We are looking for a skilled and detail-oriented Project Management Administrative Assistant to join a dynamic commercial construction firm in Franklin, Tennessee. This contract position offers a part-time schedule of approximately 30 hours per week, with the opportunity to transition into a long-term role. The ideal candidate will play a pivotal role in supporting project management operations and ensuring administrative tasks are handled efficiently and accurately.<br><br>Responsibilities:<br>• Input and maintain accurate data across multiple systems and sources.<br>• Process and organize purchase orders and associated documentation for project management purposes.<br>• Create, update, and manage large spreadsheets in Microsoft Excel for tracking and reporting.<br>• Utilize Sage 100 Contractor software to execute administrative tasks and assist project management workflows.<br>• Provide comprehensive support to the project management team, ensuring operational efficiency.<br>• Ensure all documentation is completed with precision and meets company standards.<br>• Communicate effectively with team members and external partners to streamline project operations.<br>• Balance independent work with collaborative tasks in a fast-paced office environment.<br>• Perform receptionist duties, such as answering calls and directing inquiries.<br>• Assist in maintaining familiarity with commercial construction processes and related documentation.
<p>The Administrative Assistant plays a key role in ensuring the efficient operation of an office or department by providing administrative, clerical, and organizational support. This role supports various teams by managing communications, scheduling meetings, preparing documents, and maintaining files to help the organization run smoothly. The ideal candidate is highly organized, detail-oriented, and demonstrates strong communication skills.</p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings and appointments, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Answer and direct phone calls, greet visitors, and manage incoming and outgoing mail</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Order office supplies and maintain inventory</li><li>Support planning and coordination of events and meetings</li><li>Handle sensitive information with discretion and confidentiality</li><li>Perform other administrative tasks as assigned</li></ul><p><br></p>
