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21 results for Data Entry Specialist in Philadelphia, PA

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We are offering a long-term contract employment opportunity for a Data Entry Clerk in Willow Grove, Pennsylvania. This role operates within the industry, primarily focusing on data management and customer service. You will be working on-site, ensuring the smooth operation and efficiency of our databases and data management systems.

Responsibilities:

• Manage the accurate input and timely updating of data into various data management systems.

• Identify and rectify data discrepancies or errors to ensure the integrity of data.

• Establish and maintain physical and electronic files and documents in an organized manner.

• Regularly conduct data quality checks to pinpoint and fix inconsistencies.

• Work collaboratively with team members to ensure the completion of data entry tasks in a timely and accurate manner.

• Adhere to defined procedures and guidelines for data entry and management.

• Safeguard sensitive information, maintaining confidentiality and security at all times.

• Utilize Microsoft Excel, Microsoft Word, and PeopleSoft for data entry and other related tasks.

• Minimal 1 year of experience in a similar role
• Proficiency in Data Entry tasks
• Strong knowledge and experience with Microsoft Suite
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word
• Experience with PeopleSoft or similar software
• High attention to detail and accuracy
• Ability to multitask and meet deadlines
• Excellent written and verbal communication skills
• Strong organizational skills
• Ability to work independently and as part of a team
• High school diploma or equivalent qualification

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

21 results for Data Entry Specialist in Philadelphia, PA

Data Entry Clerk We are offering a long-term contract employment opportunity for a Data Entry Clerk in Willow Grove, Pennsylvania. This role operates within the industry, primarily focusing on data management and customer service. You will be working on-site, ensuring the smooth operation and efficiency of our databases and data management systems. Responsibilities:• Manage the accurate input and timely updating of data into various data management systems.• Identify and rectify data discrepancies or errors to ensure the integrity of data.• Establish and maintain physical and electronic files and documents in an organized manner.• Regularly conduct data quality checks to pinpoint and fix inconsistencies.• Work collaboratively with team members to ensure the completion of data entry tasks in a timely and accurate manner.• Adhere to defined procedures and guidelines for data entry and management.• Safeguard sensitive information, maintaining confidentiality and security at all times.• Utilize Microsoft Excel, Microsoft Word, and PeopleSoft for data entry and other related tasks.

Data Entry Clerk We are offering a long-term contract employment opportunity for a Data Entry Clerk to join our team in Lumberton, New Jersey. As a Data Entry Clerk, you will be responsible for performing administrative tasks including data entry into Excel and our in-house database. This role requires you to be onsite at our location. Responsibilities: • Enter and update data into Excel and the in-house database with accuracy • Organize and maintain data for easy retrieval and accurate record keeping • Multi-task across various data entry tasks as required • Ensure that all data entered is detailed and accurate, as it involves multiple lines of numbers and information • Use your strong Excel skills to manage and manipulate data as necessary • Monitor and manage customer accounts, taking appropriate action when necessary.

Customer Service Administrator We are offering a contract-to-hire employment opportunity for a Customer Service Administrator in Reading, PA. This position is pivotal in our operations, focusing on handling customer orders, coordinating transportation, and ensuring compliance through accurate documentation. As a Data Entry specialist, your contribution will lie in managing data entry tasks, tracking shipments, and handling freight bookings. Responsibilities • Manage and assist customer orders, providing support throughout the entire process• Coordinate with vendors and carriers for efficient transportation of goods• Ensure compliance by completing necessary shipping documents• Responsible for high-volume data entry tasks related to shipment tracking and tracing• Handle freight bookings, ensuring smooth and efficient operations• Provide exceptional customer support, aiming for ultimate customer satisfaction• Handle Export and Import documents with accuracy• Support in managing Export Shipments and providing Export Customer Service

Part Time- Producer Services Licensing Specialist We are offering a contract to permanent employment opportunity for a Part Time-Producer Services Licensing Specialist in Philadelphia, Pennsylvania. As a part of our team, you will be tasked with setting up and maintaining records, updating systems with essential data, and assisting in various projects to support business needs. Responsibilities: • Setting up and creating records for agents by establishing identifying codes for existing producers in our internal systems. • Regularly updating internal systems with critical information in a timely manner. • Providing assistance in projects that are crucial for our business requirements. • Supporting the team as required in various tasks. • Processing appointments and terminations as necessary. • Implementing mass data updates in the system. • Utilizing Microsoft Office products, including Excel for data entry, Word for using templates, and Outlook for managing emails. • Exercising high attention to detail and organizational skills in daily tasks. • Working independently to complete assignments within stipulated timelines. • Demonstrating excellent communication skills in all interactions. • Applying knowledge of cash management accounting skills where needed.

Accounts Payable Specialist We are on the lookout for an Accounts Payable Specialist to join our team in Bridgeton, New Jersey. In this role, you will perform a variety of accounting functions, focusing primarily on processing accounts payable and journal entries. This opportunity offers a long-term contract employment. Responsibilities:• Efficiently process accounts payable transactions• Utilize accounting software systems for data entry and record keeping• Conduct regular audits to ensure accuracy in all financial data• Handle account coding tasks with precision and accuracy• Oversee accrual accounting tasks to ensure timely and accurate reporting• Resolve any discrepancies or issues related to accounts payable.

Sr. Finance Specialist We are offering an exciting opportunity in LITITZ, Pennsylvania, for an Sr. Finance Specialist. This role primarily focuses on executing various financial functions, such as reporting, billing, and cash management. Responsibilities:• Implement and maintain accounting systems for consortiums and cooperatives, covering aspects like claims payments and cash transactions.• Handle the analysis of carrier enrollment information and prepare client invoices on a monthly basis.• Record all vendor payments and receivables accurately.• Support in the analysis of data for stop loss and aggregate claim filing.• Aid in generating financial and aggregate reports.• Perform general finance division tasks as required.• Utilize various software such as Microsoft Excel, NetSuite• Oversee invoice processing and manage billing operations effectively

Collections Specialist We are offering a long-term employment opportunity for a Collections Specialist in the healthcare industry, located in Malvern, Pennsylvania. As a Collections Specialist, you will be responsible for a variety of tasks including processing customer credit applications, maintaining accurate customer records, and resolving customer inquiries. This role also involves monitoring customer accounts and taking appropriate action. Responsibilities:• Accurately process customer credit applications in a timely manner• Provide excellent customer service by resolving customer inquiries and concerns• Maintain up-to-date and accurate customer credit records• Monitor customer accounts and conduct light collections activities as needed• Assist with the administration of claims and billing functions• Perform data entry tasks related to customer accounts and billing• Conduct regular reporting activities to monitor account status and collections efforts.

Accounts Payable Specialist Salary $55,000 - $65,000/Year Hybrid 3 days onsite, 2 days remote The responsibilities of the position include all aspects of accounts payable processing, including sorting and coding invoices, coordinating approvals, posting and selecting invoices for payment, maintaining vendor relationships, miscellaneous reporting, and general team support where and as needed. You will be working with other accounting professionals whose focus will be on general accounting responsibilities from A/R, Payroll, month end closing and financial statement generation and distribution. You should be comfortable in a fluid environment where priorities could shift on occasion. This is an exciting opportunity to work with an industry leader that is strong, stable, growing, and environmentally sensitive. Requirements: Maintain vendor files. Review, sort and route incoming vendor invoices for approval; Perform 3-way matching of invoices, PO’s and receiving documentation as appropriate. Process and post invoices to the vendor ledgers. Review and process check requests and expense reports. Research and resolve invoice discrepancies and issues as needed. Ensure complete documentation and appropriate approvals are obtained for all payables. Cross-check payables against other accounting documentation as needed. Generate draft journal entries to record intercompany transactions and related activity for review. Communicate regularly with Purchasing and other employees, supervisors/managers. Track payables activity and reconcile accounts payable transactions, and other accounts as assigned. Generate and distribute periodic reports for management review. Assist with month end closing processes as assigned. Assist with annual form 1099 tax document preparation, provide supporting documentation for audits, and other projects as needed. Other duties and responsibilities as assigned. Requirements 3 years accounts payable or general accounting experience knowledge of accounts payable and general accounting procedures and best practices knowledge of relevant accounting and office software proficient in data entry and management

Payroll Specialist We are offering an exciting opportunity for a Payroll Specialist in the Wholesale Distribution industry. Located in Bedminster, New Jersey, this role will involve handling various payroll duties within our finance team. Responsibilities:• Accurately and efficiently processing customer credit applications• Collecting timesheet data and payroll information• Entering data into payroll databases, including W4, 401k deferrals, Garnishments, Child Support, Union dues, etc.• Reporting monthly hours and wages along with payments due to various Unions• Administering and maintaining the electronic timekeeping system• Maintaining and updating personnel records by reviewing and entering changes in exemptions, status, and pay; assigning PTO plans• Processing manual checks when necessary• Responding to employee inquiries regarding payroll issues and concerns• Generating and reconciling payment requests via the AP department for all employee contributions• Ensuring the completion of payroll in a timely manner.

Accounts Receivable Specialist Robert Half team is seeking an Accounts Receivable Specialist to join our client's teams in Reading, PA. This position you will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. This position is a contract opportunity with the possibility of making a meaningful impact within a fast-growing organization. Key Responsibilities:<ul><li>Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</li><li>Reconcile bank accounts, posting and balancing financial data in various ledgers</li><li>Input timesheet data</li><li>Verify of documents and codes</li><li>Process payments and compiling segments of monthly closings and annual reports</li><li>Support, communicate, reinforce and defend the mission, values and culture of the organization</li><li> Provides information as requested to shippers, customers, the sales/marketing department and other stakeholders</li><li>Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</li></ul>If interested, please send resume to marcella.misnik@roberthalf com

Billing Specialist Robert Half has partnered with a growing firm within the Wilmington Delaware area on their search for a multi-tasking, Billing Specialist with e-billing expertise. As the Billing Specialist, you will oversee client invoicing, assist with the collections process, handle billing inquiries, assist with calendar management, complete accounts receivable/payable transactions, perform legal research, complete account reconciliations, and prepare legal documents as needed. The ideal candidate should have strong attention to detail, excellent organizational skills, and the ability to solve problems quickly. What you get to do everyday· Data entry of billing tickets/order entry· Enter daily invoice transactions· Process and reconcile billing· Send and receive FedEx packages· Update and maintain client accounts· Provide administrative support· Email follow-up on client inquiries· Assist with billing projects as needed

Sr. Payroll Specialist We have partnered with a successful organization on their search for a thorough Sr. Payroll Specialist with proven experience processing multi-state payroll for hourly and salaried employees. In this role, you will maintain employee payroll records, data entry of payroll transactions, process payroll garnishments, assist with cost analysis, reconcile payroll data, provide audit support, assist with payroll discrepancies, and coordinate with HR on employee tax updates. This candidate must have knowledge of payroll, wage and tax laws, and have the ability to multi-task time sensitive confidential request. Major Responsibilities· Enter and process payroll data· Assist with general accounting tasks· Prepare financial statements· Coordinate with HR on compliance regulations· Handle incoming payroll call inquiries· KPI Reporting· Reconcile payroll data· Process payroll calculations· Assist with payroll discrepancies· Prepare weekly/monthly payroll reports

Sr Payroll Specialist We have partnered with a successful organization on their search for a thorough Sr. Payroll Specialist with proven experience processing multi-state payroll for hourly and salaried employees. In this role, you will maintain employee payroll records, data entry of payroll transactions, process payroll garnishments, assist with cost analysis, reconcile payroll data, provide audit support, assist with payroll discrepancies, and coordinate with HR on employee tax updates. This candidate must have knowledge of payroll, wage and tax laws, and have the ability to multi-task time sensitive confidential request. Major Responsibilities· Enter and process payroll data· Assist with general accounting tasks· Prepare financial statements· Coordinate with HR on compliance regulations· Handle incoming payroll call inquiries· Benefit Deductions· Reconcile payroll data· Process payroll calculations· Assist with payroll discrepancies· Prepare weekly/monthly payroll reports

Accounts Payable Clerk Robert Half is seeking an Accounts Payable Specialist for a role located in the Middlesex County, NJ area. In this role, you will be tasked with handling various accounts payable duties, including processing invoices, managing vendor relationships, handling purchase orders, processing invoices for raw materials and preparing payments. You will also be responsible for reconciling vendor statements, maintaining accurate records, and ensuring compliance with relevant regulations. Responsibilities• Accurately and efficiently process invoices, ensuring adherence to company policies and procedures• Establish and maintain positive relationships with vendors, resolving payment discrepancies as needed• Prepare and process payments using various methods, adhering to payment terms• Review and process employee expense reports, ensuring compliance with company policies• Reconcile vendor statements, resolving discrepancies or issues promptly• Ensure compliance with applicable regulations and internal controls related to accounts payable processes• Maintain organized and accurate accounts payable files and documentation for audit purposes• Generate periodic reports on accounts payable activities and aging of payables• Continuously evaluate and recommend enhancements to accounts payable processes, systems, and workflows to increase efficiency and productivity.

Bookkeeper We are currently partnering with one of our clients out of the manufacturing industry for a bookkeeper/accounting specialist. This position is a great opportunity to join a team with tenure across the board. This role will wear various hats in regards to accounting operations and office assistance. If interested, please apply! Responsibilities: • Oversee the billing process to ensure accurate and timely invoicing. • Handle accounts payable and receivable, ensuring all transactions are accurately recorded. • Carry out sales order processing, effectively managing customer orders from initiation to completion. • Conduct bank and credit card reconciliations to maintain accurate financial records. • Provide light administrative assistance as required, supporting the smooth operation of our team. • Employ Microsoft Excel to manage and analyze financial data. • Ensure accurate data entry to maintain reliable records. • Conduct account reconciliation regularly to ensure financial data integrity.

Accounts Receivable Specialist We are on the lookout for an Accounts Receivable Specialist to join our team in ALLENTOWN, Pennsylvania. The role involves the overseeing of our accounts receivable department, processing various billings, and maintaining accurate records. As an Accounts Receivable Specialist, you will also be tasked with analyzing AR related data, and dealing with any discrepancies that may arise. This role offers a long-term contract employment opportunity. Responsibilities • Oversee the accounts receivable department and report any issues or concerns • Process monthly and weekly billings for various entities, including third-party billers • Maintain accurate and up-to-date accounts receivable files and related documents • Analyze accounts receivable data, identify any discrepancies, and take the necessary steps to resolve them • Process daily intercompany transfers and all payments received • Delegate tasks to the accounts receivable fiscal associate as necessary • Run weekly aged report reviews for any items requiring attention and provide summaries and explanations for items beyond 30 days • Assist with the preparation for annual audits and budget submissions • Carry out quarterly reviews of utilization to address any day program issues • Request location codes for new locations as required • Provide special accounts receivable reports as requested, using data from state websites • Process the necessary paperwork for new locations as needed.

Accounts Payable Manager Robert Half is looking for an experienced and detail-focused Accounts Payable Manager to lead our dynamic client's accounts payable operations. The Accounts Payable Manager position will involve managing vendor invoice workflows, ensuring timely and accurate payment processing, maintaining comprehensive financial records, and implementing strategies to optimize cash flow. The successful candidate will oversee a team of accounts payable specialists while working closely with internal teams to refine processes and improve overall efficiency. Responsibilities:<ul><li>Manage the process of vendor invoice verification for accuracy before approval, ensuring proper pricing, quantities, and purchase order matching.</li><li>Develop and maintain robust relationships with suppliers, negotiate favorable payment terms, and address any invoice discrepancies or payment disputes.</li><li>Oversee the process of timely vendor payments through electronic transfers, checks, or other approved methods while adhering to company policies and payment schedules.</li><li>Prepare and analyze accounts payable reports, including aging summaries, to monitor outstanding liabilities and identify cash flow considerations.</li><li>Supervise, mentor, and train a team of accounts payable specialists, delegating tasks, reviewing performance, and providing training on compliance and best practices.</li><li>Ensure adherence to industry regulations, tax laws, and internal financial controls related to accounts payable.</li><li>Manage and improve the accounts payable system, ensuring efficient data entry, accurate coding, and timely reconciliations.</li><li>Identify cost-saving opportunities, such as leveraging early payment discounts or improving vendor payment terms.</li></ul>

Payroll and Benefits Specialist We are offering an opportunity for a Payroll and Benefits Specialist in the manufacturing industry, located in the Lansdale area, Pennsylvania. The role involves managing and processing multi-state payroll, handling benefits, maintaining employee records, and ensuring compliance with relevant laws and regulations. Responsibilities:• Carry out end-to-end payroll processing across multiple states.• Gather and input payroll data while maintaining the confidentiality and privacy of employee records.• Manage timekeeping information for all staff.• Assist with calculations of bonus and other salary-based compensation at different periods.• Resolve employee and management inquiries related to payroll.• Investigate and remedy any discrepancies in payroll.• Prepare and submit payroll reports to relevant departments when needed.• Assist in audits related to benefits, financial, and Workman’s Compensation.• Administer the 401k retirement plan.• Ensure compliance with federal, state, and local laws related to benefits and payroll.• Facilitate regular audits to maintain data accuracy and identify areas for improvement.• Coordinate with external vendors, including benefit and payroll providers.• Process and issue W-2s to employees.

Accounting Specialist We are offering a long-term contract employment opportunity for an Accounting Specialist in Pleasantville, New Jersey. In this role, you will be performing critical accounting functions within an industry that requires a keen attention to detail and high degree of organization. Key Responsibilities:<ul><li>Manage daily accounting operations, including accounts payable and accounts receivable processes.</li><li>Process invoices, verify accuracy, and prepare payments promptly, ensuring compliance with policies and procedures.</li><li>Reconcile general ledger accounts and assist in month-end and year-end closures.</li><li>Monitor incoming payments and record transactions accurately to maintain up-to-date financial records.</li><li>Prepare and issue customer invoices, perform collections, and resolve discrepancies as needed.</li><li>Input, update, and maintain financial data in accounting software with precision to ensure accuracy.</li><li>Produce financial reports and maintain accurate documentation to ensure compliance with company policy and industry standards.</li><li>Support audits by organizing financial data, working closely with internal and external auditors when necessary.</li><li>Assist the finance team by handling journal entries and maintaining appropriate documentation for future review.</li><li>Collaborate with team members and other departments on budget preparation, forecasting, and improving accounting processes.</li></ul>

AP Coordinator Non-Profit, located in the Greater Wilmington Delaware area is looking to add an AP Coordinator to their finance department. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, processing credit card transactions, verifying and updating vendor accounts, weekly check runs, entering journal entries, processing general ledger reconciliations, analyzing accounts payable transactions for accuracy, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an AP Specialist who can perform day to day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping. How you will make an impact· Oversee full accounts payable cycle· Code invoices and match purchases· Prepare check runs, via ACH and wire transfer· Employee expense report processing· Process cash receipts· Implement process improvement· Resolve invoice discrepancies· Prepare financial reports and statements· Assist with AR transactions as needed· Reconcile AP statements· Perform accounting research

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21 results for Data Entry Specialist in Philadelphia, PA

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