seeking an Administrative professional who can support office operations in the areas of Accounts Payable and front desk duties. We are looking for candidates with 5+ years of office experience and specifically with a focus on Accounts Payable. This role is great for someone who enjoys working with a close-knit team and being part of an established organization. This role is onsite Mon-Fri in the East Windsor area. Apply today! Key Responsibilities:<ul><li>Oversee front desk by greeting visitors and handling inquiries</li><li>Answer and direct incoming phone calls.</li><li>Manage incoming and outgoing mail, including FedEx shipments.</li><li>File accounts payable (A/P) and accounts receivable (A/R) documents, including year-end file transfers.</li><li>Enter inventory transactions from daily billing and process inventory adjustments.</li><li>Process all A/P invoices, verifying pricing accuracy.</li><li>Coordinate check runs and process bank ACH payments to vendors.</li><li>Create and manage purchase orders.</li><li>Communicate with vendors to address and resolve inquiries.</li></ul>

Billing Specialist Robert Half is currently partnering with one of its clients in the Monmouth County area for an Accounts Receivable Specialist role. This position will have a heavy focus on working within the ERP and client billing software, and is a fantastic opportunity to join a growing team with room for advancement. Responsibilities:• Efficiently updating and distributing cash receipt logs and recording bank deposits• Ensuring the accounts receivable ledger is reconciled and all payments, credits, and miscellaneous differences are properly recorded• Liaising with other departments to verify the accuracy and completeness of records• Investigating and resolving discrepancies in customer accounts• Aiding in the improvement of the accounts receivable process by identifying potential areas of enhanced performance• Assisting in the facilitation of invoice payments by contacting customers and sending bill reminders• Generating comprehensive reports and financial statements detailing the status of accounts receivable.