48 results for Payroll Administrator in Newark, CA

Payroll Business Analyst (Union & CBA Specialist)

San Ramon, CA
remote
Temporary
60 - 75 USD / Hourly
Robert Half Management Resources is looking for a skilled Workday Payroll Business Analyst with expertise in unionized workforce operations to join one of our clients on an interim basis. In this role, you will be responsible for interpreting and implementing complex Collective Bargaining Agreements (CBAs) into Workday systems to ensure accurate payroll processing for union-represented employees. Responsibilities:• Analyze and operationalize multiple Collective Bargaining Agreements (CBAs) to configure accurate payroll rules and premiums within Workday.• Set up and test union-specific deductions, including dues, agency fees, benefit fund contributions, and pension calculations.• Ensure accurate incorporation of union premiums, specialty pay, and bonuses into overtime calculations to comply with contract terms.• Investigate and resolve payroll calculation discrepancies related to system configurations and reporting requirements.• Configure and test retro-pay scenarios resulting from union contract negotiations to ensure compliance and accuracy.• Collaborate with cross-functional teams to address payroll audit controls and ensure compliance with multi-employer plan reporting standards.• Validate payroll processes to align with state and federal wage laws as they intersect with union requirements.• Provide ongoing support and updates to payroll systems to reflect changes in CBAs and labor agreements.
2026-03-06T00:00:00Z

Sr. Payroll Specialist

San Rafael, CA
remote
Temporary
35 - 50 USD / Hourly
Robert Half is partnering with one of our clients for a 3 month contract role, supporting their Payroll Compliance and Operations. In this role, you will be supporting a payroll audit, cleanup, and tax project. This is a great 100% remote job opportunity if you like fast paced, start-up environments! Payroll Tax Administration<ul><li>Remit all employer and employee payroll tax payments for 2025 and 2026 in accordance with required deposit schedules, including semi‑monthly federal income tax deposits ahead of quarterly filing deadlines.</li><li>Ensure proper registration and account setup with all applicable federal, state, and local tax agencies.</li><li>Audit payroll tax configurations for both 2025 and 2026 and coordinate corrections with the internal technology team when discrepancies arise.</li><li>Support company payroll tax filings, including preparing and filing late originals as required.</li></ul>Payroll Operations & Deductions<ul><li>Oversee ongoing payroll processing to ensure accurate and timely execution across all payroll cycles.</li><li>Validate that benefit deductions are accurately configured within the HRIS platform and updated appropriately for the 2026 plan year.</li><li>Confirm that 401(k) contributions are processed correctly and transmitted to the plan administrator.</li><li>Partner with the technology team to correct payroll records, paystubs, and deduction errors, and communicate updates to impacted employees when necessary.</li></ul>New Hire Reporting & Compliance<ul><li>Ensure all federal and state new‑hire reporting requirements are completed for U.S. employees across all entities.</li><li>Monitor compliance with I‑9 documentation requirements, ensuring forms are collected within the mandated timeline.</li><li>Track and submit state‑specific new‑hire reports, including jurisdictions that require reporting for contractors.</li></ul>Year‑End Processing & Employee Documents<ul><li>Ensure all 2025 Forms W‑2 and 1099, including amendments, are produced and distributed accurately and on time.</li><li>Audit employee tax data to verify accuracy ahead of year‑end processing and coordinate corrections as needed.</li></ul>Preparation for 2026 Payroll Filings<ul><li>Prepare for upcoming quarterly and annual payroll tax filings, including federal Forms 941 and related state returns.</li><li>Obtain and update state unemployment insurance (SUI) rates and Paid Family and Medical Leave (PFML) settings for 2026.</li><li>Ensure timely remittance of payroll tax filings and payments to all agencies for 2026.</li></ul>
2026-02-18T00:00:00Z

Payroll Business Analyst (California Compliance Specialist)

San Ramon, CA
remote
Temporary
60 - 75 USD / Hourly
Robert Half Management Resources is looking for a skilled Workday Payroll Business Analyst with specialized knowledge of California labor laws to join one of our clients on an interim basis. This role is pivotal in ensuring the accuracy and compliance of payroll processes for a large healthcare workforce. The ideal candidate will bring a blend of technical expertise and deep understanding of California-specific wage and hour regulations to support high-volume payroll operations. Responsibilities:• Conduct thorough functional testing and validation of Workday Payroll configurations, including earnings, deductions, taxes, and retroactive processing.• Ensure compliance with California labor codes, specifically addressing overtime rules, double-time calculations, and the 7th consecutive day overtime regulations.• Audit and verify meal and rest period premium pay calculations to align with California wage and hour requirements.• Manage complex payroll structures including shift differentials, multiple shifts, on-call and call-in pay, and specialty certification premiums.• Validate final pay calculations and wage statements to meet California's strict transparency and timing standards.• Collaborate with stakeholders to assess and improve payroll workflows and system logic.• Provide expertise in troubleshooting payroll discrepancies and resolving compliance-related issues.• Support healthcare operations by ensuring payroll configurations accommodate unique pay practices within the industry.
2026-03-06T00:00:00Z

Non-Qualified Plan Administrator

San Ramon, CA
remote
Temporary
40 - 46 USD / Hourly
6-8+ Month Contract Role - Benefits, PTO, Bonus available!We are looking for a skilled Non-Qualified Plan Administrator to join our team on a long-term contract basis. In this role, you will oversee the administration of deferred compensation plans, 409A, 401k plans, ensuring compliance and accuracy in all processes. You will collaborate with internal teams and external vendors to manage participant communications, data reconciliation, and plan-related inquiries. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency and effectiveness of savings plan operations. Responsibilities:• Administer annual enrollment processes for multiple deferred compensation plans, including coordination with vendors and review of participant communications.• Process distribution payments for various participant events, such as vesting, separation of service, and domestic relations orders, in compliance with established schedules.• Manage employer discretionary allocation reviews, developing timelines, processing deposits, and drafting participant notifications.• Compile and analyze year-end compensation data to support non-discrimination testing and plan analysis.• Maintain and update plan materials to ensure accuracy and compliance.• Collaborate with vendors and internal teams to identify and resolve data discrepancies and file transmission errors.• Respond to participant inquiries regarding plan eligibility, contributions, distributions, and vesting calculations.• Investigate payroll deduction variances and initiate wire deposit requests for plan funding.• Participate in team projects, offering recommendations to improve processes and enhance operational efficiency.
2026-03-06T00:00:00Z

Accounts Payable Clerk

Concord, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Clerk. In this permanent role, you’ll manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support timely financial reporting. Work with a variety of clients across industries while enjoying the stability and benefits of full-time employment with Robert Half. Apply today to take your AP career to the next level. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-06T00:00:00Z

Accounts Payable Clerk

Belmont, CA
onsite
Permanent
37000 - 37440 USD / Yearly
Part-time AP Clerk$40-$41/hour18 - 20 hours per week● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. ● Match all purchase orders to invoices. ● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. ● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. ● Prepare analysis of vendor accounts, as required. ● Reconcile vendor statements and research and correct discrepancies. ● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. ● Maintain all accounts payable reports and respective vendor payable files. ● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. ● Match the AP aging report to the accounts payable general ledger balance monthly. ● Prepare and report 1099s to IRS and vendors at year-end. ● Manage and reconcile school credit card balances and payments. ● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. ● Review and follow up with outstanding checks and report unclaimed property. ● Maintain office supply inventory and order as needed. ● Manage postage & coffee/water machines and staff coffee/tea supplies. ● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. ● Ensure all reporting deadlines are met. ● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.
2026-02-16T00:00:00Z

Accounts Payable Clerk

Castro Valley, CA
onsite
Temporary
25 - 30 USD / Hourly
Are you detail-oriented and thrive in a fast-paced environment? Our company is seeking an Accounts Payable Specialist to join our accounting team and ensure timely and accurate processing of vendor invoices and payments. Key Responsibilities:<ul><li>Process invoices and expense reports efficiently and accurately</li><li>Manage vendor accounts, including setup and maintenance</li><li>Verify, code, and post accounts payable transactions</li><li>Prepare and process payments, ensuring compliance with company policies</li><li>Reconcile accounts and resolve discrepancies on a regular basis</li><li>Assist with month-end closing procedures and prepare supporting documentation</li><li>Respond to internal and external inquiries regarding accounts payable matters</li><li>Contribute to process improvement initiatives as needed</li></ul>For immediate consideration, please contact Dennis at 925-271-4809
2026-02-21T00:00:00Z

Accounts Payable Clerk

San Jose, CA
onsite
Permanent
52000 - 53000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in San Jose, California. This role involves managing financial transactions and ensuring the accuracy and efficiency of invoice processing and payment activities. The ideal candidate will bring strong organizational skills and a thorough understanding of accounts payable processes. Responsibilities: • Accurately process invoices by reviewing, coding, and entering them into the system. • Conduct regular check runs to ensure timely payments to vendors. • Verify invoice details to ensure compliance with company policies and resolve discrepancies. • Maintain organized records of transactions and accounts payable activities. • Collaborate with internal teams to address payment-related queries and issues. • Prepare reports and summaries related to accounts payable operations. • Assist in reconciling accounts payable transactions to ensure accuracy. • Follow up with vendors regarding outstanding invoices or payment concerns. • Support month-end closing activities by providing necessary accounts payable data. • Continuously review and improve accounts payable workflows for efficiency.
2026-03-05T00:00:00Z

Accounts Payable Clerk

San Ramon, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals Team as an Accounts Payable Clerk and take your AP expertise to the next level. We’re looking for a detail-oriented and reliable professional to manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate and timely financial reporting. In this unique, full-time role, you’ll provide essential accounting support to a variety of clients across different industries—while enjoying the consistency and benefits of permanent employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-06T00:00:00Z

Accounts Payable Clerk

Novato, CA
onsite
Temporary
30 - 32 USD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a part-time contract basis in Novato, California. This role involves processing invoices, managing payments, and performing administrative tasks to ensure the smooth operation of the accounts payable function. With flexibility in working hours, this position offers an opportunity to contribute to the team while maintaining a work-life balance. Responsibilities: • Accurately input and process invoices using Sage Timberline. • Perform coding of invoices and ensure proper documentation for all financial transactions. • Conduct regular check runs and verify payment details. • Maintain organized physical filing systems for invoices and related documents. • Collaborate with the accounting team to address discrepancies and resolve issues. • Ensure compliance with company policies and procedures in all accounts payable activities. • Assist with repetitive administrative tasks related to invoice management and filing. • Monitor accounts payable workflows to identify areas for improvement. • Communicate effectively with team members and vendors to manage payment schedules.
2026-02-27T00:00:00Z

Accounts Payable Clerk

Menlo Park, CA
remote
Temporary
27.55 - 31.9 USD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Menlo Park, California. In this role, you will play a key part in managing vendor payments, reconciling accounts, and ensuring financial accuracy. This position requires a proactive approach to resolving discrepancies and collaborating across departments to maintain efficient financial operations. Responsibilities: • Process and verify vendor invoices while ensuring compliance with company policies. • Reconcile accounts by comparing system reports to balances and resolving discrepancies. • Prepare accurate financial reports and maintain organized recordkeeping. • Review and process payroll expense claims, including salary advancements and overtime payments. • Monitor and control cash spending, allocating expenses to appropriate accounts. • Issue stop payments and manage amendments to purchase orders as needed. • Collaborate with internal teams to gather, analyze, and interpret financial data. • Maintain up-to-date knowledge of accounting regulations and best practices. • Utilize tools such as QuickBooks and Concur to streamline expense management and reporting.
2026-03-05T00:00:00Z

Accounts Payable Clerk

Livermore, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals Team as an Accounts Payable Clerk and take your AP expertise to the next level. We’re looking for a detail-oriented and reliable professional to manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate and timely financial reporting. In this unique, full-time role, you’ll provide essential accounting support to a variety of clients across different industries—while enjoying the consistency and benefits of permanent employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-06T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-02-13T00:00:00Z

Accounts Payable Supervisor/Manager

Walnut Creek, CA
onsite
Temporary
35.625 - 45.5 USD / Hourly
We are looking for a detail-oriented, hand-on Accounts Payable Supervisor/Lead to join our team in Walnut Creek, California. This long-term contract position offers the opportunity to oversee and contribute to high-volume invoice processing within a fast-paced environment. The role is ideal for someone with strong organizational skills and experience in accounts payable management, particularly in the construction industry. Responsibilities:• Lead a team responsible for processing over 2,000 invoices monthly across multiple entities.• Process both purchase order (PO) and non-PO invoices, ensuring accuracy and compliance with company policies.• Oversee invoice coding, with periodic reviews of overhead cost allocations.• Utilize accounting software such as Sage Timberline, QuickBooks, Timberscan, and Procor to manage accounts payable functions.• Troubleshoot software-related issues and ensure seamless operations across various systems.• Coordinate and manage multiple bank accounts, including handling lien waivers and mechanic liens.• Maintain a highly organized workflow to meet deadlines in a high-pressure environment.• Assist with administrative tasks, such as ordering office supplies and organizing team lunches.• Collaborate with project teams to facilitate efficient invoice processing.• Ensure adherence to industry standards and best practices within the construction sector.
2026-03-05T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-02-25T00:00:00Z

Contract Administrator

Foster City, CA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism. Responsibilities:• Provide administrative support to organizational leaders, assisting with various tasks and projects.• Act as backup for the Office Assistant and provide front desk coverage when needed.• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.• Manage executive calendars by scheduling meetings and updating schedules regularly.• Prepare and submit expense reports promptly in line with company policies.• Order, organize, and distribute office supplies and event materials as needed.• Handle confidential information with the utmost discretion and integrity.• Collaborate with the Operations team to enhance workflows and support organizational goals.• Participate in planning events and activities that promote a positive company culture.
2026-02-25T00:00:00Z

Property Administrator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dedicated Property Administrator to oversee the operations of a residential community in San Francisco, California. This contract position offers the opportunity to ensure quality services while maintaining compliance with regulatory standards. The ideal candidate will possess strong leadership skills and a commitment to fostering positive relationships with residents, team members, and government agencies. Responsibilities:• Manage the daily operations of the residential community to ensure efficient service delivery.• Ensure compliance with requirements set by the U.S. Department of Housing and Urban Development, state Housing Finance Agency, and local government agencies.• Lead and oversee team members, including assigning tasks, monitoring performance, and handling recruitment and personnel functions.• Develop and maintain strong relationships with residents, staff, and external agencies.• Monitor the financial health of the community, including preparing budgets, conducting financial analyses, and managing cash flow.• Supervise billing, accounts payable, and accounts receivable processes to maintain accurate records.• Utilize accounting and management software to streamline operations and reporting.• Conduct regular assessments to identify and address operational improvements.• Prepare and submit required reports to regulatory agencies in a timely manner.• Ensure compliance with tax and certificate of occupancy requirements. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013394308 **
2026-03-03T00:00:00Z

Property Administrator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dedicated Property Administrator to join our team in San Francisco, California. This long-term contract position requires a detail-oriented individual to oversee administrative tasks, ensure compliance with regulations, and coordinate property maintenance. The ideal candidate will excel in tenant relations, maintaining property standards, and providing leadership within the management team. Responsibilities:• Conduct detailed administrative tasks to support property management operations effectively.• Review resident and property documentation to ensure compliance with applicable regulatory guidelines.• Maintain thorough records and assist in preparing for audits and inspections.• Lead the annual recertification process, including interviewing residents and gathering required documentation.• Oversee timely and accurate recertifications in line with federal housing program standards.• Provide leadership and guidance to staff, fostering communication and collaboration within the team.• Coordinate with maintenance personnel and external vendors to resolve property issues promptly.• Perform routine property inspections to identify maintenance needs and ensure overall upkeep.• Address resident inquiries in a detail-oriented manner, facilitating services and promoting community engagement.• Ensure smooth day-to-day operations of properties and uphold high management standards. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013396814 **
2026-03-05T00:00:00Z

Property Administrator

San Francisco, CA
onsite
Contract / Temporary to Hire
28 - 28 USD / Hourly
We are urgently seeking a Temporary Case Manager to support our Program in Berkeley. This position is ideal for a candidate with strong residential case management experience who wants to make an immediate impact supporting Veterans. Key Responsibilities:<ul><li>Conduct facility inspections and ensure adherence to safety protocols.</li><li>Maintain strong professional communication with residents, demonstrating effective de-escalation techniques as needed.</li><li>Coach Veterans in developing and progressing through Individualized Service Plans (ISPs).</li><li>Support goal setting and track progress with participants.</li><li>Collaborate with other onsite programs to maintain a safe, clean, and well-functioning facility.</li><li>Ensure prompt and appropriate food service delivery.</li></ul>
2026-03-06T00:00:00Z

Property Administrator

Oakland, CA
onsite
Contract / Temporary to Hire
21 - 23 USD / Hourly
We are looking for a dedicated Property Administrator to oversee and support the operations of a 17-unit affordable housing complex in Oakland, California. This Contract to permanent position offers the opportunity to manage tenant relationships, coordinate property maintenance, and handle administrative tasks in a dynamic and rewarding environment. The role is part-time and includes flexible hours, with potential onsite living arrangements available. Responsibilities: • Serve as the primary point of contact for tenants, addressing inquiries, resolving concerns, and ensuring satisfaction. • Perform administrative duties such as managing documentation, correspondence, and reports using tools like Microsoft Office. • Maintain strong communication with tenants, including Spanish-speaking residents, to foster positive relationships. • Collaborate with contractors and vendors to oversee property upkeep and handle maintenance requirements. • Assist in the day-to-day operations of the property to ensure efficiency and compliance with housing regulations. • Support the transition of responsibilities from the current Property Manager to ensure seamless property management. • Monitor property conditions and coordinate necessary repairs or improvements. • Ensure adherence to affordable housing standards and guidelines. • Manage tenant onboarding processes, including lease agreements and orientation. • Provide occasional availability for weekend or after-hours needs as required.
2026-02-13T00:00:00Z

Legal Office Administrator

San Francisco, CA
onsite
Temporary
30 - 39 USD / Hourly
A well-established plaintiff-side litigation firm in San Francisco is seeking a Legal Office Administrator on a contract-to-hire basis to support the firm’s continued growth. This is an onsite, client-facing role best suited for someone who takes pride in being the operational backbone of a small, collaborative office. The firm represents individuals navigating serious life events, and many clients are managing physical or emotional challenges. The person in this role must be patient, composed, and compassionate while maintaining strong organization and professionalism in a busy legal environment. The ideal candidate will be comfortable handling reception, managing office logistics, coordinating attorney calendars, and serving as a steady, professional point of contact for clients, with the opportunity to take on additional responsibilities over time.Responsibilities:<ul><li>Serve as the primary front desk and client-facing point of contact for the firm</li><li>Manage incoming calls, client inquiries, and general correspondence</li><li>Handle mail processing, scanning, and distribution</li><li>Maintain attorney calendars and monitor key deadlines</li><li>Coordinate scheduling for meetings, court appearances, and client appointments</li><li>Support case intake tracking and file organization</li><li>Maintain organized physical and electronic filing systems</li><li>Assist with general office operations, vendor coordination, and supply management</li><li>Provide administrative support to attorneys as needed</li></ul>
2026-02-24T00:00:00Z

Accounts Payable Lead

Foster City, CA
remote
Temporary
60 - 70 USD / Hourly
We are looking for an experienced Accounts Payable Lead with over 10 years of expertise to join our team on a contract basis. This role is remote and involves overseeing the accounts payable function while driving improvements in payment processes and controls. The ideal candidate will bring a strong background in financial services and a proven ability to enhance operational efficiency. Responsibilities:• Lead the accounts payable function, ensuring accuracy and timeliness in vendor payments.• Develop and implement best practices for procure-to-pay processes to enhance efficiency and control.• Perform detailed account reconciliations to maintain accurate financial records.• Collaborate with internal teams to support audits and ensure compliance with financial regulations.• Utilize NetSuite and other financial systems to manage workflows effectively.• Analyze current processes and identify opportunities for improvement.• Oversee the resolution of payment discrepancies and vendor inquiries promptly.• Maintain strong relationships with vendors, ensuring clear communication and adherence to payment terms.• Provide guidance and leadership to the accounts payable team.• Monitor key metrics and prepare reports to track performance and progress.
2026-03-05T00:00:00Z

Prevailing Wage Specialist

Concord, CA
onsite
Temporary
30 - 50 USD / Hourly
We are seeking a detail-oriented Prevailing Wage Specialist to support payroll compliance for public works and government-funded construction projects. This role is responsible for ensuring employees and subcontractors are paid in accordance with federal, state, and local prevailing wage regulations and for maintaining accurate certified payroll documentation.Prevailing wage laws require contractors working on public projects to pay workers government-mandated wage rates based on job classification and geographic area. This position works closely with payroll, accounting, project management, and subcontractors to maintain compliance and mitigate risk. Key Responsibilities <ul><li>Prepare, review, and submit weekly certified payroll reports for public works projects.</li><li>Review employee classifications, wage rates, fringe benefits, and overtime calculations.</li><li>Maintain detailed payroll and labor compliance records for audits.</li><li>Monitor subcontractor certified payroll submissions and follow up on discrepancies.</li><li>Audit payroll records to verify accurate wage payments and job classifications.</li><li>Support responses to government agencies, labor compliance officers, or auditors.</li><li>Maintain prevailing wage determinations and project documentation.</li><li>Assist with payroll reconciliations and reporting.</li><li>Partner with HR and project teams to resolve wage compliance issues.</li></ul>Prevailing wage compliance roles often involve reviewing payroll records, verifying contractors’ adherence to wage laws, and preparing reports for regulatory agencies.
2026-03-04T00:00:00Z