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10 results for Proposal Specialist in Milwaukee, WI

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We are offering a permanent employment opportunity for an Administrative Assistant in Wauwatosa, Wisconsin. As an Administrative Assistant, you will be responsible for a variety of tasks including managing customer calls, resolving issues, scheduling appointments, and assisting in advocacy and outreach campaigns.

Responsibilities:

• Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times.
• Take charge of resolving member issues by reviewing their files in the Lynx system.
• Document all member issues and resolutions in the member's narrative within the Lynx system.
• Schedule appointments for members across all departments.
• Assist members with their Member Portal, including resolving password issues.
• Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution.
• Make outgoing calls to members as required.
• Respond to all emails from the assigned Email Follow-up lists.
• Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions.
• Participate in advocacy and outreach campaigns by contacting members, community leaders, and others.
• Perform other duties as assigned.

• Proficiency in administrative assistance and office administration
• Familiarity with administrative office operations
• Competency in basic office skills such as filing, data entry, and typing
• Experience with inter-office mail handling
• Ability to order office supplies as needed and maintain inventory
• Proficient in operating office equipment such as printers, scanners, and fax machines
• Experience handling inbound and outbound calls
• Excellent customer service skills
• Experience in receptionist duties including answering multi-line phone systems and switchboards
• Ability to coordinate corporate, charity, community, and outreach events
• Proficiency in scheduling appointments and managing calendars
• Ability to assist customers, guests, and visitors in a detail oriented and courteous manner
• Fluency in Spanish language is a plus

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

10 results for Proposal Specialist in Milwaukee, WI

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Wauwatosa, Wisconsin. As an Administrative Assistant, you will be responsible for a variety of tasks including managing customer calls, resolving issues, scheduling appointments, and assisting in advocacy and outreach campaigns. Responsibilities: • Attend to incoming calls from the national queue, ensuring effective and detail-oriented communication at all times. • Take charge of resolving member issues by reviewing their files in the Lynx system. • Document all member issues and resolutions in the member's narrative within the Lynx system. • Schedule appointments for members across all departments. • Assist members with their Member Portal, including resolving password issues. • Input complaint details into the Lynx system, including member and staff information, subject of complaint, description, and resolution. • Make outgoing calls to members as required. • Respond to all emails from the assigned Email Follow-up lists. • Stay updated with the organization's policies and procedures to provide accurate and consistent responses to questions. • Participate in advocacy and outreach campaigns by contacting members, community leaders, and others. • Perform other duties as assigned.

Administrative Associate We are offering a employment opportunity for an Administrative Associate based in Wauwatosa, Wisconsin. In this role, you'll be working in the industry, providing comprehensive clerical and administrative support services. Responsibilities:• Efficiently process and manage electronic and paper correspondence, ensuring follow-up actions are taken.• Perform complex calendar management, effectively coordinating meetings and preparing pertinent agendas and materials.• Handle incoming telephone calls in a detail oriented manner, routing calls as appropriate and prioritizing phone messages.• Oversee arrangements for conference rooms, audiovisual equipment, and food orders.• Serve as a key point of contact and source of information, addressing inquiries in a prompt and detail oriented manner.• Arrange travel, lodging, and ground transportation reservations, creating detailed itineraries and gathering materials for conferences and lectures.• Coordinate various events, including conferences, dinner meetings, and social functions.• Use a variety of software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.• Conduct research, compile data, and prepare presentations and reports for leadership review.• Monitor the department budget, prepare supporting documentation for purchase orders, check requests and executive expense reimbursements, and assist in budget development.• Coordinate and produce status reports, project reports, and other types of information regarding special projects.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Brookfield, Wisconsin, 53005, United States. This role centers around the auditing and processing of loan documentation, coordinating with customers and vendors, and offering support to team members to meet deadlines and goals. Responsibilities: • Oversee the accurate and comprehensive auditing of loan documents. • Engage in regular communication with team members and partners to finalize the funding of loans. • Ensure meticulous records of all interactions are maintained within our software system. • Foster positive relationships with both internal team members and external partners. • Coordinate with customers and vendors for efficient vehicle processing. • Play a vital role in helping team members achieve individual and team-oriented deadlines and goals. • Provide necessary backup for tasks such as phone handling, application entry, and documentation. • Utilize your skills in Microsoft Word, Outlook, and Excel for efficient workflow.

Operations Administrator Robert Half is partnering with a financial services firm in the recruiting for an Operations Administrator. An exciting opportunity in Brookfield, Wisconsin area This role primarily revolves around the financial industry and will involve auditing loan agreements, facilitating the loan process, and providing supervisory responsibilities to the operations team. This is a permanent placement opportunity offering a full benefits package including 3 weeks vacation, quarterly bonus eligibility, profit sharing and 401k match. Responsibilities:• Checking and verifying the accuracy and completeness of signed loan documentation.• Identifying and addressing potential issues that may hinder loan funding while ensuring all actions taken are within legal, moral, and ethical boundaries.• Providing backup support for the Operations team, including application entry, documentation, and phone coverage.• Developing comprehensive knowledge of the Operations processes to act as a resource for all partners.• Utilizing Microsoft Office to maintain records and manage data entry tasks.• Leveraging administrative experience to enhance business operations.• Administering loan agreements and financing arrangements

Administrative Assistant We are seeking a detail-oriented and versatile Administrative Assistant for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li>Customer Service:</li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li>Dispatching Duties:</li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li>Contract Administration:</li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li><li>Warehouse Support:</li><li>Assist in organizing and maintaining inventory, ensuring accuracy and efficiency.</li><li>Help with shipping, receiving, and other warehouse-related tasks on an as-needed basis.</li></ul>

Administrative Assistant Robert Half is partnering with a Waukesha area manufacturing in the recruiting for an Administrative Assistant to join their team. This role will be responsible for general clerical responsibilities, supporting sales and leadership with administrative tasks as well as assisting with AP and AR processing. This is a permanent placement opportunity offering full benefits package and paid time off. Responsibilities: • Answering all incoming calls in a courteous and efficient manner• Distributing incoming mail promptly and accurately • Providing comprehensive support to our sales team and VP of Administration• Processing Accounts Payable (AP) and Accounts Receivable (AR) with precision, including the entry of invoices and purchase orders• Posting customer payments and vendor invoices to the relevant accounts• Ensuring strict compliance with local, state, and federal regulations concerning taxes, audits, and general accounting practices

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant in Fox River Grove, Illinois. The role involves a variety of administrative tasks within the industry, including handling phone communications, processing office work, and managing invoicing tasks using QuickBooks. Responsibilities: • Handle telephone communications, addressing inquiries and providing support where necessary • Carry out various office tasks to ensure smooth operations • Process invoices using QuickBooks, maintaining accuracy and efficiency • Perform additional administrative tasks as required • Ensure all records are up-to-date and accurately maintained.

General Office Clerk We are offering a short-term contract employment opportunity for a General Office Clerk in the Real Estate - Sales & Lease industry located in Milwaukee, Wisconsin, 53202, United States. As a General Office Clerk, you will be executing various administrative tasks such as filing, data entry, scanning, and copying. Responsibilities • Performing administrative tasks including copying and scanning documents. • Taking charge of data entry tasks to maintain accurate records. • Organizing paperwork efficiently to streamline office operations. • Executing general filing tasks to keep office documents up-to-date. • Utilizing basic office skills to enhance office productivity. • Assisting in other office tasks as required.

Executive Assistant We are seeking a proactive and detail-oriented Executive Assistant for a Milwaukee area organization. This role requires you to provide comprehensive administrative support to senior executives, ensuring seamless daily operations and facilitating efficient communication within the organization. As the ideal candidate, you are a confident multitasker with exceptional organizational skills, a high level of professionalism, and the ability to maintain discretion with sensitive information. If you thrive in fast-paced environments and enjoy being the central point of coordination for executive-level activities, this may be the perfect opportunity for you.Job Responsibilities:<ul><li>Perform calendar management, including scheduling appointments, meetings, and travel arrangements while ensuring effective time prioritization.</li><li>Act as the primary point of contact between the executive(s), clients, internal teams, and external stakeholders.</li><li>Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.</li><li>Handle confidential information and materials with discretion, maintaining trust and confidentiality.</li><li>Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items as needed.</li><li>Manage expense reporting and reconcile executive accounts in a timely manner.</li><li>Assist with special projects and ad-hoc tasks to support executive priorities.</li><li>Anticipate the needs of the executives and proactively address them, streamlining operations and enabling increased effectiveness.</li></ul>

Clerk, Office We are seeking an Office Clerk to join our team based in Germantown, Wisconsin. In this role, you will play a vital role in our daily operations by managing office tasks and front desk duties, thereby ensuring the smooth operation of our workplace. Responsibilities: • Manage front desk duties, including welcoming visitors and providing them with visitor badges. • Oversee the collection and distribution of incoming and outgoing mail. • Carry out data entry tasks, ensuring accuracy and efficiency. • Prepare necessary documents and maintain accurate records. • Carry out clerical duties such as filing and maintaining logs. • Replenish office supplies and beverages, which may involve lifting cases of soda and water. • Use Microsoft Word and Excel for various tasks and documentation. • Maintain a detail-oriented environment, managing multiple tasks efficiently. • Assist visitors, ensuring a welcoming atmosphere. • Comply with onsite requirements and contribute to the smooth operation of daily tasks.

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10 results for Proposal Specialist in Milwaukee, WI

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