71 results for Legal Administrative Assistant in Oakland, CA

Paralegal Robert Half is recruiting a Paralegal for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Communicate with clients in person, over the phone, and via email;• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;• Prepare and serve discovery;• File pleadings with both state and Federal trial courts;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;• Process and handle incoming subpoenas and obtain medical records, including medical billing;• Create and maintain digital case files for each client;• Screen, process, direct, and prioritize incoming calls, emails, and mail; and• Take initiative to manage law firm marketing efforts. Desired qualifications:• 3+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;• College degree, and preferably a Paralegal Certificate;• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;• Bilingual fluency in Spanish and English is a plus factor;• Good writing (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus). This is a terrific direct-hire opportunity with a collaborative and very easygoing boutique law firm. Our client is offering a base salary range of $70,000 – 90,000/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Corporate Paralegal Are you an experienced Corporate Paralegal looking to join a well-known corporation with a stellar reputation for innovation and professionalism? Located in Union City, the company is seeking a talented paralegal to support their legal department in managing corporate governance, compliance, and transactional matters. This hybrid role offers the perfect balance of on-site teamwork and remote flexibility, making it an excellent opportunity for driven professionals who are passionate about corporate law and contributing to a dynamic in-house legal team. What You’ll Be Doing:As a Corporate Paralegal, you will play a critical role in supporting the legal department with tasks including, but not limited to:<ul><li>Corporate Governance: Assist in the preparation and maintenance of corporate records, including resolutions, minutes of meetings, and organizational documents for the corporation and its subsidiaries.</li><li>Compliance: Monitor and ensure compliance with corporate policies, filings, and regulations, including Secretary of State filings, registrations, and licensing requirements.</li><li>Transactional Support: Provide assistance with mergers, acquisitions, and other corporate transactions by organizing and reviewing contracts, due diligence materials, and closing documents.</li><li>Contract Management: Draft, review, and manage a variety of corporate contracts, including NDAs, vendor agreements, and service contracts.</li><li>Legal Research: Conduct research on applicable laws, regulations, and corporate compliance standards to support the legal team.</li><li>General Support: Provide administrative assistance to attorneys, manage document databases, and maintain relevant legal files and calendars.</li></ul>

Finance Operations at Family Office *Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration. Join a prestigious venture capital firm in Palo Alto, known for backing successful entrepreneurs and driving innovation. This role offers the opportunity to manage accounting for the management company in a dynamic and supportive environment. Work with a top-tier team, enjoy excellent work-life balance, and benefit from a comprehensive benefits package and a profit-sharing plan. Responsibilities:<ul><li>Collaborate with CFO and Family Office Director on financial and operational projects</li><li>Assist with administrative tasks and maintain confidentiality</li></ul>*Please contact Michelle Espejo via LinkedIn or email for additional info and immediate consideration.

Corporate Paralegal Our corporate client in Fremont, California is seeking a Corporate Paralegal to interface across business units and be a key support to the Chief Legal Officer. You will manage various department functions, including but not limited to: legal documents, reporting obligations, transaction and financing activities, and due diligence. You will be able to work independently as well as initiate and identify process improvements while maintaining an organized file system. This position requires daily onsite attendance at the client's Fremont, California office. Your duties will include:<ul><li>Preparing legal documents such as briefs, pleadings, appeals, contracts, initial and amended articles of incorporation, stock certificates and other securities, buy-sell agreements, closing papers and binders, deeds, and trust instruments for review, approval, and use by Chief Legal Officer.</li><li>Managing and tracking the calendaring and fulfillment of periodic reporting obligations, including diligence reports under license agreements.</li><li>Supporting financing activities, including capital market transactions.</li><li>Supporting transaction activities (e.g., discovery collaborations, in-licensing and out-licensing), including due diligence support.</li><li>Initiating new assignments and identify ways to improve processes and operations.</li><li>Managing appropriate corporate and due diligence documents.</li><li>Maintaining file system.</li></ul>

Paralegal We are looking for a Paralegal to join a commercial litigation firm in Oakland, California. This role is crucial to our operations as you will be responsible for assisting attorneys with legal and factual research, case management, and preparing legal documents. You will also have the opportunity to engage in various aspects of litigation from investigations to trial preparation. Responsibilities: • Assist in the preparation and submission of filings with State and Federal Courts and arbitration tribunals.• Schedule hearings, appointments, and deadlines, ensuring smooth case management.• Maintain accurate case files, client information, and records in an organized manner.• Conduct legal and factual research, including creating case timelines and synthesizing facts.• Aid in the preparation of discovery requests and responses, subpoenas, pleadings, motions, and correspondence.• Proofread, format, and check citations in documents, adhering to the Bluebook citation guide.• Provide comprehensive assistance in all aspects of litigation, including investigations, discovery, and trial preparation.• Maintain and manage document databases and logs; produce documents when necessary.• Record time in accordance with ABA litigation guidelines.• Perform other case-related administrative duties as assigned.

Real Estate Paralegal Real Estate Paralegal A mid-sized and well-respected leader in real estate law is seeking a proficient Real Estate Paralegal to join their dynamic team. About the Role:The successful candidate will play an instrumental role in this legal team, supporting attorneys in a variety of real estate legal matters, with a focus on title and survey matters. Key Responsibilities:<ul><li>Prepare and revise real estate documents, with a focus on title and survey reviews. </li><li>Conduct legal research and perform administrative duties. </li><li>Liaise with clients, attorneys, and other professionals to gather and organize information relevant to transactions. </li><li>Coordinate closings and ensure all documents are appropriately prepared. </li><li>Contribute to the overall success of the firm by maintaining the highest standards of customer service and professional ethics.</li></ul>This Firm Offers:<ul><li>A collaborative and professional work environment. </li><li>Competitive compensation package. </li><li>A comprehensive benefit package. </li><li>Opportunity to work with highly experienced attorneys and a congenial team. </li></ul>

Paralegal We are on the hunt for a dedicated Paralegal to boutique firm. Located in San Francisco, California, this role entails processing legal documentation, maintaining litigation databases, and ensuring effective communication within the team. As a Paralegal, you will be expected to utilize your expertise in legal research and state federal court systems to effectively manage multiple priorities and deliver on all job functions. Responsibilities:• Handle the organization and management of a range of civil litigation cases in state and federal trial courts.• Utilize research skills to support the legal team, including the use of Westlaw.• Maintain and manage electronic filing systems and related e-filing portals for efficient case handling.• Make use of Adobe Pro, Microsoft Office Suite, and calendaring software for effective case management.• Ensure accurate maintenance of electronic discovery databases, specifically Everlaw and Relativity.• Conduct Cite Checking and Bluebooking as part of legal documentation processing.• Leverage exceptional organizational and time-management skills to handle multiple priorities.• Exhibit strong interpersonal and communication skills in all interactions within the team.• Show excellent problem-solving skills, a sense of humor, camaraderie, curiosity, grit, and adventure.• Ensure the processing of customer credit applications and maintenance of accurate customer credit records.

Paralegal We are offering an exciting opportunity for a Paralegal in San Francisco, California. This role is within the legal industry and will involve a wide range of duties including conducting legal research, maintaining internal databases, and assisting attorneys with discovery requests. This job is based in a detail-oriented office environment. Responsibilities: • Conduct thorough legal research and gather information from various sources to aid in case preparation. • Assist attorneys in handling interrogatories and other discovery requests, ensuring all information is accurate and comprehensive. • Liaise effectively between the trial team and both internal and external third parties, ensuring clear and timely communication. • Prepare comprehensive medical chronologies and Howell analysis, summarizing written discovery and document productions. • Handle the subpoena of medical records, employment records, and other relevant documents, ensuring all information is accurate and relevant. • Aid in voir dire, jury selection, and witness preparation, providing valuable assistance during trial processes. • Maintain and update internal databases regularly, ensuring all data is accurate and up-to-date. • Organize exhibits, documents, evidence, briefs, and appendices, ensuring they are easily accessible and well-organized. • Communicate effectively with retained experts and prepare relevant materials for expert review. • Conduct background checks and social media investigations as necessary, providing valuable information for case preparation.

Paralegal A well-established law firm specializing in Real Estate/Landlord-Tenant is seeking a motivated and experienced Paralegal to join their dynamic team. This is a full-time, hybrid or remote flexible opportunity where you'll play a vital role in assisting attorneys with all stages of litigation while working alongside seasoned legal professionals. Responsibilities • Conducting legal fact finding and basic legal research as needed • Draft legal documents • Assisting in managing cases, ensuring all details are handled in a timely manner • Organizing pleadings and filing them electronically• Coordinating and scheduling calendars to ensure all important dates and deadlines are accounted for • Assisting attorneys in trial preparation to ensure all necessary documents and information are in order• Maintaining case files, ensuring they are up to date and easily accessible • Responding to ad-hoc requests and completing them as necessary

Litigation Paralegal An established San Francisco-based law firm is seeking an experienced Civil Litigation Paralegal to join their team on a contract-to-hire basis. The firm handles a broad range of civil litigation matters, including business disputes, real estate litigation, personal injury defense, insurance claims, and complex tort litigation.This role offers the opportunity to work closely with senior litigators, providing key litigation support in case management, discovery, trial preparation, and court filings. The ideal candidate will have strong organizational skills, attention to detail, and experience managing complex case files in California courts. Key Responsibilities<ul><li>Assist attorneys in all phases of civil litigation, including case assessment, discovery, motion practice, and trial preparation.</li><li>Draft and file pleadings, motions, discovery requests, and other legal documents in state and federal courts.</li><li>Manage case files, maintain litigation calendars, and track deadlines to ensure timely filings.</li><li>Oversee the discovery process, including document review, drafting responses, and preparing exhibits for depositions and hearings.</li><li>Coordinate depositions, schedule expert witness testimony, and organize trial preparation materials.</li><li>Conduct legal research using Westlaw and LexisNexis to support case strategy and motion practice.</li><li>Assist in preparing trial exhibits, witness outlines, and case summaries to support attorneys during hearings and trial.</li><li>Work with eDiscovery platforms to manage document production and case files.</li></ul>

Contract Specialist We are currently partnering with an international retail company to identify a Real Estate Contract Specialist with a robust background in commercial retail lease management to join their South San Francisco team on a contract basis. This role is integral to managing and translating complex lease agreements and ensuring smooth operations across their retail locations. It offers long-term stability in a dynamic retail environment, focusing on detailed document management and strategic lease negotiation and analysis. The ideal candidate will have extensive experience with retail leases, demonstrate strong analytical skills to effectively assess lease terms and their implications, and exhibit excellent communication abilities to liaise with various stakeholders and explain complex legal concepts in an accessible manner.Responsibilities:<ul><li>Manage, review, and conform all real estate-related documents for permanent location leases, amendments, addendums, and various forms.</li><li>Handle license agreements for all temporary holiday locations and short-term storage license agreements.</li><li>Create and maintain lease recaps/abstracts for all leased locations, both new and existing.</li><li>Organize and track all legal documents in the real estate shared drives.</li><li>Maintain timelines to communicate with landlords regarding all lease renewal options to extend lease terms within lease-defined periods.</li><li>Manage correspondence, notices, demands, letter agreements, estoppels, subordination, and non-disturbance agreements related to real estate.</li><li>Gather financial data associated with all new and/or renewed leased locations.</li><li>Research and resolve property management issues through communication with the company’s management teams and landlord representatives.</li><li>Partner with Regional, District Sales Managers, and Real Estate Manager to secure adequate storage space.</li><li>Verify receipt of all required documents for all leased locations.</li><li>Research and provide essential documentation to appropriate departments in a timely manner.</li><li>Resolve lease issues that may arise.</li><li>Notify management of rent commencement, rent increase dates, CPI calculations, tenant allowances, and lease termination dates.</li><li>Partner with the Maintenance Department regarding maintenance issues or requirements relating to new or existing leases.</li><li>Maintain updated list of all landlord contact information.</li><li>Review, organize, and maintain all corporate Real Estate files for company-owned or leased locations.</li><li>Provide weekly progress reports showing updates for all projects/responsibilities.</li><li>Perform special projects as assigned by management.</li><li>Identify opportunities to enhance technology and innovation that will improve departmental effectiveness.</li></ul>

Senior Paralegal Boutique law firm is looking for an experienced Senior Paralegal to join our team based in San Francisco, California. This is a hybrid role requiring 2-3 days onsite. Responsibilities:• Manage personal injury litigation cases and processes• Navigate the court systems efficiently, ensuring all case files are handled correctly• Utilize asbestos litigation knowledge to support relevant cases• Act as a leader within the team, guiding and mentoring others when necessary• Ensure all legal documents and procedures are completed accurately and promptly• Maintain a high level of professionalism and confidentiality at all times• Coordinate with other team members to ensure smooth case progression

Litigation Paralegal Are you an experienced Litigation Paralegal looking for your next challenge? A reputable and growing law firm in Fremont, CA, is seeking a skilled and highly detail-oriented professional to join their dynamic legal team. If you thrive in a fast-paced environment and have a minimum of three years of law firm litigation experience, this might be the perfect role for you. Key Responsibilities:<ul><li>Document Drafting: Prepare, edit, and proofread legal documents, including pleadings, motions, subpoenas, correspondence, and settlement agreements with a high degree of accuracy.</li><li>Discovery & Document Review: Assist with all phases of discovery, including gathering, organizing, reviewing, and producing documents. Manage discovery requests and responses, including interrogatories, requests for production of documents, and requests for admissions.</li><li>E-filing Expertise: Handle state and federal court e-filing requirements proficiently, ensuring timely and error-free submissions.</li><li>Case Management: Maintain case files and calendars, monitor deadlines, and support attorneys in meeting key case milestones.</li><li>Collaboration: Work closely with attorneys, clients, and other team members to coordinate and execute litigation strategies.</li></ul> Why Join Us?<ul><li>Competitive salary commensurate with experience.</li><li>Comprehensive benefits package, including health, dental, and vision insurance.</li><li>Supportive and collaborative work environment that values professional growth.</li><li>Opportunity to work on complex and high-profile litigation cases.</li></ul>

Corporate Paralegal Healthcare company has an immediate opening for a Corporate Paralegal! This Corporate Paralegal will join the Corporate Finance and Governance legal team and report to an Associate General Counsel. As a Corporate Paralegal will this organization, you'll be responsible for corporate governance, Board support, and subsidiary maintenance. This position is remote but this paralegal must be able to work a Pacific Time Zone schedule. The ideal candidate will have 5-10+ years of experience working as a corporate paralegal with significant experience supporting a Board and corporate governance functions. Responsibilities: <ul><li>Interpretation of Governance Documents to respond to leadership questions and providing thought partnership to the VP, Associate General Counsel</li><li>Preparation and changes to Board materials such as resolutions, governance documents, agendas, UWC, and presentations as needed</li><li>Preparing/supporting responses to regulatory filings/questions related to directors and officers and governance processes and procedures</li><li>Support for transition of subsidiary Boards to consistent processes and procedures</li><li>Support for work to document all Governance team processes and procedures</li><li>Maintenance and updates to Board/Corporate records including support for finalizing (proofing) final minutes, electronic signatures on minutes (DocuSign), filing and tracking minutes, ensuring all file locations have consistent and current documentation</li><li>Maintaining the Board Reference Manual for Directors (meeting dates, Director information, Committee Charters, Corporate Governance Guidelines)</li><li>Interface with BoardVantage including preparation and upload of Board binders, including permission settings, ensuring records retention of BoardVantage materials, updating Board landing page materials (archives, Board reference manual etc).</li><li>Interface with CSC registered agent platform/contacts by responding to corporate annual report filing questions, updating the CSC data for Director and Officer changes, and cleaning up filings and historic research where needed</li></ul>

Paralegal Established California firm is seeking a detail-oriented Paralegal to join our team in Oakland, California. In this role, you will be primarily supporting with labor and employment matters. Responsibilities:• Oversee case management from inception through and post-trial or settlement• Draft, review, and revise legal documents as necessary• Maintain and update case files, charts, and indices• Manage and support witness summaries and document productions• Assist with deposition and hearing preparation, including identifying and gathering exhibit documents and creating witness outlines• Cite-check briefs, ensuring both legal and factual citations are accurate• Assist with document review and coordinate with the Litigation Support Group for back-end database management• Utilize case management software to maintain accurate customer credit records• Utilize legal research skills to support the Labor and Employment Group • Utilize Adobe Acrobat for document management and eDiscovery tools for electronic data management• Be responsible for maintaining a reliable and punctual schedule.

T&E Paralegal We are offering an exciting opportunity for a Trust and Estate Paralegal based in Oakland, California, United States. The primary function of this role is to provide legal services in the field of estate planning and trust administration. Responsibilities • Facilitate client communication and ensure their inquiries are resolved effectively.• Draft, review, and assist in the preparation of legal documents related to estate planning and trust administration.• Analyze financial records, discern trust and non-trust assets, and determine the title and character of assets.• Handle probate court petitions and proceedings, such as Heggstad petitions.• Assist with the process of trust funding and the preparation of documents to facilitate the same.• Manage the recordation of deeds along with the transfer documents.• Oversee the maintenance of client files and ensure materials are ready for client meetings.• Take responsibility for the preparation and assembly of federal estate tax returns.• Ensure critical deadlines and meetings are calendared effectively.• Perform additional job duties as assigned, adhering to the rules and regulations of the corporate trust and estate law.

Healthcare Corporate Paralegal Our client, an innovative healthcare startup, is seeking a mid-level paralegal to join their team on a full-time, remote basis. The company specializes in acquiring, investing in, and commercializing biomedical data assets, which are then sold to the pharmaceutical industry to support drug development.Who We're Looking For:The ideal candidate will have experience working with or within healthcare systems and a strong background in transactional and corporate law. This role offers a unique opportunity to play a key role in a growing startup, making it an excellent fit for a paralegal with an entrepreneurial mindset.Key Responsibilities:<ul><li>Manage transactional data assets and assist with corporate transactions.</li><li>Draft and review contracts related to healthcare and biomedical data.</li><li>Prepare incorporation and formation documents, including tax-related filings.</li><li>Ensure compliance with healthcare regulations, HIPAA, Common Rule, and privacy laws.</li><li>Handle confidential records and sensitive business information with discretion.</li></ul>This is a fantastic opportunity for a motivated paralegal to join a high-growth healthcare startup at an early stage and make a meaningful impact.

Assistant Controller Colleen McAuliffe at Robert Half, 408.906.0669, is searching for an Assistant Controller to be a key player in our client's team based in SAN JOSE, California. The role focuses on providing stellar accounting services and maintaining financial standards in line with the industry's best practices. This role offers an exciting opportunity for those keen on shaping their careers in the Affordable Housing industry. Responsibilities:• Utilize Accounting Theory knowledge to maintain and develop accounting principles, practices, and procedures.• Oversee the preparation of financial reports, summaries, and forecasts for business needs.• Ensure compliance with local, state, and federal budgetary reporting requirements.• As a member of the executive management team, assist with the implementation of financial strategies and participate in key financial decisions.• Maintain a document system for financial transactions, ensuring accuracy and compliance with accepted accounting procedures.• Monitor financial details to ensure legal compliance, promptly addressing and correcting discrepancies.• Collaborate with auditing services to ensure proper compliance with all regulations.• Track the company's financial status and performance to identify areas for potential improvement.• Provide insightful information and expectations to the company's leadership to aid in long-term and short-term decision-making.

Litigation Calendar Coordinator Are you an organized, detail-oriented professional with a knack for managing deadlines and keeping teams on track? We’re searching for a Calendar Coordinator to join our wonderful client in Emeryville. This is a pivotal role that will support our expert witness team in handling critical timelines, case materials, and documentation—helping to pave the way for our success. About the RoleAs the Calendar Coordinator, you will play a key role in ensuring seamless processes for our expert program, with responsibilities ranging from tracking important deadlines to assisting with pretrial tasks. Your strong calendaring skills, ability to calculate and task deadlines, and proficiency in tools like Outlook will keep our operations running smoothly. While related experience with expert witness matters is preferred, it's not a requirement—what matters most is your organizational expertise and eagerness to learn. Key Responsibilities<ul><li>Manage and track deadlines, primarily for motions and pretrial tasks, through comprehensive calendaring.</li><li>Pull, organize, and save case-related materials and expert-related documents for review.</li><li>Assist with tracking and managing expert witness transcripts.</li><li>Support the expert team by keeping workflows efficient and well-coordinated.</li><li>Provide overflow assistance and coverage</li></ul>

Paralegal Growing boutique firm is seeking a paralegal to join their team. This role is key to our operations in the litigation industry, and involves tasks such as preparing and submitting filings, managing case schedules, maintaining case files, assisting with legal and factual research, and much more. Responsibilities:• Assist attorneys with comprehensive legal and factual research, including the preparation of case timelines and the analysis and synthesis of facts.• Organize and manage case files, client information, and records to ensure accuracy and easy retrieval.• Prepare and submit filings to State and Federal Courts and arbitration tribunals, adhering to all relevant guidelines and procedures.• Provide support in all aspects of litigation, from investigations and discovery to trial preparation, including the creation and maintenance of document databases and logs, document production, and on-site trial support.• Facilitate effective case management by maintaining organized schedules and providing timely reminders of hearings, appointments, and deadlines.• Help in the preparation of discovery requests and responses, subpoenas, pleadings, motions, correspondence, spreadsheets, and declarations.• Ensure accurate formatting, proofreading, cite-checking, and blue-book documentation.• Record time in line with ABA litigation guidelines, ensuring all case-related administrative and billable duties are performed.• Utilize skills in e-filing and e-service across multiple jurisdictions, using online file and serve portals such as PACER, CM/ECF, and File & ServeXpress.B

Paralegal Established family law firm is seeking a Paralegal to join their team in Walnut Creek, California. This role involves providing support to attorneys in various aspects of family law cases, including, but not limited to divorce, child custody, spousal support, and adoption matters. You will be expected to maintain a high degree of organization and attention to detail in managing and processing legal documents and information. Responsibilities:• Manage and assist attorneys in family law cases, with a focus on ensuring that all necessary actions are taken in a timely manner.• Organize, draft, and prepare legal documents such as pleadings, motions, subpoenas, and declarations.• Ensure all case files are organized, current, and maintained in accordance with standard legal practices.• Conduct thorough legal research and gather relevant case information for attorneys to use in their case preparations.• Communicate effectively with a range of individuals including clients, opposing counsel, court personnel, and third parties.• Manage attorney calendars effectively, scheduling and coordinating hearings, mediations, and depositions.• Utilize e-filing and e-discovery techniques as necessary to support case work.• Utilize your skills in Calendar Management, Family Law, Dissolutions, and Draft Pleadings to ensure effective handling of all assigned tasks.

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