10 results for Office Manager in Mechanicville, NY

Office Coordinator

Saratoga Springs, NY
onsite
Permanent
60000 - 70000 USD / Yearly
Office Support & Administrative Coordinator Rachel Miller is partnering with a company in Saratoga, NY on an Office Coordinator Role. We’re seeking a detail‑oriented Office Support & Administrative Coordinator to help keep our office running smoothly and support multiple departments. Responsibilities<ul><li>Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom).</li><li>Support onsite and offsite events and trainings.</li><li>Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving.</li><li>Assist with new‑hire office setup and general administrative tasks.</li><li>Provide support to Finance, Operations, Estimating, HR, and Equipment departments.</li><li>Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks.</li><li>Process simple financial tasks (receipt matching, spreadsheets, invoicing support).</li><li>Manage job site postings, weekly project paperwork, safety documentation, and training logistics.</li><li>Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting.</li></ul>Qualifications<ul><li>Prior administrative or office support experience preferred.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency with Microsoft Office and virtual meeting tools.</li><li>Excellent communication and customer service skills.</li></ul>
2026-02-19T00:00:00Z

Office Administrative Assistant

Ballston Spa, NY
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a skilled Office Administrative Assistant to join our team in Malta, New York. This long-term contract position is fully in-office and requires someone who is detail oriented and thrives in a dynamic and fast-paced environment. The role involves supporting various departments, managing administrative tasks, and ensuring smooth daily operations within the construction industry. Responsibilities:• Facilitate onboarding processes for new employees and maintain accurate personnel records using systems like Dynafile and Resource Management.• Perform administrative accounting tasks within cloud-based systems, ensuring accuracy and efficiency.• Assist the Safety Manager with document control and compliance tracking.• Monitor office supply levels, manage inventory, and coordinate purchases as needed.• Organize catering orders for meetings and events, ensuring timely delivery.• Provide comprehensive administrative support to Branch Managers, Project Managers, and Estimators.• Answer inbound calls and respond to inquiries promptly.• Process paperwork and vendor invoices with attention to detail.• Maintain a clean, organized workspace and adhere to business casual dress standards.
2026-02-25T00:00:00Z

Bookkeeper

Albany, NY
onsite
Temporary
20 - 23 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a local non-profit client looking for a detail-oriented Assistant Bookkeeper to join their team! This is a contract-to-hire position offering an excellent opportunity to contribute to the financial operations of a growing organization, putting community first! The ideal candidate will possess strong organizational skills and a thorough understanding of bookkeeping principles, with QuickBooks experience. Once hired permanently, this organization provides stellar benefits (with medical insurance covered in full!!!) and prioritizes work-life balance for their team! Reach out today- 518-462-1430. Key Responsibilities:• Manage accounts payable and accounts receivable processes to ensure accurate and timely transactions.• Perform regular bank reconciliations to maintain the accuracy of financial records.• Utilize QuickBooks software to record and track financial data effectively.• Oversee month-end closing activities, ensuring all financial tasks are completed efficiently.• Maintain organized and up-to-date records of financial transactions.• Prepare accurate financial reports and summaries for management review.• Collaborate with other departments to ensure proper documentation and compliance with financial procedures.• Identify and resolve discrepancies in financial records promptly.• Assist with audits and ensure adherence to accounting standards. Talk to you soon!
2026-02-17T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-02-06T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Albany, New York. In this role, you will provide comprehensive support to senior staff and ensure smooth office operations. This is a long-term contract position, ideal for someone who thrives in a dynamic and fast-paced environment. Responsibilities: • Coordinate and schedule meetings for senior staff to ensure effective time management. • Process incoming mail, handle faxing requirements, and manage photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems for efficient document retrieval. • Draft and prepare thorough correspondence, including letters and reports related to incidents and complaints. • Oversee daily office operations, providing support to senior management as required. • Adapt to changing priorities by completing ad hoc assignments in a timely manner. • Assist in orienting and training other support staff to ensure consistency in administrative processes.
2026-03-06T00:00:00Z

Administrative Assistant

Troy, NY
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Troy, New York. This position requires a detail-oriented individual with strong organizational and communication abilities, as well as proficiency in database management and customer service. Ideal candidates will thrive in a dynamic office environment and demonstrate a proactive approach to supporting various departments. Responsibilities: • Maintain, update, and input data across multiple database systems with accuracy and efficiency. • Extract and organize data from various systems to produce clear and actionable reports. • Provide support in time and attendance tracking, ensuring accurate record-keeping. • Develop and communicate departmental reports and policies to relevant stakeholders. • Perform general office and clerical tasks, including assisting other departments as needed. • Conduct research and contribute to the development of departmental initiatives. • Deliver exceptional customer service to students and staff, addressing inquiries and resolving issues effectively. • Serve as a reliable point of contact for inbound calls and reception duties, ensuring clear and effective communication at all times.
2026-02-25T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Contract / Temporary to Hire
20 - 23 USD / Hourly
Job Title: Administrative Assistant (Temp-to-Perm)Location: Albany, NYSchedule: Full-Time | Temp-to-PermanentOrganization Type: Nonprofit Position Overview:A large nonprofit organization is seeking a reliable and detail-oriented Administrative Assistant for a full-time, temp-to-permanent opportunity in Albany, NY. This position will report directly to the District Manager and work closely with regional staff to support daily operations. The role focuses on administrative coordination, data accuracy, and maintaining account records within internal systems. The ideal candidate thrives in a collaborative environment and is comfortable managing clerical tasks, data entry, and system updates. Key Responsibilities:<ul><li>Provide comprehensive administrative and clerical support to the District Manager and regional staff</li><li>Perform accurate data entry and maintain account records within the internal portal and Microsoft Dynamics platform</li><li>Verify and update account information to ensure accuracy and completeness</li><li>Review and clean up existing accounts and resolve discrepancies as needed</li><li>Conduct outbound calls to verify information and obtain required details</li><li>Support program operations through document management, reporting, and general administrative tasks</li><li>Assist with maintaining organized electronic records and ensuring data integrity</li></ul>
2026-02-27T00:00:00Z

Accounting Manager

Troy, NY
onsite
Permanent
90000 - 110000 USD / Yearly
Small company in Albany is seeking a Controller; this reports to the CEO. Responsibilities include: monthly financial statements and reports; monthly closings; GL maintenance and account reconciliations; journal entries; AP, AR; helping with bids and contracts as needed; various other duties as assigned.
2026-03-06T00:00:00Z

Accounting Manager

Latham, NY
onsite
Permanent
75000 - 90000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee financial operations and reporting for a dynamic organization in Latham, New York. This role involves managing compliance, supporting audits, and enhancing processes to ensure accuracy and efficiency in accounting practices. The ideal candidate will have a strong background in nonprofit accounting and a commitment to maintaining high standards in financial management. Responsibilities:• Prepare and analyze financial statements, audit schedules, and end-of-period reports to ensure accuracy and compliance.• Manage fixed assets, perform account reconciliations, and maintain precise journal entries.• Oversee reporting for grants and restricted funds, ensuring proper classification and adherence to regulations.• Coordinate specialized audit documentation and compliance reviews, addressing any findings effectively.• Train and guide departments on financial policies and internal controls to promote organizational compliance.• Support accounting for capital projects and collaborate with teams across departments for seamless integration.• Drive improvements in financial processes and contribute to upgrades of accounting systems.• Serve as a backup to senior accounting leadership, ensuring continuity in operations when needed. Salary Range: $75k - $90k w/ generous benefits package.
2026-03-05T00:00:00Z

Accountant/Bookkeeper

Clifton Park, NY
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a dedicated Accountant/Bookkeeper to join our team in Latham, New York. This position is ideal for someone with a strong background in accounting who is eager to grow their career within the construction and real estate industry. The role offers an opportunity to work with a collaborative team while managing essential financial operations. Responsibilities:• Oversee the complete accounts payable cycle, ensuring timely and accurate processing of transactions.• Perform account reconciliations and monitor financial activities to maintain accuracy.• Maintain and update the general ledger, job costing records, and intercompany accounting processes.• Assist in month-end and year-end closing procedures, ensuring compliance and precision.• Prepare financial reports and contribute to budgeting efforts to support business goals.• Collaborate with other departments to ensure financial data aligns with organizational objectives.• Utilize accounting software to streamline processes and improve efficiency.• Ensure compliance with company policies and industry standards in all financial operations.• Provide support in transitioning to advanced roles, such as Staff Accountant, as opportunities arise.
2026-02-20T00:00:00Z