<p>We are looking for a detail-oriented Executive Assistant to work for a high-end property management company located in Century City. This is a long-term contract position with the opportunity to turn into a permanent position! It offers a unique opportunity to support a C-level executive, who also has ties to the entertainment industry. The role requires a blend of organizational expertise, strong communication skills, and the ability to handle confidential matters with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive's calendar, schedule meetings, prioritize engagements, and coordinate travel arrangements.</p><p>• Prepare and review internal and external communications, presentations, and reports to ensure accuracy and professionalism.</p><p>• Act as a trusted liaison for executive priorities, anticipating needs and resolving potential challenges proactively.</p><p>• Provide administrative support to additional leadership, including handling sensitive and confidential information.</p><p>• Oversee daily office operations, such as managing supplies, vendor relationships, and facility maintenance.</p><p>• Maintain a welcoming and efficient office environment to enhance employee experiences.</p><p>• Coordinate logistics for internal meetings, including catering, space setup, and planning.</p><p>• Lead monthly safety meetings for the corporate office and support compliance-related initiatives.</p><p>• Identify and implement operational improvements to streamline processes and boost efficiency.</p><p>• Assist with internal communications and special projects impacting the broader organization.</p>
<p>A technology services company located in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the office. This is a great opportunity for someone who is interested in working for a growing IT company serving local clients primarily. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases! </p>
We are looking for an experienced Senior Administrative Assistant to join our team in Azusa, California. In this role, you will provide high-level support to two Vice Presidents in the field of organ donation: the Vice President of Transplant Services and the General Counsel. This is a Contract to permanent position ideal for someone who is attentive to detail, thrives in a dynamic environment, and is passionate about contributing to a meaningful cause.<br><br>Responsibilities:<br>• Facilitate seamless communication between the Vice Presidents and internal departments, ensuring trust and credibility are maintained.<br>• Manage schedules and keep the Vice Presidents informed of upcoming commitments and deadlines.<br>• Organize meetings by preparing agendas, scheduling rooms, coordinating attendees, and handling logistics such as food delivery and presentation materials.<br>• Handle multiple priorities efficiently, ensuring projects are completed on time and with attention to detail.<br>• Coordinate travel arrangements, including flights, accommodations, and expense management for both Vice Presidents.<br>• Maintain electronic files securely, ensuring confidentiality and proper organization.<br>• Create detailed reports, memos, and presentations using Microsoft Office tools.<br>• Assist in planning educational events, including external speaker coordination and preparation of event materials.<br>• Monitor and record staff compliance with mandatory training and education requirements.<br>• Support ongoing projects and operational needs assigned by both Vice Presidents.
<p>Position Overview</p><p><br></p><p>A well-established and growing Orange County law firm is seeking an experienced <strong>Litigation Secretary</strong> to support a high-performing team handling sophisticated litigation matters. This role offers the opportunity to work closely with accomplished attorneys in a collaborative environment, while also stepping into a more <strong>senior, leadership-oriented support role</strong> within the firm.</p><p><br></p><p>The ideal candidate is detail-driven, highly organized, and confident managing litigation support from case inception through trial. This is an excellent opportunity for a seasoned litigation secretary who enjoys being a go-to resource for attorneys and contributing to the overall efficiency of the practice.</p><p><br></p><p>Practice Areas</p><ul><li>Complex commercial litigation</li><li>Intellectual property</li><li>Class actions</li><li>White collar defense</li><li>Government and regulatory matters</li></ul><p>Key Responsibilities</p><ul><li>Handle <strong>e-filing in federal court</strong>, ensuring accuracy and compliance with all filing requirements</li><li>Support attorneys throughout all phases of litigation, from case opening through trial</li><li>Maintain and organize case files to ensure deadlines, filings, and materials are properly tracked</li><li>Manage and maintain <strong>litigation calendars</strong>, including court deadlines and key case milestones</li><li>Prepare, revise, and format pleadings, motions, discovery, and correspondence in accordance with applicable rules and civil procedure</li><li>Provide hands-on support for hearings, mediations, arbitrations, and trial preparation</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions.<br><br>Responsibilities:<br>• Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail.<br>• Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable.<br>• Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization.<br>• Provide both written and verbal translation services as needed.<br>• Assist the Executive Office in managing community advisory committees and Board of Directors' activities.<br>• Handle Fair Hearing forms and other reporting data in a timely and organized manner.<br>• Maintain confidentiality in all office operations.<br>• Manage incoming calls and inquiries, ensuring prompt and courteous responses.<br>• Facilitate data entry tasks to support organizational needs.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
<p><strong><u>In House Corporate Legal Team Seeks Junior Corporate Transactional Paralegal or Legal Assistant (Hybrid onsite 3 days)</u></strong></p><p>A well-established GLOBAL company is seeking a <strong>Corporate Legal Assistant</strong> to join its in-house legal department. </p><p><br></p><p>This newly created <strong>Corporate Legal Assistant</strong> role was carved out of a broader paralegal function due to company growth and increased regulatory demands. The Corporate Legal Assistant will work closely with senior legal leadership and cross-functional departments to support multi-state compliance initiatives. This is a hybrid position (3 days onsite) based in Pasadena, California.</p><p><br></p><p><strong>Corporate Legal Assistant Responsibilities:</strong></p><p> • Track renewal deadlines and compliance requirements to ensure timely submissions and prevent lapses.</p><p> • Research and monitor regulatory changes across jurisdictions, including evolving state requirements impacting operations.</p><p> • Communicate with state agencies, training providers, and internal stakeholders to facilitate onboarding and ongoing compliance.</p><p> • Support corporate legal leadership with administrative and compliance-related initiatives.</p><p>The Corporate Legal Assistant will play a critical role in ensuring regulatory continuity across a large operational footprint. This position offers strong visibility within the legal team and exposure to sophisticated corporate compliance matters.</p><p><br></p><p><strong>Hours:</strong></p><p> Monday–Friday, 8:00 a.m. – 5:00 p.m. (Hybrid: 3 days onsite in Pasadena)</p><p><br></p><p><strong>Perks:</strong></p><ul><li>GROWTH into paralegal position</li><li> Established, stable organization with a national footprint</li><li> Friendly and collaborative legal team</li><li>We have successfully placed professionals with this group who report strong satisfaction and positive culture</li><li>Hybrid flexibility</li></ul><p><strong>Salary: up to $78,000 (DOE)</strong></p><p> Up to $78,000 base salary</p><p><br></p><p><strong>Benefits:</strong></p><p> • 401(k) (no employer match)</p><p> • Medical, dental, and vision insurance</p><p> • Health savings account (HSA)</p><p> • Life insurance</p><p> • Paid time off (2 weeks) plus sick time</p><p><br></p><p><strong><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></strong></p>
We are looking for a skilled Administrative Assistant to join our team at a property management company in Glendale, California. This position requires a dedicated individual who excels at managing multiple tasks, maintaining organization, and providing exceptional support to the team. As a Contract to permanent opportunity, this role offers the potential for long-term growth and stability within the company.<br><br>Responsibilities:<br>• Facilitate tenant onboarding, coordinating move-in and move-out processes with efficiency.<br>• Prepare and manage leases, notices, and other property-related documentation.<br>• Maintain accurate and accessible digital and physical filing systems.<br>• Process rent payments, invoices, and perform essential data entry tasks.<br>• Coordinate maintenance requests and serve as a liaison between tenants and vendors.<br>• Schedule appointments and provide assistance to property managers when required.<br>• Perform general office duties, including handling mail, copying, scanning, and ordering supplies.<br>• Ensure smooth daily operations by responding to inquiries and addressing administrative needs promptly.<br>• Support team members by maintaining organized workflows and meeting deadlines.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Anaheim, California. In this role, you will provide essential support to the Property Manager, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position with the potential for conversion based on performance.<br><br>Responsibilities:<br>• Assist the Property Manager in collecting overdue rent payments and other charges.<br>• Collaborate with legal counsel to provide accurate information for default letters and assist in their preparation.<br>• Process and code vendor invoices with precision and timeliness.<br>• Contribute to the initial preparation of various components for monthly reports.<br>• Keep service contracts for all properties updated and well-organized.<br>• Maintain current tenant and contractor lists to support seamless communication.<br>• Monitor and implement rental increases in coordination with accounting and the Property Manager.<br>• Respond promptly to inquiries and ensure the organization is equipped to handle emergencies effectively.
We are looking for a skilled Administrative Assistant to join our team in Calabasas, California. This Contract to permanent position offers an opportunity to contribute to the efficient management of tax-related processes while supporting a dynamic office environment. The ideal candidate will possess strong organizational skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Oversee the workflow of tax engagements and monitor deadlines to ensure timely submissions.<br>• Prepare and assemble tax returns for individuals, corporations, partnerships, and trusts for review.<br>• Process electronic filing submissions and track acknowledgments effectively.<br>• Gather, organize, and scan client tax documents, including W-2s, 1099s, and K-1s.<br>• Maintain accurate client records within tax software applications such as Lacerte, ProSeries, Drake, and UltraTax.<br>• Communicate with clients to obtain missing information and secure necessary signatures.<br>• Draft engagement letters, invoices, and assist with billing-related tasks.<br>• Monitor the delivery of tax organizers and follow up with clients as needed.<br>• Manage correspondence with relevant organizations and state agencies, including notices and transcripts.<br>• Provide administrative and project-based support to tax preparers and CPAs.
We are looking for a dedicated and detail-oriented Sales Assistant to join our team on a long-term contract basis in Wilmington, California. In this role, you will play a key part in supporting senior sales agents with various tasks ranging from client communication to transaction management. This position offers an excellent opportunity to sharpen your sales skills in a meticulous and dynamic environment.<br><br>Responsibilities:<br>• Assist senior sales agents with leasing and sales transactions, ensuring smooth progression from initial inquiry to closing.<br>• Prepare marketing materials, proposals, presentations, and listing packages to support sales efforts.<br>• Conduct market research, analyze property data, and review competitive comparisons to provide insights.<br>• Coordinate property tours, client meetings, and site visits, ensuring all logistics run seamlessly.<br>• Manage and update databases, listings, and deal pipelines to maintain accurate records.<br>• Draft correspondence, letters of intent (LOIs), and transaction-related documentation as needed.<br>• Communicate effectively with clients, landlords, tenants, and internal teams to facilitate transactions.<br>• Track deadlines, follow up on pending tasks, and ensure accuracy of transaction details.<br>• Support compliance efforts by maintaining confidentiality and ensuring all documentation meets required standards.<br>• Respond to inquiries and assist with resolving client concerns in a timely manner.
We are looking for a detail-oriented Office Assistant to join our team in Pasadena, California. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a passion for supporting efficient office workflows.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure quick and easy access to important documents.<br>• Perform document scanning and digital archiving to keep records up-to-date and secure.<br>• Support office operations by handling administrative tasks such as scheduling, data entry, and correspondence.<br>• Assist in managing office supplies and inventory to ensure resources are readily available.<br>• Provide support to the Office Manager by coordinating meetings and preparing necessary materials.<br>• Respond to inquiries and provide assistance to staff and clients with professionalism and efficiency.<br>• Ensure workplace organization and cleanliness by overseeing basic office maintenance.<br>• Collaborate with team members to improve and streamline administrative processes.<br>• Handle confidential information with discretion and professionalism.<br>• Perform additional office duties as required to support the team.
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Valencia, California. This Contract to permanent position involves managing complex schedules, coordinating recruitment activities, and providing comprehensive support to executive leadership. The ideal candidate will excel in multitasking, maintain a high level of professionalism, and ensure smooth administrative operations.<br><br>Responsibilities:<br>• Manage and coordinate interview schedules, ensuring availability across multiple time zones and maintaining precise records.<br>• Communicate interview logistics and updates to candidates in a clear and timely manner.<br>• Arrange candidate travel accommodations, such as flights, hotels, and reimbursements, when necessary.<br>• Support the recruitment team with tasks like posting job openings, tracking metrics, and coordinating candidate assessments.<br>• Prepare agendas, attendee lists, and virtual meeting setups for executive meetings and other events.<br>• Handle executive expense reporting, including tracking, reconciling, and submitting financial documents in line with company policies.<br>• Monitor executive leadership’s budgets and address discrepancies in collaboration with the finance team.<br>• Assist with planning and executing office events, including team-building activities and corporate celebrations.<br>• Maintain office supplies inventory and coordinate with vendors to ensure smooth daily operations.<br>• Provide administrative support for onboarding new employees, including workspace preparation and welcome materials.
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p>Our client, a corporate office in West Hollywood, is looking for an Office Assistant on a temp to hire basis. You will be responsible for data entry, document imaging, processing the mail, answering the phones and providing backup support to the receptionist. You will also complete special administrative projects for the office, so a team player is important for this position. The ideal candidate will need to feel comfortable standing on their feet most of the day and will have a can-do attitude. Hours are 8am-5pm with a 1-hour lunch and two 15-minute breaks. Parking is covered and pay range is $24-$26/hr. Our client offers free lunch, free parking, and full benefits once permanent. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This role involves providing comprehensive administrative support within a fast-paced service department, ensuring smooth operations and efficient workflow. As a Contract to permanent position, this opportunity offers the potential for long-term growth and development within the organization.<br><br>Responsibilities:<br>• Accurately input data and maintain organized records using Excel and other Microsoft Office Suite tools.<br>• Handle special billing requests by uploading invoices and ensuring proper documentation.<br>• Dispatch information and coordinate work orders efficiently to support departmental activities.<br>• Manage incoming calls, providing attentive and courteous assistance to clients and team members.<br>• Assist with general administrative tasks to support daily operations.<br>• Maintain a business casual appearance in accordance with company guidelines.<br>• Collaborate with team members to uphold high morale and a positive work environment.<br>• Ensure compliance with company policies, including drug testing prior to starting.<br>• Demonstrate adaptability and a proactive attitude in a dynamic service department environment.
We are looking for a skilled NetSuite Administrator with a strong background in accounting and finance to join our team in Long Beach, California. In this Contract to permanent position, you will oversee financial operations, optimize system functionality, and ensure compliance with regulatory standards. This role involves close collaboration with the accounting team to streamline processes, improve reporting capabilities, and enhance overall efficiency.<br><br>Responsibilities:<br>• Manage financial operations within NetSuite, including accounts receivable, accounts payable, general ledger, and fixed assets.<br>• Facilitate month-end and year-end close activities by performing reconciliations, journal entries, and financial reviews.<br>• Oversee subscription billing processes to ensure accuracy and timely execution.<br>• Support budgeting and forecasting efforts using NetSuite planning tools.<br>• Prepare and coordinate documentation for audits, ensuring compliance with relevant standards.<br>• Configure and maintain NetSuite modules to align with organizational workflows and financial needs.<br>• Develop and refine financial dashboards, reports, and KPIs for leadership review.<br>• Identify and implement process improvements to enhance system accuracy and operational efficiency.<br>• Optimize NetSuite and Salesforce integration to streamline billing and customer issue resolution.<br>• Provide training and support to finance and accounting staff on NetSuite functionalities.
<p><strong>Associate Merchandiser</strong></p><p><strong>Location:</strong> Costa Mesa, CA (Hybrid: In-office Tuesday–Thursday)</p><p><strong>Contract: </strong>7 Weeks with Potential for Extension</p><p><strong>Pay: </strong>$23.43hr W2</p><p><strong>About the Role</strong></p><p>We are seeking a detail‑oriented <strong>Associate Merchandiser</strong> to support the development and execution of merchandising strategies that engage customers and help achieve the organization’s financial goals. Reporting to the Director of Merchandising, this role partners closely with cross‑functional teams—including Planning, In‑Season/Country teams, Visual Merchandising, Digital, Marketing, and Retail Operations—to ensure the delivery of the right product, to the right locations, at the right time.</p><p>This role is ideal for someone who is analytical, highly organized, and passionate about product, consumer trends, and marketplace dynamics.</p><p><strong>Long-Range & Pre‑Season Planning</strong></p><ul><li>Support and execute marketplace strategies under leadership guidance.</li><li>Assist in building seasonal plans aligned with brand and market objectives.</li></ul><p><strong>Seasonal Strategy, Line Architecture & Pricing</strong></p><ul><li>Partner with category leadership to develop and manage regional line architecture and assortment strategies.</li><li>Set in‑region pricing in alignment with global guidelines.</li><li>Balance needs across mono-brand and multi-brand environments.</li></ul><p><strong>In‑Season Management</strong></p><ul><li>Provide category and marketplace insights to support execution and manage product capacity.</li><li>Collaborate with regional planning to help meet financial targets.</li><li>Make in‑region promotional and markdown recommendations within global policies.</li></ul><p><strong>Consumer Insights & Trend Monitoring</strong></p><ul><li>Track consumer demand trends and marketplace shifts, using insights to guide assortment and planning decisions.</li><li>Provide ad hoc reporting and analysis to support seasonal decision-making.</li></ul><p><strong>Regional Relevance</strong></p><ul><li>Identify opportunities to drive region-specific initiatives, segmentation, and assortment strategies.</li><li>Ensure regional needs are communicated and aligned with global functions.</li></ul>
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team on a contract to hire basis in Woodland Hills, California. In this role, you will provide essential support to the Development department, ensuring smooth operations and efficient handling of administrative tasks. This position offers an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality assistance.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor database records with accuracy and attention to detail.</p><p>• Handle inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Organize and manage calendars to ensure seamless scheduling of meetings and events.</p><p>• Assist with preparing reports, presentations, and other documentation as required.</p><p>• Monitor and respond to email correspondence promptly, ensuring effective communication.</p><p>• Perform general office duties such as filing, scanning, and maintaining records.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure compliance with organizational policies and procedures during daily operations.</p>
