• Browse jobs
  • Find the right job type for you
  • Explore how we help job seekers
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Preview candidates
  • Contract talent
  • Permanent talent
  • Learn how we work with you
  • Executive search
  • Finance and Accounting
  • Technology
  • Marketing and Creative
  • Administrative and Customer Support
  • Legal
  • Technology
  • Risk, Audit and Compliance
  • Finance and Accounting
  • Digital, Marketing and Customer Experience
  • Legal
  • Operations
  • Human Resources
  • 2025 Salary Guide
  • Demand for Skilled Talent Report
  • Building Future-Forward Tech Teams
  • Job Market Outlook
  • Press Room
  • Salary and hiring trends
  • Adaptive working
  • Competitive advantage
  • Work/life balance
  • Diversity and inclusion
  • Browse jobs Find your next hire Our locations
    ;

    4 results for Facilitiesoffice Coordinatorassistant in Milwaukee, WI

    RelevanceDate Posted
    Create a Job Alert
    Email me about new Facilitiesoffice Coordinatorassistant jobs in Milwaukee, WI
    Are you sure you want to pass on this job?
    We are seeking an Administrative Associate based in Wauwatosa, Wisconsin, United States. This role will provide comprehensive clerical and administrative support services within the department of Surgery. This role offers a contract to hire employment opportunity and involves managing correspondence, organizing information, coordinating meetings, and acting as a key point of contact for various audiences.

    Responsibilities:

    • Manage electronic calendar, coordinate meetings, and prepare relevant agendas and materials.
    • Prioritize inquiries and requests, troubleshoot conflicts, and make judgments and recommendations to ensure smooth daily schedules.
    • Professionally manage incoming telephone calls, route calls as appropriate, and prioritize phone messages.
    • Independently manage arrangements for conference rooms, audiovisual equipment, and refreshment/food orders.
    • Manage electronic and paper correspondence, review, route, answer, and monitor follow up action steps.
    • Serve as a key point of contact and source of information, addressing inquiries professionally and expediently.
    • Coordinate multifaceted travel arrangements, including reservations for travel, lodging, and ground transportation, and creation of itinerary portfolios.
    • Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.
    • Conduct research, compile data, and prepare presentations and reports for leadership review.
    • Monitor department budget, prepare supporting documentation for purchase orders, check requests, and executive expense reimbursements, and assist in budget development.
    • Coordinate events including conferences, dinner meetings, and social functions.
    • Proficiency in Microsoft Outlook and MS Word
    • Experience in calendar management and scheduling of conference calls
    • Strong communication skills, both written and verbal
    • Ability to handle correspondence and email communications efficiently
    • Familiarity with setting up and cleaning up conference rooms
    • Experience in coordinating events and making travel arrangements
    • Skills in data reporting and analysis
    • Knowledge of standard office equipment and tools
    • Ability to work independently and manage multiple tasks simultaneously
    • Strong organizational skills and attention to detail
    • Excellent problem-solving abilities and a proactive approach to work
    • High level of discretion and confidentiality handling sensitive information.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    Facilitiesoffice Coordinatorassistant Jobs in Milwaukee

    Administrative Associate We are seeking an Administrative Associate based in Wauwatosa, Wisconsin, United States. This role will provide comprehensive clerical and administrative support services within the department of Surgery. This role offers a contract to hire employment opportunity and involves managing correspondence, organizing information, coordinating meetings, and acting as a key point of contact for various audiences. <br><br>Responsibilities:<br><br>• Manage electronic calendar, coordinate meetings, and prepare relevant agendas and materials.<br>• Prioritize inquiries and requests, troubleshoot conflicts, and make judgments and recommendations to ensure smooth daily schedules.<br>• Professionally manage incoming telephone calls, route calls as appropriate, and prioritize phone messages.<br>• Independently manage arrangements for conference rooms, audiovisual equipment, and refreshment/food orders.<br>• Manage electronic and paper correspondence, review, route, answer, and monitor follow up action steps.<br>• Serve as a key point of contact and source of information, addressing inquiries professionally and expediently.<br>• Coordinate multifaceted travel arrangements, including reservations for travel, lodging, and ground transportation, and creation of itinerary portfolios.<br>• Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.<br>• Conduct research, compile data, and prepare presentations and reports for leadership review.<br>• Monitor department budget, prepare supporting documentation for purchase orders, check requests, and executive expense reimbursements, and assist in budget development.<br>• Coordinate events including conferences, dinner meetings, and social functions. Administrative Assistant We are offering a contract for a permanent position as an Administrative Assistant in Brookfield, Wisconsin, United States. As an Administrative Assistant, you will be part of a team in the industry where you will handle documentation audits, liaise with both partners and team members, maintain detailed software notes, and provide customer and vendor coordination. <br><br>Responsibilities:<br>• Audit loan documentation for accuracy and completion.<br>• Establish and maintain open communication with partners and team members.<br>• Keep detailed records of all interactions in our software.<br>• Build and maintain strong relationships with partners and team members.<br>• Coordinate vehicle processing with customers and vendors.<br>• Aid team members in meeting individual and team deadlines and goals.<br>• Provide support for phone handling, application entry, and document handling.<br>• Utilize Microsoft Word, Outlook, and Excel proficiently.<br>• Handle inbound and outbound calls, and schedule appointments.<br>• Offer customer service and data entry support.<br>• Ensure loan approval documents are in order.<br>• Carry out auditing and documentation tasks. General Office Clerk We are offering a short term contract employment opportunity for a General Office Clerk in Milwaukee, Wisconsin. This role is primarily focused on creating and managing digital copies of medical documents in a secure and confidential manner. The industry we operate in requires a high degree of administrative efficiency and attention to detail.<br><br>Responsibilities:<br><br>• Accurately and securely scanning and uploading patient medical documents, ensuring compliance with HIPAA regulations.<br>• Carefully reviewing and checking the clarity and accuracy of scanned documents.<br>• Effectively indexing and filing digital scans for easy access and retrieval.<br>• Checking patient information for accuracy and ensuring it complies with medical record policies.<br>• Assisting in the audit process by providing necessary documents promptly.<br>• Ensuring documents are stored correctly in the patient record and categorized accurately.<br>• Collaborating effectively with medical and administrative staff.<br>• Adhering strictly to department standards for productivity and accuracy.<br>• Maintaining patient confidentiality and complying with all federal, state, and institutional regulations concerning patient documentation.<br>• Utilizing Microsoft Excel, Microsoft Outlook, Microsoft Word, and Epic Software for various administrative tasks. General Office Clerk We are offering a short term contract employment opportunity for a General Office Clerk in Milwaukee, Wisconsin. The role involves creating and managing digital copies of documents, ensuring their organization and confidentiality. <br><br>Responsibilities:<br>• Accurately create digital copies of documents and ensure their appropriate categorization<br>• Collaborate with medical and administrative staff to maintain efficient workflow<br>• Uphold the standards for productivity and accuracy within the department <br>• Verify the accuracy of patient information in compliance with medical record policies<br>• Assist in the audit process by retrieving required documents<br>• Maintain the confidentiality of patient information and adhere to all relevant regulations<br>• Review digital copies of documents to ensure clarity and accuracy<br>• Ensure documents are stored correctly for easy retrieval and access.