We are looking for a highly organized and personable Executive Assistant to join our team in San Luis Obispo, California. This is a contract position that requires someone with a proactive attitude and the ability to manage multiple tasks efficiently. The ideal candidate will have strong interpersonal skills and a meticulous approach to administrative support.<br><br>Responsibilities:<br>• Manage and maintain executive calendars to ensure scheduling efficiency.<br>• Coordinate and arrange complex travel plans, including booking flights and accommodations.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and ensuring follow-up on action items.<br>• Provide essential clerical support, including document preparation and organization.<br>• Utilize Microsoft Outlook to manage email communications and scheduling.<br>• Create and edit documents using Adobe Acrobat and Microsoft Excel.<br>• Act as a point of contact for internal and external stakeholders, fostering positive relationships.<br>• Ensure the seamless execution of administrative tasks and projects as assigned.<br>• Handle confidential information with discretion and professionalism.<br>• Support executives in day-to-day operations and special projects as needed.
Essential Functions<br>• Process weekly payroll for 800–1000 employees, ensuring all data is accurate and submitted before deadlines.<br>• Experience with piece rate payroll <br>• Provide excellent customer service by responding promptly and professionally to employee questions, requests, and concerns.<br>• Assist with processing employee terminations in an accurate and timely manner.<br>• Export and import new hire data into the HRIS; ensure accuracy and completeness of all information.<br>• Respond to employment verifications and reference checks.<br>• Investigate and resolve payroll discrepancies by gathering and analyzing information.<br>• Perform data entry and create spreadsheets as required.<br>• Perform general clerical duties such as photocopying, scanning, emailing, and mailing documents.<br>• Ensure compliance with all federal, state, and local payroll and employment regulations.<br>________________________________________<br><br>Minimum Qualifications<br>• High school diploma or equivalent.<br>• Bilingual in Spanish and English.<br>• AG Industry experience<br>• Excellent computer skills, especially Excel and Word.<br>• Strong organizational skills and the ability to work independently.<br>• Strong customer service mindset.<br>• High reliability and strong attention to detail.<br>• Ability to prioritize tasks in a fast-paced environment.<br>• Self-motivated and team oriented.<br>________________________________________<br>Preferred Qualifications<br>• 2+ years of payroll experience.<br>• Experience with Pet Tiger and Famous Software.
<p>Robert Half Management Resources is seeking a proactive and detail-oriented Accounts Payable Supervisor/Manager to support our technology client’s remote finance team in a 3+ month engagement. The successful candidate will demonstrate initiative, independently manage all facets of the accounts payable function, and ensure accurate, timely processing. A continuous improvement mindset and the ability to recommend and implement process enhancements aligned with industry best practices are essential. In addition to core accounts payable responsibilities, this role will collaborate with senior management on special projects. Recent, hands-on experience with NetSuite Simpli is required.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Partner with the AP Manager to oversee accounts payable operations, ensuring timely and accurate processing of invoices, payments, and reconciliations.</li><li>Foster a collaborative and efficient remote work environment.</li><li>Monitor AP aging, review vendor statements, and resolve discrepancies or escalations with vendors and internal stakeholders.</li><li>Identify and implement AP process improvements, leveraging industry best practices, automation, and technology to enhance efficiency and accuracy.</li><li>Assist with month-end close activities, and provide AP reporting and analysis as needed by management.</li><li>Ensure adherence to internal controls, corporate policies, and audit requirements.</li><li>Collaborate with senior management on special initiatives, including system upgrades, policy reviews, and AP-related projects.</li><li>Maintain up-to-date process documentation and support training and onboarding of new AP team members.</li><li>Perform additional finance operations duties as assigned.</li></ul>
<p>We are looking for an experienced Financial Analyst/Manager to join our team. In this role, you will oversee critical financial operations, analyze performance data, and support strategic decision-making processes. The ideal candidate will possess strong analytical skills, excellent financial acumen, and the ability to work collaboratively with business leadership to drive growth and success.</p><p><br></p><p>Responsibilities:</p><p>• Manage cash flow activities, including assessing borrowing needs and funds available for investment.</p><p>• Evaluate financial and operational performance of portfolio companies to identify trends, risks, and growth opportunities.</p><p>• Collaborate with leadership teams to develop and execute budgets, forecasts, and long-term financial strategies.</p><p>• Create and maintain standardized reporting tools, dashboards, and analyses for stakeholders and investors.</p><p>• Conduct benchmarking and scenario modeling to support business performance evaluations and strategic planning efforts.</p><p>• Prepare comprehensive reports on investment fund performance, including quarterly updates and monthly data reviews.</p><p>• Oversee treasury operations, including bank account monitoring, stock and bond trades, and real estate transactions.</p><p>• Analyze enterprise contracts to ensure financial terms align with company goals and compliance requirements.</p><p>• Provide detailed financial analysis related to real estate asset performance and reporting.</p><p>• Contribute to strategic initiatives such as acquisitions, working capital optimization, and preparation for business exits.</p>
We are looking for a dedicated and detail-oriented Tax Staff member to join our team in Pismo Beach, California. In this role, you will assist in preparing and analyzing tax filings for a variety of clients, including individuals and businesses. This position is ideal for entry-level candidates eager to expand their expertise in tax compliance, accounting principles, and regulatory practices.<br><br>Responsibilities:<br>• Prepare federal, state, and local tax filings for individuals, corporations, partnerships, and trusts.<br>• Ensure compliance with tax regulations and meet filing deadlines at all jurisdictional levels.<br>• Collaborate with the tax team to address client inquiries and resolve basic tax-related issues.<br>• Communicate with clients to gather necessary financial data and provide updates on filing statuses.<br>• Participate in ongoing training to stay informed about changes in tax laws and regulations.<br>• Analyze and review data to ensure accurate reporting and compliance with industry standards.<br>• Gain hands-on experience with diverse tax scenarios to develop technical proficiency.<br>• Utilize accounting software such as QuickBooks and Excel to streamline tax preparation processes.<br>• Support senior tax staff with audits and other complex tax matters as needed.
We are looking for a skilled Tax Preparer to join our team in Arroyo Grande, California. In this position, you will handle a variety of tax-related tasks, including preparing and reviewing tax returns for individuals and businesses. The role requires someone who is detail-oriented and can ensure compliance with current tax laws while delivering exceptional service to clients.<br><br>Responsibilities:<br>• Prepare and review tax returns for individuals, businesses, and corporations using specialized software such as UltraTax and QuickBooks.<br>• Analyze financial records, including income statements and balance sheets, to ensure accurate reporting.<br>• Stay informed about changes in tax laws and regulations to maintain compliance and provide up-to-date advice.<br>• Examine client financial data to identify potential tax savings and areas for improvement.<br>• Respond to client inquiries with professionalism and provide clear, timely solutions.<br>• Collaborate with colleagues to tackle complex tax-related issues and share insights.<br>• Utilize bookkeeping records to support accurate tax preparation and reporting.<br>• Ensure data integrity and precision in all financial documentation handled.
<p>We are looking for a detail-oriented Dispatcher to join our team in Guadalupe, California. In this role, you will play a pivotal part in ensuring efficient communication and coordination across various operations. This is an excellent opportunity for someone who thrives in fast-paced environments and is ready to contribute their organizational and problem-solving skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules and job assignments to ensure timely and efficient operations.</p><p>• Utilize QuickBooks for invoicing, payment tracking, and maintaining financial records.</p><p>• Prepare and manage documentation using Microsoft Office Suite, particularly Excel.</p><p>• Handle incoming calls professionally, addressing inquiries and directing messages to appropriate personnel.</p><p>• Maintain accurate and organized records of schedules, client requests, and operational activities.</p><p>• Act as a liaison between clients, internal teams, and field crews to facilitate smooth communication.</p><p>• Work closely with field personnel to resolve scheduling conflicts and confirm availability.</p><p>• Provide timely updates on schedule changes to all stakeholders and prioritize client satisfaction.</p>
We are looking for a dedicated Staff Accountant to join a non-profit organization in San Luis Obispo, California. This Contract to ongoing position offers a blend of in-office and remote work, providing an exciting and rewarding opportunity for professionals who thrive in dynamic environments. As a key member of the accounting team, you will play an integral role in journal entries, reconciliations, and financial reporting while adhering to established accounting policies.<br><br>Responsibilities:<br>• Prepare detailed journal entries and reconcile accounts including cash, payroll, and prepaid expenses.<br>• Analyze and report monthly balance sheet and income statement data to assist management decision-making.<br>• Support month-end, quarter-end, and year-end closing processes by preparing financial close workbooks.<br>• Assist in maintaining and implementing internal controls to ensure compliance with organizational accounting standards.<br>• Manage capital lease schedules and coordinate monthly payments.<br>• Maintain and reconcile the fixed asset ledger, including depreciation schedules.<br>• Perform month-end account reconciliations and recurring journal entries with minimal supervision.<br>• Process intercompany transactions and reconciliations to ensure accurate reporting.<br>• Compile financial data for analysis and present it in a clear, actionable format.<br>• Contribute to departmental initiatives and complete ad-hoc projects as assigned.
We are looking for a detail-oriented Accountant to join our team on a contract basis in Shell Beach, California. This role requires a strong understanding of accounting principles and proficiency in managing financial records to ensure accuracy and compliance. The ideal candidate will have experience with reconciliation, general ledger management, and month-end processes.<br><br>Responsibilities:<br>• Prepare and enter journal entries to ensure accurate financial records.<br>• Conduct month-end closing activities, including reconciling accounts and verifying financial data.<br>• Manage and maintain the general ledger to ensure all transactions are recorded properly.<br>• Reconcile account balances and ensure discrepancies are resolved promptly.<br>• Utilize QuickBooks and other accounting software to manage financial data efficiently.<br>• Perform balance sheet reconciliations to ensure data integrity.<br>• Assist in preparing financial statements and reports for internal and external stakeholders.<br>• Collaborate with team members to streamline accounting processes and improve efficiency.<br>• Ensure compliance with accounting standards and company policies.<br>• Address any accounting-related inquiries or issues in a timely manner.
