We are looking for a dedicated Collections Specialist to join our team on a contract basis. This position offers the opportunity to work remotely within the Central or Eastern time zones and supports our financial operations through efficient debt collection and account management. Based in Fort Lauderdale, Florida, this role is ideal for professionals with expertise in Workday Financial Management and commercial collections.<br><br>Responsibilities:<br>• Manage the collection process for outstanding commercial and consumer accounts, ensuring timely payments.<br>• Utilize Workday Financial Management tools to track and report on account status and collection efforts.<br>• Communicate effectively with clients to resolve payment issues and negotiate repayment plans when necessary.<br>• Collaborate with internal teams to review account details and address discrepancies in billing.<br>• Monitor and analyze accounts receivable aging reports to prioritize collection activities.<br>• Maintain accurate records of all collection activities, ensuring compliance with company policies.<br>• Ensure adherence to credit and collections policies while meeting performance targets.<br>• Provide regular updates to management on collection metrics and progress.<br>• Support billing and invoicing processes to maintain financial accuracy.<br>• Identify opportunities to improve collection procedures and enhance efficiency.
<p>We are looking for a skilled Collections Specialist to join our team in Miami, Florida. The ideal candidate will excel in managing accounts receivable processes and resolving payment discrepancies while maintaining a high level of organization and attention to detail. This role requires proficiency in utilizing Excel for reporting and analysis, as well as expertise in negotiating payment arrangements effectively.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and manage aging reports to ensure timely collection of outstanding balances.</p><p>• Utilize Excel to organize and analyze data, including the use of pivot tables and VLOOKUP functions.</p><p>• Post payments accurately and reconcile accounts receivable to maintain financial accuracy.</p><p>• Investigate and resolve discrepancies in accounts, ensuring all issues are addressed promptly.</p><p>• Negotiate payment arrangements with clients to facilitate successful collections.</p><p>• Maintain detailed and organized records of all collection activities.</p><p>• Communicate effectively with customers to address billing concerns and resolve disputes.</p><p>• Identify opportunities to streamline collection processes and improve efficiency.</p><p>• Collaborate with internal teams to ensure accurate billing and payment tracking.</p><p><br></p><p>Call if you want to hear more about it. janet.silva@roberthalfcom 786-393-4588</p>
We are looking for a skilled Collections Specialist to join our team in Boca Raton, Florida. In this Contract to permanent position, you will play a pivotal role in managing accounts and ensuring timely payments while maintaining clear and detail-oriented communication with clients. This role is ideal for someone who thrives in a dynamic, deadline-driven environment and is eager to contribute to the success of the accounts receivable team.<br><br>Responsibilities:<br>• Collect payments to meet monthly and yearly collection goals for accounts over 60 days past due.<br>• Monitor and manage all accounts within the assigned portfolio, ensuring accurate documentation of collection activities.<br>• Provide regular updates on aging reports to support weekly and end-of-month performance tracking.<br>• Collaborate with the Accounts Receivable Manager to remove customers from credit holds and address escalated problem accounts.<br>• Identify accounts requiring external collection agency involvement and coordinate with the sales team as necessary.<br>• Reconcile accounts for write-offs or placement with third-party collection agencies.<br>• Process incoming customer emails and handle internal and external Sales Force tickets promptly.<br>• Manage mid-size and top-tier customer accounts with precision and attention to detail.<br>• Perform additional duties as assigned to support the team’s goals.
<p>Are you a detail-oriented professional passionate about optimizing financial operations? Join our team as a Collections Analyst and play a key role in ensuring the timely collection of receivables, minimizing risk, and improving cash flow.</p><p><strong>Responsibilities:</strong></p><ul><li>Monitor customer accounts to identify overdue balances and initiate collection activities.</li><li>Communicate with clients via phone, email, and written correspondence to resolve outstanding payments.</li><li>Analyze aging reports, identify trends, and recommend process improvements.</li><li>Collaborate with internal departments to resolve billing discrepancies and escalate issues as needed.</li><li>Maintain accurate records of all communications and collection efforts in compliance with company policies.</li><li>Prepare regular reports for management on collection status and account performance.</li></ul><p>If you are interested, please call victoria at 786.801.5830 or email me your resume at [email protected]</p>
<p><strong>Collections Specialist – Brickell, Miami</strong></p><p>We are seeking a detail-oriented <strong>Collections Specialist</strong> to support accounts receivable and cash collections. This role focuses on following up on outstanding balances, resolving discrepancies, and maintaining accurate financial records.</p><p><strong>Responsibilities:</strong></p><ul><li>Contact customers regarding past-due accounts via phone and email</li><li>Review AR aging and follow up on outstanding balances</li><li>Research and resolve billing discrepancies and payment issues</li><li>Post and apply payments; assist with reconciliations as needed</li><li>Maintain clear documentation and notes in the system</li><li><br></li></ul><p><br></p>
We are looking for an experienced AP/AR Specialist to join our team in West Palm Beach, Florida. This role is a contract-to-permanent position and involves managing key financial processes, including accounts receivable and accounts payable, within a project-driven engineering environment. The ideal candidate will play a critical role in ensuring accurate invoicing, timely collections, and efficient vendor payment operations while collaborating closely with project managers and finance leadership.<br><br>Responsibilities:<br>• Prepare, issue, and monitor client invoices to ensure compliance with contract terms and billing accuracy.<br>• Coordinate with project managers to validate invoicing details, supporting documentation, and necessary approvals.<br>• Maintain accurate accounts receivable schedules and billing records for effective tracking.<br>• Handle collections by conducting follow-ups and addressing discrepancies as per established procedures.<br>• Process vendor invoices promptly, ensuring proper coding and routing through approval workflows.<br>• Manage weekly accounts payable processing in alignment with cash flow planning and organizational needs.<br>• Maintain organized and auditable financial records for accounts receivable and payable activities.<br>• Support month-end close activities related to AR/AP and assist with financial reporting.<br>• Collaborate on system enhancements and improvements to streamline financial processes.<br>• Respond professionally to vendor inquiries and ensure compliance with required documentation.
<p>Our team is seeking a detail-oriented and reliable Accounting Specialist to join a growing organization in the 33131 area. The ideal candidate will have a track record of accuracy in transactional accounting, a proactive approach to problem solving, and excellent communication skills. This is a great opportunity to advance your accounting career with a highly respected company.</p><p>Key Responsibilities:</p><ul><li>Manage accounts payable and accounts receivable processes, including invoice entry, payment processing, and collections.</li><li>Reconcile bank and general ledger accounts, ensuring timely and accurate month-end closing.</li><li>Prepare and process journal entries as part of the regular accounting cycle.</li><li>Support company payroll functions and assist with related reconciliations.</li><li>Maintain accounting controls and assist in compliance activities.</li><li>Communicate with vendors, customers, and internal stakeholders to resolve discrepancies and answer inquiries.</li><li>Assist with data analysis and financial reporting as required.</li></ul><p>if interested please call 786.801.5830 or email [email protected]</p>
<p>As an Accounts Receivable Specialist, you will ensure the accurate and timely processing of customer invoices and payments. This role is critical to maintaining positive cash flow and building healthy customer relationships. You’ll work closely with internal and external stakeholders to resolve issues and support the finance team.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and distribute customer invoices in a timely and accurate manner.</li><li>Manage the collection of outstanding accounts, following up with customers on past-due balances.</li><li>Reconcile customer accounts and resolve discrepancies or billing issues.</li><li>Record and process incoming payments via various methods (e.g., ACH, check, credit card).</li><li>Prepare regular aging reports and assist with month-end close activities.</li><li>Respond to customer inquiries promptly and professionally, providing necessary documentation or explanations.</li><li>Collaborate with other departments to ensure billing accuracy and resolve customer disputes.</li><li>Support internal and external audits as needed.</li></ul><p>If interested, please call Victoria at 786.801.5830 or email [email protected]</p>
<p>We are seeking an experienced <strong>Accounts Payable Specialist</strong> to support a fast-paced, high-volume accounting environment.</p><p><br></p><ul><li>Process high volumes of vendor invoices accurately and timely</li><li>Perform invoice matching (2-way / 3-way) and resolve discrepancies</li><li>Enter invoices, credit memos, and assist with payment processing</li><li>Maintain vendor files and respond to vendor inquiries</li><li>Support month-end close and reporting as needed</li></ul>
<p>Are you detail-oriented and passionate about accuracy in financial processes? Join our team as a Billing Specialist and play a key role in ensuring timely and precise billing operations for our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and issue accurate invoices to clients based on services rendered or products delivered</li><li>Review contracts and supporting documents to ensure correct billing information</li><li>Resolve billing discrepancies and respond to client inquiries regarding invoices or account status</li><li>Monitor accounts receivable and follow up on overdue payments</li><li>Collaborate cross-functionally with internal teams, such as sales and customer service, to ensure billing accuracy</li><li>Maintain up-to-date billing records and documentation for audits and reporting purposes</li></ul><p>If you are interested, please call Victoria at 786.801.5830 or email your resume to [email protected]</p>
<p>Are you an organized and detail-oriented accounting professional? We’re seeking an Accounts Payable Specialist to join our dynamic team in the heart of downtown Miami. This is a great opportunity to grow your career with a respected organization and make a meaningful impact.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and verify financial data for use in maintaining accounts payable records</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Prepare, analyze, and post journal entries related to accounts payable activities</li><li>Assist with the preparation of month-end accruals and reports</li><li>Respond to internal and external inquiries regarding invoices and payments</li><li>Maintain vendor files and ensure accurate documentation</li></ul><p>please call 786.801.5830 or email [email protected]</p>
<p>As an Accounts Payable Specialist, you will play a vital role in ensuring the timely and accurate processing of invoices and payments. You will collaborate with vendors, internal stakeholders, and the finance team to maintain records, resolve discrepancies, and uphold our commitment to excellent financial operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Review, code, and process vendor invoices for payment, ensuring accuracy and compliance with company policies.</li><li>Reconcile processed work by verifying entries and comparing system reports to balances.</li><li>Prepare and perform check runs, wire transfers, and ACH payments.</li><li>Respond to vendor inquiries, resolve issues, and maintain strong vendor relationships.</li><li>Assist with month-end closing activities, including accruals and reporting.</li><li>Maintain accurate and organized financial records and documentation.</li><li>Support internal and external audits by providing requested documentation.</li><li>Collaborate cross-functionally to identify and implement process improvements.</li></ul><p>If interested, please call Victoria at 786.801.5830 or email your resume to [email protected]</p>
We are looking for a detail-oriented Reconciliation Specialist. Staff or Junior Accountant to join our team in Miami, Florida. In this role, you will play a key part in ensuring the accuracy of financial records and resolving discrepancies across accounts. This is a permanent position to work internally within Robert Half. <br> Responsibilities: • Perform thorough reconciliations of balance sheet accounts, ensuring all discrepancies are identified and resolved promptly. • Analyze and reconcile intercompany accounts to maintain accurate financial reporting. • Prepare and review journal entries to support monthly and quarterly closing processes. • Monitor and manage accruals, including expense and monthly accruals, to ensure accurate financial statements. • Review and reclassify expenses as necessary to align with proper accounting standards. • Conduct detailed reviews of prepaid accounts and ensure proper allocation of associated expenses. • Collaborate with internal teams to address and resolve reconciliation discrepancies effectively. • Ensure compliance with accounting regulations and company policies during all reconciliation activities. • Maintain organized and accurate financial documentation to support audit and reporting requirements. • Contribute to process improvements within reconciliation workflows to enhance efficiency. <br> If interested, please reach out to Cristina.Arguello@roberthalf
We are looking for a skilled and detail-oriented Bookkeeper to join our team in Boca Raton, Florida. This role requires someone with a strong background in bookkeeping and office administration, particularly within a legal or law firm setting. The ideal candidate will take ownership of billing, collections, and trust account management while supporting day-to-day office operations.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes with accuracy and efficiency.<br>• Handle billing and collections, including reaching out to clients assertively to ensure timely payments.<br>• Utilize QuickBooks for check processing, financial tracking, and maintaining organized records.<br>• Process trust account transactions and ensure compliance with legal and financial standards.<br>• Coordinate office supply orders and maintain inventory to support daily operations.<br>• Address incoming wires and resolve billing-related inquiries promptly.<br>• Support administrative tasks such as mail distribution and front desk responsibilities.<br>• Implement month-end accounting procedures in collaboration with an external CPA.<br>• Use Smokeball software to manage case-related financial tasks within a legal framework.<br>• Provide general office management support to ensure smooth day-to-day operations.
We are looking for a skilled Billing Clerk to join our team on a contract basis in Ft. Lauderdale, Florida. This role is perfect for someone detail-oriented and experienced in managing invoicing and billing processes. As part of this short-term assignment, you will play a vital role in ensuring accurate and efficient billing operations.<br><br>Responsibilities:<br>• Prepare and process invoices accurately using PeopleSoft systems.<br>• Perform calculations and ensure billing accuracy using Excel spreadsheets.<br>• Maintain organized and up-to-date billing records and documentation.<br>• Collaborate with relevant departments to resolve billing discrepancies and issues.<br>• Generate and distribute billing statements to clients in a timely manner.<br>• Handle billing collections and follow up on overdue payments.<br>• Utilize computerized billing systems to streamline processes and improve efficiency.<br>• Ensure compliance with company policies and procedures during all billing activities.<br>• Provide support for ad hoc billing tasks and reporting requirements.
<p>Established, family-owned commercial property management and real estate brokerage firm is seeking a <strong>Full-Charge Bookkeeper</strong> to manage day-to-day accounting and financial operations.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Handle full-cycle bookkeeping (A/P, A/R, bank & credit card reconciliations)</li><li>Prepare month-end financials, including P& Ls and balance sheets</li><li>Manage cash flow, payroll, owner distributions, and vendor payments</li><li>Support budgeting, collections, and tax filings (quarterly, year-end, 1099s)</li><li>Ensure accurate financial reporting for property management and brokerage activities</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>5+ years of bookkeeping experience (real estate/property management preferred)</li><li>Experience with Yardi and strong Excel skills</li><li>Solid GAAP knowledge and exceptional attention to detail</li></ul><p>Great opportunity to join a stable, long-standing firm with a hands-on accounting role.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Fort Lauderdale, FL. This role requires strong communication skills and the ability to professionally manage customer interactions to ensure timely invoice processing and payment collection. If you thrive in a fast-paced environment and excel at building positive client relationships, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee daily accounts receivable tasks, including invoice preparation and collections.<br>• Follow up with customers to address outstanding balances and ensure timely payments.<br>• Process and accurately post customer payments within the accounting system.<br>• Maintain organized records of customer communications and collection activities.<br>• Deliver exceptional customer service by resolving payment issues efficiently.<br>• Utilize QuickBooks Enterprise to manage accounts receivable processes effectively.<br>• Build and maintain strong relationships with customers to foster trust and collaboration.<br>• Proactively identify and address discrepancies in accounts receivable.<br>• Collaborate with internal teams to ensure smooth billing and payment operations.
We are looking for an Accounting Clerk to join a structural engineering firm in West Palm Beach, Florida. This is a Contract to permanent position, offering a detail-oriented yet down-to-earth work environment with opportunities for growth. The role involves supporting project accountants and assisting in various clerical accounting tasks essential to the firm's operations.<br><br>Responsibilities:<br>• Assist project accountants in handling internal and external client requests related to accounting tasks.<br>• Prepare and distribute monthly invoices, ensuring all required documentation such as expense backups or timesheet details are included.<br>• Collaborate with project accountants to track unpaid invoices and ensure timely collection of accounts receivable.<br>• Verify incoming payments and accurately apply cash transactions.<br>• Manage accounts payable processes, including overhead invoices and vendor inquiries.<br>• Enter data into accounting systems both internally and externally with precision.<br>• Review client contracts to ensure projects are set up correctly and align with agreements.<br>• Maintain electronic records of contracts and other important documents.<br>• Provide general accounting support as needed to ensure smooth operations.<br>• Perform additional tasks as assigned to support the accounting team.
<p>Position Overview</p><p>Growing property management company seeking a detail-oriented Bookkeeper with strong Accounts Payable experience and proficiency in large ERP systems (Yardi or comparable). This role will support high-volume transactional processing across multiple properties and entities while maintaining accuracy and internal controls.</p><p>This position is ideal for someone with real estate or property management accounting experience who thrives in a fast-paced, deadline-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Accounts Payable (Primary Focus)</p><ul><li>Process high-volume vendor invoices across multiple properties</li><li>Code invoices accurately to property-level GL accounts</li><li>Manage vendor onboarding and W-9 collection</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain AP aging and ensure timely payments</li></ul><p>General Bookkeeping</p><ul><li>Perform monthly bank and credit card reconciliations</li><li>Assist with month-end close activities</li><li>Post journal entries as needed</li><li>Support accrual tracking and prepaid expense schedules</li><li>Maintain organized financial records and supporting documentation</li></ul><p>Property Accounting Support</p><ul><li>Assist with CAM reconciliations (if applicable)</li><li>Track property-level expenses and allocations</li><li>Support tenant-related billing coordination (as needed)</li></ul><p><br></p>
