The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies.
* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms.
* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage.
* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy.
* Reserve conference rooms for employees.
* Reserve special event spaces for employees.
* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email.
* Meet with clients in person and virtually to discuss their event needs.
* Stores and secures all tables, chairs, and equipment in an organized manner.
* Monitor monthly numbers of activities (set-ups, calls, emails, etc.)
* Enter tickets for engineering requirements
* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests
* Create room diagrams using Lucid Chart.
* Edit and Modify PDF layouts.
* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting.
* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering).
* Provide excellent customer service.
* Other duties assigned by supervisor/manager.
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• Minimum HS Diploma or equivalency required
• Working knowledge of office services operations
• 1-3 year experience with Microsoft Products including: Word, Excel, Outlook, and Teams
• Must demonstrate exceptional customer service skills; adaptable to a dynamic environment while possessing strong interpersonal skills
• Must be able to learn new skills quickly
• Flexible and able to juggle multiple, and at times, conflicting priorities
• Strong initiative required; ability to work independently with minimal direct supervision
• Able to remain diplomatic in stressful situations; team oriented and has the capacity to build strong working relationships both within the team and with external stakeholders/customers
• Exhibits superior verbal and written customer service skills
• Maintains confidentiality while working with highly sensitive materials
• Able to walk, bend, kneel, stand, and/or sit for extended periods of time
• Able to lift or move 50lbs or greater at times
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.5 results for Proposal Specialist in Milwaukee, WI
- Riverwoods, IL
- onsite
- Temporary
- 16.15 - 18.70 USD / Hourly
- <p>The Reservations/Meeting coordinator, under the direct supervision of the Supervisor/Manager is responsible for managing all aspects of meeting room reservations, including taking initial inquiries, coordinating with clients to understand their needs, booking appropriate spaces, handling cancellations and changes, ensuring accurate room set-up, and communicating details to relevant departments to guarantee smooth meeting execution; essentially acting as the primary point of contact for meeting room bookings while maintaining detailed records and adhering to established policies. </p><p><br></p><p>* Physically setup conference room set-ups for the day, place requested equipment/supplies (flipcahrts, special room configurations, etc.) in the appropriate rooms. </p><p>* Physically reset the tables and chairs according to the floor layout and requested equipment/supplies collected and placed back in storage. </p><p>* Manage and oversee Special Event set-ups to include adhering to the External Catering Policy. </p><p>* Reserve conference rooms for employees. </p><p>* Reserve special event spaces for employees. </p><p>* Answer questions and inquiries about the different rooms and special event spaces through teams, phone and email. </p><p>* Meet with clients in person and virtually to discuss their event needs. </p><p>* Stores and secures all tables, chairs, and equipment in an organized manner. </p><p>* Monitor monthly numbers of activities (set-ups, calls, emails, etc.) </p><p>* Enter tickets for engineering requirements </p><p>* Problem Solve - There might be times when we must be creative and think outside the box to accommodate requests </p><p>* Create room diagrams using Lucid Chart. </p><p>* Edit and Modify PDF layouts. </p><p>* Maintaining Special Events Calendar (excel) and keeping it accessible on Share Point. Be prepared to lead and share upcoming events during the Weekly Status Meeting. </p><p>* Function as liaison between employees and respective teams (Engineering, A/V, Facilities, Catering). </p><p>* Provide excellent customer service. </p><p>* Other duties assigned by supervisor/manager. </p><p>--------------</p><p><br></p>
- 2025-05-29T15:04:03Z
- Deerfield, IL
- onsite
- Permanent
- 50000.00 - 55000.00 USD / Yearly
- <p>We are looking for a detail-oriented and proactive Administrative Assistant to join our services team in Deerfield, Illinois. In this role, you will provide essential administrative support to ensure smooth operations and contribute to the overall efficiency of the organization. This is an excellent opportunity for someone with strong organizational skills and a passion for supporting a dynamic team. This position is 100% in-office and pays $50,000-$55,000.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the audit department, including managing schedules and coordinating communications.</p><p>• Prepare and format financial statements, ensuring accuracy and clear presentation.</p><p>• Assist with the preparation and processing of correspondence, such as engagement letters, proposals, and other documents.</p><p>• Organize and assemble tax returns, including scanning and managing tax-related materials.</p><p>• Support the recruitment process by coordinating activities, maintaining social media updates, and assisting with website content.</p><p>• Assist the Office Manager with tasks such as billing, supply management, licensing, and filing.</p><p>• Respond promptly to staff and client inquiries, ensuring timely and effective communication.</p><p>• Contribute to the planning and execution of staff events and activities.</p><p>• Provide general office assistance to address a variety of administrative needs as they arise.</p><p>• Maintain a high level of accuracy and attention to detail in all tasks to support team efficiency.</p>
- 2025-05-22T13:48:47Z
- Brookfield, WI
- onsite
- Permanent
- 50000.00 - 60000.00 USD / Yearly
- <p>We are looking for a highly organized and resourceful Senior Administrative Assistant to join our team in Brookfield, Wisconsin. In this role, you will provide comprehensive administrative support to c-suite and board of directors, ensuring smooth day-to-day operations, coordinate annual events and quarterly meetings and provide effective communication within the organization. Your ability to manage multiple tasks and maintain a high level of attention to detail will be key to your success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and maintain schedules, including coordinating meetings, conference calls, and virtual sessions.</p><p>• Handle incoming and outgoing communications, including sorting mail, taking messages, and distributing information appropriately.</p><p>• Organize and maintain files, ensuring all documents are accurate and easily accessible.</p><p>• Coordinate special occasions by arranging gifts, cards, and other celebratory items for the team.</p><p>• Create and manage Excel spreadsheets to track data and maintain accurate records.</p><p>• Support event planning efforts by organizing logistics and ensuring seamless execution.</p><p>• Assist with other administrative tasks, such as photocopying, faxing, and general office support.</p>
- 2025-05-19T22:54:03Z
- Waukesha, WI
- onsite
- Permanent
- 50000.00 - 54000.00 USD / Yearly
- <p>We are seeking a detail-oriented and versatile <strong>Administrative Assistant</strong> for a Waukesha area organization. This role is perfect for an individual who thrives in a dynamic environment and is eager to take on a variety of responsibilities. The successful candidate will provide essential administrative support, deliver excellent customer service, manage dispatching duties, assist with contract administration, and step into a warehouse support role as needed. If you enjoy multi-tasking, problem-solving, and contributing to the smooth operation of a fast-paced organization, this opportunity is for you.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Perform general office duties, including data entry, managing correspondence, and organizing files.</li><li>Schedule meetings, maintain calendars, and assist with travel arrangements.</li><li>Prepare reports, presentations, and other business documents as needed.</li><li><strong>Customer Service:</strong></li><li>Serve as the primary point of contact for clients and customers, addressing inquiries and providing resolutions promptly.</li><li>Communicate effectively via phone, email, and in-person interactions, ensuring customers have a positive experience.</li><li><strong>Dispatching Duties:</strong></li><li>Coordinate and dispatch service technicians or delivery personnel to ensure timely and efficient operations.</li><li>Track and document scheduling changes or updates and relay information to the appropriate parties.</li><li><strong>Contract Administration:</strong></li><li>Create, review, and maintain contracts and agreements with attention to detail and accuracy.</li><li>Ensure appropriate filing, management, and compliance with all contractual documentation.</li></ul>
- 2025-05-07T23:43:43Z
- Glenbeulah, WI
- onsite
- Temporary
- 19.00 - 21.00 USD / Hourly
- We are looking for a motivated and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Glenbeulah, Wisconsin. This part-time position is perfect for someone who thrives in a dynamic environment, enjoys interacting with clients, and excels at managing administrative tasks with precision. As a crucial part of our insurance agency, you will support daily operations and contribute to creating a well-organized and welcoming client experience.<br><br>Responsibilities:<br>• Communicate effectively with clients through phone calls, emails, and in-person interactions, ensuring their needs are addressed promptly.<br>• Conduct research on potential leads using online tools and databases, organizing findings to support marketing and outreach initiatives.<br>• Assist with limited marketing tasks, ensuring all materials align with the company's branding and messaging standards.<br>• Manage and maintain accurate electronic and physical filing systems, ensuring confidentiality and organization of records.<br>• Utilize software tools, including Microsoft Office Suite, to perform administrative tasks such as scheduling meetings, maintaining calendars, and ordering supplies.<br>• Provide outstanding customer service by assisting walk-in clients and resolving their inquiries efficiently.<br>• Perform data entry tasks with a high level of accuracy, ensuring all information is recorded and updated appropriately.<br>• Collaborate with team members to ensure smooth operations and contribute to a positive work environment.
- 2025-05-08T20:04:59Z