<p>We are looking for a friendly <strong><em>weekend </em></strong>Receptionist to join our team on a contract basis in Delano, Minnesota. In this role, you will serve as the first point of contact for visitors, providing exceptional service and ensuring smooth communication between clients and representatives. This position requires excellent interpersonal skills, attention to detail, and the ability to manage downtime effectively.</p><p><br></p><p>Responsibilities:</p><p>* Willing to work weekend shifts</p><p>• Welcome and greet visitors, ensuring they feel comfortable and attended to upon arrival.</p><p>• Provide basic information about the company and its offerings, referring detailed inquiries to appropriate representatives.</p><p>• Distribute flyers and other informational materials as needed while maintaining a detail-oriented approach.</p><p>• Answer phone calls, direct inquiries, and route calls to the appropriate team members.</p><p>• Assist in maintaining a tidy and organized reception area to create a welcoming environment.</p><p>• Manage downtime effectively by staying prepared for client interactions and maintaining readiness.</p><p>• Support the team by handling light administrative tasks and coordinating communication.</p><p>• Ensure all inquiries, whether in-person or over the phone, are addressed promptly and courteously.</p>
<p>We are looking for an organized and friendly Receptionist to join our client during their busy season. As the first point of contact for visitors, you will play a key role in creating a welcoming environment and providing basic information to potential clients. This is a contract position that offers an excellent opportunity to interact with others and support operations. This role is on Saturday and Sunday's with the hours of 11am - 6pm. Responsibilities:</p><ul><li>Welcome visitors and ensure they feel comfortable upon arrival.</li><li>Provide general information to guests, answering basic inquiries about services and availability.</li><li>Refer potential clients to appropriate representatives for further assistance.</li><li>Distribute flyers and informational materials.</li><li>Maintain a detail-oriented and approachable demeanor during interactions with clients.</li><li>Manage downtime effectively by staying prepared for visitor needs.</li><li>Monitor phone lines, direct calls appropriately, and handle phone inquiries.</li><li>Ensure the reception area remains organized and presentable.</li><li>Assist with light administrative tasks when needed.</li><li>Uphold excellent customer service standards in all interactions.</li></ul>
We are looking for a personable and detail-oriented Receptionist to join our team on a contract basis in Woodbury, Minnesota. In this role, you will be the first point of contact for potential clients, ensuring a warm and welcoming environment while assisting with basic inquiries. This position is ideal for someone who enjoys interacting with people and has an interest in real estate or customer service.<br><br>Responsibilities:<br>• Welcome and greet visitors as they arrive at the model home, providing a friendly and detail-oriented first impression.<br>• Answer basic questions about the property and direct clients to sales representatives for detailed inquiries.<br>• Distribute flyers and brochures with floor plans and availability information to potential clients.<br>• Maintain a detail-oriented and organized reception area, ensuring all materials are readily available.<br>• Ensure security protocols are followed, including managing keys and access codes responsibly.<br>• Provide support to the sales team by relaying messages and facilitating client connections.<br>• Stay available to assist with any immediate needs or questions during downtime.<br>• Represent the company with integrity and uphold its values in all interactions.<br>• Manage basic administrative tasks as required to support the day’s operations.
<p>We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Saint Paul, Minnesota. This Contract to Hire position offers the opportunity to support essential front desk operations while ensuring a welcoming environment for visitors and callers. The ideal candidate will be detail-oriented, capable of managing multiple tasks, and committed to maintaining high standards of professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the reception area by answering incoming calls, routing them appropriately, and providing clear communication regarding reverification requests.</p><p>• Welcome and assist visitors following established security protocols and procedures.</p><p>• Handle reverification letters that require payment, including preparing checks, obtaining necessary signatures, and submitting them to the appropriate entities.</p><p>• Process outgoing mail by folding, stuffing envelopes, affixing postage, and preparing items for postal pickup.</p><p>• Sort, deliver, and scan incoming mail, ensuring reverification requests are accurately logged into the audit software.</p><p>• Maintain office supplies inventory, monitoring stock levels and replenishing as needed.</p><p>• Ensure compliance with company policies and procedures at all times.</p><p>• Assist team members with additional tasks as needed to support overall business operations.</p>
<p>Overview</p><p>Our client is seeking a professional Medical Receptionist to join their team in Bloomington, MN. As the first point of contact for patients and visitors, this role is crucial in delivering exceptional customer service and supporting the smooth operation of the medical office.</p><p>Responsibilities</p><ul><li>Greet and check in patients, visitors, and vendors in a friendly and professional manner</li><li>Answer phone calls, schedule appointments, and manage calendars for providers</li><li>Verify patient information and ensure accurate data entry into medical records</li><li>Assist with insurance verification, co-pay collection, and other billing needs</li><li>Process incoming and outgoing mail, faxes, and documents</li><li>Maintain the cleanliness and organization of the reception area</li><li>Support other administrative tasks as needed, such as filing, scanning, and copying</li><li>Communicate effectively with all levels of staff, patients, and external partners</li></ul><p><br></p>
<p>We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.</p><p>• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.</p><p>• Assist with scheduling appointments and managing calendars to ensure timely coordination.</p><p>• Perform administrative tasks, including data entry, filing, and maintaining records.</p><p>• Support students during stressful situations by offering guidance and maintaining a calm demeanor.</p><p>• Collaborate with team members to ensure seamless communication and operational flow.</p><p>• Provide concierge-style services to meet the needs of the campus community.</p><p>• Address and resolve concerns or questions from students and staff promptly.</p><p>• Uphold the university's standards of customer service and satisfaction.</p><p>• Train and support new team members as needed to enhance overall departmental performance.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client on a contract basis in the south metro, Minnesota area. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting daily operations with efficiency and attention to detail. You will play a key role in ensuring smooth administrative processes while maintaining excellent communication skills. Responsibilities:</p><ul><li>Provide day-to-day administrative support, including managing correspondence and maintaining records.</li><li>Answer and direct inbound calls in a courteous and attentive manner.</li><li>Perform accurate data entry tasks to support operational needs.</li><li>Handle receptionist duties, such as greeting visitors and managing inquiries.</li><li>Organize and schedule meetings, appointments, and events as needed.</li><li>Assist with maintaining office supplies and ensuring resources are readily available.</li><li>Support team members with various administrative projects and tasks.</li><li>Ensure compliance with company policies and procedures in all administrative activities.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Contribute to a collaborative and efficient office environment.</li></ul>
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p><strong>Overview:</strong></p><p>We are seeking a skilled contract Administrative Assistant to support our client’s office operations in Bloomington, MN. This position will play a key role in ensuring the smooth functioning of daily business activities, acting as the main point of contact for internal and external stakeholders, and providing essential administrative support to a dynamic and fast-paced team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations, including greeting visitors, answering phones, and handling mail distribution.</li><li>Coordinate and schedule meetings, appointments, and conference rooms.</li><li>Prepare correspondence, reports, presentations, and other documents as needed.</li><li>Maintain and organize electronic and paper filing systems.</li><li>Assist with travel arrangements, expense reports, and calendar management for executives and team members.</li><li>Order office supplies, track inventory, and coordinate service requests.</li><li>Support special projects and provide additional administrative tasks as assigned.</li></ul><p><br></p>
<p>Robert Half is searching for a self-motivated traveling Office Assistant who is eager to start their career within the professional office setting! Our client based in the Twin Cities has a long-term contract opening for an Office Assistant to start immediately. The Office Assistant will play an important part in assuring the company's daily operations run smoothly. If you have strong attention to detail skills and have the ability to multitask we would love to hear from you! Day-to-day job responsibilities:</p><ul><li>Maintain company files and records</li><li>Assist with office management and organization processes</li><li>Prepare, sort, and mail documents </li><li>Track inventory of office supplies</li><li>Scan and file paperwork</li><li>Help with printing projects </li><li>Cover the front desk operations </li></ul>
<p>We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly.</p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join a team in Blaine, Minnesota. This long-term contract position offers an excellent opportunity to contribute your skills in financial operations and support day-to-day accounting processes. The role requires a hands-on individual who thrives in a detail-oriented environment and is comfortable managing multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, ensuring accuracy and timeliness.</p><p>• Reconcile accounts and resolve discrepancies to ensure smooth operations.</p><p>• Track and record cash activity to support financial reporting.</p><p>• Utilize Microsoft Excel for data analysis and reporting tasks.</p><p>• Perform accurate data entry to maintain up-to-date and organized financial records.</p><p>• Collaborate with team members to improve processes and maintain efficiency.</p><p>• Support front desk operations when required, ensuring clear and effective communication.</p><p>• Assist with general office tasks to facilitate seamless daily operations.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Saint Paul, Minnesota. This is a remote, long-term contract position that supports our sales and service teams by coordinating field operations efficiently. You will play a critical role in ensuring seamless service delivery for customers in the food service and hospitality industries while optimizing operational effectiveness.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process a high volume of service requests, ensuring timely assignment of service appointments.</p><p>• Coordinate the dispatch of service technicians to customer locations, prioritizing customer satisfaction and service quality.</p><p>• Develop and oversee scheduling plans to ensure adequate staff coverage, making adjustments based on operational needs.</p><p>• Monitor and optimize service technician availability and accountability to maximize efficiency.</p><p>• Collaborate with area leadership to support initiatives focused on customer retention, growth, and acquisition.</p><p>• Partner with field teams to address operational challenges and enhance overall effectiveness.</p><p>• Utilize Microsoft Office tools, including Excel, to track and analyze data for improved decision-making.</p><p>• Maintain effective communication with stakeholders to ensure alignment on service priorities and objectives.</p><p>• Provide weekend coverage as part of a rotating schedule, ensuring consistent support for field operations.</p>
We are looking for a dedicated Office Assistant to join our team in Columbia Heights, Minnesota. In this role, you will play a key part in ensuring smooth daily operations by supporting families, staff, and students while fostering a welcoming and inclusive environment. This is a long-term contract position ideal for someone who thrives in a dynamic, fast-paced educational setting and values collaboration and cultural sensitivity.<br><br>Responsibilities:<br>• Monitor and track student attendance, absences, and tardiness, ensuring accurate data entry into the student information system.<br>• Serve as the first point of contact for visitors, families, and students by creating a warm and welcoming environment.<br>• Facilitate clear communication with parents and staff, including distributing important updates and responding to inquiries.<br>• Provide clerical support such as preparing correspondence, organizing files, and managing mail and other documents.<br>• Deliver excellent customer service to families during the registration process, intent-to-return procedures, and engagement events.<br>• Assist the enrollment team by answering questions from prospective families and supporting enrollment-related events.<br>• Maintain consistent and punctual attendance to ensure seamless operations.<br>• Collaborate with staff and stakeholders to execute school-wide initiatives and events.<br>• Perform additional administrative tasks as needed to support school operations.
We are looking for an Administrative Coordinator to join our team on a long-term contract basis in Edina, Minnesota. This role requires a detail-oriented individual who excels at vendor research, data tracking, and maintaining relationships with service providers. The ideal candidate is tech-savvy, proactive, and comfortable using AI tools to enhance efficiency.<br><br>Responsibilities:<br>• Conduct thorough research to identify suitable vendors for various services, including plumbing, HVAC, landscaping, and electrical needs.<br>• Utilize online tools such as Google Maps and other technologies to evaluate vendor options and compile data into organized trackers.<br>• Develop and maintain strong relationships with vendors by ensuring contracts are updated annually and service quality is monitored.<br>• Collaborate with internal teams to script processes and implement efficient workflows.<br>• Apply creative problem-solving strategies to locate vendors in challenging geographical areas.<br>• Stay updated on advancements in AI technology and leverage tools such as co-pilot to optimize vendor sourcing.<br>• Handle administrative tasks such as scheduling, calendar management, and answering inbound calls.<br>• Ensure all documentation and databases related to vendor contracts are accurate and up-to-date.<br>• Provide consistent support in managing soft service lines to meet organizational needs.<br>• Monitor and report on vendor performance to ensure compliance with service agreements.
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul>
<p>Robert Half is seeking a talented Administrative Assistant to join an organization located in the South Metro area! This Administrative Assistant position is open due to growth and would be supporting multiple departments. Ideally this person will have 2+ years of experience in an administrative support role. Job responsibilities will include:</p><ul><li>Answering/transferring incoming calls</li><li>Running daily reports using Excel, data entry tasks, etc.</li><li>Gather materials for meetings and assist with preparing presentations </li><li>Schedule meetings and manage multiple calendars</li><li>Take meeting minutes</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
