<p>The Payroll and Benefit Specialist supports the daily functions of the Human Resources (HR) department, focusing on the administration of benefits programs, payroll, HR systems, and compliance. This role works closely with the HR Manager and other team members in the HR department in supporting and advising management on HR operations matters. The Payroll and Benefit Specialist also assists in assessing and anticipating the HR-related needs of YA. As a specialist, this role has responsibilities in maintaining HR systems, employee benefits programs, processing workers’ compensation claims, assisting with audits, preparing analytical reports, payroll processing, and employment law compliance. </p><p><strong><u>Essential Functions</u></strong></p><p>· Oversees and maintains optimal function of HR systems, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules. Collaborates with leadership to identify system improvements and enhancements; recommends and implements solutions.</p><p>· Serves as the main point of contact and liaison between HR and external HR systems’ vendors. </p><p>· Responsible for creating, managing, and maintaining employee personnel records and HRIS information, including processing all changes into employee records, preparing reports and statistical summaries from records, and providing verifications of employment and reference checks for active and terminated employees. </p><p>· Assists in managing the open enrollment process and administering employee benefit plans. Assists in working with the third-party administrator to resolve claim disputes with providers when necessary. Review and verify monthly provider bills.</p><p>· Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes, and other general inquiries in conjunction with the third-party administrator. </p><p>· Processes and administers all leave-of-absence requests and disability paperwork: medical, disability, and FMLA. Effectively assists with interpreting FMLA and ADA implications as they relate to leaves of absence/disabilities and reasonable accommodation requests.</p><p>· Manages bi-weekly payroll process, including bi-weekly updates to employee files, bonus pay, tracking vacation/sick pay, inputting exceptions, hourly employee validations, and benefit changes.</p><p>· Assists in maintaining compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.</p><p><strong><u>Other Functions</u></strong></p><p>· Performs routine tasks required to administer and execute human resources programs. </p><p>· Acts as primary back-up for HR Representative, as needed. </p><p><br></p>
<p>We are looking for a Part-Time experienced Sr. Benefits Specialist to join our team in Hampton, Virginia. In this long-term contract position, you will play a key role in managing and administering employee benefits programs, ensuring compliance with regulations, and providing exceptional support to employees and retirees. This is an excellent opportunity to contribute to a government organization while building upon your expertise in benefits coordination.</p><p><br></p><p>Responsibilities:</p><p>• Manage the daily administration of various employee benefits programs, including medical, dental, vision, life insurance, flexible spending accounts, and disability coverage.</p><p>• Process benefit-related changes such as terminations, status updates, beneficiary modifications, and enrollments for employees and retirees.</p><p>• Provide expert customer service and consultations to employees and retirees regarding benefit options, policies, and procedures.</p><p>• Conduct orientations, webinars, and informational sessions to educate employees about available benefits and associated costs.</p><p>• Oversee timely enrollment and termination activities within benefits plans, ensuring accuracy and compliance.</p><p>• Track and report billing activities, missed payments, and payment submissions to third-party vendors.</p><p>• Ensure adherence to federal, state, and local regulations, including processing court-ordered benefit adjustments in accordance with legal guidelines.</p><p>• Assist with planning and executing Open Enrollment activities, including communication and coordination with employees.</p><p>• Support payroll operations by processing payroll-related benefit deductions and performing wire transfers.</p><p>• Coordinate and provide guidance on Family and Medical Leave (FMLA) and Hybrid Disability Programs, collaborating with payroll, HR, legal, and external vendors as necessary.</p>
